Deputy Superintendent: Joseph Richards Asst. Supt./Ed. Services: Matty Zamora Asst. Supt./Certificated HR: Jeff Davis

Transcription

1 VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Tuesday, September 12, 2017 MINUTES Call to Order The Board of Education of the met on Tuesday, September 12, 2017 in the City of Ventura, Council Chamber, 501 Poli Street, Ventura, California. President Velma Lomax called the meeting to order at 5:30 p.m. President: Velma Lomax Vice President: John Walker Board Member: Mary Haffner Board Member: Sabrena Rodriguez Board Member: Jackie Moran Superintendent: David Creswell Deputy Superintendent: Joseph Richards Asst. Supt./Ed. Services: Matty Zamora Asst. Supt./Certificated HR: Jeff Davis General Counsel : Anthony Ramos Student Board Members in attendance: Bridget McGuire of Foothill Technology HS, Andrew Galeana of Pacific HS and Celina Monk of VACE Adoption of Agenda It was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote to approve the agenda with no changes. Public Comment on Closed Session Items Ms. Deborah Meyer-Morris spoke before the Board regarding her continued case concerns. Closed Session It was moved by Mrs. Rodriguez, seconded by Mrs. Moran and carried on a roll call vote that the Board adjourn to closed session to discuss conference with legal counsel on anticipated litigation to significant exposure to litigation, conference with labor negotiations, public employee discipline/dismissal/release, and public employment/appointment. At 7:00 p.m., President Lomax called the regular meeting to order and led the pledge of allegiance. Report of Actions Taken in Closed Session - None Good News Student Board Members from Foothill Technology, Pacific and Ventura Adult and Continuing Education reported out on the many school organized activities, fundraisers to include their academic success, sports and accomplishments.

2 Superintendent Creswell proudly introduced and recognized three new hires in the Ventura Unified School District; Dr. Jeff Davis, Asst. Superintendent of Certificated Human Resources Mr. Tomas Gaeta, Asst. Principal of Balboa Middle School Mr. Kurt Sowa, Chief Technology Officer Board member Moran shared her visit to Foothill Technology HS s First Day of School and how much she enjoyed their bonding experience planned for that day with students and staff. She also attended three Back to School Nights and really felt the excitement from staff and families and attributes a good part of this to our new Superintendent. She attended the Chamber Breakfast Event and saw how important the collaboration and partnership is with local businesses. Public Comments Ms. Maya Espinoza, Ventura HS student, spoke to the Board regarding her concerns with the Hydration stations and the need to test the water. Ms. Victoria Gonzalez, freshman at Foothill Tech HS, shared with the Board her dissatisfaction of not being allowed to play for the Ventura HS String Orchestra. She was told that the Buena program cannot be compared with the quality program offered at Ventura HS. She resides in the Buena attendance area. Mr. Tracy Towner and Mr. Sam Triana shared with the Board their concerns regarding the substandard condition of the Ventura HS Baseball Fields and lack of maintenance (gopher holes), condition of netting and the absence of locker rooms for the baseball players. Students have incurred injuries due to the poor field condition Dan Nelson, VUEA President, spoke to the Board of Education regarding the Union negotiation process and the inability to come to an agreement with the District regarding raises. Correspondence Mr. Mark Watkins, Ventura City Manager, is retiring at the end of the year. The City of Ventura is beginning the search process and has asked for our input regarding the position and our relationship with them. Board member Lomax shared correspondence from the Ventura County Office of Education regarding the approval of our LCAP plan and Budget. Report on Board Appointed Committees - None Approval of Minutes from the July 18, 2017 Special Board Meeting It was moved by Mrs. Haffner, seconded Mrs. Moran and carried on a roll call vote to approve the special minutes for July 18, Approval of Minutes from the July 25, 2017 Regular Board Meeting It was moved by Mr. Walker, seconded Mrs. Rodriguez and carried on a roll call vote to approve the regular minutes for July 25,

