BOARD AGENDA MARCH 27, :00 A.M.

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1 BOARD AGENDA MARCH 27, :00 A.M. Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, Chair, District 3 Lisa Weik, District :00 Executive (Closed) Session with Human Resources Attorney Client Discussion on Court File 16-CV :00 Roll Call Pledge of Allegiance 3. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. 4. 9:10 Consent Calendar Roll Call Vote 5. 9:10 Office of Administration Molly O Rourke, County Administrator Resolution Appoint an Individual to Fill the Vacancy in the Office of County Commissioner for District :20 Community Development Agency Melissa Taphorn, Deputy Executive Director Approval of Amendments to 2016 and 2017 Annual Actions Plan for the Community Development Block Grant and HOME Investment Partnership Programs 7. 9:25 Community Services Sarah Amundson, Children s Division Manager and Ralph Pennie, Citizen Review Panel A. Resolution Endorsing the U.S. President s Proclamation of April 2018 as Child Abuse and Neglect Prevention Month B. Presentation of the 2017 Annual Report of the Washington County Child Protection Citizen Review Panel 8. 9:35 Sheriff s Office Sheriff Dan Starry Resolution Support of Minnesota House File 2965 and Senate File 2645 which Provides Funding for a Health and Emergency Response Occupations (HERO) Center in Cottage Grove 9. 9:40 General Administration Molly O Rourke, County Administrator A. Report on Executive (Closed) Session Regarding Court File 16-CV B. Legislative Updates 10. 9:50 Commissioner Reports Comments Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 11. Board Correspondence :05 Adjourn :10-10:40 Board Workshop with Administration Kevin Corbid, Deputy County Administrator Discuss the 2019 Budget Development 10:45 Finance Committee Meeting Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

2 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 27, 2018 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration ITEM A. Approval of March 6, 2018 and March 13, 2018 County Board Meeting Minutes. Public Health B. Approval of the Minnesota Pollution Control Agency 2018 Local Recycling and Environment Development Grant Report and application. Public Works C. Approval of Cooperative Agreement No between the City of Lake Elmo, the Township of West Lakeland and Washington County for traffic signal maintenance at the intersection of County State Aid Highway (CSAH) 15 at CSAH 10 and at access of Oakland Middle School. Sheriff D. Approval of a grant agreement between the Minnesota Department of Natural Resources and Washington County for the period of January 1, 2018 through June 30, 2019 for boat and water safety activities. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

3 March 26, 2018 Monday 6:30 PM Library Board -- Stafford Library, 8595 Central Park Place, Woodbury March 29, 2018 Thursday 6:00 PM Public Informational Meeting on 3M Settlement -- Oak-Land Middle School, 820 Manning Avenue North, Lake Elmo Meeting dates, times and locations may change. Contact the Office of Administration or individual agencies for the most current information. Admin Commissioners Calendar 1 3/19/2018 2:29 PM

4 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 1 Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Administration Kevin Corbid PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: AGENDA YOU ARE REQUESTING TIME ON: TIME NEEDED: IS THIS MANDATED? BACKGROUND/JUSTIFICATION: Molly O'Rourke Closed meeting for the purpose of discussing an attorney client privilege matter. Executive Session 35 No ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Conduct a closed meeting with the Washington County Attorney's Office pursuant to the attorney-client privilege exception found in Minn. Stat. 13D.05 Subd 3(b), to seek legal advice concerning a possible settlement in the pending civil court case file no. 16-CV PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Closed session on March 6, 2018 Yes Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

5 47 OFFICIAL PROCEEDINGS OF THE COUNTY BOARD WASHINGTON COUNTY, MINNESOTA MARCH 6, 2018 The Washington County Board of Commissioners met in regular session at 9:00 a.m. in the Washington County Government Center, County Board Room. Present were Commissioners Kriesel, Weik, and Miron. Commissioner Karwoski was absent due to attending a National Association of Counties conference in Washington, D.C. Also present were Molly O Rourke, County Administrator; George Kuprian, County Attorney Division Chief; Becky Sells, Board Clerk; county residents; media representatives; outside agencies; and county staff. The Board recited the Pledge of Allegiance. COMMENTS FROM THE PUBLIC The Board Chair asked for comments from the public; none were heard. CONSENT CALENDAR Commissioner Weik moved, seconded by Commissioner Miron to adopt the following Consent Calendar: 1. Approval of the February 20, 2018, County Board meeting minutes. 2. Approval to appoint Julia Miller, District 5, to the Planning Advisory Committee to a three-year term expiring March 6, The motion was adopted 3-0 with a Roll Call vote as follows: Ayes, Commissioners Kriesel, Weik, and Miron; Nays, none. Commissioner Karwoski absent. LIBRARY Update on Communications Efforts of the Washington County Library Keith Ryskoski, Library Director, updated the County Board on the communications and outreach efforts. The library s building projects communications plan coordinates elements under the central theme of Building for the Future. The library is using its website, written materials, and social media to assure that county residents are aware of and may provide input regarding the building programs. The library is gathering public comment from residents on building projects at Park Grove Branch in Cottage Grove and Wildwood Branch in Mahtomedi, as well as a building study at Valley Branch Library

6 48 March 6, 2018 in Lakeland. Several opportunities for community input will be available through community gatherings, as well as community surveys. Information is available on the library s website at Mr. Ryskoski also provided the County Board with an update about the prospective uses of the library s new virtual reality tools, and the availability of recently redesigned library cards for patrons. GENERAL ADMINISTRATION Legislative Updates Molly O Rourke, County Administrator, reported that John Kaul, Washington County s legislative liaison, sent out a legislative update, as did the Association of Minnesota Counties (AMC), and the Minnesota Inter-County Association (MICA). COMMISSIONER REPORTS COMMENTS QUESTIONS Commissioners reported on meetings and other events that they attended. Please see archived web streaming of the board meeting for full commissioner reports at under County Board. BOARD CORRESPONDENCE Board correspondence was received and placed on file. EXECUTIVE (CLOSED) SESSION WITH HUMAN RESOURCES The Board met in Executive Session with Human Resources for an attorney client discussion on Court File 16-CV-03410, the time being 9:31 a.m. Present for the Executive Session were Commissioners Weik, Miron, and Kriesel. Commissioner Karwoski was present via telephone. Also present were Molly O Rourke, County Administrator; Kevin Corbid, Deputy Administrator; Sue Tice, Assistant Attorney III; Jan Webster, Human Resources Director; Julie Sorrem, County Risk Manager; Becky Sells, Board Clerk; and attorneys Dyan Ebert and Cally Kjellberg-Nelson. The Board returned from Executive Session, the time being 10:31 a.m. ADJOURNMENT There being no further business to come before the Board, Commissioner Miron moved to adjourn, seconded by Commissioner Weik and it was adopted unanimously. The Board meeting adjourned at 10:32 a.m.

