BOARD AGENDA JANUARY 15, :00 A.M.

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1 BOARD AGENDA JANUARY 15, :00 A.M. Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District :00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar Roll Call Vote 4. 9:10 Community Services Dan Papin, Director 2013 Contract with Canvas Health, Inc. 5. 9:15 General Administration Molly O Rourke, County Administrator A Distinguished Budget Presentation Award Kevin Corbid, Deputy Administrator B. Legislative Update 6. 9:25 Commissioner Reports Comments Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:40 Executive (Closed) Session with the Department of Human Resources Discuss Labor Negotiation Strategy 9. 10:20 Executive (Closed) Session with the Office of Administration Discuss Possible Purchase of Interest in Land Owned by William McDonald, Stillwater Township :50 Adjourn 11:00 Personnel Committee Meeting Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

2 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 15, 2013 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of letter of support for Deputy Administrator/County Auditor-Treasurer Kevin Corbid s application for appointment to the Minnesota Counties Intergovernmental Trust (MCIT) Board. Public Health and Environment B. Approval of a contract with the Minnesota Department of Health for the receipt of Maternal, Infant, Early Childhood Home Visiting grant funding to expand evidence based home visiting program. C. Approval of agreements with Maren Marks, Mary Fruetel, and Mary Storken to use county property to provide onsite county employee wellness activities. Public Works D. Approval of resolution supporting the Minnesota Department of Transportation s application to the American Association of State Highway and Transportation Officials to consider designating the Metro section of the Mississippi River Trail as a United States Bike Route. E. Approval to award the bid for house demolition to Semple Excavating & Trucking, Inc., the lowest responsible bidder, in the amount of $11,660. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

3 Meeting Notices January 15, 2013 Tuesday 8:30 AM - R A Interview 11:00 AM - ersonnel Committee (Following Board Meeting) 3:30 PM - ousing and Redevelopment Authority Board Hadley Ave N - Oakdale 5:00 PM - istoric Courthouse Advisory Committee West Pine Street, Stillwater January 16, 2013 Wednesday 8:30 AM - ounties Transit Improvement Board West Plato Blvd., St. Paul 8:30 AM - orkforce Investment Board -- Woodbury City Hall, 8301 Valley Creek Road, Woodbury 10:30 AM - etropolitan Emergency Services Board University Avenue W., St. Paul 12:30 PM - etro Transportation Advisory Board Robert Street North, St. Paul 2:00 PM - innesota Inter-County Association -- Pebble Creek Golf Course, Club House Lane, Becker, MN 4:00 PM - innesota Inter-County Association Legislative Forum -- Pebble Creek Golf Course, Club House January 17, 2013 Thursday 7:30 AM - reater MSP Board of Directors Meeting -- Radisson Hotel downtown Minneapolis 8:30 AM - etropolitan Area Agency on Aging North McKnight Road, North St. Paul 2:00 PM - etropolitan Library Services Association (MELSA) Dayton Avenue, Suite 314, St. Paul 3:30 PM - ateway Corridor Commission Valley Creek Rd, Woodbury City Hall 5:30 PM - ublic Health Emergency Preparedness -- Washington County Government Centger 6:00 PM - ommunity Action Partnership/Ramsey & Washington Counties - Dennis H. (Dan Papin Alt.) Syndicate Street N, St. Paul 7:00 PM - Parks & Open Space Commission -- Historic Courthouse West Pine Street, Stillwater Admin Commissioners Calendar 1 1/8/2013 3:31 PM

4 Meeting Notices January 18, 2013 Friday Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information Reminder: No Board Meeting January 29, th Tuesday Admin Commissioners Calendar 2 1/8/2013 3:31 PM

