VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Minutes Tuesday, October 11, 2016

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1 VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Minutes Tuesday, October 11, 2016 Call to Order The Board of Education of the met on Tuesday, October 11, 2016 in the City of Ventura, Council Chamber, and 501 Poli Street, Ventura, California. Vice President Velma Lomax called the meeting to order at 5:45 p.m. Dr. Babb called roll and noted absence of President Fitzgerald, otherwise all Board members present. President: Vice President: Board Member: Board Member: Board Member: Superintendent: Deputy Superintendent: Asst. Supt. /Ed. Services: Asst. Supt. /Certificated HR: General Counsel: Barbara Fitzgerald - Absent Velma Lomax John B. Walker Mary Haffner Debbie Golden Dr. Michael Babb Joseph Richards, Jr. Matty Zamora Kristen Mayville Anthony Ramos Adoption of Agenda It was moved by Mrs. Golden, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald that the Board approved the agenda with noted changes: Changed title from Permission to negotiate the purchase of real property to Conference regarding the negotiation to purchase real property. Changed title of Closed session item from conference with real property negotiator to Permission with Real Property Negotiator. Changed action items regarding Poinsettia Playground Pride Mural and Blanche Reynolds Elementary School s Title Project to conference section of agenda (no action at this time). Consent item regarding Notice of Completion Atlas Plumbing pulled from agenda. Public Comment on Closed Session Items - None Conference Regarding the Negotiation to Purchase of Real Property (Action Requested) It was moved by Mr. Walker, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board granted district negotiators authority to negotiate the terms of the purchase of real property located at 4213 Crooked Palm Road, Ventura, California. If an agreement is reached with parameter approved by the Board, negotiators are authorized to submit a Letter of Intent to purchase Real Property. Closed Session It was moved by Mrs. Lomax, seconded Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board adjourn to closed session to discuss conference with legal counsel anticipated litigation, public employee discipline/dismissal/release, conference with labor negotiators, and Permission with Real Property Negotiator.

2 At 7:00 p.m., President Fitzgerald called the regular meeting to order at which time student board members Courtney Corbett - Foothill, Alicia Escobar-Pacific High and David Perez VACE shared reading of the Vision, Mission and Governing Principals. Report of Action taken in Closed Session No action taken. Good News Student Board member David Perez representing Ventura Adult and Continuing Education reported out on a very successful school Open House. VACE offers many opportunities to include High School Credit Recovery and English as a Second Language program. In the fall, a Citizenship class will be offered to include Community Enrichment and Consumer Education classes. Other opportunities include Para- Educator training classes at E.P. Foster School, VACE s Medical Assistant, Computer Assisted Design and Computer Technology Programs. Student Board Member Courtney Corbett noted that the students from the Associated Student Body attended the CARE Conference. Students participated in home week that lead to a very successful fundraiser. Other events included: Change Maker Day helps students explore career possibilities, preparing for the year-end Dragon Talks with teacher nomination of student participants. Student Board member Alicia Escobar reported increase in student attendance and students actively involved in project based learning. Project exhibition includes cameras, movies and drones, voices of Veterans, the stories of the Channel Islands and the history of toys and simple machines. Dr. Babb noted attendance at the Balboa middle school student mock elections of the state and national ballot. Mrs. Golden commended the Ventura Education Partnership for a very successful StoryFest event. Public Comments Mr. Ed Summers noted a positive and rewarding participation as a volunteer during the student mock elections at Balboa Middle School. Correspondence - None Report on Board Appointed Committees Mrs. Haffner attended the Ventura Social Service Task Force and for the VUSD school year received information that 404 students reported as homeless and 148 foster youth. Project understanding and the Salvation Army shared information on what their agencies are currently doing in support of these students. Mrs. Haffner also attended the VUSD Green Schools Committee comprised of staff, community and student participation from the high schools. The committee provided updates on progress and future goals related to energy efficiency. At 7:30 p.m. Mrs. Lomax opended the Public Hearing, Regarding Sufficiency of Textbooks or Instructional Materials or both for the School Year This is the time; the public hearing was opened for public comment regarding the sufficiency of textbooks or instructional materials or both that are aligned to the content standards adopted by the state board as required by Education Code Notice of the public hearing was made at the September 27, 2016, Board of Education meeting, was published in the Ventura County Star on September 30, 2016 and posted in three public locations in on October 7, Receiving no request for public comments, Mrs. Lomax closed the public hearing. 2