7 49 March 6, 2018 BOARD WORKSHOP ADMINISTRATION The Board met in workshop session to review proposals received for the 2018 local aquatic invasive species prevention aid grant. Present for the workshop session were Commissioners Weik, Kriesel, Miron. Also present were Molly O Rourke, outside agencies, and county staff. BOARD WORKSHOP INFORMATION TECHNOLOGY The Board met in workshop session for an update on managing critical data with Geographic Information System, and an update on the address point grant. Present for the workshop session were Commissioners Weik, Kriesel, and Miron. Also present were Molly O Rourke, and county staff. Gary Kriesel, Chair County Board Attest: Molly F. O Rourke County Administrator

8 50 March 6, 2018

9 51 OFFICIAL PROCEEDINGS OF THE COUNTY BOARD WASHINGTON COUNTY, MINNESOTA MARCH 13, 2018 The Washington County Board of Commissioners met in regular session at 9:00 a.m. in the Washington County Government Center, County Board Room. Present were Commissioners Kriesel, Weik, Karwoski, and Miron. Also present were Molly O Rourke, County Administrator; George Kuprian, County Attorney Division Chief; Alyssa Soderlund, Board Clerk; county residents; outside agencies; and county staff. The Board recited the Pledge of Allegiance. COMMENTS FROM THE PUBLIC The Board Chair asked for comments from the public. Nathan Knox, Newport, stated that he applied for the Commissioner District 4 Vacancy, and would be honored to serve on the Board of Commissioners. CONSENT CALENDAR Commissioner Miron moved, seconded by Commissioner Karwoski to adopt the following Consent Calendar: 1. Approval of the February 27, 2018, County Board meeting minutes. 2. Approval of Cooperative Agreement No between the City of Grant and Washington County for the maintenance of a traffic signal system located at County State Aid Highway (CSAH) 12 (75th Street North) and CSAH 17 (Lake Elmo Avenue North). 3. Approval of Cooperative Agreement No between the City of Grant, Independent School District #832 and Washington County for the maintenance of a traffic signal system located at County State Aid Highway 12 (75th Street North) and Mahtomedi Middle School Entrance. 4. Approval of a License Agreement between the Metropolitan Council for the period from August 23, 2018 through September 3, 2018, for a State Fair Park-and-Ride. The motion was adopted 4-0 with a Roll Call vote as follows: Ayes, Commissioners Kriesel, Weik, Karwoski, and Miron; Nays, none. METROPOLILTAN MOMSQUITO CONTROL DISTRICT Review of the 2017 Program and Overview of the 2018 Program Plan and Budget

10 52 March 13, 2018 Steve Manweiler, executive director of the Metropolitan Mosquito Control District, reported on the 2017 activities of the organization. Washington County is one of seven member counties of the agency, which is governed by a board of 18 elected county commissioners, and oversees a 2,900 square-mile service area. The focus of the agency is on larval control of mosquitos. The report included information on the agency s 2018 budget, set at $ million. Of that, $17.9 million will come from a tax levy. Washington County will contribute $1.52 million. Mr. Manweiler described the common mosquitos that populate the area, and that can carry viruses that cause illnesses. Distributing pellets in mosquito breeding grounds is used to combat mosquito larva, whereas spraying is used to combat adult mosquitos. Mr. Manweiler noted the mosquito-borne diseases that the district combats: La Crosse virus, which is found primarily in children. There was one case in the state last year, none in the Mosquito Control District. Jamestown Canyon virus, an illness that is transmitted to people through the bite of an infected mosquito. The virus is closely related to La Crosse encephalitis virus. There were 17 cases in the state, with four in the Mosquito Control District. West Nile virus, which caused 27 illnesses in Minnesota last year, down from 83 in 2016, eight of which were in the district. The agency also monitors the distribution of deer ticks in the metropolitan area. Mr. Manweiler said public education is the main focus to reduce the risk of tick-transmitted diseases. Black flies, or gnats, are another focus of the agency, which does larval surveillance and control in area streams, focusing on the Rum, Crow, Mississippi, and Minnesota rivers. Mr. Manweiler discussed the Mosquito Control District s plans for 2018, which include: managing the budget and expenditures with a goal of maintaining service levels while minimizing impact on metro taxpayers; emphasizing disease risk reduction services, including responding to new vector-borne diseases; evaluating how the district s control programs can respond more flexibly to increased weather variability; and evaluating how the district s sustainability program can be integrated with other district functions; and implement long-term succession planning and key employee retention. PUBLIC HEALTH AND ENVIRONMENT Resolution to Collaborate with Local Governments in the Lower St. Croix Watershed Implementation of a Board of Water and Soil Resources One Watershed One Plan Planning Grant

11 53 March 13, 2018 Commissioner Miron moved to adopt Resolution No as follows: WHEREAS the Minnesota Board of Soil and Water Resources (BWSR) has developed policies for coordination and development of comprehensive watershed management plans, also known as One Watershed, One Plan (1W1P), consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management Planning Program; WHEREAS by Resolution , adopted at the February 21, 2017 the Washington County Board of Commissioners entered into a cooperative effort, along with the other counties, soil and water conservation districts, and watershed management organizations within the Lower St. Croix Planning Boundary, as delineated in the One Watershed, One Plan Suggested Boundary Map (together, the Parties ), to develop a coordinated, watershed-scale implementation framework for this area; WHEREAS the Parties subsequently applied for, and have been awarded, a BWSR planning grant to develop a coordinated, watershed-scale implementation framework, known as the Lower St Croix Watershed Implementation Framework; WHEREAS as a condition of the planning grant and for the purpose of performing the plan development activities under the grant, the Parties have developed a proposed memorandum of agreement (MOA) establishing a structure and procedural steps for plan development; WHEREAS the Washington County Board of Commissioners has reviewed the MOA terms and finds that they are reasonable for moving forward with the collaborative planning activity, and do not involve a funding commitment beyond the dedication of reasonable staff resources; and WHEREAS while the MOA does not yet specify the approach to allocating Clean Water Fund or other plan implementation funding, the Washington County Board of Commissioners supports the fund allocation principles BWSR has adopted for 1W1P implementation, including in particular that sound, watershed-based diagnostic assessment be used to identify, sequence and prioritize projects by both pollutant reduction outcome and costeffectiveness; that project outcomes for funding candidates should be quantifiable or otherwise demonstrable; and that projects should incorporate outcome measurement to provide for accountability and learning; NOW, THEREFORE BE IT RESOLVED that the Washington County Board of Commissioners approves the proposed MOA; BE IT FURTHER RESOLVED that the Washington County Board of Commissioners shall appoint a commissioner representative to the Policy Committee, along with a potential alternate, and directs staff to participate in the process. Commissioner Karwoski seconded the motion and it was adopted 4-0 with a Roll Call vote as follows: Ayes, Commissioners Miron, Kriesel, Weik, and Karwoski; Nays, none. PUBLIC WORKS

