NOTICE OF MEETING A G E N D A

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1 Board of Directors James Wall, Chair Michael Paule, Vice Chair Steven Iceland, Director Janna Orkney, Director Susan Pan, Director NOTICE OF MEETING NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, February 27, 2017, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows: A G E N D A The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section ) exists or as otherwise allowed under Government Code Section (b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) or the Clerk of the Board at (805) at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District s website, 1. Call to Order, Roll Call 2. Pledge of Allegiance 3. Agenda Review (General Manager/Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda. 4. Public Comment (Items not on the agenda 5 minute limit) In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible. CONSENT ITEMS (Items 5 and 6) Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of the Board on any Consent item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action. 5. Approval of Minutes: February 8, 2017 Special Meeting and February 14, 2017 Special Meeting. 6. TSD FY2016 Comprehensive Annual Financial Report (CAFR): It is recommended the Board receive and file the Fiscal Year 2016 CAFR Partridge Drive, Suite 150 Ventura, CA

2 TRIUNFO SANITATION DISTRICT BOARD AGENDA 2 FEBRUARY 27, 2017 ACTION ITEMS (Items 7 and 8) 7. Calendar Year 2017 Standing Committees: It is recommended the Board: a. Determine whether to continue the Finance Committee, Recycled Water Committee, and Website Oversight Committee. b. If desired, appoint two Directors to serve on the Finance Committee. c. If desired, appoint two Directors to serve on the Recycled Water Committee. d. If desired, appoint two Directors to serve on the Website Oversight Committee. e. Provide alternate direction to staff. 8. Calendar Year 2017 Ad Hoc Committees and Other Board Appointments: It is recommended the Board: a. Determine whether to create any ad hoc committees and create or keep other Board appointments. b. If desired, appoint one Director to perform financial oversight and bimonthly billing review of TSD invoices. c. Provide alternate direction to staff. INFORMATION AGENDA (Items 9 through 19) It is recommended the Board receive and file the following items: 9. FY 2018 Contract Services Hourly Rates - Draft 10 National Award for Outstanding Financial Reporting 11. Disbursements: January Investment Report: January Revenue & Expense Report: January Oak Park Water Service Update 15. Water Conservation Report: January Statewide Water Supply Conditions Report: February 20, Water Conservation Customer Rebate Program 18. TSD Website Google Analytics Report 19. Future Meetings, Seminars and Conferences: 2

3 TRIUNFO SANITATION DISTRICT BOARD AGENDA 3 FEBRUARY 27, 2017 Mar. 5-8 JPA Lobbying for Pure Water Project (Washington, D.C.) Mar. 16, 7:15 a.m. AWA WaterWise Breakfast (Courtyard, Oxnard) Mar :15 p.m. TSD Board Meeting (Oak Park Library) ORAL REPORTS (Items 20 through 23) 20. Standing Committee Reports: a. Finance Committee b. Recycled Water Committee c. Website Oversight Committee 21. Board Member Comments This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda. 22. Reports on Outside Meetings/Conferences 23. General Manager, Legal Counsel Comments Brief announcements/report on General Manager, Legal Counsel, and TSD workforce activities. ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, March 27, 2017 at 5:15 p.m. at the Oak Park Library 3

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5 TRIUNFO SANITATION DISTRICT Minutes of the February 8, 2017 Board of Directors Special Meeting Oak Park Library (Film & Lecture Room 102) 899 N. Kanan Road, Oak Park, California 1. Call to Order and Roll Call: Chair Wall called the meeting to order at 6:37 p.m. Directors Steven Iceland, Janna Orkney, Susan Pan, Vice Chair Michael Paule, and Chair James Wall were present. Staff present: General Manager Mark Norris; Agency Counsel John Mathews; Finance Director Vickie Dragan; Consultant, Tim Doyle (PRD Group, Inc.); Interim Clerk of the Board Lisa McKinley. 2. Pledge of Allegiance: The Pledge was recited at the Triunfo Public Facilities Corporation special meeting, held immediately prior to this meeting. 3. Agenda Review: It was moved by Director Paule, seconded by Director Iceland, to accept the agenda as presented. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried Public Comments: There were no public comments. CONSENT ITEM (Item 5 only) It was moved by Vice Chair Paule, seconded by Director Iceland, to approve the Consent Item as presented. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried Approval of Minutes: January 23, 2017 Regular Meeting and January 25, 2017 Special Meeting. ACTION ITEMS (Items 6 through 8) 6. Triunfo Sanitation District Resolution No. TSD Lease Financing of up to $12,000,000 for the Acquisition and Improvement of Certain Treated Wastewater Storage and Distribution Facilities and Other Related Capital Improvements Mr. Norris presented the report. Discussion ensued among the Board. It was moved by Director Iceland, seconded by Director Orkney, to adopt the Triunfo Sanitation District Resolution No. TSD , A Resolution of the Board of Directors of the Triunfo Sanitation District Authorizing the Lease Financing of up to $12,000,000 for the Acquisition and Improvement of Certain Treated Wastewater Storage and Distribution Facilities and Other Related Capital Improvements; Authorizing the Forms and Directing the Execution and Delivery of a Base Lease, a Lease Purchase Agreement, an Escrow and Account Control Agreement; and Other Documents ITEM #5 5