3 Mr. Walker is the California School Board Association representative and also representative to service on the California Interscholastic Federation (CIF) for the Ventura and Santa Barbara area. Topics discussed were competitive equity and competitive cheer. Mrs. Lomax noted her role on the Technology Committee and reported on the new smartboards and teacher training. She noted attendance at HAAS Animation Company during manufacturing week and opportunities for females in the field of engineering. Approval of the Board of Education Meeting Minutes for August 23, 2016 It was moved by Mr. Walker, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved the August 23, 2016 minutes as presented. CONFERENCE AGENDA Implementation of s Local Education Agency (LEA) Plan Strategies and Actions Dr. Rene Rickard made presentation focused on the implementation of s LEA Plan strategies and actions, and progress towards student performance goals. The priority performance goals included: All students will be proficient in English language-arts and mathematics; all English learners will be proficient in English language-arts and mathematics and all students will graduate from high school. Poinsettia Playground Pride Mural The staff and students at Poinsettia Elementary School requested permission to paint a Playground Pride Mural on their campus. The mural will be painted a variety of colors with two quotes; The time is always right to do what is right, by Martin Luther King and Play is the Highest form of Research, by Albert Einstein. The mural will be 78 x 6 upon completion and will be painted on the outside wall facing the playground. MB Hanrahan will be the artist completing this project. The project has been coordinated with the Facilities Services Department and school site funds and the school PTO will fund the project. Blanche Reynolds Elementary School s Tile Project The staff, students and parents of Blanche Reynolds Elementary School requested permission to place tiles on a wall of the D wing facing the entrance of the school. Blanche Reynolds Elementary students and their parents hand painted 6 x 6 tiles. Each tile displays a different piece of artwork with a variety of colors used. Upon completion, the tile wall will be 4 feet long x 2 1/2 feet wide. PTA will fund this project and the project has been coordinated with the Facilities Services Department. Presentation of Proposed Changes, Deletions, or Additions to Current Board Policies (BP), Administrative Regulations (AR) and Exhibits (E) Policy # Comments Action BP/AR Uniform Complaint Procedures AR Williams Uniform Complaint Procedures Mandated policy updated to reflect programs that must be investigated in accordance with the Uniform Complaint Procedures (UCP), as listed on the California Department of Education's 2016/17 UCP Checklist. Mandated administrative regulation revised to clarify required annual notification and complaint filing requirements, and to provide for equitable treatment of a respondent to a complaint as required under federal law. Mandated regulation updated to delete the use of Williams Uniform Complaint Procedures for complaints regarding deficiencies in intensive instruction for students who fail to pass the high school exit examination by the end of grade 12, since NEW LAW (AB 97, 2013) eliminated categorical funding for that program. Revise Revise 3

4 Exhibits updated to delete, from the sample classroom notice and sample complaint form, material related to the provision of intensive instruction to students who fail to pass the high school exit exam, since NEW LAW (AB 97, 2013) eliminated categorical funding for that program. Presentation of Teacher Induction Process Updates Susan Lane and Nannette Pecel, Consulting Teachers provided Board with a brief presentation on the twoyear teacher induction program offered through the Ventura County Office of Education. The purpose is to provide new teachers the necessary training, mentoring, support needed for their success and long term hire. Report Regarding Williams Uniform Complaint Procedures Quarterly Report Pursuant to AR for Quarter Ending September 30, 2016 A report with summarized data on the nature and resolution of all Williams Uniform Complaints to the Board and the County Superintendent of Schools shall be presented on a quarterly basis. Types of complaints reported are (1) Textbooks and Instructional Material; (2) Teacher Vacancy or Mis-assignment; (3) Facility Condition (urgent/unsafe/unhealthy school facility conditions). The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. These summaries shall be publicly reported on a quarterly basis at a regularly scheduled Board meeting (Education Code 35186; 5 CCR 4686). In Ventura County, these reports are due no later than 15 days following the end of the quarter, specifically March 31, June 30, September 30 and December 31. For the Quarter Ending September 30, 2016: No complaints filed between July 1 and September 30, 2016 Permission to negotiate Proposed Purchase of Real Property (Action Requested) Mr. Richards presented information to the Board regarding the proposed purchase of real property located at 4213 Crooked Palm Road, Ventura, California. The property consists of a 1.2-acre site that includes a 9,900-square foot fleet maintenance building. A request was also made that the Board approve Dr. Michael Babb, Superintendent and Joseph Richards, Deputy Superintendent, Business services, as district negotiators. It was moved by Mrs. Golden, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved permission to negotiate as indicated above. Revisions to the Parcel Tax Oversight Committee Bylaws (Action Requested) It was moved by Mrs. Haffner, seconded by Mrs. Golden and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved revisions to the bylaws previously adopted on March 26, 2013, resolution # Revised Bylaws attached to official minutes. Approval of Resolution #16-25, in Support of PROPOSITION 56, the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 (Action Requested) It was moved by Mrs. Golden, seconded by Mr. Walker and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved resolution #16-25 in support of proposition 56. Resolution attached to official minutes. ACTION AGENDA Resolution #16-26, Regarding Sufficiency of Textbooks or Instructional Materials or both for the School Year After the public hearing was held, it was moved by Mr. Walker, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved the attached Resolution #16-26, Regarding Sufficiency of Textbooks or Instructional Materials or both for the School Year. 4