12 54 March 13, 2018 Resolution Requesting Variance to the Design Elements for the County State Aid Highway 12 from Trunk Highway 244 to Wildwood Road Reconstruction Project Commissioner Miron moved to adopt Resolution No as follows: RESOLUTION REQUESTING A VARIANCE FROM STANDARD FOR STATE AID OPERATION FOR PROJECT NO. S.A.P WHEREAS, Washington County is preparing a project layout for the reconstruction of CSAH 12 from 650 East of TH 244 to CSAH 9 (Jamaca Ave. North) in the Cities of Willernie, Mahtomedi, and Grant; and WHEREAS, Minnesota Rules for State Aid Operation require an average daily traffic (ADT) volume less than 2000 to utilize a shared bicycle lane: and WHEREAS, the reason for this variance request is to allow a shared bicycle lane within a portion of this corridor. NOW, THEREFORE BE IT RESOLVED, that the Washington County Board of Commissioners does hereby request a variance from the Minnesota Department of Transportation State Aid Operations Rules Chapter Minimum Design Standards: On-Road Bicycle Facility for Urban; New or Reconstruction Projects to allow a shared lane at an ADT greater than 2000; BE IT FURTHER RESOLVED, that the Washington County Board of Commissioners hereby indemnifies, saves and hold harmless the State of Minnesota and its agents and employees of and from claims, demands, actions, or causes of action arising out of or by reason of (project descriptions) in accordance with Minnesota Rules and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim arising as a result of the granting this variance. Commissioner Karwoski seconded the motion and it was adopted 4-0 with a Roll Call vote as follows: Ayes, Commissioners Miron, Kriesel, Weik, and Karwoski; Nays, none. Resolution Authorizing Public Works to Permit until July 1, 2018, Entry to Cottage Grove Ravine Regional Park without the Need of a County Park Vehicle Permit Commissioner Weik moved to adopt Resolution No as follows: RESOLUTION PROVIDING FREE ACCESS TO COTTAGE GROVE RAVINE REGIONAL PARK WHEREAS, Cottage Grove Ravine Regional Park, located in Cottage Grove, Minnesota, is a Washington County park; and WHEREAS, Cottage Grove Ravine Regional Park was closed for improvements on March 1, 2017; and

13 55 March 13, 2018 WHEREAS, Cottage Grove Ravine Regional Park is scheduled to be reopened in May 2018; and WHEREAS, Washington County offers public park facilities that require the purchase of a permit for all vehicles entering the park; and WHEREAS, Washington County wishes to celebrate the reopening of Cottage Grove Ravine Regional Park and reintroduce the park s amenities to the public by allowing entrance to the park without the need of a county park vehicle permit until July 1, NOW THEREFORE BE IT RESOLVED that the Washington County Board of Commissioners hereby authorizes the Public Works Department to permit until July 1, 2018 entry to Cottage Grove Ravine Regional Park without the need of a county park vehicle permit. Commissioner Miron seconded the motion and it was adopted 4-0 with a Roll Call vote as follows: Ayes, Commissioners Miron, Kriesel, Weik, and Karwoski; Nays, none. GENERAL ADMINISTRATION Legislative Updates Molly O Rourke, County Administrator, reported the Metropolitan Council has requested a nomination of an elected official to the newly created GOLD Line Corridor Management Committee. Shortly thereafter, she received an clarifying that two elected officials could be nominated to this committee. Commissioner Miron moved to appoint Commissioner Karwoski and Commissioner Weik to GOLD Line Corridor Management Committee. Commissioner Kriesel seconded the motion. Ms. O Rourke also provided a legislative update brought to attention by Commissioner Miron, House File 2687/Senate File 2419 regarding public drainage systems. A letter to the delegation has been drafted to inform them of the Department of Natural Resources (DNR) role in requesting additional standards for public drainage systems and concerns that the DNR may be overreaching in its request. The Association of Minnesota Counties (AMC) is aware of the legislation but has not acted yet. Commissioner Miron moved approval of the Public Drainage Letter. Commissioner Weik seconded the motion. COMMISSIONER REPORTS COMMENTS QUESTIONS Commissioners reported on meetings and other events that they attended. Please see archived web streaming of the board meeting for full commissioner reports at under County Board.

14 56 March 13, 2018 BOARD CORRESPONDENCE Board correspondence was received and placed on file. ADJOURNMENT There being no further business to come before the Board, Commissioner Weik moved to adjourn, seconded by Commissioner Karwoski, and it was adopted unanimously. The Board meeting adjourned at 11:01 a.m. BOARD WORKSHOP ADMINISTRATION The Board met in workshop session to discuss the release of the draft 2040 Comprehensive Plan for review by the public, cities and towns. Present for the workshop session were Commissioners Weik, Kriesel, Karwoski, and Miron. Also present were Molly O Rourke, outside agencies, county staff, and residents. BOARD WORKSHOP ADMINISTRATION The Board met in workshop session to discuss the consideration of applicants and process for interviews for the vacancy in Commissioner District 4. Present for the workshop session were Commissioners Weik, Kriesel, Karwoski, and Miron. Also present were Molly O Rourke, county staff, and residents. Gary Kriesel, Chair County Board Attest: Molly F. O Rourke County Administrator

15 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 4B Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Public Health & Environment Nicole Stewart PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: AGENDA YOU ARE REQUESTING TIME ON: IS THIS MANDATED? BACKGROUND/JUSTIFICATION: Nicole Stewart Approval of the Minnesota Pollution Control Agency (MPCA) 2018 Local Recycling Development Grant (LRDG) Report and Application. Consent ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: Yes MN Statute 115A.551 requires metropolitan counties to meet a 75% combined recycling and organics goal by weight of total solid waste generation by In addition, metropolitan counties are required to develop and implement or require political subdivisions within the county to develop and implement programs, practices, or methods designed to meet its recycling goal. The Minnesota Pollution Control Agency (MPCA) provides Local Recycling Development Grant (LRDG) funds annually to metropolitan counties. These funds are derived from a landfill surcharge on metropolitan landfills. Per Minnesota Statute , the grants are provided to metropolitan counties for implementing new or enhanced activities in recycling or to increase the effectiveness of existing activities in the county. The county uses its LRDG funds for recycling grants to cities and townships and other assistance. The LRDG has been granted to the county from the MPCA for many years. This request is before the county board to meet county policy #2902 Grant Policy Applications and Acceptance. The LRDG Report and Application requires a report of county activities funded by the previous year's grant, and also serves as the county's application for the next year's funding. The county has received a fiscal year (FY) 2018 amount of $227,585 from the MPCA and budgeted County Environmental Charge (CEC) funds for the local match for this grant. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: Other EXPLANATION OF FUNDS: County Environmental Charge

