City of San Marcos Page 1

Transcription

1 Regular Meeting Agenda - Final City Council Tuesday, September 6, :00 PM City Council Chambers 630 E. Hopkins I. Call To Order II. Roll Call III. Invocation IV. Pledges Of Allegiance - United States And Texas EXECUTIVE SESSION NOTE: The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. The City Council may also publicly discuss any item listed on the agenda for Executive Session :00PM Executive Session in accordance with Section of the Texas Government Code: Consultation with Attorney - to receive advice of legal counsel regarding issuance of a Certificate of Occupancy for The Woods of San Marcos; and to receive advice of legal counsel regarding pending litigation, Cause No Nicholas Flores Lara, et al. v. City of San Marcos, Texas in the District Court 274th Judicial District Hays County, Texas; and to receive legal advice from the City Attorney regarding pending litigation, to wit: City of San Marcos, Texas v. Sam Brannon, Communities For Thriving Water - Fluoride Free San Marcos, Morgan Knecht and Kathleen O Connell; Case No in the 274th District Court of Hays County Texas; and to receive legal advice regarding the Preferred Scenario Amendment and zoning process under State Law and the Land Development Code; and in accordance with Section Personnel Matters: to discuss the agreements of the Presiding Judge of the San Marcos Municipal Court of Record and the Associate Municipal Court Judge; and in accordance with Section of the Texas Government Code: Real Property - to receive a Staff briefing and deliberate regarding the possible acquisition of land on Clovis Barker; and in accordance with Section of the Texas Government Code: Economic Development: to discuss and deliberate regarding a possible addendum to Chapter 380 Economic Development Incentive Agreement between the City Of San Marcos and Humpty Dumpty SSM, Ltd. Consider adoption or direction to Staff on matters discussed in Executive Session. City of San Marcos Page 1

2 City Council Regular Meeting Agenda - Final September 6, 2016 PRESENTATIONS 3. Receive a presentation and hold discussion regarding the final Action Plan in compliance with HUD Community Development Block Grant - Disaster Recovery (CDBG-DR) Federal Register Notice 5938-N-01 for a $25,080,000 HUD CDBG-DR Grant for 2015 flood recovery, and provide direction to Staff. 6:00 PM V. 30 Minute Citizen Comment Period CONSENT AGENDA THE FOLLOWING ORDINANCES, RESOLUTIONS AND OTHER ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCIL MEMBER OR A CITIZEN, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION Consider approval of the following: August 12, Packet Meeting August 16, Regular Meeting August 29, Code SMTX Workshop Consider approval of Ordinance (LDC-16-03), on the second of two readings, amending Section , and of the Land Development Code to require that any request for an amendment to the Preferred Scenario Map of the City s Comprehensive Plan be accompanied by an application for a consistent Zoning Map Amendment and to add an additional public hearing to the process; providing a savings clause; providing for the repeal of any conflicting provisions; and providing an effective date. Consider approval of Ordinance (ZC-16-09), on the second of two readings, amending the Official Zoning Map of the City by rezoning a 1.40 acre, more or less, tract of land located at 132 Jackson Lane from OP Office Professional District to VMU Vertical Mixed Use District; and including procedural provisions. Consider approval of Ordinance , on the second of two readings, repealing Ordinance which authorized the assessment and collection of fees for certain services provided by the San Marcos Fire Department; providing for the repeal of any conflicting provisions; and providing an effective date. Consider approval of Ordinance , on the second of two readings, authorizing the redemption of all outstanding City of San Marcos, Texas Waterworks and Waste Water System Revenue Bonds, Series 2006 and Taxable Series Consider approval of Resolution R, awarding a contract for a website upgrade to Icon Enterprises, Inc. D/B/A Civicplus in the estimated total amount of $44, through the Region VIII Education Service Center Interlocal Purchasing System (TIPS/TAPS) Contract # for web hosting, web services and content City of San Marcos Page 2

3 City Council Regular Meeting Agenda - Final September 6, 2016 management; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the city and declaring an effective date Consider approval of Resolution R, approving an Interlocal Cooperation Agreement between the City and Texas State University for water quality analytical testing services in an annual amount of $80,000.00; authorizing the City Manager or his designee to execute the agreement; and declaring effective date. Consider approval of Resolution R, approving a State Use Contract between the City and Easter Seals-Central Texas as certified by TIBH Industries, Inc. for vegetation and litter control in the estimated annual amount of $1,043,066.40; authorizing the City Manager or his designee to execute this agreement on behalf of the City and declaring an effective date. Consider approval of Resolution R, approving the filing of an application with the Texas Water Development Board seeking financial assistance for the Water Reuse Expansion Project in an amount not to exceed $5,000, in 2017 Clean Water State Revolving Funds; authorizing the City Manager or his designee to act on the City s behalf with regard to the submission of the application and all other matters relative to furnishing information and executing documents that may be required in connection with the preparation and filing of the application for financial assistance and the rules of the Texas Water Development Board; designating firms and individuals authorized and directed to assist the City in the preparation and submission of the application for financial assistance and to appear on behalf of and represent the City in any hearing held by the Texas Water Development Board on the application; and declaring an effective date. Consider approval of Resolution R approving an agreement with Halff Associates, Inc. for the provision of professional engineering services in connection with drainage plan reviews and drainage impact analyses in the amount of $94, which includes an increase of $49, (ACIS NO. 1) above the previous not-to-exceed contract amount of $45,000.00; ratifying the City Manager s execution of this agreement on behalf of the City; authorizing the City Manager or his designee to execute authorization of Change in Services No. 1 on behalf of the City; and declaring an effective date. Consider approval, by motion, of the San Marcos Commission on Children and Youth grant funding recommendations. Consider approval, by motion, of Change in Service #2 to the Mill Street Improvements Project (Contract # ), in the amount of $76,896.50, with Unitech Consulting Engineers, Inc. for providing traffic and drainage improvements at the intersection of Mill Street and Uhland Road PUBLIC HEARINGS - 7:00 PM 16. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against the approval of Ordinance , adopting a Budget in the amount of $193,811,647 for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017; authorizing certain adjustments to the Budget with the approval of the City City of San Marcos Page 3