5 Board Policy (BP) and Administrative Regulation (AR) 5134 Student Voter Registration It was moved by Mrs. Haffner, seconded by Mrs. Golden and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved new BP/AR 5134, Student Voter Registration. CONSENT CALENDAR It was moved by Mrs. Golden, seconded by Mr. Walker and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board approved consent items number 1-13 and as presented. Item number 14 was pulled from agenda. 1. Overnight, Out of the Tri-County and Ratification Fieldtrips Ratification of the Superintendent's approval for students from Ventura High School s agriculture class to travel overnight and out of the tri-county to a Future Farmers of America Leadership Training on October 8-9, The event was held at San Benito High School in Hollister, San Benito County, CA. Six students and one chaperone attended. Ratification of the Superintendent's approval for students from Foothill Technology High School s Cross Country team to travel out of the tri-county to the Central Park Cross Country Invitational on October 1, This event was held at Central Park in Huntington Beach, Orange County, CA. Forty students and three chaperone attended. Portola Elementary School requested permission to send students from three 5 th grade classes to travel overnight and out of the tri-county to Life in the Abyss field trip to be held at Ocean Institute in Dana Point, Orange County, CA. Each of the three 5 th grade classes will attend on different dates. One class will travel on October 17-18, 2016, 37 students and five chaperones. The second class will travel on October 18-19, 2016, 37 students and 5 chaperones. The third class will travel on October 20-21, 2016, 37 students and 5 chaperones. Ventura High School requested permission to send 12 students and four chaperones from the Girls Volleyball team to travel overnight and out of the tri-county to a volleyball tournament to be held at Alliant University in San Diego, CA in San Diego County. The trip will take place on October 14-15, Ventura High School requested permission to send nine students and three chaperones from their Girls Varsity Basketball team to travel overnight and out of the state to the Diamond State Classic Basketball Tournament to be held at St. Elizabeth High School in Wilmington, Delaware. The trip will take place on December 26-31, Buena High School requested permission to send 20 students and seven chaperones from their Girls Soccer team to travel overnight and out of the tri-county to a soccer tournament to be held at Foothill High School in North Tustin, Orange County, CA. The trip will take place on December 27-29, Ratification of District s Approval of Employment and Reemployment of Substitute Teachers for the School Year Ratification of District s approval of employment and reemployment of substitute teachers listed below for the School Year: Name Credential or Program Acutt, Iris Multiple Subject Credential, Single Subject Credential: Spanish Arriaga, Andrea Benitez-Tadillo, Mayra Carbajal, Maricela Coultas, Danielle Dickson, Jacqueline 5