16 Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

17 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE March 27, 2018 DEPARTMENT Public Health and Environment MOTION BY COMMISSIONER SECONDED BY COMMISSIONER RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION AND REPORT TO THE MINNESOTA POLLUTION CONTROL AGENCY FOR LOCAL RECYCLING DEVELOPMENT GRANT (LRDG) WHEREAS, MN Statute 115A.55 requires metropolitan counties to meet a 75% combined recycling and organics goal, and requires counties to develop and implement programs to reach recycling goals or require political subdivisions to develop and implement programs; and WHEREAS, MN Statute authorizes the Minnesota Pollution Control Agency (MPCA) to award grants for landfill abatement activities in the Twin Cities Metro Area through the Metropolitan Landfill Abatement Fund consisting of revenue derived from the landfill surcharge on metropolitan landfills; and WHEREAS, part of the funds may be used for the Local Recycling Development Program (LRDP) for grants to metropolitan counties to pay for planning, developing, and operating yard waste, composting and recycling programs; and WHEREAS, funds may be used for new activities or to enhance or increase the effectiveness of existing activities; and WHEREAS, counties shall provide support to maintain effective municipal recycling where it is already established; and WHEREAS, the cities and townships in the county have established recycling programs; and WHEREAS, funded activities are consistent with the metropolitan solid waste management policy plan and the county solid waste management master plan. NOW, THEREFORE BE IT RESOLVED that the Washington County Board of Commissioners hereby approves the 2018 LRDG application and report of 2017 expenditures and activities, and authorizes the Washington County Department of Public Health and Environment to submit the application and report to the MPCA. ATTEST: YES NO COUNTY ADMINISTRATOR COUNTY BOARD CHAIR MIRON KRIESEL WEIK KARWOSKI Updated: February 2018

18 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 4C Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Public Works Rita Conlin PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: AGENDA YOU ARE REQUESTING TIME ON: IS THIS MANDATED? BACKGROUND/JUSTIFICATION: Nathan Arnold Approve Cooperative Agreement No between the City of Lake Elmo, the Township of West Lakeland and Washington County for traffic signal maintenance at the intersection of County State Aid Highway (CSAH) 15 at CSAH 10 and at access of Oakland Middle School. Consent No ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: This capital improvement project improved safety, pavement, and intersection operations at the intersection of CSAH 10 (10th Street North) and CSAH 15 (Manning Avenue North), including the segment of CSAH 15 adjacent to Oakland Middle School. A traffic signal was installed at the CSAH 15/10 intersection, and at the southern school entrance. The cooperative agreement sets out the long-term maintenance responsibilities of the county, city and township for items constructed in the project. The Township of West Lakeland signed the agreement on January 8, 2018, and the City of Lake Elmo signed on February 7, PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Budget Information FUNDING: Yes 12/11/12 - Board adopted the Capital Improvement Project that identifies this project. 3/10/15 - Project update and Board approval of the original design contract with SRF Consulting Group. 8/25/15 - Board adopted a resolution to reimburse expenditures from the proceeds of tax exempt bonds to be issued in /22/15 - Project update and Board approval of amendment no. 1 to the contract with SRF Consulting Group. 4/12/16 - Board approved contract with Valley Paving, Inc. for this project; Board approves amendment no. 2 to contract with SRF Consulting Group for this project; Board approves a cooperative cost share agreement with Stillwater School District for this project; Board approves a cooperative cost share agreement with the City of Lake Elmo for this project. NA

19 Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

20 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 4D Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Sheriff's Office Jennifer Flores PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: AGENDA YOU ARE REQUESTING TIME ON: IS THIS MANDATED? BACKGROUND/JUSTIFICATION: Dan Starry Approve a grant agreement between the Minnesota Department of Natural Resources and Washington County for the period of January 1, 2018 through June 30, 2019 for boat and water safety activities and authorize its execution pursuant to Minn. Stat Consent No ARE YOU SEEKING APPROVAL OF A CONTRACT? EXPLANATION OF MANDATE: The Washington County Sheriff's Office has been awarded a 2018 State of Minnesota Annual County Boat and Water Safety Grant from the Minnesota Department of Natural Resources in the amount of $46,712. This is a decrease from 2017 funding, which was $50,766. These funds will be used to cover the full-time and seasonal personnel costs associated with boat and water safety activities. The term of this grant agreement will be from January 1, 2018 through June 30, Yes PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: Other EXPLANATION OF FUNDS: State grant funding Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

21 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 5 Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Administration Kevin Corbid PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: AGENDA YOU ARE REQUESTING TIME ON: TIME NEEDED: IS THIS MANDATED? BACKGROUND/JUSTIFICATION: PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes Molly O'Rourke Approve resolution to appoint an individual to fill the vacancy in the office of county commissioner for district 4. Board 10 ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Yes Minnesota Statutes allows for the appointment of a replacement if a county commissioner vacancy occurs and there is less than one year remaining on the term On February 12, 2018 County Commissioner Karla Bigham (District 4) was elected to the Minnesota State Senate in a special election. Commissioner Bigham resigned her seat on the county board effective February 20, By law, the county board is able to consider an appointment to fill the vacancy because less than one year remains on Commissioner Bigham's term. At its meeting on February 20, 2018 the county board set a a public hearing to consider an appointment to fill the vacancy in district 4. As required by law, the county notified local officials in the district. The list of local officials notified was included and made part of the public hearing record. The board also directed individuals that were interested in being considered for the appointment to send a letter of interest to the county administrator by March 7, A total of 11 individuals submitted letters of interest and were deemed eligible to be appointed. Two individuals withdrew their names from consideration prior to the identification of individuals to be interviewed. On March 13, 2018 the county board met in a workshop to review the letters of interest and discuss the process for identifying and interviewing applicants. The board identified three applicants to be interviewed. One of the three individuals identified withdrew their name from consideration. On March 20, 2018 the county board held the public hearing, interviewed the applicants, heard from any other applicants that wished to speak and took testimony from the public on the qualifications of the prospective applicants. By law, a resolution must be approved to make the appointment.

22 February 20, 2018 Board action to set public hearing Notices sent to local officials of vacancy on February 20, 2018 March 13, 2018 county board workshop March 20, 2018 public hearing Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke None RECOMMENDATIONS: COMMENTS:

23 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE March 27, 2018 DEPARTMENT Administration MOTION BY COMMISSIONER SECONDED BY COMMISSIONER RESOLUTION APPOINTING TO FILL THE VACANCY IN THE POSITION OF COUNTY BOARD MEMBER FOR DISTRICT 4 WHEREAS, on February 12, 2018 Commissioner Karla Bigham was elected to the Minnesota State Senate in a special election; and WHEREAS, Commissioner Bigham resigned her position as County Commissioner from District 4 as of February 20, 2018; and WHEREAS, Minnesota Statute Chapter allows a county board to appoint a replacement to fill a vacancy in the office of county commissioner if less than one year remains on the term; and WHEREAS, Commissioner Bigham s term expires at the end of 2018 and therefore has less than one year remaining; and WHEREAS, the county provided the required public notice of a public hearing that must occur within 30 days of the vacancy and provided notice to the local officials in the district as required by law; and WHEREAS, the county has entered the list of the local officials notified of the vacancy into the public record as required; and WHEREAS, Minnesota Statute subdivision 4 requires the appointee to the District 4 County Commissioner vacancy be a resident of District 4; and WHEREAS, the county asked individuals interested in being considered for the appointment to provide a letter of interest to the County Administrator by March 7, 2018; and WHEREAS, the county board reviewed the letters of interest at a March 13, 2018 county board workshop and identified three individuals to be interviewed; and WHEREAS, Washington County held a public hearing on March 20, 2018 and invited testimony from persons residing in the district in which the vacancy occurred related to the qualifications of prospective appointees; and WHEREAS, the County Board conducted interviews of the 2 applicants selected by board members for the afore mentioned interviews; invited applicants not chosen for interviews to discuss their qualifications for the position and otherwise solicited testimony from the public on the qualifications of all applicants; and WHEREAS, resides in District 4. NOW, THEREFORE BE IT RESOLVED, that the Washington County Board of Commissioners appoints to the position of County Commissioner for District 4 to fill the vacancy created by the resignation of Karla Bigham until a successor is elected and qualifies to take office at the November 2018 general election. Updated: February 2018