5 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 3A Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Agenda Item Details REQUESTOR: Kevin Corbid MEDIA CONTACT: Kevin Corbid REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approve letter of support for Deputy Administrator/County Auditor-Treasurer Kevin Corbid's application for appointment to Minnesota Counties Intergovernmental Trust (MCIT) Board AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Washington County is a member of the Minnesota Counties Intergovernmental Trust (MCIT). MCIT is a joint risk sharing entity formed under Minnesota law to provide member county and related organizations with property, casualty, and workers' compensation coverage as well as relevant risk management and loss control services. There are currently over 450 members of MCIT, with 81 member counties, many soil and water conservation districts, agricultural societies, housing and redevelopment authorities, historical societies and numerous other governmental organizations. MCIT is governed by a nine member board of directors. County commissioners, county auditors, county auditor-treasurers and county administrators are eligible to serve as board members. Six members are elected by the trust membership, two are appointed by the Association of Minnesota Counties (AMC) and one member is recommended by the Minnesota Association of County Administrators (MACA) subject to approval by the MCIT Board. Commissioner Dennis Hegberg served on the MCIT Board for over 20 years prior to his term expiring at the beginning of MCIT is currently seeking applications to fill the vacancy created by Commissioner Hegberg's term expiring. The member appointed by the Board to fill the vacancy would stand for election at the 2013 MCIT Annual Meeting to complete the term that expires December Applications to be considered must be received by January 23, As the largest county member of the trust, Washington County is interested in continuing to have a representative on the MCIT Board of Directors. Kevin Corbid, Deputy Administrator/County Auditor-Treasurer has drafted a letter of application. Staff recommends approving a letter to be sent on behalf of the board, signed by the Chair, to MCIT supporting the appointment of Kevin Corbid to the MCIT Board. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA

6 Approvals COUNTY ATTORNEY: Brent Wartner COUNTY ADMINISTRATOR: Molly O'Rourke

7 Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 January 15, 2013 Mr. Steve Nelson MCIT Deputy Director Suite Empire Drive St. Paul, MN Dear Mr. Nelson, On behalf of the Washington County Board, please accept this letter in support of the appointment of Kevin Corbid, Washington County Auditor-Treasurer/Deputy Administrator to the Minnesota Counties Intergovernmental Trust (MCIT) Board of Directors. Kevin s experience in county government, familiarity with the trust and its functions, and his experience working with county elected and appointed officials throughout the state make him a well-qualified candidate for the board. Washington County has enjoyed a close relationship with the trust for many years. As the largest county member of the trust, we take seriously the responsibility of the members to ensure the trust provides cost effective coverage and services while maintaining the financial health of the trust. The County Board of Commissioners discussed Kevin s application to the Board at its meeting on January 15, 2013 and wholeheartedly supports his appointment to the MCIT Board. He will be an active member of the board and is uniquely qualified to carry out his duties on the board. Please let me know if you have any questions related to the Board s support. Sincerely, Lisa Weik, Chair Washington County Board of Commissioners c Robyn Sykes, MCIT Executive Director MCIT Board of Directors Members Government Center nd Street North P. O. Box 6 Stillwater, MN Telephone: Fax: TTY: Washington County is an equal opportunity organization and employer

8 Office of Administration Molly F. O Rourke County Administrator Kevin J. Corbid Deputy Administrator January 16, 2013 Mr. Steve Nelson MCIT Deputy Director Suite Empire Drive St. Paul, MN Mr. Nelson, Please accept this letter of interest in serving on the MCIT Board of Directors, filling the at large board position vacancy created due to the retirement of Washington County Commissioner Dennis Hegberg. I currently serve as the County Auditor-Treasurer/Deputy Administrator for Washington County. I was appointed to this position on February 9, Prior to this position, I served for over ten years as the Director of Property Records and Taxpayer Services for Washington County. I have included a resume that lists previous positions that I have held. My previous work experience has allowed me to gain considerable knowledge of county government, including working with local and state elected officials. While at the Association of Minnesota Counties I was able to establish a broad understanding of county functions, the differences between rural and urban counties, and the role and importance of MCIT. I have also had experiences working at the Legislature, and currently work closely with our Human Resource Department staff on issues related to safety and risk management. I commit to being an active participant on the board and a strong voice for the trust amongst its members, much as Commissioner Hegberg did during his long affiliation with the board. I also have experience serving on a board of directors, having served for eight years on the United Way of Washington County East Board. I understand the appropriate role of a board member in leading, setting the strategic direction, ensuring strong financial conditions are maintained and creating an environment where staff is able to effectively manage the operations of the organization. If you have any questions related to this application please feel free to contact me at or by at kevin.corbid@co.washington.mn.us. Along with my resume, included is a letter of support approved by the county board at its January 15, 2013 meeting. Sincerely, Kevin Corbid Government Center nd Street North P.O. Box 6, Stillwater, Minnesota Phone: Fax: TTY: Equal Employment Opportunity / Affirmative Action

