Minutes Tuesday, November 17, 2009 Regular Board Meeting

Transcription

1 ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Minutes Tuesday, Regular Board Meeting Allan Hancock College Student Center, G South College Drive, Santa Maria, CA Tim Bennett, President Carol Anders, Vice President Henry M. Grennan Bernard E. Jones Larry Lahr Jeff Hamsher, Student Trustee 1. Call to Order Trustee Bennett called the meeting to order at 4:30 p.m. with the following trustees present: Carol Anders, Tim Bennett, Henry Grennan and Larry Lahr. 2. Adjourn to Closed Session Trustee Bennett adjourned the meeting to closed session at 4:30 to consider the following. Trustee Bernard Jones joined the meeting at 4:35 p.m. 2.A. Labor Negotiations (Govt. Code 54962) 3. Reconvene to Open Session Trustee Bennett reconvened the meeting to open session at 6:12 p.m. Student Trustee Jeff Hamsher joined the meeting. 4. Presentations: 4.A. Medical Simulation The simulation was postponed until the December 15, 2009 board meeting. 4.B. Physical Education/ Athletics Initial Project Proposal (IPP) Update Elena Andrews of Steinberg Architects presented an update on the physical education/athletics IPP, and she and Vice President Hernandez responded to questions. In the ensuing discussion, trustees expressed concern that the proposed project had expanded from $2.2 to renovate the gymnasium, which the board expressed support for several months ago, to a $20 million project that involved moving the fields across College Drive and was dependent on state funding. While trustees applauded the forward thinking, they considered the availability of state funding any time soon unlikely and expressed support for the scaled back plan proposed earlier. Trustees thanked Ms. Andrews for her presentation. Dr. Ortiz said he appreciated the direction from the board and would bring an IPP for board consideration in the next month or two.

2 2 4.C. Childcare Center Addition Revised Plan Bill Koster of MVE Architects presented information on the childcare center revised plan and responded to questions. He said the project was revised to add a 40-person classroom (for use by other campus programs) when the parent participation program was eliminated. The project is estimated for completion in August 2012 at a total cost of $6.5 million. Trustees thanked Mr. Koster for his presentation. 5. Public Comment Early childhood education instructors Anita Rolon and Judith dal Porto thanked the board for its support of the children s center remodel and expansion. They exhibited photo boards showing the children and ECE staff integrating objects from nature in the play yard. Ms. dal Porto explained that the teacher training for the project was funded by the Orfalea Foundation. 6. Consent Agenda Dr. Ortiz requested that item 6.D. be removed from the consent agenda since no recommendation was being presented. 7. Oral Reports On a motion by Trustee Anders, seconded by Trustee Jones, the board approved the remaining consent agenda items on a roll-call vote as follows: Ayes: Anders, Bennett, Grennan, Jones, Lahr Noes: None Abstentions: None 7.A. Superintendent/ President s Report Dr. Ortiz said he returned from visiting his new granddaughter in New York in time to attend a Citizens Oversight Committee meeting. He also attended the Celebrate Philanthropy luncheon on November 3 and the AHC Foundation Donors reception on November B. Board Member Reports Trustee Grennan reported on a number of college events since the last board meeting, including two choir concerts and a band concert, the dia de los muertos event, the Little Heathens author book signing, dedication of the new soccer scoreboard, and PCPA s opening night of the Lion, the Witch, and the Wardrobe. He commended staff involved in these events as well as ceramicist Bob Nichols, who, together with his students, donated 300 bowls to the Foodbank s Empty Bowls fundraiser. Trustee Bennett said he also attended the sold out Empty Bowls luncheon and enjoyed The Lion, The Witch, and the Wardrobe. Student Trustee Hamsher reported on recent and upcoming ASBG events including a Halloween

3 3 masquerade ball, PCPA Student Night Out (Nov. 13), Lakota Sioux dance performance at Cal Poly (Nov 16), Winter Starlight holiday dance (Dec. 4), a Lakers game trip (Jan. 6). He congratulated Coach Dutra on the Bulldogs winning season, adding that a rooter bus would transport students to the Bowl Game in Bakersfield. Trustee Jones reported that the Vapor Trails Corvette Club had a recent autocross event at the Lompoc Valley Center, and the he and Trustee Andrews would be attending the annual Community College League of California conference later that week. 7.C. Association Reports 1) Part-Time Faculty Association No report was given. 2) Faculty Association Roger Hall reported on negotiations; the teams are meeting most Fridays to consider cost-neutral proposals to the extent possible. He reported that campus climate was a concern on two fronts. He said temperature extremes from one classroom to another, even in newer buildings, was impacting student learning. The other climate issue, he said, dealt with attitudes and prompted a recent leadership survey. He emphasized the need for all to focus on educating students, and he encouraged the board to attend to some of the issues that detract from that purpose. 3) Academic Senate Gary Bierly reported further on the recent survey. He said about three years ago the faculty leadership were receiving concerns and complaints around decision making and governance. The measures taken to address these concerns included a Small Group Instructional Diagnosis (SGID), a retreat involving all segments of the campus community and an outside facilitator, and extensive committee work invested in restructuring of committees and shared governance to improve campus climate. He said, although the resulting decision-making manual looks good, faculty leadership received more complaints last month than three years ago. These concerns, he said prompted a survey about leadership and confidence, which generated responses from 128 of the 155 senate members, and resulted in a