24 ATTEST: YES NO COUNTY ADMINISTRATOR COUNTY BOARD CHAIR MIRON KRIESEL WEIK KARWOSKI Updated: February 2018

25 Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Melissa Taphorn, Deputy Executive Director Community Development Agency Agenda Item Details Request for Board Action Commissioner's Report REQUESTOR: Kevin Corbid MEDIA CONTACT: Yvonne Klinnert REQUESTOR PHONE: MEDIA CONTACT PHONE: BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 6 BRIEF DESCRIPTION OF YOUR REQUEST: Approval of substantial amendments to the 2016 and 2017 Annual Actions Plan for the Community Development Block Grant and HOME Investment Partnerships programs. AGENDA YOU ARE REQUESTING TIME ON: Board TIME NEEDED: 5 IS THIS MANDATED? Yes ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Annual Action Plans and substantial amendments are required to access Community Development Block Grant (CDBG) and HOME Investment Partnerships funding. BACKGROUND/JUSTIFICATION: Washington County's use of Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) program funds is described in annual action plans. From time to time, it becomes necessary to amend those plans when more funds become available or when designated activities do not move forward in a timely manner. Amendments that result in cancelled activities, new activities within a program year, or activity budget changes greater than $100,000 are considered substantial and require public input and approval by the Board of Commissioners. As described in its Citizen Participation Plan, Washington County provides a comment period of 30 days to hear feedback on proposed amendments to the plans. The 2017 Annual Action Plan included $214, of HOME funds to the Two Rivers Community Land Trust for the Ivy Estates Project, which the Land Trust has decided to not move forward. It is proposed to cancel and re-allocate the HOME funds to Twin Cities Habitat for Humanity, which has proposed two shovel-ready activities. The 2017 Annual Action Plan shall be amended to: Cancel the HOME-funded Two Rivers Community Land Trust Ivy Estates Project, construction of six homes in Forest Lake. Create the HOME-funded Twin Cities Habitat for Humanity Generation Acres Project, construction of four townhome units in Hugo, with a budget of $180, Create the HOME-funded Twin Cities Habitat for Humanity Scattered Site Project, acquisition, rehabilitation and resale of four single family homes in Washington County, with a budget of $34, The 2016 Annual Action Plan included $220, of CDBG funds to the Two Rivers Community

26 Land Trust (CLT) for the Stay Project, which the Land Trust has decided not to move forward. It is proposed to cancel and re-allocate the CDBG funds to the City of Landfall and the Saint Andrew's Emergency Shelter, both with shovel-ready projects. The 2016 Annual Action Plan shall be amended to: Cancel the CDBG-funded Two Rivers Community Land Trust Free to Stay Project, the rehabilitation of eight single family homes in Washington County. Create the CDBG-funded City of Landfall Public Improvements Project, for sewer drain improvements, with a budget of $150, Increase the CDBG-funded budget of the St. Andrew's Shelter, the acquisition and rehabilitation of an emergency homeless shelter, in the amount of $70, The proposed amendments were released for public comment and published on the Washington County Community Development Agency's website with instructions on how to comment. Notice of the public comment period was published in the Stillwater Gazette. The public comment period ended March 26, No public comments have been received to date. Upon county approval, the substantial amendments will be submitted to the U.S. Department of Housing and Urban Development. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes Recommendation of approval from the Community Development Block Grant Citizen Advisory Committee of the Substantial Amendments to the 2016 and 2017 Annual Action Plans (February 16, 2018) County Board Approval of 2017 Annual Action Plan Resolution County Board Approval of the 2016 Annual Action Plan Resolution Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

27 ANNUAL ACTION PLAN AMENDMENTS Community Development Block Grant and HOME Investment Partnerships Programs

28 Program Planning and Administration Community Development Block Grant (CDBG) and HOME Investment Partnerships programs Funded Activities, Programs, and Projects Governed by a 5-year Consolidated Plan Implemented by Annual Action Plans Citizen Participation

29 Amending the Plans Amendments considered substantial An activity is canceled An activity is added An activity s budget is increased or decreased by $100, The location and/or national objective of an activity changes The allocation priorities within a member s jurisdiction change Substantial Amendments 30 day public comment period Review by Citizen Advisory Committee Approval by County Board Minor Amendments Administrative in nature Described in program year report

30 Proposed Amendments Annual Action Plan Activity Funding and Source 2016 HOME Cancel Ivy Estates (construction of 6 homes) ($214,767) 2016 HOME Add Generation Acres (construction of 4 homes) $180, HOME Add Scattered Site (rehabilitation of 4 homes) $34, CDBG Cancel Free to Stay (rehabilitation of 8 homes) ($220,000) 2017 CDBG Add Landfall Sewer Drain (public improvements) $150, CDBG Increase St. Andrew s Shelter budget (public facility improvements) $70,000

31 Generation Acres Habitat for Humanity

32 Public Improvements City of Landfall

33 Public Facility Conversion St. Andrew s Emergency Shelter

34 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 7A Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Community Services Rebecca Conroy PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Sarah Amundson Sarah Amundson Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: Approval of resolution endorsing the President of the United States' proclamation that April 2018 is Child Abuse and Neglect Prevention Month. AGENDA YOU ARE REQUESTING TIME ON: Board TIME NEEDED: 5 IS THIS MANDATED? No BACKGROUND/JUSTIFICATION: ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Each year in April, the President of the United States issues a proclamation to announce National Child Abuse Prevention Month. States and local governments are encouraged to support such proclamations to encourage public awareness of child abuse and neglect, recommit state and local resources to the cause, and promote community involvement through state and local activities. National Child Abuse Prevention Month is a time to acknowledge the importance of families and communities working together to prevent child abuse and neglect, and to promote the social and emotional well-being of children and families. During the month of April, and throughout the year, communities are encouraged to share child abuse and neglect prevention awareness strategies and activities, and promote prevention across the country. National Child Abuse Prevention Month is also a time to celebrate the good things our communities do to promote healthy child development, as well as a time to reflect on the work that still remains. Everyone has a role to play in healthy child development, and a goal this April is to help others recognize that role and the ways in which each of us can maximize our impact. Research suggests that many people are already playing a role in preventing child abuse and creating great childhoods in their communities, they just don t realize it. A study commissioned by Prevent Child Abuse America shows that only 27% of Americans report that they are engaged in prevention. However, that same study showed that 80% of Americans reporting donating goods, money or time to an organization supporting children and families, 70% reported volunteering with children through places of worship, schools, and sports or academic clubs, and 56% provided mentorship to a child in their family, neighborhood, or community. The Washington County Board of Commissioners endorses the observance of National Child Abuse Prevention during April 2018 and thanks and honors all of its employees who work every day to help parents and families counter the problem of child maltreatment and abuse. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals

