RECOMMENDATION: Approve the recommendations to fill two approved position postings.

Transcription

1 AGENDA Regular Meeting of the Cook County Board of Commissioners Supporting community through quality public service. 10:00 AM - Tuesday, December 18, 2018 Commissioners Board Room 1. RECOGNIZE OUTGOING BOARD MEMBER JAN SIVERTSON 10:00AM 2. CALL TO ORDER 10:30AM Pledge of Allegiance Make adjustment to agenda Motion to approve the agenda Page 3. PUBLIC COMMENT PERIOD: Opportunity for Citizens to appear before the County Board 4. CONSENT AGENDA ITEMS: 10:45AM Motion to approve as a whole A. Claims B. Personnel Changes Output Document (AIR ) - Pdf Approve the recommendations to fill two approved position postings. C. Accept Donations to Sheriff's Office Output Document (AIR ) - Pdf Accept Donations to Sheriff's Office and Sheriff's Office Search and Rescue 5. EMERGENCY MANAGEMENT 11:00AM A. Emergency Operations Plan Output Document (AIR ) - Pdf AUDITOR 11:15AM The Office of Emergency Management respectfully requests the Board's approval of the updated County Emergency Operations Plan. A. Resolution Adopting the 2019 Operating Budget and Levy Output Document (AIR ) - Pdf 7. ADMINISTRATOR 11:30AM Recommend adopting the resolution to be certified with the State of Minnesota. A. 2018A Bonding Update Output Document (AIR ) - Pdf No action required. Information only Page 1 of 19

2 B. Proposal for Architectural Services Output Document (AIR ) - Pdf Approve the contract with Meyer Group to revise contract documents and bid specifications and to conduct a second bidding process in 2019 for the construction of the Hovland Public Works Facility for $12, EMPLOYEE CONCERNS/COMMISSIONER CONCERNS A. Commissioner Reports B. Meetings to note C. Meeting updates 9. CORRESPONDENCE-MEMOS: A. MN Campaign Finance Board MN Campaign Finance Board ADJOURNMENT Page 2 of 19

3 REPORT TO: FROM: Judy Hill DATE: December 18, 2018 SUBJECT: Personnel Changes DESCRIPTION: Personnel Changes RECOMMENDATION: Approve the recommendations to fill two approved position postings. SUMMARY: Approve hire of Laurie Orr for the position of Highway Engineering Technician II Level 170 step 4, Laurie will start February 4, Laurie is filling a need initially created by the departure of the assistant county engineer several years ago. Approve hire of April Zimmer for the position of Administrative Assistant level 140 step 1. April will start January 2, April is filling a vacancy created by the recent retirement of an employee. Both positions were previously approved for posting by the board under action items. Starting steps reflect a combination of experience and educational requirements. FINANCIAL IMPLICATIONS: Both positions are included in the 2019 budget. Page 3 of 19

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5 REPORT TO: FROM: DATE: Pat Eliasen SUBJECT: Accept Donations to Sheriff's Office DESCRIPTION: Accept Donations to Sheriff's Office RECOMMENDATION: Accept Donations to Sheriff's Office and Sheriff's Office Search and Rescue SUMMARY: Cathedral of the Pines : $ for Sheriff's Office Karen Osowski of Lutsen: $ for Sheriff's Office Search and Rescue Unit Page 5 of 19

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7 REPORT TO: FROM: Valerie Marasco DATE: December 18, 2018 SUBJECT: Emergency Operations Plan DESCRIPTION: Emergency Operations Plan RECOMMENDATION: The Office of Emergency Management respectfully requests the Board's approval of the updated County Emergency Operations Plan. SUMMARY: Across the state, Emergency Operations Plans are reviewed against MNWALK criteria in accordance with a four-year review cycle set by MN Homeland Security & Emergency Management including: Year 1 - County Board Review, Year 2 - Regional Review, Year 3 - Peer Jurisdiction Review, Year 4 - HSEM Regional Program Coordinator Review. Over the course of the last year, minor language changes and updates to the Plan have been made in consultation with the Emergency Preparedness Committee as well as the medical stakeholder partners in the County to update the plan and contact information accordingly. On November 13, 2018 Director Valerie Marasco, along with Lake County Emergency Management, underwent the required detailed review of Cook County's Plan with Roy Holmes, HSEM Region 2 RPC. The Updated Plan has passed the review cycle and the Office of Emergency Management wishes to update the Board and the Community on the revised Plan, secure Board signature of the updated plan and, once signed, make it available to the public via the County's website at Page 7 of 19

8 Cook County Emergency Operations Plan Table of Contents Revised December 2018 COOK COUNTY EMERGENCY OPERATIONS PLAN APPROVAL (MNWalk 1) The Cook County Board of Commissioners has approved the Cook County Emergency Operation Plan. (Signed) Ginny Storlie, Chairperson Cook County Board of Commissioners Date (Signed) Jay Arrowsmith-Decoux, Mayor City of Grand Marais Date Page 8 of 19

