Monday October 11, :00 PM

Transcription

1 2010 KEY LARGO WASTEWATER TREATMENT DISTRICT COMMITTEE OF THE WHOLE Transition Meeting AGENDA ^iifhjifijjij; Monday October 11, :00 PM Overseas Hwy Key Largo, FL Norman Higgins Chair Robert Majeska Vice Chair Susan Hammaker Secretary-Treasurer Andrew Tobin Charles Brooks Charles F. Fishburn Commissioner Commissioner General Manager PLEASE TAKENOTICE AND BE ADVISED, that if any interested person desires to appeal any decision of the KLWTD Board, with respect to any matter considered at this meeting, such interested person will need a record of the proceedings, and for such purpose, mayneed to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities requiring accommodations in order to participate in the meeting should contact the District Clerk at at least 48 hours in advance to request accommodations. A. CALL TO ORDER - PLEASE TURN OFF CELL PHONES B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES F. BCR ENVIRONMENTAL G. ISLAMORADA H. COMMISSIONER'S ROUNDTABLE I. ADJOURNMENT KLWTD Agenda October 11, 2010

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3 KEY LARGO WASTEWATER TREATMENT DISTRICT Agenda Request Form Meeting Date: Oct. 11,2010 Agenda Item No. e [ ] PUBLIC HEARING [] DISCUSSION [] RESOLUTION [] BID/RFP AWARD [] GENERAL APPROVAL OF ITEM [] CONSENT AGENDA [ ] Other: SUBJECT: Minutes of Oct. 5, 2010 RECOMMENDED MOTION/ACTION: Approval Approved by General Manager Date: Originating Department: Costs: Attachments: Minutes District Clerk Funding Source: Department Review: [ District Counsel.- ^General Manager A? fjf/l^ [ ] Finance f 1 Enqineerinq [ ] Clerk Advertised: Date: Paper: [] Not Required j Summary Explanation/Background: Resulting Board Action: D Approved D Tabled Disapproved Recommendation Revised

4 MINUTES Key Largo Wastewater Treatment District (KLWTD) Meeting IIWTD. 9 " *. JJVs ' Oct. 5, OVERSEAS HWY, KEY LARGO, FL The Key Largo Wastewater Treatment District Board of Commissioners met for a regular Meeting at 4:00 PM. Present were Chairman Norman Higgins, Commissioners Robert Majeska, Andrew Tobin, Charles Brooks, and Susie Hammaker. Also present the General Manager Charles F. Fishburn, District Counsel Thomas Dillon, District Clerk Carol Walker, and other appropriate District Staff. led Pledge ofallegiance. APPROVAL OF AGENDA Commissioner Brooks pulled Pending Payments from Bulk Items. Manager, added an item on CFO Application Reviews. Charles Fishburn, General Motion: Commissioner Majeska made a motion to approve the agenda as amended. Commissioner Tobin seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 PUBLIC COMMENT The following persons addressed the Commission: N/A GENERAL MANAGER'S REPORT Wharton Smith Change Order Mr. Fishburn explained the change order. KLWTD Board ofcommissioners Board Meeting Oct

5 Motion: Commissioner Brooks made a motion to approve the Wharton Smith Change Order in the amount of $437, Commissioner Majeska seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 Basin J/K VII & VIII Change Order Mr. Fishburn introduced the change order. Motion: Commissioner Brooks made a motion to approve the Basin J/K VII & VIII Change Order to LaRocco Construction Enterprise Inc. in the amount of $2,409, Commissioner Tobin seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 WWTP Grand Opening Mr. Fishburn reviewed the plans for the dedication ceremony. Marine, JO-Jean and Dickie Collection System Update Mr. Fishburn explained that the Staff is addressing the possibility putting the collection systemin the alleys. CFO Resumes The Board directed the General Manager, District Counsel, and Chief Financial Officer to cull out unqualified applicants, and then contact the remaining applicants to determine their suitability for further consideration. A report is to be made at the October 19 meeting. COMMISSIONER'S ITEMS November 2, 2010 Meeting requested that the November 2, 2010 be changed. KLWTD Board ofcommissioners Board Meeting Oct. 5,2010