35 COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

36 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE March 27, 2018 DEPARTMENT Community Services MOTION BY COMMISSIONER SECONDED BY COMMISSIONER Endorsing April, 2018 as Child Abuse and Neglect Prevention Month in Washington County WHEREAS, child abuse and neglect is a complex and ongoing problem in our society, affecting many children in Washington County; and WHEREAS, every child is entitled to be loved, cared for, nurtured, feel secure and be free from verbal, sexual, emotional and physical abuse, and neglect; and WHEREAS, it is the responsibility of every adult who comes in contact with a child to protect that child s inalienable right to a safe and nurturing childhood; and WHEREAS, Washington County has dedicated individuals and organizations who work daily to counter the problem of child maltreatment and to help parents obtain the assistance they need; and WHEREAS, our communities are stronger when all citizens become aware of child maltreatment prevention and become involved in supporting parents to raise their children in a safe and nurturing environment; and WHEREAS, effective child abuse prevention programs succeed because of partnerships among families, social service agencies, schools, religious and civic organizations, law enforcement agencies and the business community; and WHEREAS, all citizens, community agencies, faith organizations, businesses will work to increase their efforts to support children and families by reporting child maltreatment. NOW, THEREFORE, BE IT RESOVED, that the Washington County Board of Commissioners hereby endorses the President of the United States proclamation that the month of April 2018, to be the CHILD ABUSE AND NEGLECT PREVENTION MONTH in Washington County. ATTEST: YES NO COUNTY ADMINISTRATOR COUNTY BOARD CHAIR MIRON KRIESEL WEIK KARWOSKI Updated: February 2018

37 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 7B Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Community Services Rebecca Conroy PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Sarah Amundson, Children's Division Manager and Ralph Pennie, Citizen Review Panel Member Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: AGENDA YOU ARE REQUESTING TIME ON: TIME NEEDED: IS THIS MANDATED? BACKGROUND/JUSTIFICATION: PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Budget Information FUNDING: Approvals Sarah Amundson Presentation of the 2017 Annual Report of the Washington County Child Protection Citizen Review Panel. Board 10 min No ARE YOU SEEKING APPROVAL OF A CONTRACT? EXPLANATION OF MANDATE: The State of Minnesota has a federal mandate to operate citizen review panels (CRP) for child protection. Counties are not mandated, but encouraged to participate in a CRP. There are five other Minnesota counties, in addition to Washington County, that host a CRP. The mission of the CRP is "Citizens partnering with child protection services, advocating to keep children safe." Each year, an annual report is compiled to highlight activities and projects that the CRP has completed over the past year. Yes No The Citizen Review Panel has provided the County Board with an annual report of their activities since NA COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

38 Washington County Citizen Review Panel for Child Protection 2017 Annual Committee Report Submitted by the Following Panel Members (listed in alphabetical order): Teri Bottum Jennifer Dailey Deborah Eckberg Key-C Green Jan Hayne (chairperson) Dawn Hyland John Kiedrowski Michael Laughton LaJuan McIntyre Ralph Pennie Mission Statement: Citizens partnering with child protection services, advocating to keep children safe. Meetings With the exception of July, the monthly meetings were held on the third Tuesday of the month from 5:00 pm to 6:30 pm at the Washington County Service Center in Woodbury. (In December we met on the second Tuesday to accommodate holiday conflicts). Several panel members attended additional meetings to represent the panel. Overview In 2017, we added one new younger member to the panel and lost three current members, two of them due to moves out of the county, bringing our total to 10 active panel members. We will be recruiting again in the new year, looking for people with background/experience in: child protection, teacher/educator, and/or sexual health. We'll also try to keep in mind gender and ethnic diversity. ACTIVITIES Reconsiderations The panel conducted 11 reconsiderations for the County in Presentations 1. In April, the panel heard a presentation from John Nalezny, Child Service Supervisor, who explained the upcoming Foster Care Re-Entry file review that some CRP members assisted with. CRP involvement was similar to 2012, except that this was an electronic file review rather than a paper file review. 2. In April, Nissa Knutson and Sarah Amundson gave the CRP members a preview of the presentation they were going to make at the National CRP conference in May, sharing what works well in Minnesota with our CRP team and giving the panel an opportunity to share feedback. 3. In June, Corinne Castro, Director of Enrollment and Matching at Big Brothers Big Sisters of the Greater Twin Cities, gave an overview of their community based mentoring program that served 2,300 youth in 2016, with 4% of those youth from Washington County. She explained the extensive matching process, volunteer commitment, parental engagement, and focus on safety and college/career readiness. At that time, our County had 25 little brothers and 9 little sisters waiting for a match, illustrating the special challenge in finding Big Brothers. The invite to present was extended to Corinne by a panel member as part of the mentorship/resource list work group.

39 4. In August, Kathryn Luk, Southeast Metro Regional Navigator/Youth Service Coordinator at Tubman, presented to the panel. She is one of 10 regional navigators created as part of the 2011 Safe Harbor Law that decriminalized youth involved as victims of sex trafficking, utilizing a no wrong door to services policy. Kathryn covers a population area of 2 million, including Anoka, Chisago, Isanti, Dakota, and Washington Counties. Trends include homelessness and friends conditioning friends. A sexually exploited youth (SEY) is anyone who trades sex for anything of value or a promise of anything of value, including status or popularity. The law also mandated SEY come into the system as child protection investigations. The CRP had a good discussion on a number of issues. 5. In September, Megan Roy, Permanency Supervisor, explained child protection permanency timelines and how her group works with families with a young child in out of home placement to either reunify the family or move the children into a permanency placement. She said staff work with ideally 5 families, but currently closer to 8 cases, meeting with families weekly and going to court monthly. At that time there were 130+ kids in out of home placement, including those on a trial home visit which is a good tool to help reduce reentries. Ongoing Training 1. Our new panel member completed internal, County-specific training in August. 2. Panel members participated in a number of webinars regarding child protection issues during the year. 3. One panel member attended the Critical Look at Children Who Sexually Abuse Other Children workshop at William Mitchell School of Law in March. He shared highlights with the panel, including that the recidivism rate of children who sex offend and are treated is very low at 2.75%. 4. One panel member attended the County Prosecutor s presentation on Sex Trafficking in March. She recommends looking at PolarisProject.org for additional information. 5. The panel reviewed and discussed the trends of a Child Services data sheet provided by Nissa Knutson at the March meeting. 6. One panel member attended a presentation titled Why is Minnesota Removing so Many Children to the Child Protection System at William Mitchell School of Law in October. 7. A panel member participated in the National Citizen Review Panel webinar, The Power of Community Awareness: Events and Ideas to Engage Others in CRP Work, then led other panel members in a discussion using the elevator speech worksheet shared in the webinar. 8. Several panel members attended the State All-Member Annual Meeting held at the Service Center in Cottage Grove in November and heard presentations from parent leaders, child mortality review, children s justice act, domestic violence, prenatal exposure to substance use, and child/youth sex and labor trafficking. Here is a link to Minnesota s Best Practice Guide for Responding to Prenatal Exposure to Substance Abuse At our October meeting, the panel watched a 4-minute video titled What is Addiction from the Addiction Policy Forum and discussed how addiction affects families in child protection. The video can be found online at Update on 2017 Special Projects 1. Foster Care Task Force - Several panel members served on the task force for foster care recruitment. A logo and branding statement were created.