4 City Council Regular Meeting Agenda - Final September 6, 2016 Manager; approving fiscal year Capital Improvements Program Projects; and consider approval of Ordinance , on the first of two readings :00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance , setting the Property Tax Rate for the 2016 Tax Year at cents on each $100 of taxable value of property that is not exempt from taxation; levying taxes for the use and support of the Municipal Government of the City for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017; providing a Sinking Fund for the retirement of the bonded debt of the City; and consider approval of Ordinance , on the first of two readings. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance increasing drainage utility rates as authorized by Section of the San Marcos City Code; including procedural provisions; and consider approval of Ordinance , on the first of two readings. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance , increasing rates established for Water, Wholesale Water, Reclaimed Water, Wastewater Treatment, and Sewer Surcharges; and including procedural provisions; and consider approval of Ordinance , on the first of two readings. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance (ZC-16-10), amending the Official Zoning Map of the City by rezoning a 6.57 acre, more or less, tract of land out of Lots 2 and 5 of the Springtown VI Subdivision, located at 200 Springtown Way, from GC General Commercial District to VMU Vertical Mixed Use District; and including procedural provisions; and consider approval of Ordinance , on the first of two readings. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Resolution R approving a request by Humpty Dumpty SSM, Ltd. for a Conditional Use Permit to allow purpose built student housing within portions of Lots 2 and 5 of the Springtown VI Subdivision, located at 200 Springtown Way; authorizing City Staff to issue a Conditional Use Permit consistent with this Resolution; and declaring an effective date; and consider approval of Resolution R. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Resolution R approving a request by Humpty Dumpty SSM, Ltd. for a Conditional Use Permit to allow the construction of a five-story building within portions of Lots 2 and 5 of the Springtown VI Subdivision, located at 200 Springtown Way; authorizing City Staff to issue a Conditional Use Permit consistent with this Resolution; and declaring an effective date; and consider approval of Resolution R. 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Resolution R, approving a program for the use of a portion of Spring Lake Park for repatriation (re-burial) of certain Native American remains and artifacts; approving a memorandum of agreement between the City and the Indigenous Cultures institute for such use; and providing an effective date; and consider approval of Resolution R. City of San Marcos Page 4

5 City Council Regular Meeting Agenda - Final September 6, 2016 NON-CONSENT AGENDA Consider approval Ordinance , on the first of two readings, amending Chapter 2, Article 5, Code of Ethics, of the San Marcos City Code; provisions; providing penalties; and providing an effective date. Consider approval of Ordinance , on the first of two readings, establishing and confirming speed limits along Loop 82 (Guadalupe Street) of 30 miles per hour in both directions between San Antonio Street and Grove Street and 35 Miles Per Hour in both directions between Grove Street and IH-35; directing that such speed limits be incorporated into the Traffic Register maintained under Section of the San Marcos City Code; and including procedural provisions. Consider approval of Ordinance , on the first of two readings, amending speed limits, including a speed limit for a school zone, along sections of SH 123 in both directions; directing that such speed limits be incorporated into the Traffic Register maintained under Section of the San Marcos City Code; and including procedural provisions. Consider an appointment to fill a vacancy on the Main Street Advisory Board, and provide direction to Staff. Consider approval, by motion, changing the regular meeting of the City Council from Tuesday, October 4, 2016 to Monday, October 3, 2016 due to National Night Out in San Marcos and the Texas Municipal League Annual Conference. Discuss and consider adoption of City Council goals, by motion, and provide direction to Staff. Receive a Staff presentation and hold discussion regarding the Municipal Separate Storm Sewer System (MS4) Post Construction Facility Inspections, and provide direction Staff. VI. Question and Answer Session with Press and Public. This is an opportunity for the Press and Public to ask questions related to items on this agenda. VII. Adjournment. POSTED ON WEDNESDAY, August 31, 5:15PM JAMIE LEE CASE, TRMC, CITY CLERK City of San Marcos Page 5

