4. Proposed Phase 6 of Unique Grinder Pump Program: Central

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1 KLWTD Key Largo Wastewater Treatment District Board of Commissioner's Meeting Tuesday March 3, :00PM astewater AGENDA Board of Commissioners Meeting Overseas Highway Key Largo, FL CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL BOARD MEMBERS: David Asdourian Andrew Tobin Robert Majeska Norman Higgins Stephen Gibbs Chairman Vice Chairman Commissioner Commissioner Commissioner DISTRICT STAFF: ^Paul Christian General Manager Ray Giglio General Counsel Mariela Montedeoca District Clerk MISSION STATEMENT: "The Mission of the Key Largo Wastewater Treatment District is to preserve and protect the delicate ecosystem of the Florida Keys while providing exceptional customer service."

2 Please Mute Cell Phones RECOGNIZE DISTRICT STAFF APPROVAL OF AGENDA PUBLIC COMMENT BULK ITEMS 1. Minutes of February 17, EDU Reduction after Installation of Irrigation Meter-AK# Alamar LLC Action GENERAL MANAGER'S REPORT 3. Florida Keys Day Sponsorship OPERATION'S REPORT 4. Proposed Phase 6 of Unique Grinder Pump Program: Central Avenue COMMISSIONER'S ITEMS / ROUNDTABLE ADJOURNMENT PLEASE TAKE NOTICE AND BE ADVISED, that if any Interested person desires to appeal any decision of the KLWTD Board, with respect to any matter considered at this meeting, such interested person will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities requiring accommodations in order to participate in the meeting should contact the District Clerk at at least 48 hours in advance to request accommodations.

3 Meeting Date; March 3, 2015 Key Largo Wastewater Treatment District Board of Commissioners IVIeeting Agenda Item Summary Agenda Item Number: 1 Agenda Item Type: Bulk Agenda Item Scope: Review / Discussion Recommended Action: Action: Approval Department: Legal Sponsor: Subject: Minutes of February 17, 2015 Summary of Discussion: Operations: Reviewed I Approved Administration: Financial Impact Attachments Minutes of February 17, 2015 Finance: Funding Source: District Counsel: District Clerk: Engineering: Budgeted: N/A Approved By: Gmeral Manager Date:

4 KLWTD Key Largo Wastewater Treatment District Overseas Hwy. Key Largo, FL Tuesday February MINUTES The Key Largo Wastewater Treatment District Board of Commissioners met for their regular scheduled meeting at 4;00 PM. Present were Chairman David Asdourian, Commissioners Norman Higgins, Stephen Gibbs and Robert Majeska. Commissioner Andrew Tobin arrived at 4:01PM. Also present were General Manager Paul Christian, Chief Information Officer Rob Bulkiewicz, General Counsel Ray Giglio, Finance Manager Connie Fazio, Operations Manager Daniel Saus, Ed Castle with Weiler Engineering, District Clerk Mariela Montedeoca and other appropriate District Staff. Operation's Manager, Daniel Saus led the Pledge of Allegiance. APPROVAL OF AGENDA Commissioner Gibbs added an item to discuss naming the new administration building and its meeting room. Motion: Commissioner Gibbs made a motion to approve the agenda as amended and Commissioner Majeska seconded the motion. The motion passed without objection. BULK ITEM Minutes offebruary 10, 2015 Motion: Commissioner Gibbs made a motion to approve the minutes of February 10, Commissioner Higgins seconded the motion. The motion passed without objection. GENERAL MANAGER'S REPORT Mr. Paul Christian discussed the 2015 Florida Keys Day Sponsorship Packages. General Counsel Ray Giglio gave the Board an overview of the law regarding raffles and lotteries, and expenditures made to members or employees of the Executive Branch or the Florida Legislature. Mr. Giglio answered questions from the Board. The Commissioners authorized an expenditure of $500 on water and a $500 donation. Commissioner Majeska discussed putting together a sponsorship package, consisting of a hotel stay and local activities, which would be given away at Florida Keys Day. KLWTD Minutes February 17, I P a g e