9 REPORT TO: FROM: Braidy Powers DATE: December 18, 2018 SUBJECT: Resolution Adopting the 2019 Operating Budget and Levy DESCRIPTION: Resolution Adopting the 2019 Operating Budget and Levy RECOMMENDATION: Recommend adopting the resolution to be certified with the State of Minnesota. Page 9 of 19

10 CERTIFIED COPY OF RESOLUTION OF COUNTY BOARD OF COOK COUNTY, MINNESOTA Resolution No Adopted December 18, 2018 By Commissioner RESOLUTION NO RESOLUTION ADOPTING THE 2019 OPERATING BUDGET AND LEVY WHEREAS, the annual operating budget for Cook County, which was proposed by department heads and reviewed by the Cook County Board of Commissioners, provides the basis for all allocation of available county resources and the property and services for the coming year; and WHEREAS, the department budgets as reviewed and amended by the County Board of Commissioners are within all limits of the above referenced levy as prescribed by law; and WHEREAS, it is the stated purpose of the Cook County Budget to serve as a management tool for department heads and the County Board of Commissioners and to set the authorized expenditure limits for the 2019 budget year. NOW, THEREFORE, BE IT RESOLVED by the Cook County Board of Commissioners that the 2019 operating budget and levy as herein described is hereby adopted and placed on file in the office of the County Auditor-Treasurer; and BE IT FURTHER RESOLVED that funds are hereby appropriated for the execution of the 2019 budget Cook County Operating Budget and Levy Expenditures Revenues Levy Revenue Fund 9,598,823 5,236,373 4,362,450 Road and Bridge 9,835,452 7,607,171 2,228,281 PHHS 4,324,014 1,791,106 2,532,908 Airport 146,877 53,377 93,500 Building Fund 150, ,200 Equipment Bonds 337, ,872 CIP Bonds 85,000 85,000 TOTAL: 26,065,765 16,275,554 9,790,211 Commissioner seconded the motion for the adoption of the resolution and it was declared adopted upon the following vote: Ayes: Nays: Absent: STATE OF MINNESOTA County of Cook Office of County Auditor I, Braidy Powers, Auditor of the County of Cook, do hereby certify that I have compared the foregoing with the original resolution filed in my office on the 18th day of December AD, 2018, and that the same is a true and correct copy of the whole thereof. WITNESS MY HAND AND SEAL OF OFFICE at Grand Marais, Minnesota, this 18thd day of December AD, Resol.budg:cb By Deputy County Auditor-Treasurer Page 10 of 19

11 REPORT TO: FROM: Jeff Cadwell DATE: December 18, 2018 SUBJECT: 2018A Bonding Update DESCRIPTION: 2018A Bonding Update RECOMMENDATION: No action required. Information only. SUMMARY: Please review the attached summary of projects and bond proceeds as of 12/03/2018. Page 11 of 19

12 Cook County Bonding 12/3/ Bonding 2018 Bond Proceeds Cash Proceeds Payout 12/03/18 Transportation Projects (7,037,268) CSAH Engineering 421, $ 127,204 CSAH 17 Construction (TST Only) 215,745 Engineering $ 4,776,626 4,737, CSAH 17 Paving (TST Only) $ 1,300,000 CSAH 5 Brule Run Bridge Rplc (TST Only) 73,438 eng. $ 833,438 CSAH 15 Engineering 110, Carlson Creek Bridge Co , Sub-Total - TST Bond Proceeds $ 7,037,268 4,737, Other Capital Projects (2,054,529.96) Courthouse Roof and Windows, LEC Windows $ 325,058 15, Hockey Rink 132, $ 184, , Warming Building 60, $ 380,000 29, Playground $ 150, , Hovland Shop $ 1,000,000 73, Lighting Upgrades in County Buildings $ 15,000 Sub-Total Other Capital $ 2,054, , Equipment (399,000) Pictometry $ 170, , Sheriff squad computers $ 60,000 42, System $ 134,000 Network Printer Replacement $ 16,000 15, New election ballot counters $ 19,000 13, Sub-Total Equipment $ 399, , Total (9,490,797.96) $ 9,490,798 5,420, S:Bonds:2018 CIP:bond project est Page 12 of 19