9 Kevin John Corbid 1165 Settlers Ave. Stillwater, MN Public Sector Director with 16+ years of progressive management experience in county and state government. Highly skilled communicator with the ability to build strong partnerships and collaborations with elected and appointed officials at all levels of government, customers and clients. Independent problem solver with the reputation of using responsible judgment and sound decision making. Strong leader with the demonstrated ability to create a culture that provides excellent customer service, develops employees and promotes teamwork. Education & Certifications MA, Public Administration, Hamline University, St. Paul, Minnesota BA, Political Science. Graduated with honors. Gustavus Adolphus College, St. Peter, Minnesota Certified County Election Administrator 2002 present Professional Experience Deputy County Administrator/County Auditor Treasurer Feb present Washington County Responsible for directing the planning, development, management, coordination, delivery and the evaluation of multiple functions of the county organization. Manage the annual countywide budget process, coordination of the capital investment program and represents the county in intergovernmental and regional committees and projects. Development of $173 million county budget for 2013 that holds the county levy flat while providing additional resources to meet the growing service demands. Led a countywide task force on employee safety and security that has developed recommendations to increase employee training and reasonable improvements to the facility. Member of the strategic planning core team that is developing a long term strategic plan for the county including the development of a county vision and updating the county mission, goals and values. Director of Property Records and Taxpayer Services Washington County Manage the property records, taxation, property valuation, elections and license center functions. Responsible for developing and managing a staff of 104 employees and an $8.5 million dollar budget. Recommend and present action items to the Washington County Board. Led the merger of the office of County Recorder and the Assessment, Taxpayer Services and Elections department, which resulted in the identification and implementation of process efficiencies, cost savings and improved customer service. Implemented major systems initiatives including a new property tax administration system, a real estate document recording system and a property appraisal system, enabling the department to take advantage of advanced technologies; provide a more stable, long term platform; enhance staff productivity; and provide better access to data for customers and staff. Played a major role in the selection and development of the systems in collaboration with other counties.

10 Kevin Corbid Resume, page 2 Demonstrated exceptional ability to adapt to change and function in high pressure situations during the two largest state wide recounts in Minnesota history in 2008 and Demonstrated leadership beyond Washington County, including leading a state wide county effort to implement election administration changes required by the 2005 federal Help America Vote Act; and developing improved procedures for handling absentee ballots at the county level, that became the model for state wide improvements in Chaired the county wide customer service strategic planning workgroup that developed countywide customer service standards and expectations, as well as identified the services that could be provided at the new county service centers. Marketed and aggressively managed license center operations ensuring profitability, reduced wait times and increased transaction counts. Successfully implemented multiple years of budget reductions allowing for the protection of core services and excellent service delivery. Developed, mentored and coached management staff members, improving department wide partnerships, collaboration and teamwork, ensuring department mission and goals are met. Policy Analyst Association of Minnesota Counties Responsible for public policy development and lobbying in the taxation, finance, general government and corrections areas. Analyzed legislative changes and their affect on county operations. Managed the contract for the Minnesota Association of Community Corrections Act Counties (MACCAC). Researched and responded to requests for information on county issues. Led county efforts to complete the state court administration takeover resulting in long term cost savings to county property taxpayers. Developed lobbying strategy that increased funding to Community Correction Act counties. Developed strong working relationships with county commissioners and other elected and appointed officials, which resulted in better communications and legislative results. Committee Administrator Minnesota Senate, Local Government and Metropolitan Affairs Committee Managed committee operations, including supervising the work of two professionals and two support staff, and working with the Chair to establish the agenda for the committee. Developed legislation to respond to constituent needs. Responsible for legislative agenda of the committee chair. Memberships and Awards Minnesota Association of County Officers Honor Role Award, 2005 Minnesota Association of County Officers, Legislative Committee Chair Association of Metropolitan County Officers, Board of Directors & Past Chair United Way of Washington County East, Board of Directors 2004 present, Vice President of Fund Distribution ; Vice President of Community Initiatives 2009 present County Representative on Statewide Task Force on Local Government Credit and Debit Card Acceptance 2006 & 2007

