BOARD AGENDA OCTOBER 16, :00 A.M.

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1 BOARD AGENDA OCTOBER 16, :00 A.M. Board of Commissioners Dennis C. Hegberg, Chair, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, District :00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. August 21, 28 and September 25, 2012 Regional Railroad Authority Minutes D. Subrecipient Agreement with Metropolitan Council for Funding for the Gateway Corridor Alternatives Analysis Study Ted Schoenecker, Transportation Manager E. Adjourn 2. 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 4. 9:15 Consent Calendar Roll Call Vote 5. 9:15 Public Hearing Property Records and Taxpayer Services Jennifer Wagenius, Director Consider Petition by Pulte Homes of Minnesota for Independent School District #833 and Independent School District 834 Detachment and Annexation 6. 9:30 General Administration Molly O Rourke, County Administrator 7. 9:40 Commissioner Reports Comments Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:05 Adjourn :10 to 11:00 Board Workshop with Public Works A. Review the Details of the Trunk Highway 36 and Hilton Trail Interchange Project B. Discuss Projects Associated with the St. Croix River Crossing Project :00 to 11:50 Board Workshop with the Office of Administration Review Major Projects Included in the Draft Capital Improvement Plan 12:00 Personnel Committee Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

2 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 16, 2012 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of the September 25 and October 2, 2012 Board meeting minutes. B. Approval to appoint Elizabeth Aza, U.S. Bank, City of Oakdale, to the Workforce Investment Board to a first term expiring June 30, Community Corrections Community Services C. Approval to amend contracts from $198,000 to $228,000 for Multi-Systemic Therapy, a researched-based intensive, in-home family therapy program and alternative to juvenile residential placement. D. Approval to submit a grant application to the Department of Human Services for funds to reimburse license agreement with LexisNexis Accurint for up to three licenses at $ per month for nine months starting October, 2012 through June 30, Housing and Redevelopment E. Approval of resolution calling for a public hearing on the Modification of the Authority Redevelopment Plan for Redevelopment Project No. 2 Property Records and F. Approval of resolution reappointing Bruce Munneke as County Assessor for a Taxpayer Services term beginning January 1, 2013 and ending December 31, Public Works Sheriff s Office G. Approval and execution of Amendment #1 to contract with Hunt Electric Corporation for general electrical services. H. Approval of resolution to enter into a grant agreement with Invitation Health Institute for the program entitled Compliance Check grant contract. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

3 Meeting Notices October 15, 2012 Monday October Rail-volution Conference 11:30 AM - Metro Alliance for Healthy Families -- Dakota County Northern Service Center October 16, 2012 Tuesday 3:30 PM - Housing and Redevelopment Authority Board Hadley Ave N - Oakdale 5:00 PM - Historic Courthouse Advisory West Pine St., Stillwater October 17, 2012 Wednesday 8:30 AM - Counties Transit Improvement Board West Plato Blvd., St. Paul 8:30 AM - Workforce Investment Board -- Globe College, 8147 Globe Drive, Woodbury 1:00 PM - Metro Transportation Advisory Board Robert Street N., St. Paul 6:00 PM - Metro GIS Policy Board University Ave, St. Paul October 18, 2012 Thursday 9:30 AM - Metropolitan Area Agency on Aging 4:00 PM - Audit Committee -- Washington County Government Center 1:00 PM - Resource Recovery Project Board Meeting White Bear Avenue, Suite 350, Maplewood 6:00 PM - Community Action Program/Ramsey & Washington Counties Syndicate Street North, St. Paul Meeting dates, times and locations may change. Contact the Office of Administration or individual agencies for the most current information. REMINDER - NO BOARD MEETING OCTOBER 30-5TH TUESDAY Admin Commissioners Calendar 1 10/10/2012 1:21 PM