4 4 negative response higher than 50 percent. He introduced members of the Senate Executive Committee present, and appealed to the board for assistance in getting our family back together. 4) California School Employees Association 5) Associated Student Body Government Joni McDonald said she agreed with Mr. Bierly about the tense campus climate. She invited trustees to attend the next CSEA meeting December 11 at 11:30 in H105. She said a primary concern of classified employees is the workforce analysis, which has employees fearing for their jobs. She said any information that could be communicated to relieve these concerns would be helpful. She said negotiations were ongoing and she appreciated the professionalism of the district team. In Marcus King s absence, Trustee Hamsher presented the ASBG report earlier. 6) AHC Foundation No report was given. 7) Management Association Suzanne Valery reported that the association had a full plate with the Accreditation Self Study, Educational and Facilities Master Plan, updating the Management Handbook, and the decision making manual (formerly shared governance), which she described as a monumental task that would take some time to implement. In addition, she said many managers were undergoing their first evaluation since the policy was revised. She said, with such a large number of managers being evaluated, the association asked the president to modify the process somewhat. The procedure will be reviewed in the spring to see if further modifications need to be made. She wished all a Happy Thanksgiving! 8. Action Items 8.A. 8.B. Acceptance of Grants Approved Voice Over Internet Protocol (VOIP) Underground Utilities Project, Bid 09-08, Change Dr. Ortiz reviewed the approved grants. Trustee Jones, the board voted to accept the funded proposals for a total of $1,587,660 in restricted funds to the district. Student Trustee Hamsher concurred. Trustee Lahr, the board voted to approve change order 2 to the contract with C.S. Legacy

5 5 8.C. 8.D. 8.E. Order 2 Building C Roof, Paint, Flooring, and ADA Upgrades Project, Bid 09-05, Change Order 3 Parking Lot 1 Expansion Project, Phase II, Bid 09-07, Change Order State Scheduled Maintenance Plan and Proposed Special Repairs Program Project Application List Construction, Inc., in the amount of $9,724, and to authorize the vice president, facilities and operations, to sign change order 2. Trustee Grennan asked whether the change order was an attempt by the contractor to recoup cost from a low bid on the skylight. Vice President Hernandez assured trustees this was not the case. Trustee Lahr, the board voted to approve change order 3 to the contract with Vernon Edwards Constructors, Inc., in the amount of $12,459, and to authorize the vice president, facilities and operations, to sign change order 3. On a motion by Trustee Anders, seconded by Trustee Lahr, the board voted to approve change order 1 to the contract with Rockwood General Contractors, Inc. in the amount of $12,459, and to authorize the vice president, facilities and operations, to sign change order 1. On a motion by Trustee Anders, seconded by Trustee Jones, the board voted to authorize the vice president, facilities and operations, to submit the state scheduled maintenance and special repairs program project application list, as presented. 8.F Bond Measure I, Scheduled Maintenance Projects Proposed District Order of Priority Trustee Jones, the board voted to authorize the vice president, facilities and operations, to submit the Bond Measure I, scheduled maintenance projects proposed district order of priority, as presented. 8.G. 8.H Seven-Year District Parking Lot Maintenance Plan Proposed District Order of Priority Award of Contract, Building O Rooftop Heat Vent Unit Replacement Project On a motion by Trustee Anders, seconded by Trustee Jones, the board voted to approve the seven-year district parking lot maintenance plan, proposed district order of priority. On a motion by Trustee Lahr, seconded by Trustee Anders, the board voted to award the contract for the building O rooftop heat vent unit replacement project to J.R. Barto Heating/Air Conditioning/Sheet Metal Inc. in the amount of $74,500.

6 6 8.I. Building C Roof, Paint, Flooring, and ADA Upgrades Project, Notice of Completion On a motion by Trustee Anders, seconded by Student Trustee Hamsher, the board voted to approve filing the notice of completion for Vernon Edwards Constructors, Inc., for the building C roof, paint, flooring, and ADA upgrades project. 9. Information Items 9.A. Grant Proposals Submitted Dr. Ortiz reviewed with trustees a report on proposals submitted 9.B. 9.C. Physical Education/Athletics Initial Project Proposal (IPP) Update Childcare Center Addition Revised Plan This item was reviewed earlier (4.B.). This item was reviewed under (4.C.). 9.D. Bond Measure I Status Report Dr. Ortiz reviewed the status of the bond measure I projects. 9.E. Employee Resignation Dr. Ortiz announced the resignation of Trudy Siler- Govers, benefits technician, business services department, effective December 1, 2009, and thanked her for her service. 9.F. District Monthly Financial Report Dr. Miller reviewed year-to-date data for various funds and responded to questions. 10. Calendar Dr. Ortiz reviewed the event calendars for November and December. 11. Adjournment Trustee Bennett adjourned the meeting to closed session at 8:00 p.m. He adjourned the meeting at 8:07 and announced that no action was taken in closed session. José M. Ortiz, Ed.D. Secretary to the