6 TRIUNFO SANITATION DISTRICT MINUTES FEBRUARY 8, 2017 Required in Connection Therewith; and Authorizing the Taking or All Other Actions Necessary to the Consummation of the Transactions Contemplated by this Resolution; and authorize the Chair to sign the Lease Purchase Agreement by and between the Triunfo Sanitation District and Triunfo Public Facilities Corporation; and, authorize the Chair to sign the Base Lease by and Between Triunfo Sanitation District and Triunfo Public Facilities Corporation; and, authorize the Chair to sign the Escrow and Account Control Agreement. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried TSD Assignment of Easements with RSRPD for Pending Purchase of Calleguas Recycled Water System Mr. Norris presented the report. It was moved by Director Orkney, seconded by Vice Chair Paule, to approve the easement assignment and assumption agreement with Rancho Simi Recreation and Park District and authorize the Chair to sign the agreement; and direct staff to forward the signed agreement to CMWD for approval and execution of the easement transfer to the District. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried TSD General Manager Selection Criteria and Request to VRSD for Contract No. T Mr. Norris presented the report and the Board discussed. It was moved by Director Orkney, seconded by Director Iceland, to authorize the Chair to sign the Letter of Request to VRSD for the GM s position and extend those services for another year. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried 5-0. INFORMATION AGENDA (Item 9 only) 9. Future Meetings, Seminars and Conferences: Feb. 16, 7:15 a.m.; AWA-VC WaterWise Breakfast (Courtyard, Oxnard) Feb. 27, 5:15 p.m.; TSD Board Meeting (Oak Park Library) Feb 27, 5:15 p.m. TSD Board Meeting (Oak Park Library) Discussion ensued among the Board and staff. It was moved by Vice Chair Paule, seconded by Director Pan, to receive and file the Information Agenda. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried 5-0. ORAL REPORTS (Items 10 through 13) 10. Standing Committee Reports: a. Finance Committee Nothing to report b. Recycled Water Committee Nothing to report c. Website Oversight Committee Nothing to report 2 6 ITEM #5

7 TRIUNFO SANITATION DISTRICT MINUTES FEBRUARY 8, Board Member Comments The Board presented Mr. Norris with his General Manager of the Year plaque, which had been awarded by the Ventura County Special Districts Association (VCSDA) at their annual meeting on February 7, Each director made comments of praise and appreciation to Mr. Norris and his management of the District. Director Iceland gave an update on the Super Saturday event which was held on February 4, 2017 at the Oak Park High School. Directors Orkney and Pan also participated in manning the TSD booth. 12. Reports on Outside Meetings/Conferences Vice Chair Paule provided an update on the VCSDA annual meeting, which was also attended by Directors Iceland, Orkney, Pan, and Chair Wall. Chair Wall reported on hosting the watershed tour with the JPA; Director Pan was on the tour as well and commented that the tour was already integrating information on the Pure Water Project. 13. General Manager, Legal Counsel Comments Mr. Norris announced that there would be a Finance Committee meeting prior to the regular board meeting scheduled for February 27, Vice Chair Paule advised he would not be available to attend, but Director Iceland will be available. Mr. Mathews provided an update on the possibility of the State lifting or revising the emergency drought conditions. ADJOURNMENT: There being no further business, and without objection, Chair Wall adjourned the meeting at 7:20 p.m. to the Special Meeting to be held Tuesday, February 14, 2017, 6:00 p.m. at the Oak Park Library. Prepared by: Lisa McKinley Interim Clerk of the Board Approved: James Wall, Chair Triunfo Sanitation District 3 ITEM #5 7