3 Approval of Minutes from the August 8, 2017 Regular Board Meeting It was moved by Mrs. Rodriguez, seconded Mrs. Moran and carried on a roll call vote to approve the regular minutes for August 8, Ayes: Moran, Rodriguez, Walker and Lomax Noes: None Absent: None Abstain: Haffner CONFERENCE AGENDA Approval of Superintendent s Recommendation for Appointment of Program Specialist of After School Programs (Action Requested) It was moved by Mrs. Rodriguez, seconded by Mrs. Haffner and carried on a roll call vote to appoint Ms. Kelly Lara as the Program Specialist of After School Programs. Ventura Adult and Continuing Education Presentation Director/Principal of Ventura Adult and Continuing Education (VACE) presented to the Board and Community an overview of the Adult Education Block Grant program offerings, Annual Report, and Strategic Plan highlights. (A copy of the presentation is attached to the official minutes for reference) Unaudited Actual Financial Report Ms. Betsy George, Director of Budget and Finance and Mr. Joseph Richards, Deputy Superintendent/Business Services presented to the Board and Community an overview of the Unaudited Actuals Reports being submitted and provided the financial status of all funds in the District at the end of the previous fiscal year. This report was prepared in accordance with Education Code section This is for information only and no formal adoption is required for this process. However, the Superintendent must certify to the Superintendent of County Schools that the following documents were presented to the Governing Board. (A copy of the presentation is attached to the official minutes for reference) 01 General Fund 11 Adult Education Fund 12 Child Development Fund 13 Cafeteria Special Revenue Fund 21 Building Fund 25 Capital Facilities Fund 35 County School Facilities Fund 51 Bond Interest and Redemption Fund 73 Foundation Private-Purpose Trust Fund A Average Daily Attendance ASSET Schedule of Capital Assets CA Unaudited Actuals Certification CAT Schedule for Categorical CEA Current Expense Formula/Minimum Classroom Comp. - Actuals Debt Schedule of Long-Term Liabilities GANN Appropriations Limit Calculations ICR Indirect Cost Rate Worksheet L Lottery Report NCMOE No Child Left Behind Maintenance of Effort PCRAF Program Cost Report Schedule of Allocation Factors PCR Program Cost Report SEMA Special Education Maintenance of Effort (Actual) SEMB Special Education Maintenance of Effort (Budget) SIAA Summary of Interfund Activities - Actuals 3

4 Presentation and Approval of the Contract for the California School Boards Association (CSBA) Good Beginnings Workshop (Action Requested) The Board and the Superintendent s Office plan to attend CSBA s Good Beginnings Workshop on Saturday, October 14, It was moved by Mrs. Moran, seconded by Mrs. Rodriguez and carried on a roll call vote to approve the contract for the Good Beginnings Workshop. Presentation and Approval of the Contract Amendment for the Interim Assistant Superintendent of Certificated Human Resources (Action Requested) It was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote to approve the contract amendment for the Interim Assistant Superintendent of Certificated Human Resources, Dr. Bob Fraisse, to extend the term to end on September 30, ACTION AGENDA Approval of Resolution #17-17, Board of Education s Support of California AB 1887, Restriction on Travel to States with Discriminatory Laws During the meeting of August 8, 2017, Resolution #17-17 was presented to the Board for discussion and direction. Continued discussion regarding the resolution took place at the August 22, 2017 Board meeting. It was moved by Mrs. Haffner, seconded by Mrs. Rodriguez and carried on a roll call vote to approve Resolution # Approval of Changes to Board Policy (BP) Nondiscrimination in District Programs and Activities The District Leadership Team has been informed of the Board of Education s Resolution in support of Assembly Bill No. 1887, Restrictions on Travel to States with Discriminatory Laws. Individual departments have reviewed the policy to see how it affects their procedures and made changes to meet the needs of our District. It was moved by Mr. Walker, seconded by Mrs. Moran and carried on a roll call vote to approve the changes to Board Policy Mercedes-Benz Financial Services USA LLC Purchase Agreement A plan to replace six school buses was presented during the April 11, 2017 board meeting. The Board approved the purchase of the new buses on April 25, Board approval is now requested to enter into a Master Installment Purchase Agreement with Mercedes-Benz Financial Services USA LLC for the purpose of purchasing, via a financing contract, the equipment listed below. The purchase agreement also includes consolidation of the final two years of the existing five-year financing agreement for ten buses that were purchased in The total cost, including principal and interest, shall not exceed $1,481, Six new 2018 Thomas HDX Saf-T-Liner 84-passenger buses: $ 938, Refinance final two years of existing financing: $ 457, Total amount financed: $ 1,396, Interest 2.692%, 6-year financing term: $ 85, Total: $ 1,481, It was moved by Mrs. Rodriguez, seconded by Mrs. Haffner and carried on a roll call vote to approve the purchase agreement. 4