40 2. Foster care Re-entry Project/File Review When children are taken out of home for protection purposes, the social worker works to reunite the children with their parents, if this can be safely accomplished. Removing children from home can be traumatic for them and it is troubling when children are reunited only to be removed again. Placement instability negatively impacts children's social and emotional well-being and can affect a child's ability to establish secure relationships. When children reenter the foster care system within 12 months of being reunited with their family of origin, this is considered a "foster care reentry." Several panel members assisted John Nalezny with analyzing a number of demographic and case factors related to reentry for child protection cases in the County. 3. Permanency Guidelines File Review Children do best when raised in a safe, permanent home. State of Minnesota guidelines serve as a target as to when permanency must be achieved for children who are placed out of the home. Permanency can mean reunification with parents, transfer of custody to relatives, or adoption. This file review, which some CRP members assisted with, involved looking for stories behind the numbers: looking at cases that achieved permanency or not in the last year, and what were the differences. In the review there were 19 permanency cases: 4 adoptions finalized, 8 newly available for adoption, 6 transfers to family, and 1 permanent custody to the agency. A tool was created to review cases and provide access to electronic files looking for best practices, system barriers, needed resources, and why some children's road to permanency took longer than the target. All cases reviewed were impacted by parental involvement with controlled substances. The most common basic needs families were lacking was stable housing and reliable means of transportation. 4. Mentorship Resource List/Framework A Big Brothers Big Sisters contact was developed and he will serve as a bridge with the County. There may be both individual and couple mentoring opportunities available and panel members may assist with raising community awareness. 5. Safe Harbor Workgroup Regarding Sex Trafficked Youth The County doesn t have enough numbers to focus solely on sex-trafficked youth and will include them in a crossover youth model. We took this off our project list, but Sarah Amundson will continue to look for ways for panel members to be involved. Donations Starbucks/Caribou Gift Cards: Some panel members donated $5.00 gift cards for the Truancy group to incentivize school attendance. Planning for 2018 The panel is currently considering the following projects to focus on in 2018: 1. March Social Worker Appreciation Month, attend various unit staff meetings 2. April Child Abuse Prevention Month, declaration, community outreach 3. Begin early planning to have a presence at the Washington County Fair in August by sharing a table with other County resources. The panel is currently awaiting information about the scope of each of the above projects so that we can make a decision on how to prioritize them. We will most likely divide into smaller workgroups to tackle these projects.

41 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 8 Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Sheriff's Office Jennifer Flores PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Sheriff Dan Starry Dan Starry Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: Adopt a resolution in support of Minnesota House File 2965 and Senate File 2645, which provides funding for a Health and Emergency Response Occupations (HERO) Center in Cottage Grove. AGENDA YOU ARE REQUESTING TIME ON: Board TIME NEEDED: 5 IS THIS MANDATED? No BACKGROUND/JUSTIFICATION: ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Washington County Sheriff Dan Starry is requesting County Board approval of a resolution in support of Minnesota House File 2965 and Senate File 2645, which appropriates $9.9 million dollars from bond proceeds to the Commissioner of Public Safety for a grant to the City of Cottage Grove to construct, furnish and equip a Health and Emergency Response Occupations (HERO) Center in Cottage Grove. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke Approved RECOMMENDATIONS: COMMENTS:

42 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE March 27, 2018 DEPARTMENT Sheriff s Office MOTION BY COMMISSIONER SECONDED BY COMMISSIONER A RESOLUTION SUPPORTING THE STATE BONDING REQUEST FOR THE HEALTH AND EMERGENCY RESPONSE OCCUPATIONS (HERO) CENTER WHEREAS, the east side of the Twin Cities Metropolitan area has been identified as a region that lacks public safety training facilities; and, WHEREAS, many Washington County and East Metro departments are using private facilities that do not fully meet their training needs; and, WHEREAS, many Washington County and East Metro departments are traveling long distances to accomplish their training; and, WHEREAS, in 2009 the Minnesota Department of Public Safety conducted a Training Facility Needs Assessment which stated that the state should only consider funding multi-purpose, regional facilities that many public safety disciplines and organizations can use ; and, WHEREAS, in 1999, 2009 and 2014 the Minnesota Department of Public Safety identified the East Metro as a region that lacks adequate public safety training facilities; and, WHEREAS, the HERO Center will provide training facilities to meet training needs in the areas of de-escalation, crisis intervention, firearms and realistic scenario-based training; and, WHEREAS, in 2015 the Minnesota Legislature granted $1.46 million to complete the predesign process, and architectural and engineering design for the HERO Center project. NOW, THEREFORE, BE IT RESOLVED, that the Washington County Board of Commissioners support the passage of House File No and Senate File. No.2645 which appropriates $9.9 million dollars from bond proceeds to the Commissioner of Public Safety for a grant to the city of Cottage Grove to construct, furnish and equip a Health and Emergency Response Occupations (HERO) Center in Cottage Grove. ATTEST: YES NO COUNTY ADMINISTRATOR COUNTY BOARD CHAIR MIRON KRIESEL WEIK KARWOSKI Updated: February 2018

43 Request for Board Action Commissioner's Report BOARD MEETING DATE: March 27, 2018 AGENDA ITEM NUMBER: 13 Department Information ORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE: Administration Melinda Kirk PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE: Kevin Corbid Kevin Corbid Agenda Item Details BRIEF DESCRIPTION OF YOUR REQUEST: Workshop to discuss the 2019 budget development. AGENDA YOU ARE REQUESTING TIME ON: Workshop TIME NEEDED: 30 IS THIS MANDATED? No BACKGROUND/JUSTIFICATION: ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: The 2019 budget process has begun. To provide departments with budgetary direction, a workshop will be held with the County Board to discuss the framework for next year's budget development. Based on outcomes of the workshop, specific guidelines will be given to departments as they develop their 2019 budget proposals. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: N/A COUNTY ADMINISTRATOR: RECOMMENDATIONS: COMMENTS: Approved

44 2019 Budget Planning County Board Workshop March 27, 2018

45 Agenda Agenda Review Board Adopted Guiding Principles Fiscal Accomplishments Review 2018 Budget Highlights Review Comparative Data 2019 Budget Considerations 2019 Tax Base Changes/Potential Tax Impacts 2019 Budget Schedule 2