5 Motion: Commissioner Majesica made a motion to spend $500 on water and a $500 donation. Commissioner Higgins seconded the motion. The motion passed without objection. Commissioner Tobin asl<ed the Board to authorize and approve other incidental spending by and at the discretion of the General Manager, in conjunction with Florida Keys Day. It was the consensus of the Board that the General Manager had that authority. OPERATION'S REPORT Change Order#4 for Keys Contracting Sen/ices Operations Manager Daniel Saus presented a change order for Keys Contracting Services to begin phase 3 of the grinder pump project, which includes the installation of 30 additional grinder pumps for 25 additional properties at an expense of $159,600. {Motion: Commissioner Higgins made a motion to accept change order #4 for Keys Contracting Services to continue with phase three. Commissioner Majeska seconded the motion. The motion passed without objection. COMMISSIONER'S ITEM/ ROUNDTABLE Naming for the newadministrative building andits meeting room Commissioners discussed this item. Motion: Commissioner GIbbs made a motion to name the Administration Building's meeting room "The Charlie Brooks Meeting Room" Commissioner Higgins seconded the motion. Vote on Motion Member Yes No Other Commissioner GIbbs Commissioner Higgins Commissioner Tobin Commissioner Majeska Chairman Asdourian Motion passed 5 to 0 X X X X X Commissioner Tobin requested that the District's legal counsel draft proclamations: establishing the KLWTD Apprenticeship Program; naming the new Administration; and naming the Board Room at the new Administration Building. ADJOURNMENT KLWTD Minutes February 17, I P a g e

6 The KLWTD Board adjourned the Board Meeting at 4:40PM. The KLWTD meeting minutes of February 17, 2015 were approved on March 3, David Asdourian, Chairman Mariela Montedeoca, Clerk KLWTD Minutes February 17, I P a g e

7 Meeting Date: March 3, 2015 Key Largo Wastewater Treatment District Board of Commissioners Meeting Agenda Item Summary Agenda Item Number -Sl Agenda Item Type: Bulk Agenda Item Scope: Bulk Recommended Action: Action: Approval Department: Customer Service Sponsor: Assessment / Billing \ Subject: EDU Reduction after Installation of Irrigation Meter - AK# Alamar LLC Summary of Discussion: Parcel owner installed an irrigation meter May of Water usage calculations show a reduction in EDU assignment from 5.9 to 4.4 EDU after irrigation meter was installed. Reviewed I Approved Operations: Administration: Finance; District Counsel: District Clerk: Engineering: Financial Impact $ 1, $ 4, Refunded Uncollected Funding Source: Assessment Revenue Budgeted: N/A Attachments 1. Water Usage Calculations 2. Recommended Decision of Assessment Review 3. Recommended Decision of Wastewater Base Facility Charge Review 4. Map / Approved By: General Manager Date: 2-7 {7^/4

8 Water Usage Calculations AK / RE / Owner AL DEGRAFF CurrentTenant AL DEGRAFF FKAA Meter FKAA Location ID 2794 FKAA CusOmerlD Prooertv TvoeCode 12 STORE/OFF/RES OR (XMBINATION SenksAddress OVERSEAS HWY ServiaCitv KEY LARGO YearAssessed 2008 R SorNon-RES RES Most Current Year in Study 2014 EDU OriainattvAssessed 5.9 Current EDU 5.9 BilledEDU 5.9 / Months Studied 20 Calculation Date ttikiiii fi RAW 3STD 2STD MAX3M AVG3M RAW EDU 5.4 MAX3M AVG3M EDU 4.4 MAX3M AVG3M EDU E catchbrtion TotalSq Ft Div By If Units Sa FtPer Unit Div By 100 X15/167 EDU 0.0 Notes/Comments: Panels AK# and are serviced by 1 meter and are composed of 3 single family residence and 2 low flow commercial units. Irrigation billingbegan on 5/15/2013 statement Water usage calculated EDU asslgnn^nt of 4.4 after irrigation meter was installed. exemption (Place an X next to Monthly Monthly Monthly Monthly 3 Month 3 Month the consumption Monthly Consumption Consumption Consumption Consumption 3 Month Consumption Consumption value to t)e throtvn Consumption Removing With Mean astodev 2STD DEV 3 Consecutive Consumption (Gal) (Gal) Year Month out) (Gal) Exemptions Substitutions Correction Correction Months (Gal) 3 5TD0EV 2STD DEV DEC DEC-NOV-OCT NOV NOV-CCr-SEPT ocr OCT-SEPT-AUG SEPT SEPT-AUG-JULY AU AUG-JULY-JUNE ,200 JULY JULY-JUNE-MAY ,500 JUNE JUNE-MAY-APR MAY MAY-APR-MAR APR APR-MAR-FEB MAR MAR-FEB-JAN , FEB FEB-JAN-DEC JAN JAN-DEC-NOV , DEC DEC-NOV-OCT 14, NOV NOV-OCT-SEPT ocr OCT-SEPT-AUG 48, SEPT SEPT-AUG-JULY AUG AUG-JULY-JUNE JULY JULY-JUNE-MAY JUNE JUNE-MAY-APR MAY MAY-APR-MAR 48, APR X AI^-MAR-FEB 39, MAR X MAR-FEB-JAN FEB X FEB-JAN-DEC JAN X JAN-DEC-NOV 39, DEC X DEC-NOV-OCT NOV X G NOV-OCT-SEPT OCT X OCT-SEPT-AUG 39, ,330 SEPT X SEPT-AUG-JULY 39, ,330 AUG X AUG-JULY-JUNE 39, ,330 JULY X JULY-JUNE-MAY 39, JUNE X G JUNE-MAY-APR ,330 MAY X U MAY-APR-MAR ,330 APR X APR-MAR-FEB 39, MAR X MAR-FEB-JAN 39, FEB X JAN X Average Std Dev 10665J ,