4 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 1D Department Information ORIGINATING DEPARTMENT: Public Works PRESENTER(S): Ted Schoenecker Agenda Item Details REQUESTOR: Larry Phillips MEDIA CONTACT: Ted Schoenecker REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approve Subrecipient Agreement No. SG between the Metropolitan Council and Washington County Regional Rail Authority (WCRRA) for funding for the Gateway Corridor Alternatives Analysis (AA) study through the signatures of the WCRRA Chair and Administrator and approval as to form by the Washington County Attorney's office. AGENDA YOU ARE REQUESTING TIME ON: Regional Rail ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes TIME NEEDED: 10 min IS THIS MANDATED? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Subrecipient Agreement No. SG extends the term of the agreement and increases the amount of funding provided by the Metropolitan Council from $200,000 to $260,000 for the Gateway Corridor AA study. These additional funds are the Metropolitan Council's funding share for the inclusion of the Managed Lane alternative ($20,000 added amendment to the original contract with CH2M Hill) and the Optimization Analysis ($40,000 second added amendment to the contract with CH2M Hill). Washington and Ramsey County Regional Railroad Authorities contributed the remaining funding for these two amendments. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes 4/6/ WCRRA entered into the original Subrecipient Agreement. Budget Information FUNDING: Other EXPLANATION OF FUNDS: Grant funds FINANCIAL IMPACT: YEAR:2012 AMOUNT: $60,000 BUDGETED:No EXPLANATION OF BUDGET CHANGES: Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

5 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4B Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Agenda Item Details REQUESTOR: Pat Raddatz MEDIA CONTACT: Pat Raddatz REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval to appoint Elizabeth Aza, U.S. Bank, City of Oakdale, to the Workforce Investment Board to a first term expiring June 30, AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? Yes BACKGROUND/JUSTIFICATION: The Workforce Investment Board recommends this appointment. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Public Law , Workforce Investment Act of 1998, Section 155. Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: N/A COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

6 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4C Department Information ORIGINATING DEPARTMENT: Community Corrections PRESENTER(S): Agenda Item Details REQUESTOR: Terry Thomas, Jr. MEDIA CONTACT: Terry Thomas, Jr. REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval to amend contracts from $198,000 to $228,000 for Multi-Systemic Therapy (MST), a researched-based, intensive, in-home family therapy program and alternative to juvenile residential placement. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: MST provides community-based, in-home family therapy services to high risk juvenile offenders and their families for a period of three to five months. These services are specifically focused on reducing out-of-home placement costs and preventing new offenses committed by juvenile offenders. The rise in out-of-home placements has increased our need for community based alternatives. In addition, our department has offered to share this resource with Community Services by offering ten slots for families struggling with truancies issues. The increased program use requires us to add capacity to meet the demand for this alternative to out-of-home placement. Funds will be reallocated from foster care services to MST to cover this change. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes 12/20/11 Board Approval to contract for MST Services Budget Information FUNDING: Levy FINANCIAL IMPACT: YEAR:2012 AMOUNT: 30,000 BUDGETED:Yes Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

7 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4D Department Information ORIGINATING DEPARTMENT: Community Services PRESENTER(S): Agenda Item Details REQUESTOR: Rick Backman MEDIA CONTACT: Richard Backman REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval to submit a grant application to the Department of Human Services (DHS) for funds to reimburse license agreement with LexisNexis Accurint for up to three (3) $ per month for nine (9) months starting October, 2012 thru June 30, Total grant amount is $3,132. AGENDA YOU ARE REQUESTING TIME ON: Consent ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: IS THIS MANDATED? Yes The function of searching for available relatives to care for a child, if the child is placed in out of the home, is required by MN Stat., sections 260C.193, subd. 3, and 260C , and additional state statutes and Federal laws. BACKGROUND/JUSTIFICATION: The DHS grant funds will be used to reimburse the county for up to 3 licenses for LexisNexis $ per month from October 2012 thru June 30, Child protection staff will access the LexisNexis Accurint's comprehensive data base to search for relatives and view records whenever a child is placed in out of home care and a search is needed Studies have shown children generally do better if a responsible relative can care for children if there is a need to be placed out of the parent's home. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: Other EXPLANATION OF FUNDS: State funds from the Department of Human Services. FINANCIAL IMPACT: YEAR:2012 AMOUNT: 1,000 BUDGETED:No YEAR:2013 AMOUNT: 2100 BUDGETED:No EXPLANATION OF BUDGET CHANGES: The budget impact of outside revenue for remaining CY2012 is expected to be $1,044. The CY 2013 budget impact is expected to be $2,088 for the first six months. Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