13 REPORT TO: FROM: Jeff Cadwell DATE: December 18, 2018 SUBJECT: Proposal for Architectural Services DESCRIPTION: Proposal for Architectural Services RECOMMENDATION: Approve the contract with Meyer Group to revise contract documents and bid specifications and to conduct a second bidding process in 2019 for the construction of the Hovland Public Works Facility for $12,000. SUMMARY: The original contract with the Meyer Group for the design, development, bidding and construction administration was approved by the county board in 2018 for an amount of $78,000. The county rejected all bids in June 2018 in favor of a second bidding process in Bid specifications have been reviewed and alternates considered with Highway staff and with the Highway Advisory Committee. FINANCIAL IMPLICATIONS: This project was included in the Capital Improvement Plan for the 2018A bond issuance and funds are available to complete this project. Page 13 of 19

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17 M NNESOTA CAMPAIGN FINANCEBOARD December 5, 2018 Jeff Cadwell, County Administrator Cook County Cook County Courthouse 411 W2nd St, Rm 1800 Grand Marais, MN From: Campaign Finance and Public Disclosure Board Subject: Requirement for public officials to annually recertify statement of economic interest You are receiving this notice because you are the contact person for an agency that has members or employees who are public of?cials. All public of?cials must review their statements of economic interest annually, make any modifications necessary to reflect changes that occurred during the past calendar year, and recertify the statements as true and correct. A public official must review and recertify his or her statement even if he or she left the public official position during the year, or if nothing on it has changed. Please be sure that the public of?cials leaving your agency at the end of the year are aware of the filing requirement. The annual recertification must be?led after January 1, 2019, but no later than January 28, The Board is asking for your help in reminding your public of?cials of the need to certify their statements. A public of?cial who does not file a recertification by the deadline will be subject to the imposition of late filing fees and a potential civil penalty. Letters will be sent directly to all public officials in late December notifying them of the filing requirement and giving them the information necessary to?le using the Board s online reporting system. A paper copy of the annual form is enclosed with this letter. Please make copies available to any of your agency s public officialswho are not able to?le online. In addition, commissioners, supervisors, members, and managers who've been newly elected or appointed to their?rst terms must file original statements of economic interest within 60 days of taking office. Although the Board also will be in touch with these officials about filing electronically, copy of the original form is always available at this link: cfb.mn.gov/reports/#/public officials disclosuresl If you have questions about the reporting requirements in general, please contact Kevin Lochner at , or kevin.lochner@state.mn.us. Thank you in advance for your assistance. Suite Centennial Office Building Cedar Street - St. Paul, MN cfb.mn.gov Fax cf.board@state.mn.us For TTYITDDcommunication, contact us through the Minnesota Relay Service at Page 17 of 19

18 Employmentinformation Campaign Finance & Public Disclosure Board I90 Centennial Office Building, 658 Cedar St, St Paul, MN cfb.mn.gov Annual Statement of Economic Interest for Public Officials Filing instructions (General instructions for completing the form are on page 2) o The statement must be received by the Campaign Finance and Public Disclosure Board by January 28, a Late fees willaccrue for a statement not received by the due date. a This form may be?led by mail to the address above, by to cfb.eis@state.mn.us, or by fax to or Fax filers: Keep the original and a fax confirmation notice as proof of timely filing. a All information on this statement is public information and may be published on the Board's website. - It is unlawful to use information?led with the Board for commercial purposes. o Board staff may be reached by telephone at or or by at cfb.eis@state.mn.us. Individual information. ~ I Name Occupation Address at which you wish to receive mail from the Board Name of employer (include any employer as a source of compensation on (You may use either a home or business address) page 3. Also indicate here if se f emp oyed or unemployed.) City, state, zip Business address (This address willbe posted on the Boards website) Telephone (Daytime) Business city, state, zip address Position information Name of agency Position Certi?cation l,, certify that the information contained on this form, including information (Print ortype name) on the schedules on page 3, is complete, true, and correct. Signature Notice: Any person who signs and certifies to be true a statement which the person knows contains false information or omits required information is subject to a civil penalty imposed by the Board of up to $3,000 and is subject to criminal prosecution for a gross misdemeanor. Form last updated 12/2018 This document is available in alternative formats to individuals with disabilities by calling or or through the Minnesota Relay Service at Date Page 18 of 19

19 Attach additional pages if necessary to complete any of these schedules. Name of source I Sources of compensation i Checkeach alicable box Honorarium is Business or professional activity categories A Check the a licable box Employee:$250 inincome Independent contractor: Business or professional activitycategory (See page 4) ina monthand owns 25% Morethan $2.500 in or more of the business compensation Secu??es Name of business inwhich security is held Name of business inwhich security is held Real property Contract Option to buy: Option to buy: ' M 9a9. for deed o _.. ption value Property value Acreage (lf (As buyer greater than greater than applicable) or seller) $2,500 $50,000 County Street address and city, or section, township, and range Own (l;l:: :re;s Checkone Pari-mutuel horse racing interests Checkone l IPartial interest Fullinterest Description of interest (Horse, stable, etc.) Of?cial direct interest Of?cial indirect interest Page 19 of 19