6 City Council Regular Meeting Agenda - Final September 6, 2016 Notice of Assistance at the Public Meetings The City of San Marcos does not discriminate on the basis of disability in the admission or access to its services, programs, or activities. Individuals who require auxiliary aids and services for this meeting should contact the City of San Marcos ADA Coordinator at (voice) or call Texas Relay Service (TRS) by dialing Requests can also be faxed to or sent by to ADArequest@sanmarcostx.gov City of San Marcos Page 6

7 File #: ID#16-510, Version: 1 5:00PM Executive Session in accordance with Section of the Texas Government Code: Consultation with Attorney - to receive advice of legal counsel regarding issuance of a Certificate of Occupancy for The Woods of San Marcos; and to receive advice of legal counsel regarding pending litigation, Cause No Nicholas Flores Lara, et al. v. City of San Marcos, Texas in the District Court 274 th Judicial District Hays County, Texas; and to receive legal advice from the City Attorney regarding pending litigation, to wit: City of San Marcos, Texas v. Sam Brannon, Communities For Thriving Water - Fluoride Free San Marcos, Morgan Knecht and Kathleen O Connell; Case No in the 274 th District Court of Hays County Texas; and to receive legal advice regarding the Preferred Scenario Amendment and zoning process under State Law and the Land Development Code; and in accordance with Section Personnel Matters: to discuss the agreements of the Presiding Judge of the San Marcos Municipal Court of Record and the Associate Municipal Court Judge; and in accordance with Section of the Texas Government Code: Real Property - to receive a Staff briefing and deliberate regarding the possible acquisition of land on Clovis Barker; and in accordance with Section of the Texas Government Code: Economic Development: to discuss and deliberate regarding a possible addendum to Chapter 380 Economic Development Incentive Agreement between the City Of San Marcos and Humpty Dumpty SSM, Ltd. City of San Marcos Page 1 of 1

8 File #: ID#16-511, Version: 1 Consider adoption or direction to Staff on matters discussed in Executive Session. City of San Marcos Page 1 of 1

9 File #: ID#16-448, Version: 1 Receive a presentation and hold discussion regarding the final Action Plan in compliance with HUD Community Development Block Grant - Disaster Recovery (CDBG-DR) Federal Register Notice 5938-N-01 for a $25,080,000 HUD CDBG-DR Grant for 2015 flood recovery, and provide direction to Staff. Meeting date: September 6, 2016 Department: City Manager s Office Funds Required: N/A Account Number: Funds Available: Account Name: CITY COUNCIL GOAL: Goal #5 Maintain and Improve the City s Infrastructure. COMPREHENSIVE PLAN ELEMENT(s): Environment and Resource Protection - Goal #4 A population prepared for and resilient to man-made and natural disasters. Neighborhoods and Housing - Goal #1 neighborhoods that are protected and enhanced in order to maintain a high quality of life and stable property values. BACKGROUND: San Marcos experienced detrimental individual and community damages from the 2015 Memorial Day and All Saint s Day Floods. The U. S. Housing and Urban Development Department (HUD) allocated $25,080,000 to San Marcos for flood recovery and sustainability programs and projects. In compliance with HUD CDBG-DR Federal Register Notice 5938-N-01, the City is submitting an Action Plan to HUD which allocates uses of the grant funds, assesses and identifies the unmet needs of the community and outlines Housing, Infrastructure and Flood Mitigation Preparedness programs and projects. Tonight AECOM, the City s flood grant consultant, will review the final Action Plan with the Council, present public comments from the mandatory 14-day Public Comment Period and direct the City Manager to submit the final Plan to HUD. City of San Marcos Page 1 of 2

10 File #: ID#16-448, Version: 1 City of San Marcos Page 2 of 2

11 File #: ID#16-495, Version: 1 Consider approval of the following: August 12, Packet Meeting August 16, Regular Meeting August 29, Code SMTX Workshop Meeting date: September 6, 2016 Department: City Clerk Funds Required: Account Number: Funds Available: Account Name: CITY COUNCIL GOAL: COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)] BACKGROUND: The following minutes are attached for review: August 12, Packet Meeting August 16, Regular Meeting August 29, Code SMTX Workshop City of San Marcos Page 1 of 1

12 File #: Ord (c), Version: 1 Consider approval of Ordinance (LDC-16-03), on the second of two readings, amending Section , and of the Land Development Code to require that any request for an amendment to the Preferred Scenario Map of the City s Comprehensive Plan be accompanied by an application for a consistent Zoning Map Amendment and to add an additional public hearing to the process; providing a savings clause; providing for the repeal of any conflicting provisions; and providing an effective date. Meeting date: August 16, st Reading September 6, nd Reading Department: Planning & Development Services Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: N/A COMPREHENSIVE PLAN ELEMENT(s): N/A BACKGROUND: Since the adoption of the Comprehensive Plan in 2013, staff has processed 14 preferred scenario amendments. On several occasions, the Planning & Zoning Commission and City Council have requested more detailed information about the proposed developments during the PSA process. On June 28, 2016, the Commission recommended approval for an amendment to sections and to require a Zoning Change application to accompany any request for a Preferred Scenario Amendment inside the city limits; and a Subdivision Concept Plat application to accompany any request for a Preferred Scenario Amendment outside the city limits. On July 5, 2016, City Council directed staff to include amendments to section to increase the number City of San Marcos Page 1 of 2