8 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4E Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Barbara Dacy, Washington County HRA Executive Directors Agenda Item Details REQUESTOR: Barbara Dacy MEDIA CONTACT: Barbara Dacy REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval of a resolution calling for a public hearing on the Modification of the Redevelopment Plan for Redevelopment Project No. 2 AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? Yes ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: Minnesota Statutes to and the Laws of Minnesota 1974, Chapter 475 and Laws of Minnesota 2012, Chapter 199 require the County Board conduct a public hearing on the modification of a redevelopment project area. BACKGROUND/JUSTIFICATION: The City of Newport, in cooperation with the Washington County Housing and Redevelopment Authority (WCHRA), recently commissioned a redevelopment plan for the commercial, industrial and residential properties located in the area commonly referred to as the Red Rock Gateway. The Red Rock Gateway is located at the northern tip of the City at the intersection of I-494 and Highway 61. The area includes a variety of uses and vacant sites, and for many years has been an aging, isolated industrial and commercial area. The WCHRA is preparing to modify Redevelopment Project Area No. 2 to include parcels in the City of Newport in and around the Red Rock Gateway for potential redevelopment. State law requires that the County Board conduct a public hearing. The City of Newport will hold a corresponding public hearing November 1, The WCHRA will notify all appropriate parties. The WCHRA respectfully recommends that the County Board adopt the resolution to establish November 27, 2012 as the date of the public hearing for consideration of Redevelopment Project Area modification. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

9 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA DATE October 16, 2012 DEPARTMENT MOTION BY COMMISSIONER SECONDED BY COMMISSIONER RESOLUTION NO. Housing and Redevelopment Authortiy A Resolution Calling for a Public Hearing on the Modification Of the Redevelopment Plan for Redevelopment Project No. 2 BE IT RESOLVED by the County Board of Commissioners (the "Board") of the County of Washington, Minnesota (the "County") as follows: Section 1. Public Hearing This Board shall meet on Tuesday, November 27, 2012, commencing at 9:00 o clock a.m. or shortly thereafter, at the Washington County Courthouse, nd Street North, Stillwater, Minnesota, 55082, to hold a public hearing on the following matter: modification of the Redevelopment Plan for Redevelopment Project No. 2 (the Project Area ) to reflect increased geographic area, all pursuant to and in accordance with Minnesota Statutes, Sections to , Laws of Minnesota 1974 Chapter 475, Laws of Minnesota 2012, Chapter 199 and Minnesota Statutes Sections to , inclusive, as amended and supplemented from time to time. Section 2. Notice of Hearing; Filing of Plans The County Auditor is authorized and directed to cause the Notice of Public Hearing to be published, substantially in the form attached hereto as Exhibit A, and to place a copy of the modified Redevelopment Plan (the Plan ) on file in the County Auditor s office and to make the Plan available for inspection by the public. ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR HEGBERG KRIESEL LEHRKE PULKRABEK WEIK YES NO July

10 EXHIBIT A NOTICE OF PUBLIC HEARING COUNTY OF WASHINGTON STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the County Board of Commissioners of the County of Washington, Minnesota will hold a public hearing on Tuesday, November 27, 2012, commencing at 9:00 o clock a.m. or shortly thereafter, at the Washington County Courthouse, nd Street North, Stillwater, Minnesota, 55082, to hold a public hearing on the following matter: modification of the Redevelopment Plan for Redevelopment Project No. 2 (the Project Area ) to reflect increased geographic area, pursuant to and in accordance with Minnesota Statutes, Sections to , Laws of Minnesota 1974 Chapter 475, Laws of Minnesota 2012, Chapter 199 and Minnesota Statutes Sections to , inclusive, as amended and supplemented from time to time. Copies of the documentation relating to the above proposed actions will be on file and available for public inspection in the County Auditor s office. The property proposed to be added to the Project Area is generally located south of I-494 and north of 15 th Street between the Mississippi River and Hwy 61 and includes the following parcel identification numbers:

11 including all adjacent streets, roads, easements and rights-of-way. The attached map reflects the parcels being added to Redevelopment Project No. 2. All interested persons may appear at the hearing and present their views orally or in writing. BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS Chairman [attach map] MMB: , V. 1

