MINUTES. THOMASVILLE BOARD OF EDUCATION 6:30 p.m., Tuesday, May 3, 2016 Huneycutt Administration Building. Kevan Callicutt

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1 MINUTES THOMASVILLE BOARD OF EDUCATION 6:30 p.m., Tuesday, May 3, 2016 Huneycutt Administration Building Board Members Present: Belinda Clark Keith Raulston James Carmichael Kevan Callicutt Andrea Walker Board Attorney: Bradley Hunt was in attendance City Council Members Present: Mayor Raleigh York Jane Murphy Scott Styers Media/Press in Attendance: Debbie Hightower, Thomasville Times Student Groups in Attendance: Superintendent's Staff Members Present: Barbara Armstrong Gate Gentry Crystal Clodfelter Lome Johnson Jennifer Buck Greg Miller Judy Younts Johnnie Musgrave Randy Duncan Kevin Leake Tyler Tobin Michelle Posley Angela Moore Krystal Sanders Call to Order: Welcome and meeting brought to order by Kevan Callicutt, School Board Chairperson *Adoption of Agenda: *Minutes: Appearance By Citizen (s): / After requested correction to item #20 changing the statute to read "NCGS Ia6" instead of "NCGS Ia3" - a motion was made by Keith Raulston and a second by James Carmichael to approve the meeting agenda. The correction was noted and motion was approved. The minutes of the April 5,2016 Board meeting were approved with a motion by James Carmichael and a second by Keith Raulston. Minutes were approved. None were requested.

2 Presentation Summary of Superintendent Search Survey Results - NCSBA Good News - Tyler Tobin A presentation of survey results was made to the Board of Education. A copy of the results was shared in open session and n-redacted copies were provided to the Board members for their review. A copy of the presentation and survey compilation accompany these meeting minutes. Mr. Tobin shared and explained data which illustrates the positive impact of BA on students in his quarterly report to the Board of Education. Special Education Teachers who were nominated for the Davidson County Civitan Special Education Award - Community volunteers, staff who gave of their time to ensure that Special Olympics which was held on April 15th at Ledford High, was an "Exceptional" day for all participants. - Nominees in the K-6 category for the Presidential Award for Excellence in Mathematics and Science Teaching - Dr. Cate Gentry A. Mary Lefler, IMS B. Elizabeth Olson, LDES C. Melinda Vickers, THS Mr. Hill recognized Dr. (Carrie Stansfield and Ms. Karen Stukes for volunteering their time and expertise ensuring that all of TCS Special Olympic Athletes had the appropriate physicals and were healthy to participate in the Spring Games. A. Craig Beasley, TPS B. Robin Lee, TMS C. June Workman, LDES Dr. Gentry recognized and commended these teachers for the outstanding job they perform each day for students. Teachers in grades K-6 were recognized in the spring and grades 7-12 will be recognized during the Fall. STAFF RECOGNITIONS: Virginia Tate, TPS and Buddy Walker, TMS are recipients of this award for this month. BulldogNation Award - Dr. Barbara Armstrong

3 UNCG Art Camp (July 10-16)- Karen Biscoe, 21st Century Chair City Young Marines attending Operation North State (June 6-June 7) - Susan Upton On behalf of Liza Royal, art teacher at THS, Karen Biscoe petitioned the Board for the approval of attending Art Summer Camp being held at UNCG from July 10th thru July 16th. Twelve students will be attending and 21st Century funds will fund the entire cost of the trip. A motion to allow the overnight trip was made by Belinda Clark and seconded by Andrea Walker. The motion was approved and permission was granted for the trip. The Board of Education heard a request from Susan Upton on behalf of the Chair City Young Marines who are asking to attend "Operation North State" June 6th and June 7th. They will travel to Randleman, NC via a school activity bus students will participate. A motion was made by James Carmichael and seconded by Keith Raulston to approve the trip. Motion was approved. Chair City Young Marines attending Parris Island, SC (June27-Julyl)- Susan Upton The Board of Education heard a second request from Susan Upton on behalf of the Chair City Young Marines who are asking to attend Parris Island Marine training base from June 27th and July 1st. They will travel to SC via a school activity bus. 20 students will participate. A motion was made by Andrea Walker and seconded by Belinda Clark to approve the trip. Motion was approved. *2016 Budget Amendment -, CFO, presented the Board with amendments to the budget as outlined in handout. The main points of the amendment were outlined by, Interim Superintendent as follows: The amended budget maintains students as its number one priority; alignment with state requirements for funding; and an adherence to the Teacher Retention Plan. Keith Raulston made a motion to accept the 2016 amendment as printed and supplied to all Board members and James Carmichael seconded the motion. The motion carried unanimously. * Proposed Budget - Ms. Stromko provided the Board of Education with a booklet containing the proposed budget for The proposal is based on an ADM of 2395 students and takes into consideration added expenses for employee raises, increases in health coverage expenses, etc. After consideration of the information contained in the provided booklet, a motion to accept the proposed budget was made by Belinda Clark and seconded by Andrea Walker. The motion passed unanimously.

4 * NCSBA Membership - Invoice and dues scale for this renewal was provided to the Board. indicated that the renewal, if approved, would be paid in full July 1,2016. A motion by Andrea Walker was made to renew the TCS membership with the NCSBA. A second was made by James Carmichael and the motion to renew carried. *Consent Agenda Items - Approve contract terms for "Acting Interim Superintendent" Motion was made by Keith Raulston and second was offered by Andrea Walker. The motion carried. *Personnel Report: Superintendent's Report: *Closed Session: The personnel report was presented. Belinda Clark motioned to approve the report and a second was made by James Carmichael. Motion was approved. Superintendent's report was presented by. Pursuant to NCGS (a) (6) Kevan Callicutt requested to move into closed session so that the Board may consider a personnel matter. A motion was made by Andrea Walker and seconded James Carmichael. Motion carried and closed session began. Next Meeting: The next regular Board meeting is scheduled for Tuesday, June 2016 at 6:30 p.m., at the Huneycutt Administration Building. Kevan Callicutt Board Chairman ' Georgia L Marshall Interim Superintendent of Schools

5 ADDENDUM TO OPEN SESSION MINUTES THOMASVILLE BOARD OF EDUCATION 6:30 p.m. Aprils, 2016 Huneycutt Administrative Building Board Members Present: Board Member Absent: Board Attorney Present: Kevan Callicutt, James Carmichael, Belinda Clark, Andrea Walker Keith Raulston Bradley Hunt Upon motion by Andrea Walker, seconded by James Carmichael and approved 4-0, the Board of Education approved the following: 1. Approved the proposed bus driver pay increase plan as presented by Mrs. Georgia Marshall in closed session effective July 1, Approved Dr. Pitre-Martin's proposed salary adjustment schedule to clerical staff based at the Central Office as discussed in closed session. 3. Approved Dr. Pitre-Martin's proposed salary review process with the revision that all school based non-certified k-12 secretaries, maintenance personnel, TA's, custodians and techs should be reviewed in the process during the school year. Upon motion made by James Carmichael and seconded by Belinda Clark and approved 4-0 the meeting was adjourned.