13 File #: Ord (c), Version: 1 of required public hearings for Preferred Scenario Amendments. As a result of this additional Land Development Code amendment, this item returned to the Planning & Zoning Commission for recommendation. At their regular meeting on July 26, 2016, the Planning & Zoning Commission considered this item. With a 6-0 vote, the Commission unanimously recommended approval of the LDC amendment. City of San Marcos Page 2 of 2

14 File #: Ord (b), Version: 1 Consider approval of Ordinance (ZC-16-09), on the second of two readings, amending the Official Zoning Map of the City by rezoning a 1.40 acre, more or less, tract of land located at 132 Jackson Lane from OP Office Professional District to VMU Vertical Mixed Use District; and including procedural provisions. Meeting date: August 16, st Reading September 6, nd Reading Department: Planning and Development Services Funds Required: NA Account Number: NA Funds Available: NA Account Name: NA CITY COUNCIL GOAL: NA COMPREHENSIVE PLAN ELEMENT(s): Land Use: Goal 1 & Goal 2; Housing and Neighborhoods: Goal 3. BACKGROUND: The subject property is approximately 1.40 acres in size and is located at 132 Jackson Lane, between Thorpe Lane and IH-35. The site is currently zoned Office Professional (OP) and is used as office space and the applicant is requesting to re-zone the property to Vertical Mixed Use (VMU). This application does not require a Preferred Scenario Amendment (PSA) as Vertical Mixed Use (VMU) is a zoning category allowed within a High Intensity - Redevelopment Infill area. The Planning and Zoning Commission reviewed this request on July 26, 2016 and recommended approval by a vote of 7-0. Staff finds this request is generally consistent with the Comprehensive Plan and recommends approval of the zoning change request. City of San Marcos Page 1 of 2

15 File #: Ord (b), Version: 1 City of San Marcos Page 2 of 2

16 File #: Ord (b), Version: 1 Consider approval of Ordinance , on the second of two readings, repealing Ordinance which authorized the assessment and collection of fees for certain services provided by the San Marcos Fire Department; providing for the repeal of any conflicting provisions; and providing an effective date. Meeting date: August 16, st Reading September 6, nd Reading Department: City Clerk s Office Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: Sound Finances COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)] BACKGROUND: At the City Council s Budget Workshop on July 21, 2016 the City Council provided direction for Staff to bring forth an Ordinance to repeal the Fire Recovery Ordinance currently in effect. City of San Marcos Page 1 of 1

17 File #: Ord (b), Version: 1 Consider approval of Ordinance , on the second of two readings, authorizing the redemption of all outstanding City of San Marcos, Texas Waterworks and Waste Water System Revenue Bonds, Series 2006 and Taxable Series Meeting date: August 16, st Reading September 6, nd Reading Department: City Manager s Office, Steve Parker, Assistant City Manager Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: Fiscal Responsibility COMPREHENSIVE PLAN ELEMENT(s): N/A BACKGROUND: In 2006, the City of San Marcos issued revenues bonds on behalf of GBRA in order for them to oversize the City of San Marcos Water Treatment Plant. As part of that agreement, GBRA was responsible for the direct repayment of that debt issuance. GBRA is seeking the opportunity to refinance the remaining debt issuance in order to lower the interest expense related to that issuance. The only financial impact to the City of San Marcos is an increase in future debt capacity for the City and is; therefore, being recommended for approval by staff. City of San Marcos Page 1 of 1

18 File #: Res R, Version: 1 Consider approval of Resolution R, awarding a contract for a website upgrade to Icon Enterprises, Inc. D/B/A Civicplus in the estimated total amount of $44, through the Region VIII Education Service Center Interlocal Purchasing System (TIPS/TAPS) Contract # for web hosting, web services and content management; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the city and declaring an effective date. Meeting date: September 6, 2016 Department: Communications - Kristi, Wyatt, Director of Communications (by Cheryl Pantermuehl, Purchasing Manager) Funds Required: $33,088 Account Number: ; ; Funds Available: $40,000 Account Name: Website Redesign CITY COUNCIL GOAL: Customer Friendly Processes COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)] BACKGROUND: The City of San Marcos is authorized by the Local Government Code, Chapter 271, to participate in cooperative purchasing programs. Region VIII Education Service Center Interlocal Purchasing System (TIPS/TAPS) has awarded a contract # to Civic Plus for Web Hosting, Web Services and Content Management. The initial expenditure for the first term of this contract is $33, There will be an annual service charge of $5, per year for a minimum of two years for continuing GCMS enhancements, maintenance, support and hosting. The annual service charge will be billed annually with the first occurring 12 months from the full execution of the contract for an estimated total amount of $44, The City of San Marcos website is the first impression, and in some cases the most common way City of San Marcos Page 1 of 2