12 NEWPORT RED ROCK GATEWAY AREA

13 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4F Department Information ORIGINATING DEPARTMENT: Property Records & Taxpayer Services PRESENTER(S): Agenda Item Details REQUESTOR: Jennifer Wagenius MEDIA CONTACT: Jennifer Wagenius REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval of a resolution reappointing Bruce Munneke as County Assessor for a term beginning January 1, 2013 and ending December 31, AGENDA YOU ARE REQUESTING TIME ON: Consent ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: IS THIS MANDATED? Yes Minnesota Statutes requires the appointment of a county assessor by the county board of commissioners. The term of office shall be for four years with a new term beginning on January 1 of every fourth year after BACKGROUND/JUSTIFICATION: As provided in Minnesota Statutes the county assessor shall be selected and appointed because of knowledge and training in the field of property valuation and appointments must be approved by the Commissioner of Revenue to become effective. The department recommends the reappointment of Mr. Bruce Munneke as County Assessor. Mr. Munneke is a Senior Accredited Minnesota Assessor. Mr. Munneke was hired as the County Assessor on June 5, 2001 overseeing the valuation of county tax parcels in compliance with state law. During his tenure Mr. Munneke has continued to improve processes and provide high quality service. The department recommends the approval of the resolution reappointing Bruce Munneke as County Assessor. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes County Board reappointment, January 6, 2009 and December 14, Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: N/A COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

14 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE October 16, 2012 DEPARTMENT Property Records and Taxpayer Services MOTION BY COMMISSIONER SECONDED BY COMMISSIONER Resolution approving the reappointment of Bruce Munneke as County Assessor for a term beginning January 1, WHEREAS, M.S provides for the appointment of a county assessor in each county for a four year term beginning on January 1 of every fourth year after 1973; and WHEREAS, the County appointed Bruce Munneke to the position of County Assessor on June 5, 2001 and reappointed him for four year terms beginning January 1, 2005 and January 1, 2009; and WHEREAS, Bruce Munneke is a Senior Accredited Minnesota Appraiser (SAMA) as required by statute. NOW, THEREFORE, BE IT RESOLVED, that the Washington County Board of Commissioners hereby reappoints Bruce Munneke to the position of County Assessor for a term beginning January 1, 2013 and ending December 31, ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR HEGBERG KRIESEL LEHRKE PULKRABEK WEIK YES NO July

15 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4G Department Information ORIGINATING DEPARTMENT: Public Works PRESENTER(S): Agenda Item Details REQUESTOR: Rita Conlin MEDIA CONTACT: Erik Jalowitz REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval and execution of Amendment #1 to Contract 6378 with Hunt Electric Corporation for general electrical services. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: The general electrical services contract provides for the routine and preventative maintenance of electrical systems, including projects up to $50,000, inspections and testing, and 24 X 7 X 365 emergency service. Bids for general electrical services were received in August 2011 and the contract awarded to Hunt Electric Corporation on September 20, The contract is eligible to be renewed up to three additional one (1) year terms based on mutual agreement between the vendor and the county. Electrical services are due to go out to bid again in Amendment #1 will extend the Hunt Electric Corporation contract to October 16, A 3% labor rate increase is proposed by Hunt Electrical Corporation. These rates will be in effect until the end of April 2013 when there may be an adjustment based on changes in corporate taxes, insurance or union agreements. Should there be a rate change, a contract amendment is required and is subject to Board approval Hourly Rate Hourly Rate Master Electrician $95.00 $98.08 Journeyman $77.00 $79.51 Apprentice $55.00 $57.07 Hunt Electrical Corporation furnishes electricians for utilization at the various county facilities on an as needed basis. No amount of hours is guaranteed under the contract. The costs for general electrical services are funded by the Building Services Division maintenance budget for operations, Fund 110. The approximate cost for general electrical services in the past 12 months was $193,500. Building Services staff has been satisfied with the services provided by Hunt Electric Corporation. The Building Services Director is requesting approval of Amendment #1 to Contract #6378 with Hunt Electric Corporation to provide general electrical services to the county. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes September 20, Board awards bid to Hunt Electric Corp. and approves execution of a contract for general electrical services. Budget Information FUNDING: Other EXPLANATION OF FUNDS: Rent FINANCIAL IMPACT: YEAR:2012 AMOUNT: $42, BUDGETED:Yes