11 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 3B Department Information ORIGINATING DEPARTMENT: Public Health & Environment PRESENTER(S): Agenda Item Details REQUESTOR: Jill Timm MEDIA CONTACT: Jill Timm REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Public Health & Environment is seeking approval of a contract with the Minnesota Department of Health for the receipt of Maternal, Infant, Early Childhood Home Visiting (MIECHV) grant funding to expand our evidence based home visiting program. The grant will run through March 31, It will be used to fund 2 special project home visiting Public Health Nurses, allowing the enrollment of an additional 50 families into service. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Evidence based home visiting models contain interventions and other prescribed service delivery elements that have been researched and achieve positive outcomes for families facing significant stress. Goals of the program include school readiness, reduced child abuse & neglect, improved parent/child attachment, healthy pregnancies and normal child growth & development. The Department of Public Health & Environment currently implements the Healthy Families America home visiting model. The department is eligible to receive funding through the Minnesota Department of Health to expand this program. The expansion will support two additional Public Health Nurses to do the work. We will collect federal benchmark data to evaluate program effectiveness and outcomes. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes Board workshop October 23, Budget Information FUNDING: Other FINANCIAL IMPACT: EXPLANATION OF FUNDS: Grant funding from the Minnesota Department of Health. YEAR:2013 AMOUNT: $280,200 BUDGETED:No EXPLANATION OF BUDGET CHANGES: This is a new grant agreement, not previously offered. Because the grant is coming from the Department of Health, it was added to the Local Public Health Grant dollars also received from MDH and utilized in the same program. Funds will be used primarily for the support of special project Public Health Nursing positions. Approvals COUNTY ATTORNEY: Maura Shuttleworth COUNTY ADMINISTRATOR: Molly O'Rourke

12 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 3C Department Information ORIGINATING DEPARTMENT: Public Health & Environment PRESENTER(S): Agenda Item Details REQUESTOR: Jean Streetar MEDIA CONTACT: Jean Streetar REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval of, and authorization for the County Board Chair and the County Administrator to enter into agreements with Maren Marks, Mary Fruetel, and Mary Storkan to use county property to provide onsite county employee wellness activities. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Renewal of agreements between the county and Maren Marks, Mary Fruetel, and Mary Storkan for the use of the Stillwater Government Center, Forest Lake Service Center, Woodbury Service Center, and Cottage Grove Service Center to conduct onsite county employee wellness activities. Each Licensee pays an annual fee of $1.00 per site for agreed upon space. Indemnification, insurance coverage, and proof of instructor training certificate are conditions agreed upon by Licensees. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes All vendors have provided employee wellness activities in the past year. Previous License to Use Real Property was approved on January 3, Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: Maura Shuttleworth COUNTY ADMINISTRATOR: Molly O'Rourke