19 File #: Res R, Version: 1 for people to interact with the City. It was last redesigned in 2012 and has been operating on an outdated content management system. Industry standard is a new design every 3-4 years. The intent of the redesign is to update the content management system, address security issues, and make the website a virtual city hall that is easier to navigate. The redesign and update will include a website built with fully responsive design to address the large number of people using mobile devices, a homepage that allows for flexibility during emergency situations, and 99% uptime guaranteed. City of San Marcos Page 2 of 2

20 File #: Res R, Version: 1 Consider approval of Resolution R, approving an Interlocal Cooperation Agreement between the City and Texas State University for water quality analytical testing services in an annual amount of $80,000.00; authorizing the City Manager or his designee to execute the agreement; and declaring effective date. This agreement continues the analytical laboratory services provided by Texas State s Edwards Aquifer Research and Data Center (EARDC) for the City s Public Services - Water / Wastewater Division. Meeting date: September 6, 2016 Department: Public Services - Water/Wastewater (Tom Taggart) Funds Required: $80, Account Number: Funds Available: $159, Account Name: Professional Services CITY COUNCIL GOAL: Goal #8 - Provide for the efficient and effective delivery of services. COMPREHENSIVE PLAN ELEMENT(s): Environment and Resource Protection - Goal 2 Natural resources necessary to our community's health, well-being, and prosperity secured for future development BACKGROUND: Texas State s EARDC Laboratory has and continues to provide outstanding analytical laboratory services for the Public Services - Water / Wastewater Division. The EARDC analyzes approximately 4,000 water and wastewater samples each year that are collected by the Water / Wastewater Division s Water Quality team. The results of the analytical testing are used for the safe, efficient operations of the water / wastewater systems and for required regulatory reporting to the Texas Commission on Environmental Quality and the U.S. Environmental Protection Agency. EARDC has also agreed to keep the pricing the same as was in the prior agreement. City of San Marcos Page 1 of 1

21 File #: Res R, Version: 1 Consider approval of Resolution R, approving a State Use Contract between the City and Easter Seals-Central Texas as certified by TIBH Industries, Inc. for vegetation and litter control in the estimated annual amount of $1,043,066.40; authorizing the City Manager or his designee to execute this agreement on behalf of the City and declaring an effective date. Meeting date: September 6, 2016 Department: Community Services Department - Rodney Cobb, Executive Director (By Cheryl Pantermuehl, Purchasing Manager) Funds Required: $1,043, Account Number: ; ; ; ; and Funds Available: Pending FY17 budget approval Account Name: Contracted Services/Professional Services/Community Enhancement CITY COUNCIL GOAL: Goal #2: Beautify and Enhance the Quality of Place COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)] BACKGROUND: This request is to approve a State Use contract between the City of San Marcos and Easter Seals - Central Texas certified through TIBH Industries, Inc. (Human Resources Code, Chapter 122). This contract will provide for vegetation and litter control including, but not limited to, clearing and mowing of the creeks/channels, right-of-ways, alleyways, and street sweeping of downtown areas; cutting of the softball, soccer, and pony fields; landscape maintenance for various City facilities; chipping of wooded material at the City s compost site; and litter pick-up and mowing along IH 35. Any additions to this contract for services requested by the City will be executed in the form of a letter of agreement signed by the Purchasing Manager. This agreement will be effective October 1, 2016, through September 30, The total amount of the contract is estimated to be $1,043, for FY17. Purchases against this contract for FY17 are contingent upon approval of the FY17 budget by the City Council. City of San Marcos Page 1 of 2

22 File #: Res R, Version: 1 City of San Marcos Page 2 of 2

23 File #: Res R, Version: 1 Consider approval of Resolution R, approving the filing of an application with the Texas Water Development Board seeking financial assistance for the Water Reuse Expansion Project in an amount not to exceed $5,000, in 2017 Clean Water State Revolving Funds; authorizing the City Manager or his designee to act on the City s behalf with regard to the submission of the application and all other matters relative to furnishing information and executing documents that may be required in connection with the preparation and filing of the application for financial assistance and the rules of the Texas Water Development Board; designating firms and individuals authorized and directed to assist the City in the preparation and submission of the application for financial assistance and to appear on behalf of and represent the City in any hearing held by the Texas Water Development Board on the application; and declaring an effective date. Meeting date: September 6, 2016 Department: Engineering / CIP Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: Maintain and improve the City s infrastructure Sound finances COMPREHENSIVE PLAN ELEMENT(s): [add the Plan elements and Goal # and Objective(s)] ERPG204 Model sustainable practices in infrastructure, operations, and facilities in City projects. BACKGROUND: In 2014 the Texas Water Development Board (TWDB) awarded a State Revolving Fund loan in the amount of $811,915 to the City for design of the expansion to the reclaimed water system. Based upon the project and our community demographics the City was approved for 50% loan forgiveness in City of San Marcos Page 1 of 2

24 File #: Res R, Version: 1 the amount of $401,915. In May the City submitted a Project Information Form (PIF) on the construction of project. Based upon the information in the PIF the City has been invited to submit a formal funding application with loan forgiveness up to 50%. This resolution is required by the TWDB to request loan forgiveness. The eligible costs total a not to exceed amount of $5M which could result in a loan forgiveness of up to $2.5M for the construction of the project. Attached is an excerpt (Appendix K) from the TWDB Clean Water State Revolving Fund Intended Use Plan that lists the project. Also attached is a location map showing the proposed limits of the project. City of San Marcos Page 2 of 2