16 YEAR:2013 AMOUNT: $170, BUDGETED:Yes Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

17 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 4H Department Information ORIGINATING DEPARTMENT: Sheriff's Office PRESENTER(S): Agenda Item Details REQUESTOR: John Warneke MEDIA CONTACT: William Hutton REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Request County Board Approval to enter into a grant agreement by and between Invitation Health Institute and the Washington County Sheriff s Office. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Federal funds for this grant agreement are provided under the U.S. Department of Justice s Enforcing Underage Drinking Laws Program to enforce underage drinking laws and educate retailers and community members regarding underage drinking laws. The funds received under this grant will be used to cover the costs of alcohol compliance checks at establishments in Washington County. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes County Board approved Compliance Check Grant on September 7, Budget Information FUNDING: Other EXPLANATION OF FUNDS: Compliance Check Grant Minnesota Department of Public Safety FINANCIAL IMPACT: YEAR:2012 AMOUNT: 1560 BUDGETED:No YEAR:2013 AMOUNT: 1560 BUDGETED:No EXPLANATION OF BUDGET CHANGES: In both years 2012 and 2013, increase in revenues by $1,600 and increase in expenses by $1,600 in the following areas: overtime, program supplies, and meals without lodging. Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

18 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE October 16, 2012 DEPARTMENT Sheriff s Office MOTION BY COMMISSIONER SECONDED BY COMMISSIONER RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT BE IT RESOLVED, that the Washington County Sheriff s Office is hereby authorized to enter into a grant agreement between the Washington County Sheriff s Office and the Invitation Health Institute for the program entitled Compliance Check Grant Contract. BE IT FURTHER RESOLVED, that the Sheriff is hereby authorized to execute and sign the grant and any amendments thereto, as are necessary to implement the program on behalf of the Washington County Sheriff s Office. ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR HEGBERG KRIESEL PETERSON PULKRABEK WEIK YES NO July

19 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 5 Department Information ORIGINATING DEPARTMENT: Property Records & Taxpayer Services PRESENTER(S): Jennifer Wagenius Agenda Item Details REQUESTOR: Jennifer Wagenius MEDIA CONTACT: Jennifer Wagenius REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Public hearing to consider the petition of Pulte Homes of MN for ISD #833 and ISD #834 detachment and annexation of the following parcels located in Woodbury, MN: , , , , , , , , , , , , , , , , AGENDA YOU ARE REQUESTING TIME ON: Board TIME NEEDED: 15 ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: IS THIS MANDATED? Yes Pursuant to M.S. 123A.45 the petition of an owner for the annexation and detachment of land from any independent school district must be considered by the county board and the county board must issue an order either granting or denying the petition. BACKGROUND/JUSTIFICATION: The parcels in question lie in a newly platted subdivision, Dancing Waters 11th Addition. The new subdivision does not follow the line of the existing border between Independent School Districts #833 and #834. The current owner and land developer, Pulte Homes of MN, has worked with ISD #833 and ISD #834 to create a new school district boundary through portions of the subdivision. Pulte Homes of MN has submitted a petition for the annexation and detachment of the above parcels pursuant to M.S. 123A.45. Both ISD #833 and ISD #834 have submitted letters and school board meeting minutes affirming the detachment and annexation of the above referenced parcels. The Department of Property Records and Taxpayer Services has served notice of the hearing on both school districts, has given published notice of the hearing, and there has been 10 days posted notice of the hearing in both school districts. The department recommends approval of the boundary change effective for taxes payable PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes September 18, 2012 public hearing set for October 16, 2012 by Washington County Board. September 22, 2005 approval of boundary adjustment by ISD #833 school board. July 26, 2012 approval of boundary adjustment by ISD #834 school board.

20 Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: Approved An order of detachment and annexation must issue from the county board should the board approve the petition. Upon request of the board chair, this office will at the conclusion of the public hearing draft such order. COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: Approved

21 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE October 16, 2012 DEPARTMENT Property Records and Taxpayer Services MOTION BY COMMISSIONER SECONDED BY COMMISSIONER Resolution approving the detachment and annexation of the following parcels: , , , , , , , , WOODBURY, MINNESOTA WHEREAS, pursuant to M.S. 123A.45 an owner may file a petition with the county auditor for the annexation and detachment of land from any independent school district and the auditor shall present the petition to the county county board. WHEREAS, the Department of Property Records and Taxpayer Services has received an owner petition from Pulte Homes of MN for the detachment and annexation of land to and from ISD #833 and ISD #834 along with resolutions from the school districts in support of the same. WHEREAS, on the date hereof, the County conduted a public hearing following publication of notice, pursuant to M.S. 123A.45. NOW, THEREFORE, BE IT RESOLVED, that the county board hereby approves the petition of Pulte Homes of MN for the detachment and annexation of land to and from ISD #833 and ISD #834 and; that effective for taxes payable 2014, the following parcels of land as located in Washington County Minnesota are hereby detached from ISD #834 and annexed to ISD # , , , , , and; that effective for taxes payable 2014, the following parcels of land as located in Washington County Minnesota are hereby detached from ISD #833 and annexed to ISD # , , , ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR HEGBERG KRIESEL LEHRKE PULKRABEK WEIK YES NO July