13 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 3D Department Information ORIGINATING DEPARTMENT: Public Works PRESENTER(S): Agenda Item Details REQUESTOR: Rita Conlin MEDIA CONTACT: Peter Mott REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Adopt resolution supporting the Minnesota Department of Transportation's application to the American Association of State Highway and Transportation Officials to consider designating the Metro section of the Mississippi River Trail as a United States Bike Route. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: The Minnesota Department of Transportation (Mn/DOT) collaboratively manages the national Mississippi River Trail (MRT) in Minnesota with the local communities along the bicycle route. In Washington County, Mn/DOT is working with the communities of Newport, St. Paul Park, Grey Cloud Island, and Cottage Grove on issues related to the MRT. In October 2011, the Board of Commissioners resolved to support the collective efforts of Mn/DOT and other road and trail authorities that comprise the MRT in Minnesota. Mn/DOT has initiated preparing an application to designate the Metro section of the MRT between Elk River and Hastings as a United States Bicycle Route and requests the county's support of the designation. The Parks Director recommends adopting the resolution in support of the bike route designation. More information on the MRT can be found at PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: Maura Shuttleworth COUNTY ADMINISTRATOR: Molly O'Rourke

14 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. DATE January 15, 2013 DEPARTMENT Public Works/Parks MOTION BY COMMISSIONER SECONDED BY COMMISSIONER A RESOLUTION OF WASHINGTON COUNTY STATING ITS SUPPORT FOR THE DEVELOPMENT OF THE MISSISSIPPI RIVER TRAIL (U.S.BICYCLE ROUTE 45). WHEREAS, bicycle tourism is a growing industry in North America, presently contributing approximately $47 billion dollars a year nationally to the economies of communities that provide facilities for said tourism; and WHEREAS, the American Association of State Highway and Transportation Officials (AASHTO) has designated a corridor along the Mississippi River to be developed as United States Bike Route 45; and WHEREAS, the Minnesota Department of Transportation has convened several public meetings during the previous eighteen months locally and throughout the river's corridor to gather information, review route alternatives and to provide assistance; and WHEREAS, the Minnesota Department of Transportation in cooperation with road and trail authorities have proposed a specific route to be designated as the Mississippi River Trail (USBR 45), a map of which is herein incorporated into this resolution by reference; and WHEREAS, the proposed Mississippi River Trail (USBR 45) traverses through Washington County and is expected to provide a benefit to local residents and businesses; and WHEREAS, the Minnesota Department of Transportation will continue to maintain statewide mapping and information regarding Mississippi River Trail (USBR 45), convene meetings and facilitate the resolution of issues and future alignment revisions within the State, WHEREAS, Washington County has duly considered said proposed route and determined it to be a suitable route through Washington County and desire that the route be formally designated so that it can be appropriately mapped and signed, thereby promoting bicycle tourism locally and throughout Minnesota along the Mississippi River. NOW THEREFORE IT IS HEREBY RESOLVED by Washington County Board of Commissioners hereby expresses its approval and support for the development of the Mississippi River Trail (USBR 45) and requests that the appropriate government officials take action to officially designate the route accordingly. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR BEARTH KRIESEL LEHRKE MIRON WEIK YES NO Document5