5 CONSENT CALENDAR It was moved by Mrs. Moran, seconded by Mr. Walker and carried on a roll call vote to approve consent items 1-18 as presented. 1. Overnight, Out of the Tri-County and Ratification Fieldtrips Ratification of the Superintendent's approval for students from Ventura High School s After School Safety and Enrichment for Teens (ASSETS) class to travel overnight and out of the tri-county for college tours on September 10-12, 2017 is requested. This event was held at the University of Redlands, Redlands, CA, San Bernardino County and the University of California, Riverside, Riverside, CA, Riverside County. Seven students and one chaperone attended. Transportation was provided by District van. All required paperwork was on file at the school before departure. Ratification of the Superintendent's approval for students from Ventura High School s Girls Volleyball team to travel overnight and out of the tri-county for a volleyball tournament on September 8-9, 2017 is requested. This event was held at San Luis Obispo High School, San Luis Obispo, CA, San Luis Obispo County. Fourteen students and six chaperones attended. Transportation was provided by District vans. All required paperwork was on file at the school before departure. Ventura High School is requesting permission to send students from their After School Safety and Enrichment for Teens (ASSETS) class and the Friday Night Live class to travel overnight and out of the tri-county to a Youth Summit to be held at Hilton Anaheim in Anaheim, CA, Orange County. The trip will take place on September 15-17, Board approval is requested to send six students and one chaperone to this fieldtrip. Transportation will be provided by a District van. All required paperwork will be on file at the school before departure. Blanche Reynolds Open Classroom is requesting permission to send students from their K-5 th grade classes to travel overnight for an environmental education and community building camping field trip to be held at to Carpinteria State Park, Carpinteria, CA, of Santa Barbara County. The trip will take place on September 18-21, Board approval is requested to send 75 students and 50 chaperones to this fieldtrip. Transportation will be provided by District bus and private vehicles. All required paperwork will be on file at the school before departure. Sheridan Way Elementary is requesting permission to send students from their 5 th grade class to travel overnight to the Wilderness Outdoor Leadership Foundation (WOLF) 5 th grade Outdoor School in Malibu, CA, Los Angeles County. The trip will take place on May 24-25, Board approval is requested to send 90 students and ten chaperones to this fieldtrip. Transportation will be provided by District bus. All required paperwork will be on file at the school before departure. No student will be excluded due to lack of funds. 2. Request for Disposal of Obsolete, Surplus, or Unusable Books The Education Service Center has a variety of books from the After School Education and Safety Program (ASES) that have become obsolete/unusable. It is recommended that they be disposed of in accordance with Education Code Section Local organizations that have expressed an interest in discarded books will be notified that the books are available. A list of titles is available in the Educational Services Department 3. Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments for the School Year Ratification of District s approval of miscellaneous and part-time certificated assignments can be found on the website under Superintendent/Board of Education tab. (A list is attached to official minutes) 5