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31 Property Records and Taxpayer Services Petition of Pulte Homes of MN for Detachment and Annexation

32 ISD #833/#834 Boundary Adjustment Petition for Detachment and Annexation 2

33 Petition for Detachment and Annexation Proposed ISD #834 Parcels 3

34 Petition for Detachment and Annexation Proposed ISD #833 Parcels 4

35 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 10A Department Information ORIGINATING DEPARTMENT: Public Works PRESENTER(S): Wayne Sandberg Agenda Item Details REQUESTOR: Wayne Sandberg MEDIA CONTACT: Wayne Sandberg REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Workshop to review the details of the Trunk Highway 36 and Hilton Trail (County State Aid Highway 36) interchange project. AGENDA YOU ARE REQUESTING TIME ON: Workshop ARE YOU SEEKING APPROVAL OF A CONTRACT? No TIME NEEDED: 20 IS THIS MANDATED? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: The signalized intersection of Trunk Highway 36 and Hilton Trail, located in Pine Springs, is planned to be improved with a grade separated interchange. The Minnesota Department of Transportation (MnDOT) is the lead agency on this project. Because Hilton Trail is a County State Aid Highway - Washington County is a project partner. This presentation will include a review of the project details, summary of project schedule and a review of the cost estimate. MnDOT staff will be on hand to answer questions and provide information. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: N/A COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: NA

36 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 10B Department Information ORIGINATING DEPARTMENT: Public Works PRESENTER(S): Wayne Sandberg Agenda Item Details REQUESTOR: Wayne Sandberg MEDIA CONTACT: Wayne Sandberg REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Workshop on County projects associated with the St. Croix River Crossing Project. AGENDA YOU ARE REQUESTING TIME ON: Workshop ARE YOU SEEKING APPROVAL OF A CONTRACT? No TIME NEEDED: 30 IS THIS MANDATED? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: The St. Croix River Crossing Project, led by the Minnesota Department of Transportation, presents an opportunity to improve the transportation network in the Stillwater/Oak Park Heights/Bayport areas. This workshop will review county projects associated with this work. Specific project to be reviewed include: 1) Pickett Avenue Connection to TH 95 2) Sponsorship of Oak Park Heights to receive Local Road Improvement Funding for Utility Relocation 3) Concepts for inclusion in a Cooperative Agreement with MnDOT review and discussion PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: N/A COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: NA

37 Request for Board Action Commissioner's Report BOARD MEETING DATE: October 16, 2012 AGENDA ITEM NUMBER: 11 Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Mjyke Nelson, Wayne Sandberg Agenda Item Details REQUESTOR: Melinda Kirk MEDIA CONTACT: Melinda Kirk REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Workshop to review major projects included in the draft Capital Improvement Plan (CIP). Focus will be on the years ; projects scheduled for 2013 were included in the proposed 2013 budget. AGENDA YOU ARE REQUESTING TIME ON: Workshop ARE YOU SEEKING APPROVAL OF A CONTRACT? No TIME NEEDED: 45 IS THIS MANDATED? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Staff from the Department of Information Technology and the Public Works Department will review the major technology, facilities, transportation, and parks capital projects included in the draft CIP. The draft CIP will then be released to the communities for review and comment; comments received will be shared with the County Board at a public hearing to be scheduled in December. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian RECOMMENDATIONS: COMMENTS: N/A COUNTY ADMINISTRATOR: Molly O'Rourke RECOMMENDATIONS: COMMENTS: NA

38 Capital Improvement Plan October 16, 2012

39 Capital Improvement Plan (CIP) Covers a 5-year period with the 1 st year matching the 2013 proposed budget Includes projects that are considered viable and deliverable Acknowledges that funding sources and priorities often change Potential for projects to change from year to year, or even from one CIP to the next 2