15 2nd Ave 4th Ave Main St Lincoln Ave 4th St Pleasant Ave 6th Ave Kolff St Ashland Ave Bailey Ct Century Ave Hale Ave S Hamlet Ave S Heath Ave S Islay Ave S Janie St S Hyde Ave S Tower Dr Radio Dr Jamaica Ave S Mile Dr Jewel Ave S Saint Paul Maxwell Ave Ramsey County %&f( Maplewood Sterling Ave Century Ave Falstaff Dr York Dr Bailey Rd Lydia La Arthur Dr Oxford Dr Hill Rd Mississippi River Trail (MRT) Bicycle Route Map Ashford Rd Russel Ave County Boundary Featherstone Dr City Boundary Open Water Pioneer Dr Washington County Dunhill La Bailey Rd MRT Route on County Road Salem Dr W MRT Route on County Trail Rest of MRT Route Catherine Dr Woodlane Dr MNDOT Highways Cedar La 21st St 20th St 17th St 7th Ave 8th Ave High St Larry La Newport Hawkins Rd Stimson Tr Castle Dr Woodbury Other Roads Dale Rd January 7, 2013 Erin Ct 3rd Ave 10th St 6th St Dakota County Factory St 7th Ave 12th St 3rd St 3rd Ave 1st St 2nd St Hastings Ave 3rd St 10th Ave 10th Ave 11th Ave 13th Ave S 14th Ave 15th Ave 2nd Ave 9th Ave Saint Paul Park Grey Cloud Island Dr Hastings Ave 5th St 12th Ave Saint Paul Park Rd 65th St Portland Ave Summit Ave Holley Ave Pullman Ave Kalen Dr Dixon Dr Lynn Way Harkness Ave S Hastings Ave Laurel Ave Selby Ave 10th Ave 11th Ave Dayton Ave Grafton Ave S 85th St S Highland Hills La Cattail La Granada Ave S 77th St S Scott Blvd S Greene Ave S 65th St S Glen Rd Washington County Grange Blvd S Grenadier Ave S Woodlane Ct Hadley Ave Hale Ave S Hadley Ave S 74th St S Hamlet Ave S Deer Trail Cir 73rd St S Hardwood Ave Hames Rd S )s Garden Dr 61st St 74th St S 79th St S Hinton Ave S 80th St S Heron Ave S 63rd St 66th St S 67th St S Hilo Tr S Iden Ave S Hyde Ave S Hillside Tr Cottage Grove Idsen Ave S Innsdale Ave S 77th St S 66th St S 68th St S Indahl Ave S Inskip Tr S 79th St S Ingleside Ave S Inwood Ave S 75th St S 81st St S 70th St S 88th St S Military Rd Irvine Ave S Isle Ct S 72nd St S Inwood Ave S Ivywood Ave S Jamaica Ave S 75th St S Jeffery Ave S Jenner La Jensen Ave S Jocelyn Ave S Jewel Ave S Hillside Tr S Joliet Ave S Inver Grove Heights 90th St S Hemingway Ave Ideal Ave S MSAS 110 E Point Douglas Rd S Jareau Ave S 90th St S Jergen Ave S Grey Cloud Island Dr Grey Cloud Island Twp Geneva Ave S Grey Cloud Tr 95th St 98th St S Harrow Ave S 99th St S 95th St S 97th St S 100th St S Glendenning Ave S CSAH th St S Pioneer Rd S Geneva Ave S Geneva Ave S Keats Ave S 103rd St S Ideal Ave S Miller Rd S Innovation Rd 110th St S 113th St S

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17 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 3E Department Information ORIGINATING DEPARTMENT: Public Works PRESENTER(S): Agenda Item Details REQUESTOR: Rita Conlin MEDIA CONTACT: Mike Polehna REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approve awarding the bid for house demolition to Semple Excavating & Trucking Inc., the lowest responsible bidder, in the amount of $11,660, and authorize execution of the contract with Semple Excavating & Trucking Inc. through the signatures of the Board Chair and the County Administrator without further action of the County Board conditioned upon approval as to form by the Washington County Attorney s office. AGENDA YOU ARE REQUESTING TIME ON: Consent IS THIS MANDATED? No ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: This project provides for the demolition and removal of the county-owned house located at 9941 Stillwater Boulevard in the Lake Elmo Park Reserve. As has been done in the past with houses no longer suitable to rent, the County Board approved going out to bid for the removal, salvage or demolition of the structure in July An environmental inspection was completed, bids were requested, and the bid opening held on December 18, 2012 with the following results: Bid to Bid to Demo Bidder Purchase Buberl Recycling & Composting Inc. $14,250 Creative Services of MN LTD $16,915 *Semple Excavating & Trucking Inc. $11,660 *Lowest Responsible Bid Demolition of rental houses are a budgeted item in the Parks Division Stewardship Account, Fund 214. The Parks Director recommends approval of the bid by Semple Excavating & Trucking Inc., as the lowest responsible bidder, and entering into a contract with Semple Excavating & Trucking Inc. to demo and remove the house. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes 7/24/12 - Board approved requesting bids for the removal, salvage or demolition of the countyowned house located within Lake Elmo Park Reserve. Budget Information FUNDING: Other FINANCIAL IMPACT: EXPLANATION OF FUNDS: Parks Division Stewardship Account YEAR:2013 AMOUNT: $11, BUDGETED:Yes