6 4. Ratification of District s Approval of Resignations & Retirements for Certificated Personnel Board approved the below District s resignations & retirements. Last Name First School Position Effective Reason Holder Aileen DATA Teacher 8/14/17 Resign-Personal Danaher Natalie Itinerant Speech Therapist 8/1/17 Resign-Other Position Sather Diane Buena Teacher 9/2/17 Retire 5. Ratification of District s Approval of Employment and Reemployment of Substitute Teachers for the School Year The Baord approved the ratification of District s approval of employment and reemployment of substitute teachers for the School Year. (A list is attached to official minutes) 6. Ratification of District s Approval for Leave of Absence for Certificated Personnel The Board approved the leaves of absences below. Last First Position Site FTE Begin End Reason Laine Tamara Teacher BROC /17/17 6/14/18 Personal Soles Alyssa Teacher Pacific /18/17 10/20/17 Maternity/FMLA Fierro Monica Counselor Buena /13/17 2/19/18 Maternity/FMLA DeChellis Danielle Psych. SPED /16/17 11/12/17 Maternity/FMLA Grall Christophe Teacher Ventura /5/17 10/2/17 Paternity/FMLA McGintyLoughman Katherine Teacher Buena /1/17 12/11/17 Maternity/FMLA Venezia Stephanie Teacher Citrus Glen /25/17 2/7/18 Materntiy/FMLA Pelmear Shannon Counselor Buena /18/17 11/2/17 Maternity/FMLA 7. Decrease in Time Base of Classified Positions The Board of Education ratified the decrease in time base of the following Classified positions for the fiscal year: Classification Location Time Base Funding Administrative Specialist I VNfL - Various From: 8.00 Hrs / 185 Calendar VNfL (2111) To: 6.00 Hrs / 185 Calendar Paraeducator Special Education (0595) ATLAS From: Hrs per Week / 181 Calendar To: Hrs per Week / 181 Calendar Federal Spec Ed These positions are vacant, therefore no action is required to issue a layoff notice. A Classified incumbent will not be affected as a result of the decrease in these positions. 8. Establishment of Classified Positions It is requested that the Board of Education approve the establishment of the following Classified positions, effective for the fiscal year: Classification Location Time Base Funding Paraeducator Special Ed (3508) Anacapa Hrs per Week / 181 Calendar Federal Spec Ed Paraeducator Special Ed (3483) Buena HS Hrs per Week / 181 Calendar Federal Spec Ed Paraeducator Special Ed (3511) Citrus Glen 5.00 Hrs / 181 Calendar Federal Spec Ed Paraeducator Special Ed (3510) Lincoln Hrs per Week / 181 Calendar Federal Spec Ed Paraeducator Special Ed (3512) Poinsettia Hrs per Week / 181 Calendar Federal Spec Ed Paraeducator Special Ed (3513) Poinsettia 5.00 Hrs / 181 Calendar Federal Spec Ed 9. Increase in Time Base of Classified Positions The Board of Education ratified the increase in time base of the following Classified positions: Classification Location Time Base Funding Administrative Specialist I VNfL Various Sites From: 5.00 Hrs / 185 Calendar VNfL (3494) Paraeducator Special Ed (2790) ATLAS - EIC To: 6.00 Hrs / 185 Calendar From: Hrs per Week / 181 Calendar To: Hrs per Week /181 Calendar General Fund 6