40 Future Bond Issue Public Works Facility Improvements County State Aid Highway (CSAH) Projects Downtown Afton project Traffic Management and Safety projects Regional Library Expansion Additional projects based on funding Bonding scenarios to be determined 3

41 CIP (By Funding Source) Intergovernmental Revenues (41%) Capital Repair Fund (5%) Undesignated / Other (13%) General Revenues (14%) Bond Proceeds (27%) 4 4

42 CIP (By Category) Road & Bridge Projects (71%) Fleet & Misc. Equipment (5%) Parks & Land (13%) Technology (6%) Public Facilities (5%) 5 5

43 Department of Information Technology 5-Year Capital Improvement Plan

44 Outline Major Projects in: Enterprise Applications Infrastructure Projects & Services Departmental Hardware/Software Transition to Technology Plan Project Funding Options 7

45 Project Examples Enterprise Applications SharePoint Implementation (Project #IT-55) Human Resources Information System (Project #HR-) Infrastructure Projects Virtual Desktop Infrastructure (VDI) (Project #IT-053) Fiber Optic Ring (Project #CIP-052) Computer Servers & Storage Systems(Project #IT-007) 8

46 Public Works Department 5-Year Capital Improvement Plan

47 What we will cover Major Projects in: Parks and Historic Courthouse Building Services Transportation Regional Rail Authority 10

48 Public Works Mission To provide stewardship for the County s public investment in parks, buildings, transportation, land survey, and land use planning. Stewardship is an ethic responsible planning management of resources 11

49 Parks Lake Elmo Park Reserve Swim Pond Improvements Project #: PARK

50 Parks 2014 Pavement Preservation and Trail Connections Project #: PARK

51 Parks Cottage Grove Ravine Regional Park Renovation Project #: PARK

52 Parks Point Douglas Trail Project #: PARK

53 Parks Big Marine Park Reserve Maintenance Shop Project #: PARK

54 Building Services Countywide Site Improvements Project #: BSD

55 Building Services Woodbury Service Center Roof Project #: BSD

56 Building Services Wildwood Library Roof Project #: BSD

57 Building Services 2014 and 2015 Government Center Heating and Cooling Plant Project #: BSD

58 Building Services Gov t Ctr South/North Exterior Envelope Repair Project #: BSD

59 Building Services 2014, 2015, 2016 Government Center 4 th Floor Security Improvements, IT Infrastructure Upgrade, and Space Remodel Project #: BSD

60 Building Services 2013 and 2014 LEC Ramp/Deck Waterproofing Project #: BSD

61 Building Services 2015 Public Works Facility Improvements Project #: BONDS

62 Building Services Black Creek and CCTV Hardware Replacement Project #: BSD

63 Transportation 2014 CSAH 15 and Big Marine Park Reserve Entrance Project #: RB

64 Transportation 2014, 2015 CSAH 23 - Stillwater Project #: RB

65 Transportation 2014 CSAH 10 Century to I-694 Project #: RB

66 Transportation 2014 CSAH 5 Croixwood to McKusick Mgmt and Safety Project #: RB

67 Lake Elmo Village Improvements Project #: RB-2569 Transportation

68 St. Croix River Crossing Project #: RB-2573 Transportation

69 Transportation 2015 CSAH 15 - CSAH 10 to TH 5 Management and Safety Project #: RB

70 Picket Avenue Connection Project #: RB-2571 Transportation

71 Transportation 2015 CSAH 12 Eagle Ridge Trail to Northland Avenue Project #: RB

72 CSAH 13 Trail Connections Project #: RB-2561 Transportation

73 Transportation 2015 Valley Creek Road Extension (Future CSAH 16) Project #: RB

74 CSAH 13 TH 5 to CSAH 35 Project #: RB-2570 Transportation

75 Transportation 2016 CSAH 14, CSAH 21 & CSAH 24 Area Improvements Project #: RB

76 Transportation 2016 CSAH 24 Improvements Project #: RB

77 Transportation 2016 CSAH 22 US TH 61 to CSAH 19 Mgmt and Safety Project #: RB

78 Transportation 2017 CSAH 19 and US TH 61 Interchange Project #: RB

79 Transportation 2017 Jamaica Ave/CSAH 20 Jurisdictional Transfer Project #: RB

80 Regional Railroad Authority 2015, 2016, 2017 Project Gateway Corridor Development Project #: RAIL

81 Questions? 44