6 Eichstetter, Eugenia Farrar, Georgia Finfrock, Conor Friesen, Dylan Hanrahan, Mary Henkel, Keely Knight, Allia Leija, Barbara Mahoney-Bruer, Cole Marshall, Joanne Mullaney, Tylour Nieberding, Jeri Shafiei, Maryam Shakely, Jessica Smith, Jacob Smith, Lindsay Strauss, Elizabeth Thomas, Richard Vaquero, Michel Villegas, Arnold M Walsh, Amber Multiple Subject Credential Emergency 30-Day Substitute Designated Subjects Vocational Permit 3. Ratification of District s Approval of Assignments Through Various Education Codes Current statutes and regulations recognize that there may be situations of a temporary mature in which a teacher with the appropriate credential is not available to the School District or the assignment is part-time and not conducive for recruitment. Senate Bill 435 has made it possible to assign staff with their permission to these areas in several ways: Education Code 44256(b) states that the holder of a self-contained type credential may be assigned, with his or her consent, to teach any subject in departmentalized classes, below grade 9, in which the teacher has 12 semester hours of coursework in the subject area. Education Code (c) & (d) (COA) allows a full-time teacher with special skills and preparation outside of his or her credential authorization to be assigned to teach in the area. Education Code states that the holder may be assigned, with his or her consent, to teach any single subject class in which the teacher has 18 semester hours of coursework or a selfcontained classroom with 60 semester hours distributed among four of the following subjects: language studies, literature, mathematics, science, social science, history, humanities, the arts, physical education, and human development. Last Name First Site Subject Ed Code Units Dilbeck Joe AMS Physical Education 44256(b) 12+ Crawford Julia AMS English 44256(b) 12+ Crawford Julia AMS Social Science 44256(b) 12+ Jardim Megan AMS English Klemann Robert AMS English 44256(b) 12+ Klemann Robert AMS Social Science 44256(b) 12+ Lopez Shannon AMS English 44256(b) 12+ Lopez Shannon AMS Social Science 44256(b) 12+ Myers Julia AMS Math Nelson Karen AMS Social Science 44256(b) 12+ Garza Dacia BMS Social Science 44366(b) 12+ 6

7 Guerena Alicia BMS Independent PE (c) & (d) n/a Klopfenstein Layne CMS Spanish 44256(b) 12+ Myers Nancy CMS English 44256(b) 12 Gaeta Rosalyn DATA English 44256(b) 12 Gaeta Rosalyn DATA Social Science 44256(b) 12+ Lynch Thorpe Amanda DATA Social Science 44256(b) Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments for the School Year Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments. List attached to official minutes. 5. Classified Personnel Changes The Personnel Commission approved the list of Classified Personnel Changes at its September 21, 2016 meeting. The Board of Education approve those changes at this time. 6. Decrease in Time Base of Classified Position The Board of Education ratified the decrease in time base of the following Classified position: Classification Location Time Base Funding Parent Teacher Liaison (2158) Multi Language, Multi-Cultural Dept./ESC From: 8.00 Hrs. / 181 Calendar To: 6.00 Hrs. / 181 Calendar Migrant Ed This position is currently vacant, therefore no action is required to issue a layoff notice. A Classified incumbent will not be affected as a result of the decrease in the position. 7. Increase in Time Base of Classified Positions Classification Location Time Base Funding Bus Driver Transportation From: 6.25 Hrs. / 181 Calendar (0260) Dept. To: 6.75 Hrs. / 181 Calendar Bus Driver Transportation From: 5.00 Hrs. / 181 Calendar (0384) Dept. To: 5.50 Hrs. / 181 Calendar Bus Driver Transportation From: 4.50 Hrs. / 181 Calendar (1083) Dept. To: 5.50 Hrs. / 181 Calendar Bus Driver Transportation From: 5.00 Hrs. / 181 Calendar (1751) Dept. To: 5.50 Hrs. / 181 Calendar Bus Driver Transportation From: 4.75 Hrs. / 181 Calendar (1951) Dept. To: 5.50 Hrs. / 181 Calendar Family Liaison Student Support From: 6.00 Hrs. / 180 Calendar Title 1 (2773) Services / ESC To: 8.00 Hrs. / 180 Calendar Paraeducator Balboa From: 3.50 Hrs. / 180 Calendar Supplemental (1247) To: 3.75 Hrs. / 180 Calendar Paraeducator Citrus Glen From: Hrs. per Week / 180 Calendar Supplemental (2309) To: 3.50 Hrs. / 180 Calendar Paraeducator Special Ed (0986) BHS From: Hrs. per Week / 181 Calendar To: Hrs. per Week /181 Calendar Federal Special Ed 8. Reduction in Classified Positions Based on staffing needed to best meet the needs of our students and the services provided by the District, the following positions are no longer needed for the fiscal year. Classification Location Time Base Campus Supervisor Cabrillo 1.00 Hrs. / 180 Calendar 7

