SAN JOSE CAPITAL OF SILICON VALLEY
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1 Council Agenda: April 05, 2016 Item No: 2.3(a) CITY OF -2 SAN JOSE CAPITAL OF SILICON VALLEY MINUTES OF THE JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND COMMITTEE OF THE WHOLE SAN JOSE, CALIFORNIA WEDNESDAY, MARCH 9,2016 The Joint Meeting of the Rules and Open Government Committee and Committee of the Whole of the City of San Jose convened in Regular Session at 2:01 p.m. in Committee Rooms , Council Wing, City Hall. PRESENT: ABSENT: STAFF: Mayor Sam Liccardo, Chair; Vice Mayor Rose Herrera, Vice Chair; Council Member Johnny Khamis, Council Member Chappie Jones and Council Member Magdalena Carrasco, Members. All Present. Assistant City Attorney Ed Moran, Assistant City Manager David Sylces, City Clerk Toni J. Taber, Agenda Services Manager Gloria Schmanek, Mayor's Assistant Chief of Staff Margaret Le and Deputy City Clerk Susan M. Davis. A. City Council (City Clerk) 1. Review March 15,2016 Final Agenda a. Add new items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice Waiver Requests for Agenda Items or Documents (if needed) Public Comments: Martha O'Connell and David Wall expressed comments pertaining to the March 15,2016 Agenda. Action: Upon motion by Council Member Chappie Jones, seconded by Council Member Magdalena Carrasco and carried unanimously, the Committee accepted the March 15, 2016 Agenda, as amended: Item 2.13, Actions related to travel for Council Member Chappie Jones; Item 2.14, Actions related to travel for Mayor Sam Liccardo; Item 2.15, Actions related to travel for the Mayor's Chief Innovation Officer and Item 9.1, Agreements with Grant Thornton LLP, including related sunshine waivers, were added to the Agenda. (5-0.) Access the video, the agenda and related reports for this meeting by visiting the City's website at For information on any ordinance that is not hyperlinked to this document, please contact the Office of the City Clerk at (408)
2 A 2. Review March 22,2016 Draft Agenda a. Add new items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice Waiver Requests for Agenda Items or Documents (if needed) Public Comments: Martha O'Connell and David Wall expressed comments pertaining to the March 22, 2016 Agenda. Magdalena Carrasco and carried unanimously, the Committee accepted the March 22, 2016 Agenda, as amended, with Item 2.7, First Amendment to the Agreement with Hanson Bridgett LLP for Ethics Commission Evaluator and Investigative Services deferred to March 29, (5-0.) B. Review of Upcoming Study Session Agendas C. Legislative Update 1. State 2. Federal There was no Legislative Update. D. Meeting Schedules E. The Public Record Documents Filed: Memorandum from City Clerk Toni J. Taber, dated March 4, 2016, transmitting the Public Record for the Week of February 26 - March 3, Public Comments: David Wall expressed opposition to the proposed amnesty for library fines. Chappie Jones and carried unanimously, the Committee noted and filed the public record. (5-0.) -2- March 9, 2016
3 F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals 1. Consent Calendar a. Approval of the Colombian Flag Raising and Reception sponsored by Council District 5 as a City Council Sponsored Special Event to expend city funds and accept donations of materials and services for the event. (Carrasco) (1) Approve the Colombian Flag Raising and Reception scheduled on Friday, August 12, 2016 as a City Council Sponsored Special Event and approve the expenditure of funds. (2) Approve and accept donations from various individuals, businesses or community groups to support the event. (3) Place the item on the March Council Agenda for b. Approval of Special Events sponsored by Council District 4 as City Council Sponsored Special Events to expend city funds and accept donations of materials and services for the event. (M. Nguyen) (1) Retroactively approve the Majestic Way Community Dumpster Day scheduled on February 27, 2016 as a City Council sponsored Special Event and approve the expenditure of funds. (2) Approve the Laneview Community Dumpster Day scheduled on March 19, 2016; Berryessa Art & Wine Festival scheduled on May 7, 2016, and Alviso Car Show scheduled on September 3, 2016 as City Council sponsored Special Events and approve the expenditure of funds. (3) Approve and accept donations from various individuals, businesses or community groups to support the events. (4) Place the item on the March Council Agenda for c. Approval of the Great American Litter Pick-up as a City Council Sponsored Special Event to expend city funds and accept donations of materials and services for the event. (City Clerk) (1) Approve the Great American Litter Pick-up scheduled on April 23, 2016 as a City Council Sponsored Special Event and approve the expenditure of funds. (2) Approve and accept donations from various individuals, businesses or community groups to support the event. (3) Place the item on the March Council Agenda for March 9, 2016
4 1. Consent Calendar. (Cont'd.) Documents Filed: (1) Memorandum from Council Member Magdalena Carrasco, dated March 2, 2016, requesting approval for the Columbian Flag Raising and Reception on August 12, 2016 and to place the item on the March 22, 2016 Agenda for (2) Memorandum from Council Member Manh Nguyen, dated March 2, 2016, requesting retroactive approval for the Majestic Way Community Dumpster Day scheduled on February 27, 2016 and the Laneview Community Dumpster Day scheduled on March 19, 2016; and requesting approval for the Berryessa Art and Wine Festival scheduled on May 7, 2016 and the Alviso Car Show scheduled on September 3, 2016 and place the items on the March 22, 2016 Agenda for (3) Memorandum from City Clerk Toni J. Taber, CMC, dated March 2, 2016, recommending approval of the Great American Litter Pickup scheduled on April 23, 2016 and place the item on the March 22, 2016 Agenda for Public Comments: David Wall presented comments concerning the City Council Sponsored Special Events. Chappie Jones and carried unanimously, the Committee accepted the Consent Calendar and added it to the March 22, 2016 Agenda. (5-0.) 2. Monthly Report of Activities for February 29, 2016 (City Auditor) Approve the Auditor's Office Monthly Report of Activities for the month of February Documents Filed: Memorandum from City Auditor Sharon W. Erickson, dated March 2, 2016, recommending approval of the Auditor's Report of Activities for February 29, City Auditor Sharon W. Erickson offered the Auditor's Office Monthly Report of Activities for the month of February 2016 and responded to Committee questions. Public Comments: David Wall suggested the Auditor include an addendum to every audit describing the funds used for specific programs, e.g. street sweeping. Chappie Jones and carried unanimously, the Committee accepted the report. (5-0.) Review of additions to Council Committee Agendas/Work Plans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee -4- March 9, 2016
5 H. 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole. (Cont'd.) I. Open Government 1. Appeals of Public Records Act Request OPEN FORUM (1) David Wall expressed innovative suggestions pertaining to housing the homeless population. (2) Danny Garza, Plata Arroyo Neighborhood Association, requested information or a copy of the City's Policy and Regulations related to code enforcement of a blighted tire shop in his neighborhood. Mayor Sam Liccardo asked Mr. Garza to remain after the meeting to speak with the Assistant City Manager. (3) Martha O'Connell suggested an earlier cut-off time for Council memorandums and lengthy related materials to be posted online for the Council Meetings. ADJOURNMENT Mayor Sam Liccardo adjourned the meeting at 2:32 p.m / SL/smd Access the video, the agenda and related reports for this meeting by visiting the City's website at For information on any ordinance that is not hyperlinked to this document, please contact the Office of the City Clerk at (408) March 9, 2016
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