18 Approvals COUNTY ATTORNEY: Maura Shuttleworth COUNTY ADMINISTRATOR: Molly O'Rourke

19 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 4 Department Information ORIGINATING DEPARTMENT: Community Services PRESENTER(S): Agenda Item Details REQUESTOR: Sarah Tripple MEDIA CONTACT: Cindy Rupp REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Approval of the 2013 contract with Canvas Health, Inc. (formerly Human Services, Inc.) for: adult mental health services, children's mental health services, family services, after hours services, and Medical Assistance Waiver services. AGENDA YOU ARE REQUESTING TIME ON: Board TIME NEEDED: 5 Minutes ARE YOU SEEKING APPROVAL OF A CONTRACT? Yes EXPLANATION OF MANDATE: IS THIS MANDATED? Yes The county is mandated to provide many of the services provided by this contract. See Minnesota Statutes, Sections to (Comprehensive Adult Mental Health Act) and to (Comprehensive Children's Mental Health Act). BACKGROUND/JUSTIFICATION: Canvas Health provides services to children, adolescents, adults, the elderly and families who struggle with aging, crises, chemical and mental health, and domestic and sexual abuse. We have partnered with Canvas Health for many years to provide many state-mandated mental health services and other services to county residents, with the majority of services falling into three main divisions. The first division is Adult and Children's Mental Health Services, which includes: information, referral, and client outreach; crisis response; diagnosis, psychiatric testing; outpatient treatment, day treatment, medication management, Independent Living Skills (ILS) training; case management for Seriously Emotionally Disturbed (SED) children; family based services, parenting assessments. The second division is Medical Assistance Home and Community Based 'Waiver' Services, which includes: Independent Living Skills (ILS), family counseling and case management. The final division is After Hours Services (this is a new service for Canvas Health in 2012), which includes: Emergency Social Services (to respond to after hours inquires) and Crisis Response (to aide law enforcement and prevent out of home placements). Outcome data is collected and analyzed on all services purchased from Canvas Health. An annual performance report is provided to Washington County Community Services and is available upon request. The Community Services Department recommends approval of the 2013 contract with Canvas Health, Inc. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes Previous contracts with Canvas Health have been approved annually. Budget Information FUNDING: Combo EXPLANATION OF FUNDS: Up to $2,915, in Levy dollars

20 Up to $553, in grant dollars FINANCIAL IMPACT: YEAR:2013 AMOUNT: $3,468, BUDGETED:Yes Approvals COUNTY ATTORNEY: Maura Shuttleworth COUNTY ADMINISTRATOR: Molly O'Rourke

21 Canvas Health Inc Contract Canvas Health, Inc. Community Mental Health Center Licensed by the State of Minnesota Contract Services Outpatient Diagnosis Assess/Psych Test Outpatient Medication Management Outpatient Treatment Emergency Services/Mobile Crisis Day treatment Family Based Services 1

22 Contract Services Mental Health Case Management Housing Support Vocational Services Home & Community Based Waiver Services (State reimbursement) Canvas Health Contract Dollars 2013 Funding Sources $553,196 $2,915,581 Tax Levy Grants Outcomes Canvas Health compiles a comprehensive outcomes report annually for the County and conducts a customer satisfaction survey. Data from these reports for 2011 included the following highlights: The results of the customer satisfaction survey show that over 90% of clients report that they liked the services they received. Out of the over 300 children served through Children s Mental Health Case Management, only 14% were in an out of home placement that was over 30 days in length. 86% of the clients that discharge from the Adult Day Treatment Programs show a decrease in their mental health symptoms. 2