25 File #: Res R, Version: 1 Consider approval of Resolution R approving an agreement with Halff Associates, Inc. for the provision of professional engineering services in connection with drainage plan reviews and drainage impact analyses in the amount of $94, which includes an increase of $49, (ACIS NO. 1) above the previous not-to-exceed contract amount of $45,000.00; ratifying the City Manager s execution of this agreement on behalf of the City; authorizing the City Manager or his designee to execute authorization of Change in Services No. 1 on behalf of the City; and declaring an effective date. Meeting date: September 6, 2016 Department: Eng/CIP Funds Required: $94,000 Account Number: Various Funds Available: $94,000 Account Name: CITY COUNCIL GOAL: #5 - Maintain & improve the City s Infrastructure, #8 - Provide the efficient & effective delivery of services COMPREHENSIVE PLAN ELEMENT(s): Environment & Resource Protection Goal 4: A population prepared for and resilient to man-made & natural disasters. BACKGROUND: This action ratifies a contract entered into with Halff Associates for drainage review and floodplain impact analysis. Change in Services #1 to perform a 2-D analysis on Cottonwood Creek takes the contract over $50,000 and requires City Council approval. Cottonwood Creek contains multiple locations where overflow conditions occur, making it unsuitable for traditional 1-D analysis. The City had anticipated preparing a 2-D analysis to update the FEMA maps at some point in the future. However the McCarty Commons development is interested updating the floodplain through their project and has agreed to participate in half the cost of this analysis or $24,500. Approval of this contract will allow the City to contract with Halff to complete the 2-D study. City of San Marcos Page 1 of 1

26 File #: ID#16-458, Version: 1 Consider approval, by motion, of the San Marcos Commission on Children and Youth grant funding recommendations. Meeting date: September 6, 2016 Department: Community Services - Youth Programs Funds Required: $30, Account Number: Funds Available: $69, Account Name: Youth Services Program CITY COUNCIL GOAL: COMPREHENSIVE PLAN ELEMENT(s): Youth Master Plan BACKGROUND: At the Council s regular meeting on May 3, 2016 the Council approved the first round of San Marcos Commission on Children and Youth s grant funding recommendations. For the second round of funding, we have attached a spreadsheet explaining each agency s request, as well as, a summary of the recommendations for the funding. City of San Marcos Page 1 of 1

27 File #: ID#16-489, Version: 1 Consider approval, by motion, of Change in Service #2 to the Mill Street Improvements Project (Contract # ), in the amount of $76,896.50, with Unitech Consulting Engineers, Inc. for providing traffic and drainage improvements at the intersection of Mill Street and Uhland Road Meeting date: September 6, 2016 Department: Eng/CIP Funds Required: $76,896 Account Number: C539 - Mill Street Reconstruction Funds Available: $2,077,000 Account Name: CITY COUNCIL GOAL: Goal #5: Maintain and improve the City s infrastructure. COMPREHENSIVE PLAN ELEMENT(s): Transportation Goal 2: a multimodal transportation network to improve accessibility, mobility, minimize congestion and reduce pollution. Transportation - Goal 2- Objective 5: develop and implement a complete street policy for coordination with other transportation related entities to properly integrate all modes of transportation into the transportation network. BACKGROUND: This Change in Service #2 to Unitech Consulting Engineers Inc. in the amount of $76, will provide design for traffic and drainage improvements at Mill Street/Uhland Road intersection. The CIS covers the following: Extend project limits along Mill Street approximately 200ft south of the Mill Street/Uhland Road intersection and additional 100ft at both ends of Uhland Road; Include exclusive left turn lanes in both directions on Uhland Road including, concrete curb and gutter, and sidewalks; Additional drainage inlets and storm sewer pipes at Mill Street/Uhland Road intersection and connection to the existing storm sewer system approximately 500ft south of the intersection; and Approximately 200ft of 8 waterline will also be replaced along Mill Street on the south side of Mill Street/Uhland Road intersection. The expansion to the project scope occurred at the 30% plan review with City staff when additional information City of San Marcos Page 1 of 2

28 File #: ID#16-489, Version: 1 on traffic counts and more detailed analysis of the intersection drainage was available. Following services will be modified to accommodate Change in Service #2: Field survey and right-of-way data Utility adjustments Roadway design Drainage and signals design Traffic control plan Project management & administration Construction phase services Additional 200ft 8 water line replacement City of San Marcos Page 2 of 2

