Administration & Finance Committee

Transcription

1 Administration & Finance Committee Thursday, October 18, 2018 MINUTES CALL TO ORDER The Regular Meeting of the Administration and Finance Committee (A&F) was called to order at 12:03 p.m. by Chairperson O Neill in Conference Room B-106, VTA River Oaks Campus, 3331 North First Street, San José, California. 1. ROLL CALL Attendee Name Title Status Larry Carr Vice Chairperson Present David Cortese Alternate Member N/A Dev Davis Alternate Member N/A Daniel Harney Alternate Member N/A Sam Liccardo Member Present Teresa O Neill Chairperson Present Ken Yeager Member Present * A quorum was present. 2. PUBLIC PRESENTATIONS Roland Lebrun, Interested Citizen, reported about the following: 1) an incident on the VTA light rail where protective services was needed; 2) network interruptions along the light rail; 3) a carpool violation he witnessed by a VTA protective services vehicle; and 4) the need for a full audit of the Protective Services Department and Global Positioning System (GPS) tracking on their vehicles. 3. ORDERS OF THE DAY There were no Orders of the Day. CONSENT AGENDA 4. Regular Meeting Minutes of September 20, 2018 M/S/C (Yeager/Carr) to approve the Regular Meeting Minutes of September 20, NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY.

2 5. Renewal of Delta Dental Contract for Employee Benefits M/S/C (Yeager/Carr) to recommend that the Santa Clara Valley Transportation Authority (VTA) Board of Directors authorize the General Manager to renew dental plan contracts with Delta Dental for all VTA employees for calendar years 2019 and 2020 estimated at $3,492,898 each year, based upon enrollment. 6. Quarterly Purchasing Report July-September 2018 M/S/C (Yeager/Carr) to review the Quarterly Purchasing Report for July 1 through September 30, Monthly Investment Report - August 2018 M/S/C (Yeager/Carr) to receive Monthly Investment Report for August APPROVED- Consent Agenda Items #4-7 Larry Liccardo, Member REGULAR AGENDA 8. Ticket Vending Machines Payment Card Industry (PCI) and Europay, MasterCard and Visa (EMV) Compliance Richard Bertalan, Technology Manager-Technology Support Services, provided an overview of the staff report. Members of the Committee and staff discussed the rationale for a sole source contract. M/S/C (Yeager/Liccardo) to recommend that the Santa Clara Valley Transportation Authority (VTA) Board of Directors authorize the General Manager to execute a sole source contract with VenTek Transit, Inc. for an amount of $750,000 for design and system modifications, and field installation for all VTA Ticket Vending Machines (TVM) to make them Payment Card Industry (PCI) version 3.0 and Europay, MasterCard and Visa (EMV) compliant. APPROVED- Agenda Items #8 Larry Liccardo, Member A&F Committee Minutes Page 2 of 5 October 18, 2018

3 9. Contracts for General Banking and Institutional Custody Michael Smith, Fiscal Resources Manager Finance, provided an overview of the staff report. Members of the Committee and staff discussed the following: 1) evaluation panel composition; and 2) frequency of contract reviews. M/S/C (Yeager/Liccardo) to recommend that the VTA Board of Directors authorize the General Manager to enter into contracts with JPMorgan Chase Bank, N.A. for general banking services, with US Bank for custody services, and with Clearwater Analytics to provide portfolio reconciliations, electronic data transfers and reporting for the custody portfolios. Each contract shall be for a base period of seven years, plus one or more option years, not to exceed a total of ten years. \ APPROVED- Agenda Item #9 Sam Liccardo, Member 10. Fiscal Year 2018 Statement of Revenues and Expenses for the Period Ending June 30, 2018 Carol Lawson, Fiscal Resources Manager, provided an overview of the staff report. Members of the Committee and staff discussed the reasons for total revenues being lower than budget estimates. Public Comment Mr. Lebrun commented about the correlation between fare increase and the decrease in ridership. M/S/C (Carr/Liccardo) to review and accept the Fiscal Year 2018 Statement of Revenues and Expenses for the period ending June 30, APPROVED- Agenda Item #10 Larry Carr, Vice Chairperson Sam Liccardo, Member A&F Committee Minutes Page 3 of 5 October 18, 2018

4 OTHER ITEMS 11. Items of Concern and Referral to Administration There were no Items of Concern and Referral. 12. Committee Work Plan On order of Chairperson O Neill and there being no objection, the Committee reviewed the Committee Work Plan. 13. Committee Staff Report Raj Srinath, Chief Financial Officer and staff liaison, introduced Murali Ramanujam, Transportation Engineering Manager. Mr. Ramanujam provided a brief update and next steps for the Silicon Valley Express Lanes Toll Ordinance. 14. Chairperson s Report There was no Chairperson s Report. 15. Determine Consent Agenda for the October 4, 2018 Board of Directors Meeting CONSENT: Agenda Item #5. Authorize the General Manager to renew dental plan contracts with Delta Dental for all VTA employees for calendar years 2019 and 2020 estimated at $3,492,898 each year, based upon enrollment. Agenda Item #8. Authorize the General Manager to execute a sole source contract with VenTek Transit, Inc. for an amount of $750,000 for design and system modifications, and field installation for all VTA Ticket Vending Machines (TVM) to make them Payment Card Industry (PCI) version 3.0 and Europay, MasterCard and Visa (EMV) compliant. Agenda Item #9. Authorize the General Manager to enter into contracts with JPMorgan Chase Bank, N.A. for general banking services, with US Bank for custody services, and with Clearwater Analytics to provide portfolio reconciliations, electronic data transfers and reporting for the custody portfolios. Each contract shall be for a base period of seven years, plus one or more option years, not to exceed a total of ten years. Agenda Item #10. Review and accept the Fiscal Year 2018 Statement of Revenues and Expenses for the period ending June 30, REGULAR:. 16. ANNOUNCEMENTS Nuria I. Fernandez, General Manager/CEO congratulated Mayor Liccardo and the City of San Jose for winning an award to fight climate change. A&F Committee Minutes Page 4 of 5 October 18, 2018

5 27. ADJOURNMENT On order of Chairperson O Neill and there being no objection, the meeting adjourned at 12:34 p.m. Respectfully submitted, Theadora Abraham, Board Assistant VTA Office of the Board Secretary A&F Committee Minutes Page 5 of 5 October 18, 2018