6 Motion: Commissioner Tobin made a motion to cancel the November 2,2010 meeting. Commissioner Brooks seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 BULK ITEMS Minutes ofsept 21, 2010 Cemex Assessment Appeal Blue Water Marina Inc. Appeal Motion: Commissioner Brooks made a motion to approve Bulk Items. Commissioner Tobin seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 Pending Payments Motion: Commissioner Tobin made a motion to approve Pending Payments of October 5, 2010 contingent upon the availability of funds. Commissioner Majeska seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 4 to 1 STATUS REPORTS Package Plant Status Report Greg Mathews presented his report. KLWTD Board ofcommissioners Board Meeting Oct. 5,2010

7 Customer Service Status Report Synthia Lankford presented her report. Tie In Status Report Carol Walker presented her report. Operations Status Report Margaret Blank presented her report. ENGINEER'S REPORT Todd Helt presented his status report. LEGAL COUNSEL REPORT RESOLUTIONNO A RESOLUTION OF THE KEY LARGO WASTEWATER TREATMENT DISTRICT AMENDING RESOLUTTON NO REGARDING MONTHLY RATES AND CHARGES FOR WASTEWATER COLLECTION, TRANSMISSION, TREATMENT, AND DISPOSAL; AND PROVIDING ANEFFECTIVE DATE Motion: Commissioner Hammaker made a motion to approve Resolution No Commissioner Majeska seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 RESOLUTIONNO A RESOLUTION OF THE KEYLARGO WASTEWATER TREATMENT DISTRICTAMENDING THE DISTRICT RULESAND REGULATIAONS; AND PROVIDING ANEFFECTIVE DATE Motion: Commissioner Brooks made a motion to approve Resolution Commissioner Tobin seconded the motion. Vote on Motion Member Yes No Other Commissioner Majeska Commissioner Tobin Commissioner Brooks Commissioner Hammaker Motion passed 5 to 0 KLWTD Board ofcommissioners Board Meeting Oct. 5,2010

8 ADJOURNMENT The KLWTD Board adjourned the Board Meeting at 6:27 PM. The KLWTD meeting minutes ofoct. 5,2010 were approved on Oct. 11, Carol Walker, CMC District Clerk KLWTD Board ofcommissioners Board Meeting Oct. 5,2010

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10 KEY LARGO WASTEWATER TREATMENT DISTRICT Agenda Request Form Meeting Date: Oct 11,2010 Agenda Item N*.F [ ] PUBLIC HEARING [] RESOLUTION [] DISCUSSION [] BID/RFP AWARD [ ] GENERAL APPROVAL OF ITEM [] CONSENT AGENDA [ ] Other: SUBJECT: BCR RECOMMENDED MOTION/ACTION:. Approved by General Manager ( / s _ ^ Date: /{) 7-SO / Originating Department: General Manager Costs: $ Funding Source: Acct. Attachments: Department Review: [1District Counsel ^ ^General Manager( f/^s [ ] Finance ' [ 1 Enqineerinq [ ] Clerk Advertised: Date: Paper: [] Not Required i Summary Explanation/Background: process. BCR will present their bio solids and waste treatment Resulting Board Action: D Approved D Tabled Disapproved D Recommendation Revised6

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15 KEY LARGO WASTEWATER TREATMENT DISTRICT Agenda Request Form Meeting Date: Oct 11, 2010 [ ] PUBLIC HEARING Agenda Item No. &- [ ] RESOLUTION [] DISCUSSION [ ] BID/RFP AWARD [ ] GENERAL APPROVAL OF ITEM [] CONSENT AGENDA [ ] Other: SUBJECT: Islamorada RECOMMENDED MOTION/ACTION: Approved by General Manager ( ~^ Date: / O -7~-{o Originating Department: Commissioner Hammaker Department Review: T1 District Counsel _ y ^General ManageiCJffi^ [ ] Finance Costs: Funding Source: [ ] Engineering [ ] Clerk Attachments: Pending Payments Advertised: Date: Paper: [] Not Required Summary Explanation/Background:

16 """urn1""" Kev Lar9 Wastewater Treatment District Payments Pending 10/05/2010 Prepared by: Connie Fazio Date: 9/30/2010 CONSOLIDATED CASH BALANCE FORWARD $ (7,002,313.45) Administration & Operations Cash Balance A&O Account Forward S (221,926.62) Plus: Miscellaneous Service Charges 6, Wastewater Service Revenue 51, Line of Credit 80, Total Revenue 137, Less: Administration Christine Latronico: Customer Reimbursement: Water bill increase: meter break FKAA: Water Benham Protective Services: Monitoring and Maintenance Dean Weismantle: Office Cleaning Florida Board of Professional Engineers: Richard Crow: PE Licensure Exam Leadership Monroe County: Lunch and Tour Sponsorship AT&T: PB Phones Keys Consortium: Employee Drug Testing FKEC - Electric Sante Acquisitions: District Office Rent Thomas Dillon, PA: Legal Counsel 3, Manson Law Group: Outside Legal Counsel: 8/1/10-8/31/10 3, Weiler Engineering: Professional Services 3, Preferred Government Insurance Trust: Workers Compensation Premium 4, TIB Bank: Loan Interest 5, The UPS Store: Phase 2 Mailing 8, Less: Shared Expenses State of Florida Dept of Mgmt Services: Phone Service FedEx: Shipping Unifirst: Employee Clothing Office Depot: Supplies 4, Chase VISA Credit Card: Supplies, Meals, Vehicle, Travel, Dues, Subscriptions 9, Less: Operations FKAA: Water enco: Lab Services Mastermans, LLP: Safety Equipment for Collections/Plant Shell Fleet Gas - Vehicle Expense 1, FKEC: Electric 2, Dumont Company: Chemicals 2, Preferred Government Insurance Trust: Property Insurance: 10/1/10-10/1/11 136, Sub-total Invoices 191, Cash Balance A&O Account If All Paid $ (275,255.78) (53,329.16)

17 South Components Cash Balance KLSC Account Forward $ (7,815,819.40) Plus: ACOE Draws 13, 14, 15 2,845, MC S20MGrant, Draw #21 182, Sub-total Receipts ~ 3.027, Less: FKAA: Water Dean Weismantle: Office Cleaning Tim Bricker: Expense Report: Mileage Reimbursement Mike Dempsey: Expense Report: Mileage Reimbursement FKEC: Electric Chuck Grupp: Expense Report: Mileage Reimbursement CDW Government - Computer Software Richard Sante: Maintenance/Tree clearing at Vac Station G Thomas Dillon: Legal Counsel 1, HD Supply Waterworks: Replacement Parts for Vac Station I 1, Weiler Engineering: Professional Svcs: 8/18-9/21 47, Airvac Inc: Basin E and Station Upgrades 160, Sub-total Invoices 212, Cash Balance KLSC If All Paid $ (4,999,926.61) ACOE Grant Draw#16 Submitted 09/14/10 $2,091, ,815, North Components Cash Balance KLNC Account Forward $ 1,035, Plus: FKAA Refund ACOE Draws 13, 14, , MC S20M Grant Draw #21 437, Sub-total Receipts 858, Less: TigerDirect.com: Computer Supplies: Trendnet S Fiber Converter Thomas Dillon: Legal Counsel FKAA: Water Hydrant Mtr: Lake Surprise Comcast Business Services: Construction, Labor & Material - Plant 1, Page Excavating: Excavation and Repairs: Basin B & C 2, Weiler Engineering: Project Mgmt and Construction Inspector GIS Services 5, FKEC: Electric 14, Weiler Engineering: Professional Services: 8/18-9/21 86, Sub-total Invoices 111, Cash Balance KLNCAccount IfAll Paid $ 1,782, , CONSOLIDATED CASH BALANCE IF ALL PAID $ (3,492,395.83) NOTE: A TOTAL OF $ REQUESTED FOR REIMBURSEMENT IS OUTSTANDING Approved for payment: Norman Higgins, Chair Date Susan Hammaker Secretary/Treasurer Date