29 File #: Ord , Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against the approval of Ordinance , adopting a Budget in the amount of $193,811,647 for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017; authorizing certain adjustments to the Budget with the approval of the City Manager; approving fiscal year Capital Improvements Program Projects; and consider approval of Ordinance , on the first of two readings. Meeting date: September 6, 2016 Department: Finance Department, Heather Hurlbert, Director of Finance Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: BACKGROUND: This year s budget totals $193,811,647, a 3.32% increase from fiscal year The budget proposes the same property tax rate as last year of cents per $100 valuation. The tax rate has remained the same since it was increased in fiscal year The proposed budget accomplishes numerous initiatives including continued city beautification and enhancement, code enforcement, needed personnel, and sound finances. This budget appropriates amounts to fund the second year of the police and fire meet and confer agreement that was effective October 1, 2015, non-civil service employee merit increases, software for key processes, and professional services to support the continued growth and development of the City. Key personnel additions include three firefighters, upgrade of several positions from part-time to full time, addition of an engineer and inspector in Engineering to support development, a code enforcement officer, a construction specialist and maintenance worker to support and beautify city facilities and grounds, night support services of a police sergeant, several traffic and streets staff, IT administrators, utility equipment operators and meter technicians, a utility engineer, and a drainage storm water coordinator to support the MS4 program. The City Council held workshops in March and April to formulate the budget policy. This policy was used to create the base budget and this, along with City Manager recommended additions, was presented to City Council during workshops on July 21 and July 22. City of San Marcos Page 1 of 2

30 File #: Ord , Version: 1 The items that have been added since the budget was first proposed on July 30, 2016 primarily consist of new rates proposed for the Solid Waste Utility and the related contract expense and an adjustment to the mowing contract. Exhibit A to the budget is the Authorized Personnel Schedule that has been updated to add the new positions discussed with the City Council at previous budget workshop meetings. City of San Marcos Page 2 of 2

31 File #: Ord , Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance , setting the Property Tax Rate for the 2016 Tax Year at cents on each $100 of taxable value of property that is not exempt from taxation; levying taxes for the use and support of the Municipal Government of the City for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017; providing a Sinking Fund for the retirement of the bonded debt of the City; and consider approval of Ordinance , on the first of two readings. Meeting date: September 6, 2016 Department: Finance Department, Heather Hurlbert, Finance Director Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: Sound Finances BACKGROUND: City Council held budget and tax rate workshops on July 21 and July 22. State law requires that the City hold two public hearings before the adoption of the tax rate when the proposed tax rate is more than the effective tax rate. The proposed tax rate of $53.02 is higher than the effective tax rate of $51.43 requiring the two public hearings. Notice of the public hearings scheduled for September 6 and 16 was published in the San Marcos Daily Record on August 19, The City s property tax rate has remained cents per $100 valuation since The City s appraised property values have increased steadily during this time which has produced more revenue for the City with the same tax rate. For fiscal year 2017, the debt to operations ratio is 39% debt to 61% operations meaning 61 cents of every tax dollar goes to operations and 39 cents pays for debt service. Several years ago the City s ratio was 60% debt and 40% operations. City of San Marcos Page 1 of 1

32 File #: Ord , Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance increasing drainage utility rates as authorized by Section of the San Marcos City Code; including procedural provisions; and consider approval of Ordinance , on the first of two readings. Meeting date: September 6, 2016 Department: Finance-Heather Hurlbert, Finance Director Funds Required: Account Number: Funds Available: Account Name: CITY COUNCIL GOAL: Sound Finances COMPREHENSIVE PLAN ELEMENT(s): Environmental and Resource Protection BACKGROUND: Over the past several years City Council has adjusted the Drainage Utility rates due to the high demand for Drainage CIP project participation and the increased maintenance and mowing requirements of drainage areas along with the costs associated with the implementation of the MS4 program. A 10% rate adjustment for fiscal year 2017 is recommended along with steady annual increases in future years to properly support the future debt service for CIP projects and the required maintenance and programs expenses. This rate adjustment will increase the residential rates for small lots by 52 cents, medium lots by 83 cents, and large lots by 95 cents per month. City of San Marcos Page 1 of 1

33 File #: Ord , Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance , increasing rates established for Water, Wholesale Water, Reclaimed Water, Wastewater Treatment, and Sewer Surcharges; and including procedural provisions; and consider approval of Ordinance , on the first of two readings. Meeting date: September 6, 2016 Department: Finance Department, Heather Hurlbert, Director of Finance Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: Sound Finances BACKGROUND: The City of San Marcos has recently conducted a water/wastewater rate study which was reviewed by the Citizen s Utility Advisory Board (CUAB) and staff. The CUAB recommends a 5% adjustment to water rates and a 2% adjustment to wastewater rates for fiscal year This adjustment will increase the average residential bill by $2.75 per month. In addition to the adjustment in fiscal year 2017, the CUAB recommends that small increases be implemented annually over the next 3 to 5 years in order to offset a potentially much larger adjustment of 25% to 35% once the Hays Caldwell Public Utility Agency project starts in fiscal year The HCPUA project will supply San Marcos with an additional 50 year water supply once it is fully implemented. City of San Marcos Page 1 of 1