46 Guiding Principles Operating and capital budget decisions should support and reflect the county s vision, mission and goals. Focus resources on core county functions that improve outcomes. Make strategic investments in our human resources and technology. Adopt a balanced budget that does not rely on onetime or unreliable funding to pay for on going costs. Maximize the use of state and federal revenue to fund mandated services and advocate for additional state and federal funding if current revenues do not fully fund the mandated services. 3

47 Guiding Principles Guiding Principles (cont.) Maximize the use of non property tax revenues where appropriate. The budget should effectively address the county s current needs and position the county to meet the future needs of a growing, aging and diversifying population. Consider changes in the county s tax base, population, inflation, service delivery changes and economic trends affecting county property taxpayers when adopting the property tax levy. Plan and fund investments in the capital assets of the county that maximize the use and life of our assets and spreads the costs to those that benefit. 4

48 Fiscal Accomplishments Fiscal Accomplishments Balanced budgets Decreasing tax rate; increasing tax base Highest bond ratings (AAA) Multi year winner of Government Finance Officers Association (Budget & CAFR) Fund balance that meets county policy Progress on funding our retiree health care obligations Continued response to growing service demands from a growing, developing county 5

49 2016 General Highlights 2018 General Highlights County Tax Rate Decrease 1.6% County Net Tax Levy $ million Increase 6.69% LWLP Tax Levy $1,058,400 No Change Non Levy Revenues $109.8 million Increase 7.2% Operating Expenditures (excludes capital and debt) $176.5 million Increase 6.8% Capital Expenditures (without bond projects) $31.9 million Increase 12.8% 6

50 Net Levy* Increase History 20% 15% 10% 5% 0% 5% 4.90% 1.90% 0.70% 0.10% 0.00% 0.66% 3.49% 3.49% 3.49% 6.69% 10% 15% 20% *Excludes County Program Aid, Regional Rail, and Land & Water Legacy levies 7

51 Tax Rate History 45% 40% 35% 30% 25% 26.37% 27.78% 29.77% 31.94% 34.23% 32.81% 30.19% 30.56% 30.45% 29.95% 20% 15%

52 Net Levy* & Tax Base Growth 20.0% 20.0% 15.0% 15.0% Net Levy Increase 10.0% 5.0% 0.0% 5.0% 10.0% 5.0% 0.0% 5.0% Tax Base Growth 10.0% 10.0% Est Net Levy Increase Tax Base Growth *Excludes Regional Rail and Land & Water Legacy levies 9

53 $1,000 New Construction in Millions $800 $600 $400 $ % $0 Net Levy* & New Construction 8.0% 6.0% 4.0% 2.0% 0.0% 2.0% Est Net Levy Increase Net Levy Increase New Construction *Excludes Regional Rail and Land & Water Legacy levies 10

54 County Tax on Median Value Home $400,000 $1,200 $350,000 $300,000 $1,000 Home Value $250,000 $200,000 $150,000 $800 $600 County Tax $100,000 $50,000 $400 $ $200 Home Value $218,000 $200,100 $204,900 $238,200 $242,300 $245,000 $258,500 County Tax $644 $623 $620 $681 $703 $709 $741 11

55 Cumulative Population, Inflation, and Levy Growth since % 20.00% Growth Since % 10.00% 5.00% 0.00% 5.00% Population Growth 1.13% 3.12% 3.54% 4.33% 5.21% 6.26% 7.32% Inflation Growth 5.23% 6.70% 8.32% 8.44% 9.70% 11.83% 14.04% Net Levy Growth 0.14% 0.14% 0.52% 4.03% 7.66% 11.42% 18.87% Pop. + Infl. Growth 6.36% 9.82% 11.86% 12.77% 14.91% 18.09% 21.36% 12

56 2019 Budget Considerations 66% of County Operating Budget is employee compensation and benefits No groups settled for 2019 negotiations start early Fall Compensation adjustments consist of general adjustments and range movement Watching settlements approved by other counties, organizations Experiencing larger range movement costs from 2015 class & comp project and introduction of wider ranges; impact of retirements 13

57 2019 Budget Considerations Health Insurance 5 th and final year of contract with HealthPartners 9% rate cap for increase was +8.87%; claims experience called for much greater increase Starting to see impact of high deductible plan w/ HSA; large shift to high deductible plan in 2018 open enrollment Total premium paid (employer + employee) equals nearly $14 million We continue to review claims information; await renewal offer from HealthPartners Insurance Labor Management Committee (ILMC) process is beginning April informational meetings with Commissioners; looking at option of onsite clinic 14

58 2019 Budget Considerations Debt Service 5% increase by county policy equals $711, refinancing saved $5.7 million over life bonds; potential levy saving in 2019 budget 2019 Capital Improvement Plan (CIP) bond issuance (est. $30 million) LWLP Debt Service Possible need for a levy increase in 2019 if bonds are issued in 2019 for a significant project County Program Aid Legislative changes not likely Impact of formula? 15

59 2019 Budget Considerations 2019 Road and Bridge Funding Transportation Funding not likely to change legislatively Some increase in state funds from leased vehicle, gas tax Authority exists to increase wheelage tax and local sales tax Technology Funding Proposal Created a new Technology Fund to fund our core technology services (switches, routers, servers, telephones, voic , remote access) Created a Capital Equipment and Technology Plan Made good progress in last couple budgets Used one time money to ease transition Plan to fill gap over a couple cycles 16

60 Other Budget Considerations Financial Management System (E1) Upgrade Under budgeting of Overtime ALERTS system replacement maintenance costs Likely Need for Rent Increase Election Equipment Funding Yard Waste/Northern Household Hazardous Waste facility (County Environmental Charge funding) Interest earnings (+) Library projects (including Cottage Grove, Wildwood, Valley and Lake Elmo) 17

61 Other Budget Considerations Human Resources Information System (HRIS) Phase II & Phase III Court Administration Costs Stillwater License Center relocation Impact of State of MN v 3M settlement of Natural Resources Damage Lawsuit Child Placement costs on the rise Parks Buildings deferred maintenance 18

62 Tax Base Changes Countywide estimated market value change 2018 to 2019: +6.8% 2018 up 7.1% 2017 up 2.9% 2016 up 2.7% 2015 up 12.1% Value of new construction: $538.8 million 2018 total $424.9 million 2017 total $360 million 2016 total $303.7 million 2015 total $332.8 million Median value change in residential homes: +5.6% 2018 change equaled 5.5% 2017 change equaled 1.1% 2016 change equaled 1.0% 2015 change equaled 13.7% 19

63 Budget Schedule April - May June - July Aug - Sept September 25 October November December December 11 Departments begin budget estimates Admin. reviews departmental budgets Department Budget Workshops Set Proposed 2019 Levy Capital Improvement Plan (CIP) Workshop 2018 Budget Review Workshop Public Budget Review Meeting Adopt 2019 Levy, Budget, and CIP 20

64 A great place to live, work and play today and tomorrow Washington County is an equal opportunity organization and employer