23 Community Services Requests Approval of the 2013 Contract with Canvas Health, Inc. 3

24 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 5A Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Kevin Corbid Agenda Item Details REQUESTOR: Melinda Kirk MEDIA CONTACT: Kevin Corbid REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Washington County has received the Distinguished Budget Presentation Award for 2012 from the Government Finance Officers Association (GFOA) and would like to present the award plaque to the Board of Commissioners. AGENDA YOU ARE REQUESTING TIME ON: Board ARE YOU SEEKING APPROVAL OF A CONTRACT? No TIME NEEDED: 5 IS THIS MANDATED? No EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: Last March, the Office of Administration submitted the Washington County 2012 Budget document to the Government Finance Officers Association for consideration in the Distinguished Budget Presentation Award program. In November we were notified that a panel of reviewers had voted to award our document the Distinguished Budget Presentation Award for This award is the highest form of recognition in governmental budgeting and represents a significant achievement by Washington County. It is the 15th consecutive year that the County has participated in the award program and has received the award. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: George Kuprian COUNTY ADMINISTRATOR: Molly O'Rourke

25 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 8 Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Agenda Item Details REQUESTOR: Pat Raddatz MEDIA CONTACT: Pam French REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Request a closed session with the Board for the purpose of labor relations negotiation. AGENDA YOU ARE REQUESTING TIME ON: Executive Session TIME NEEDED: 30 Minutes IS THIS MANDATED? Yes ARE YOU SEEKING APPROVAL OF A CONTRACT? No BACKGROUND/JUSTIFICATION: Discussion with County Board related to labor relations negotiation. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No EXPLANATION OF MANDATE: Minnesota Statute 179A, Public Employment Labor Relations Budget Information FUNDING: NA Approvals COUNTY ATTORNEY: Brent Wartner None COUNTY ADMINISTRATOR: Molly O'Rourke None

26 Request for Board Action Commissioner's Report BOARD MEETING DATE: January 15, 2013 AGENDA ITEM NUMBER: 9 Department Information ORIGINATING DEPARTMENT: Administration PRESENTER(S): Jane Harper Agenda Item Details REQUESTOR: Jane Harper MEDIA CONTACT: Jane Harper REQUESTOR PHONE: MEDIA CONTACT PHONE: BRIEF DESCRIPTION OF YOUR REQUEST: Closed session to discuss possible purchase of interests in land owned by Mr. McDonald (portion of parcels , , , and ) in Stillwater Township using the Land and Water Legacy bond proceeds. AGENDA YOU ARE REQUESTING TIME ON: Executive Session ARE YOU SEEKING APPROVAL OF A CONTRACT? No TIME NEEDED: 30 minutes IS THIS MANDATED? EXPLANATION OF MANDATE: BACKGROUND/JUSTIFICATION: On December 18, 2007 the County Board gave concept approval to acquire a conservation easement over portions of the William McDonald property in Stillwater Township and directed staff to negotiate the project scope. On March 20, 2012 the County Board approved the project scope and authorized staff to order an appraisal. The project scope expanded to include public access to a portion of the property. On November 6, 2012 the County Board held a closed session to consider the appraisal and to discuss the possible acquisition of the property interests. At the closed session the County Board requested more information and inquired as to whether Stillwater Township would be interested in accepting fee ownership of the public access portion of the property. Staff has received a positive response from the Stillwater Township Board of Supervisors and has provided the County Board with the additional information they requested. Staff will be seeking additional direction on the possible acquisition of the interests in land. Attached is a map of the project scope. The meeting is being closed under the authority of Minnesota Statutes section 13D.05 Subd.3(c) (3) which allows in relevant part for the County Board to close a meeting for the purpose of developing or considering offers or counteroffers for the purchase of real property. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? Yes Closed session on 11/6/12. Parks and Open Space Commission reviewed the project on 12/8/07. Stillwater Township discussed the project on 12/13/12. Budget Information FUNDING: Other FINANCIAL IMPACT: EXPLANATION OF FUNDS: Land and Water Legacy Bond Proceeds YEAR:2013 AMOUNT: NA BUDGETED:Yes Approvals COUNTY ATTORNEY: Rick Hodsdon None COUNTY ADMINISTRATOR: Molly O'Rourke None