34 File #: Ord , Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Ordinance (ZC-16-10), amending the Official Zoning Map of the City by rezoning a 6.57 acre, more or less, tract of land out of Lots 2 and 5 of the Springtown VI Subdivision, located at 200 Springtown Way, from GC General Commercial District to VMU Vertical Mixed Use District; and including procedural provisions; and consider approval of Ordinance , on the first of two readings. Meeting date: September 6, 2016 Department: Planning and Development Services Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: N/A COMPREHENSIVE PLAN ELEMENT(s): N/A BACKGROUND: The subject property is approximately 6.57 acres out of the Springtown Mall. The site is located on IH 35 near Springtown Way and Thorpe Lane. The site is currently zoned General Commercial (GC) and the applicant is requesting to rezone to Vertical Mixed Use in order to integrate first floor retail and loft apartments into the mixed use development. The applicant has indicated that the site has been configured into an irregular shaped lot due to lease agreements with their current tenants. This property is located in the Midtown High Intensity area as designated on the Preferred Scenario Map. VMU is an allowable zoning classification in the Midtown High Intensity area. The applicant proposes development of a mixed-use product which includes approximately 30,000 square feet of ground-floor retail and a student housing component of 184 loft apartments consisting of 459 bedrooms. Residential density of the site with the proposed unit count is 32.4 units/acre. The overall height of the building would be 4 or 5 stories. This section of the development is shown to be oriented toward the interior of the lot. At their regular meeting on August 23, the Planning & Zoning Commission voted unanimously to approve this zoning change request. City of San Marcos Page 1 of 2

35 File #: Ord , Version: 1 Staff finds this land use is consistent with the Comprehensive Plan Elements and recommends approval. City of San Marcos Page 2 of 2

36 File #: Res R, Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Resolution R approving a request by Humpty Dumpty SSM, Ltd. for a Conditional Use Permit to allow purpose built student housing within portions of Lots 2 and 5 of the Springtown VI Subdivision, located at 200 Springtown Way; authorizing City Staff to issue a Conditional Use Permit consistent with this Resolution; and declaring an effective date; and consider approval of Resolution R. Meeting date: September 6, 2016 Department: Planning & Development Services Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: N/A COMPREHENSIVE PLAN ELEMENT(s): N/A BACKGROUND: The subject property is approximately 6.57 acres out of the Springtown Mall. The site is located on IH 35 near Springtown Way and Thorpe Lane. The site is currently zoned General Commercial (GC) and the applicant is requesting to rezone to Vertical Mixed Use in order to integrate first floor retail and loft apartments into the mixed use development. The applicant has indicated that the site has been configured into an irregular shaped lot due to lease agreements with their current tenants. This property is located in the Midtown High Intensity area as designated on the Preferred Scenario Map. VMU is an allowable zoning classification in the Midtown High Intensity area. The applicant is requesting a Conditional Use Permit to allow Purpose Built Student housing for a portion of a mixed-use product which includes approximately 30,000 square feet of ground-floor retail and a student housing component of 184 loft apartments consisting of 459 bedrooms. Residential density of the site with the proposed unit count is 32.4 units/acre. The overall height of the building would be 4 or 5 stories. This section of the development is shown to be oriented toward the interior of the lot. City of San Marcos Page 1 of 2

37 File #: Res R, Version: 1 At their regular meeting on August 23, the Planning & Zoning Commission voted unanimously to approve this Conditional Use Permit request with staff recommended conditions. Staff finds this land use is consistent with the Comprehensive Plan Elements and recommends approval with the following condition. 1. That the Conditional Use Permit become effective upon approval of the zoning change for the property to Vertical Mixed Use. City of San Marcos Page 2 of 2

38 File #: Res R, Version: 1 7:00PM Receive a Staff presentation and hold a Public Hearing to receive comments for or against Resolution R approving a request by Humpty Dumpty SSM, Ltd. for a Conditional Use Permit to allow the construction of a five-story building within portions of Lots 2 and 5 of the Springtown VI Subdivision, located at 200 Springtown Way; authorizing City Staff to issue a Conditional Use Permit consistent with this Resolution; and declaring an effective date; and consider approval of Resolution R. Meeting date: September 6, 2016 Department: Planning & Development Services Funds Required: N/A Account Number: N/A Funds Available: N/A Account Name: N/A CITY COUNCIL GOAL: N/A COMPREHENSIVE PLAN ELEMENT(s): N/A BACKGROUND: The subject property is approximately 6.57 acres out of the Springtown Mall. The site is located on IH 35 near Springtown Way and Thorpe Lane. The site is currently zoned General Commercial (GC) and the applicant is requesting to rezone to Vertical Mixed Use in order to integrate first floor retail and loft apartments into the mixed use development. The applicant has indicated that the site has been configured into an irregular shaped lot due to lease agreements with their current tenants. This property is located in the Midtown High Intensity area as designated on the Preferred Scenario Map. VMU is an allowable zoning classification in the Midtown High Intensity area. The applicant is requesting a Conditional Use Permit to allow a height of 5 stories for a mixed-use product which includes approximately 30,000 square feet of ground-floor retail and a student housing component of 184 loft apartments consisting of 459 bedrooms. Residential density of the site with the proposed unit count is 32.4 units/acre. This section of the development is shown to be oriented toward the interior of the lot. At their regular meeting on August 23, the Planning & Zoning Commission voted unanimously to approve this Conditional Use Permit request with staff recommended conditions. Staff finds this land use is consistent with the Comprehensive Plan Elements and recommends approval with City of San Marcos Page 1 of 2