9 Key Largo Wastewater Treatment District Overseas Highway, Key Largo, FL Post Office Box 491, Key Largo, FL Phone (305) Fax (305} RECOMMENDED DECISION of ASSESSMENT REVIEW February 13, 2015 AK: Alamar LLC 261iVlohawk St Tavernier, FL For Property Located At: Overseas Hwy, Key Largo Dear Property Owner: In accordance with the Key Largo Wastewater Treatment District's ("KLWTD") Rules and Regulations, a review of your wastewater assessment for the parcel listed above was conducted in response to your request. This letter is your official notification for the findings of this review, recommended decision that will be presented to the KLWTD Board of Commissioners for action and your rights pertaining to these findings. Areview of your water usage was calculated per the KLWTD Rules and Regulations. Using this methodology, a revised study ofyour water usage was conducted and the following recommendation has been made: EDU Assignment Prior to Review* 5.9 Adjusted 4.4 This recommendation will be presented tothe KLWTD Board ofcommissioners for review and approval tentatively at the first Board of Commissioners regular meeting after 30 days from the date of this letter. Please contact the District Clerk for confirmation of meeting date at ext. 209 or at mariela.montedeoca@klwtd.com. if you agree with the findings ofthis review, no further action is required. However, if you would like to challenge these findings, it is your right to have a public hearing before the Board ofcommissioners where you may submit any evidence that you have. To do so, you MUST notify the District Clerk within 15 calendar days of the date ofthis letter. Should the Board of Commissioners accept these recommendations by majority vote, your 2015 non-ad valoremtax assessment will be calculated using the adjusted EDU assignment reflected above. Please contact me at (305) ext. 210 or diane.bockelman(a)klwtd.com should you have further questions. Sincerely, Diane Bockelman Assessment Coordinator ryicr^ "'b/ f^aul Christian General Manager CC: KLWTD Commissioners con.twxr-ttn^- ul. <.ui m KLWTD Letter FL-6 Revised; 08/06/2013

10 g ^KiwTD^ \ Key LargoWastewater Treatment District \ \ Overseas Highway, Key Largo, FL Post Office Box 491, Key Largo, FL Phone (305) Fax (305) RECOMMENDED DECISION of WASTEWATER BASE FACILITY CHARGE REVIEW February 13, 2015 AK: / FKAA Acct: Alamar LLC 261 Mohawk St Tavernier, FL33070 For Property Located At: Overseas Hwy, Key Largo Dear Customer, This letter isyourofficial notification for the findings of the review and recommended decision regarding the request for adjustment in the Equivalent Dwelling Unit ("EDU") assignment for the above referenced property. Areview of your water usage was calculated per Key Largo Wastewater Treatment District's ("KLWTD") Rules and Regulations. The review resulted in the following recommended adjustments: Prior to Review Adjusted EDU Assignment Monthly Wastewater Base Charge $ $ (On FKAA Bill: EDU AssignmentX$33.60) Wastewater monthly base charges billed since the Installation of your irrigation meter (up to 24 months) will be credited based on the adjusted EDU assignment of 4.4 EDUs. Future wastewater monthly base charges will be adjusted accordingly. This recommendation will be presented to the KLWTD Board of Commissioners for reviewand approval tentatively at the first Board of Commissioners regular meeting after 30 days from the date of this letter. Please contact the District Clerk for confirmation of meeting date at ext. 209 or at mariela.montedeoca@klwtd.com. If you agree with the findings of this review, no further action is required. However, if you would like to challenge these findings, it is your right to have a public hearing before the Board of Commissioners where you may submit any evidence that you have. To do so, you MUST notify the Deputy Clerk within 15 calendar days ofthe date ofthis letter. Please contact me at (30S) ext. 210or diane.bockelman@klvrtd.com should you havefurther questions. f: Sincerely, / <: Diane Bockelman Assessment Coordinator Paul Christia) General Manager CC: KLWTD Commissioners tal" KLWTD Letter FL-2 Revised: 6/18/2013

11 AK# Overseas Highway Alamar LLC MONROE COUNTY PROPERTY APPRAISER OFFICE % 1 w THIS PROPERTY LOCATION MAP HAS BEEN COMPILED FOR INTERNAL OFFICE USE AS AN AID IN THE PREPARATION OF THE MONROE COUNTY TAX ROLL. IT IS NOT A SURVEY AND THE OWNERSHIP INFORMATION DEPICTED THEREON SHOULD NOT BE RELIED UPON FOR TITLE PURPOSES. NEITHER MONROE COUNTY NOR THE OFFICE OF THE PROPERTY APPRAISER ASSUMES RESPONSIBILITY FOR ANY ERRORS OR OMISSIONS. 1:1,952 Date: 2/26/2015