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9 TRIUNFO SANITATION DISTRICT Minutes of the February 14, 2017 Board of Directors Special Meeting Oak Park Library (Film & Lecture Room 102) 899 N. Kanan Road, Oak Park, California 1. Call to Order and Roll Call: Chair Wall called the meeting to order at 6:00 p.m. Directors Steven Iceland, Janna Orkney, Susan Pan, Vice Chair Michael Paule, and Chair James Wall were present. Staff present: General Manager Mark Norris; Deputy Legal Counsel Andreas Booher; Finance Director Vickie Dragan; Interim Clerk of the Board Lisa McKinley. 2. Pledge of Allegiance: The Pledge was led by Chair Wall. 3. Agenda Review: It was moved by Director Paule, seconded by Director Iceland, to accept the agenda as presented. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried Public Comments: There were no public comments. ACTION ITEMS (Item 5 only) 5. Debt Management Policy Mr. Norris introduced the item and Ms. Dragan presented the report. Discussion ensued among the Board. It was moved by Director Iceland, seconded by Director Orkney, to approve the District s Debt Management Policy. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried 5-0. INFORMATION AGENDA (Item 6 only) 6. Future Meetings, Seminars and Conferences: Feb. 16, 7:15 a.m.; AWA-VC WaterWise Breakfast (Courtyard, Oxnard) Feb. 27, 5:15 p.m.; TSD Board Meeting (Oak Park Library) Feb 27, 5:15 p.m. TSD Board Meeting (Oak Park Library) It was moved by Director Orkney, seconded by Director Iceland, to receive and file the Information Agenda. VOTE: Directors Iceland, Orkney, Pan, Vice Chair Paule, and Chair Wall were in favor; the motion carried 5-0. ORAL REPORTS (Items 7 and 8) 7. Board Member Comments ITEM #5 9

10 TRIUNFO SANITATION DISTRICT MINUTES FEBRUARY 8, 2017 Vice Chair Paule thanked the Interim Clerk of the Board for arranging travel to Washington D.C., and inquired on when they could expect to receive an itinerary for the lobbying days. Director Orkney added that it is important that full board be kept abreast of the lobbying efforts and requested a report be made sooner than the next regularly scheduled board meeting on March 27, General Manager, Legal Counsel Comments Mr. Norris wished Director Orkney a very happy birthday and presented a birthday cake to be shared after adjournment of the meeting. ADJOURNMENT: There being no further business, and without objection, Chair Wall adjourned the meeting at 6:19 p.m. to the Regular Meeting to be held Monday, February 27, 2017, at 5:15 p.m. at the Oak Park Library. Prepared by: Lisa McKinley Interim Clerk of the Board Approved: James Wall, Chair Triunfo Sanitation District 2 10 ITEM #5

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19 VENTURA REGIONAL SANITATION DISTRICT HOURLY RATES [DRAFT] JULY 1, 2017 THROUGH JUNE 30, 2018 FY 2017 FY 2018 CENTRAL ADMINISTRATION Div. Title Hourly OT Hourly OT CA Office Assistant $56 $84 $57 $86 CA Administrative Assistant $56 $84 $57 $86 CA Human Resources Technician $56 $84 $57 $86 CA Fiscal Assistant $67 $101 $68 $103 CA Executive Assistant $78 $117 $80 $119 CA Human Resources Analyst $89 $134 n/a n/a CA Human Resources Administrator $89 $134 $91 $136 CA Management Analyst $97 $146 $99 $148 CA Accountant $97 $146 $99 $148 CA Senior Accountant $97 $146 $99 $148 CA Senior Management Analyst $97 $146 $99 $148 CA Director of Finance $154 $231 $157 $236 CA General Manager $188 $282 $192 $288 OPERATIONS Div. Title Hourly OT Hourly OT WWW Office Assistant $56 $84 $57 $86 WWW Administrative Assistant $56 $84 $57 $86 WWW W/WW Helper $55 $83 $56 $84 WWW W/WW Worker $81 $122 $83 $124 WWW Construction Specialist $97 $146 $99 $148 WWW Electrical/Mechanical Worker $104 $156 $106 $159 WWW WWW Operator in Training $104 $156 $106 $159 WWW W/WW Treatment Operator I $104 $156 $106 $159 WWW W/WW Treatment Operator II $104 $156 $106 $159 WWW W/WW Treatment Operator III $104 $156 $106 $159 WWW W/WW Treatment Operator IV $104 $156 $106 $159 WWW W/WW Treatment Operator V $104 $156 $106 $159 WWW W/WW Treatment Plant Operator $104 $156 n/a n/a WWW Environmental Resource Analyst $112 $168 $114 $171 WWW Instrumentation Technician $114 $171 $116 $174 WWW Electrical & Instrumentation Control Supervisor n/a n/a $118 $177 WWW WWW Operations Supervisor $116 $174 $118 $177 WWW WWW Operations Superintendent $131 $197 $134 $200 SW Solid Waste Worker $79 $119 $81 $121 SW Solid Waste Laborer n/a n/a $79 $119 SW Solid Waste Equipment Operator $104 $156 $106 $159 SW Senior Solid Waste Equipment Operator $104 $156 $106 $159 SW Engineering Technician $107 $161 $109 $164 SW Solid Waste Supervisor $113 $170 $115 $173 SW Senior Engineering Technician $116 $174 $118 $177 SW Director of Operations $154 $231 $157 $236 EMERGENCY CALL OUTS ARE PER PERSON, PORTAL TO PORTAL (3 HOUR MINIMUM). OBSERVED VRSD HOLIDAYS WILL BE CHARGED AT DOUBLE TIME (3 HOUR MINIMUM). OVERHEAD RATES APPLIED, AS FOLLOWS: All Other Services: 15% ITEM #9 19

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