7 10. Reduction in Classified Position Based on staffing needed to best meet the needs of our students and the services provided by the District, the following position is no longer needed for the fiscal year. Classification Location Time Base Paraeducator Special Ed (0110) Elmhurst Hrs per Week/ 181 Calendar The Board of Education approved the elimination of the identified position. This position is vacant, therefore no action is required to issue a layoff notice. Because the position is vacant, there are no classified incumbents who will be affected as a result of the elimination of this position Atkinson, Andelson, Loya, Rudd & Romo Engagement of Services Agreement The District entered into an agreement with Atkinson, Andelson, Loya, Rudd & Romo, a Professional Law Corporation, for representation in administrative and court proceedings. The agreement is in effect September 1, 2017 through August 31, The Board approved this agreement and is available for review, as an attachment, on the District Superintendent/Board webpage City of Ventura Memorandum of Understanding for After School Education and Safety (ASES) and Program Enrichment for After School Kids (PEAK) Programs # The District renewed the MOU with the City of Ventura in order for the City of Ventura to continue operating the ASES and PEAK Programs at the following sites: De Anza Academy of Technology and the Arts, Elmhurst, E.P. Foster, Lincoln, Montalvo, Portola, and Sheridan Way Schools. These programs will be funded by the ASES grant. The program may expand to other schools if additional funding becomes available. This agreement is effective July 1, 2016 through June 30, Board approved this agreement and it is available for review, as an attachment, on the District Superintendent/Board webpage envision Consulting Group, Inc. Agreement The District renewed the agreement with envision Consulting Group, Inc. for services in relation to the preparation of the Annual Parent s Rights Notification, the School Accountability Report Card, the School Site Safety Plan, and the Single Plan for Student Achievement. The agreement is effective July 1, 2017 through June 30, The Board approved this agreement and is available for review, as an attachment, on the District Superintendent/Board webpage Ventura County Office of Education (VCOE) Teacher on Special Assignment Agreement #C The District has contracted with VCOE to provide a Teacher on Special Assignment Kelly Lara, for the VCOE. The District will invoice VCOE for the teacher s services. The term of this agreement is effective July 1, 2017 through June 30, Board ratified the agreement and a copy of the agreement is available for review as an attachment, on the District Superintendent/Board webpage. 15. Notice of Completion for C4-18B Flooring at Various Sites This contract was awarded to Reliable Floor Covering, Inc. in the amount of $65, Change orders have increased this amount to $67, This contract has been completed, inspected and found satisfactory. The Board approved the filing of the Notice of Completion with the County Superintendent of Schools. 16. Resolution # Adoption of Appropriations (GANN) Limits Each year, per Government Code 7910, Chapter 1205(GANN), the governing body of each local jurisdiction shall, on or before September 15 th, by resolution, establish its appropriations limit for the fiscal year. Board approval of this Resolution was granted. (A copy of the resolution is field with the official minutes) 17. Checks for August 2017 The Board ratified the checks for the month of August 2017 and a list is available for review, as an attachment, on the District Superintendent/Board webpage. 7

8 18. Ratification of Purchase Orders The Board approved the following purchase orders and change orders and a list is available for review, as an attachment, on the District Superintendent/Board webpage. August 09, 2017 August 22, Purchase Orders = $1,697, PO Changes = $ 1, GRAND TOTAL = $1,699, BOARD UPDATE: None COMING EVENTS: StoryFest, a free literary event for our elementary aged and younger students. Every child that comes receives a free book. It will be held on Saturday, October 14 here at the Education Service Center from 9:00 a.m. to 2:00 p.m. The Board and Superintendent s Office has scheduled an all-day Good Beginnings Workshop led by the California School Boards Association (CSBA) on Saturday, October 14 here at the Education Service Center. FUTURE BOARD ITEMS: Mrs. Haffner would like a presentation from Rainbow Umbrella, who support our LGBTQ Students aged Mrs. Rodriguez reminded us that we need to thank our community partners at future board meetings. Mrs. Moran would like to remind us that she feels we need a Students at Risk Committee. BOARD/SUPERINTENDENT COMMENTS: Mr. Walker wants to further discuss or get clarification regarding the VHS facility/locker room concerns and the Harry Lyons Park where the District is looking into a baseball home for Foothill Technology. Mrs. Lomax suggested that we bring a Facility s Needs list before the Board so they are aware. Mr. Richards also mentioned it is time to review the Facilities Master Plan and Mrs. Lomax wanted to make sure the Board would be included in that Master Plan to help prioritize the needs. CLOSED SESSION: None ADJOURNMENT: At 9:10 p.m. it was moved by Mrs. Rodriguez, seconded by Mr. Walker and carried on a roll call vote to adjourn the meeting to the next regular meeting to be held at 7:00 p.m. on Tuesday, September 26, APPROVED President Secretary 8