8 (2505) Child Nutrition Assistant I (0115) Child Nutrition Assistant I (0768) Office Assistant (3225) Paraeducator Special Ed (2350) Cabrillo Balboa 3.50 Hrs. / 180 Calendar 3.50 Hrs. / 180 Calendar VHS ASSETS 5.00 Hrs. per Week / 180 Calendar Cabrillo Hrs. per Week / 181 Calendar Clinicas del Camino Real Memorandum of Understanding The District renewed the agreement with Clinicas del Camino Real for mobile dental services to students and families district-wide. The term of this agreement is effective July 1, 2016 through June 30, Santa Barbara/Ventura Counties Dental Care Foundation Memorandum of Understanding The District has renewed the agreement with Santa Barbara/Ventura Counties Dental Care Foundation for mobile dental services to students and families district-wide. The term of this agreement is effective July 1, 2016 through June 30, Ventura County Community College District Ventura County Innovates Project Agreement The District renewed the agreement with the Ventura County Community College District (VCCCD), serving as fiscal agent, in order to collaborate in delivering the California Department of Education California Career Pathways Trust (CCPT) grant through the Ventura County Innovates (VCI) project to Buena, Foothill Technology and Ventura High Schools. The purpose of this agreement is to establish partnerships with VCCCD colleges, Ventura County Office of Education, high schools, adult schools, business and community partners throughout Ventura County to improve career and technical education services. The term of this agreement is effective July 1, 2016 to June 30, Ventura County Office of Education Career Technical Education (CCPTG & CTEIG) Agreements The District renewed the agreements with the Ventura County Office of Education, serving as fiscal agent, in order to collaborate in delivering the California Department of Education California Career Pathways Trust Grant (CCPTG) through the Ventura County Innovates (VCI) project and the Career Technical Education Incentive Grant (CTEIG). The purpose of these agreements is to establish partnerships with VCCCD colleges, Ventura County Office of Education, high schools, adult schools, business and community partners throughout Ventura County to improve career and technical education services. The term of the agreements is July 1, 2016 to June 30, Myers, Widders, Gibson, Jones & Feingold, LLP Engagement of Services Agreement The District entered into an agreement with Myers, Widders, Gibson, Jones & Feingold, LLP to provide legal services in relation to a personnel case. 14. Notice of Completion for C6-17 ATLAS Plumbing Infrastructure Item Pulled from Agenda, no action taken. 15. Checks for September 2016 Board approved ratification of checks for the month of September

9 16. Gifts to School District Donor Gift Location Gayle Carey Office supplies Buena Cornerstone Photography Cash Elmhurst Cornerstone Photography Cash Cabrillo Cornerstone Photography Cash Poinsettia Dan & Cathy Hewson Cash Cabrillo Jared & Jennifer Mikacich Basketball equipment Pierpont Rick & Kerri Morton Cash Cabrillo Dennis Ryan Printer Cabrillo Ventura Downtown Lions Club Cash Cabrillo Scott Wilcox Copy machine Montalvo 17. Ratification of Purchase Orders The Board Approved 219 purchase orders and change orders for September 14-27, in the amount of $1,377, BOARD UPDATE Mrs. Haffner expressed appreciation for the work of Chris Massa, FoodCorps and the Farm to School Garden at Balboa Middle School. COMING EVENTS October 13 Ventura Police Department Curbside Coffee & Chat at Cabrillo Middle School October 20 Schools participating in the California Shake Down in Earth Quake preparedness October 20 Curbside Coffee & Chat at Pierpont Elementary October Fall Break FUTURE BOARD ITEMS Mr. Walker with consensus of Board members requested update on district leased property. Dr. Babb noted discussion of the West Side Pool at future meeting. BOARD/SUPERINTENDENT COMMENTS - None CLOSED SESSION - None ` ADJOURNMENT At 8:45 p.m. it was moved by Mr. Walker, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; absent 1/Ms. Fitzgerald the Board adjourn the meeting to the next regular meeting to be held at 7:00 p.m. on Tuesday, November 8, APPROVED President Secretary 9