12 Meeting Date; March 3, 2015 Key Largo Wastewater Treatment District Board of Commissioners IVIeeting Agenda Item Summary Agenda Item Number 3 Agenda Item Type: Information / Presentation Agenda Item Scope: Review / Discussion Recommended Action: Action; Approval Department: General Manager Sponsor: Paul Christian Subject: Florida Keys Day Sponsorship Summary of Discussion: Paul Christian to update on Florida Keys Day activities and sponsorship to giveaway. Reviewed I Approved Operations: Administration: Finance: District Counsel: District Clerk: Engineering: $ 1, Financial Impact Funding Source: Rate Revenue Budgeted: Yes Attachments Approved By: General Manager Date:

13 JFLOMBA mm BAY Tuesday, March 3h 20J 5 Tallahassee, Florida 2015 Sponsorship Packages GOVERNOR SPONSORSHIP: $3.500 DONATION Your business will be acknowledged in all advertisements Business logo will be given prominent placement on all official Florida Keys Day printed material Business logo will be given prominent placement on official Florida Keys Day t-shirts* * The right to distribute gifts, promotional materials or samples at Florida Keys Day Banner displayed in area of high visibility at the event* Business Spotlight in The Weekly Newspapers On-stage acknowledgement at the event with opportunity to speak Half-page acknowledgement in the souvenir event program Florida Keys Day t-shirts SENATOR SPONSORSHIP: $2.500 DONATION Your business will be acknowledged in all advertisements Business logo will be on all official Florida Keys Day printed material Business logo will be on official Florida Keys Day t-shirt** The right to distribute gifts, promotional materials or samples at Florida Keys Day Banner displayed in area of high visibility at the event* Business Spotlight in Weekly Newspapers Half-page acknowledgement in the souvenir event program Florida Keys Day t-shirts REPRESENTATIVE SPONSORSHIP: $1.500 DONATION Your business will be acknowledged in all advertisements Business logo will be on all official Florida Keys Day printed material Business logo will be on official Florida Keys Day t-shirt** The right to distribute gifts, promotional materials or samples at Florida Keys Day Banner displayed in area of high visibility at the event* Quarter-page acknowledgement in the souvenir event program Florida Keys Day t-shirts

14 SERGEANT AT ARMS SPONSOR: $500 DONATION Your business will be acknowledged in all advertisements Business logo will be on all official Florida Keys Day printedmaterial Business logo will be on official Florida Keys Day t-shirt** The right to distribute gifts, promotional materials or samples at Florida Keys Day Business card acknowledgement in the souvenir event program Florida Keys Day t-shirts CLERK SPONSORSHIP: $250 DONATION Your business will be acknowledged in all advertisements Business logo will be on all official Florida Keys Day printed material Listing in the souvenir event program Florida Keys Day t-shirts ^Banners to be provided by the Sponsors ** Sponsorship commitmentform and logo must be received by Friday, March 6''' to appear on the t-shirts. Please check one: Governor $3,500 Senator $2, 500 Representative $1,500 Sergeant at Arms $500 Clerk $250 Other Amount (S Business Name: Contact Person: Mailing Address: Phone Number: Address: THANK YOU FOR YOUR SUPPORT OF FLORIDA KEYS DAY 2015! Mail Payment to: Florida Keys Day c/o Audra Hill Overseas Highway Key Largo, Florida For more information contact Erin Muir at or floridakevsdav&.gmail.com

15 Key Largo Wastewater Treatment District Board of Commissioners Meeting Agenda Item Summary Meeting Date: Agenda Item Number: March 3, 2015 Agenda Item Type: Information / Presentation Agenda Item Scope: Review / Discussion Recommended Action: Discussion Department: Operations Sponsor: Daniel Saus Subject: Proposed Phase 6 of Unique Grinder Pump Program: Central Avenue Summary of Discussion; Staff proposes the addition of a "sixth" phase to the existing unique grinder pump program. These properties are located just east of the treatment plant and are currently not served. The proposed addition would include installation of a low pressure forcemain from USl down Central Avenue providing each property a point of connection. These residents then could be made eligible to enroll in the unique grinder pump program. Reviewed I Approved ftpprov Operations: Administration: Finance: District Counsel: District Clerk: Engineering: $ 350, Expense Funding Source: Grant(s) Budgeted; No Financial impact Attachments Low Pressure Forcemain Preliminary Layout Approved By:. General Mana^r Date:,7.(f7<S>!

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