SILICON VALLEY RAPID TRANSIT PROGRAM WORKING COMMITTEE PLEASE NOTE CHANGE IN MEETING ROOM LOCATION AGENDA

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1 SILICON VALLEY RAPID TRANSIT PROGRAM WORKING COMMITTEE Monday, October 3, :00 AM PLEASE NOTE CHANGE IN MEETING ROOM LOCATION VTA Conference Room B North First Street San Jose, CA AGENDA CALL TO ORDER 1. ROLL CALL 2. PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing. 3. ORDERS OF THE DAY CONSENT AGENDA 4. Approve the Regular Meeting Minutes of May 2, REGULAR AGENDA 5. Receive a report on VTA BART Silicon Valley Berryessa Extension (SVBX) Project Stations Roles and Responsibilities for Safety, Security and Maintenance. (Verbal Report) (Ratcliffe) 6. Receive the VTA BART Silicon Valley Berryessa Extension (SVBX) Project and Silicon Valley Rapid Transit (SVRT) Program updates/key activities. (Verbal Report) (Ratcliffe) a. Schedule & Budget Update b. Construction Progress (Activities/Safety/Interfaces) c. Status of Construction Contracts d. Community Outreach Activities 3331 North First Street San Jose, CA Administration Customer Service

2 Santa Clara Valley Transportation Authority SVRT Program Working Committee October 3, Receive an update on BART Silicon Valley Phase 2. (Verbal Report) (Gonot) a. Tunneling Alternative Study Status b. Environmental Studies c. Community Working Groups OTHER ITEMS 8. Receive Committee Staff Report. (Verbal Report) (Gonot) 9. Open/Pending issues (Verbal Report) 10. ANNOUNCEMENTS 11. ADJOURN In accordance with the Americans with Disabilities Act (ADA) and Title VI of the Civil Rights Act of 1964, VTA will make reasonable arrangements to ensure meaningful access to its meetings for persons who have disabilities and for persons with limited English proficiency who need translation and interpretation services. Individuals requiring ADA accommodations should notify the Board Secretary s Office at least 48-hours prior to the meeting. Individuals requiring language assistance should notify the Board Secretary s Office at least 72-hours prior to the meeting. The Board Secretary may be contacted at (408) or board.secretary@vta.org or (408) (TTY only). VTA s home page is or visit us on (408) : 中文 / Español / 日本語 / 한국어 / tiếng Việt / Tagalog. All reports for items on the open meeting agenda are available for review in the Board Secretary s Office, 3331 North First Street, San Jose, California, (408) , the Thursday, Friday, and Monday prior to the meeting. This information is available on VTA s website at and also at the meeting. Page 2

3 SILICON VALLEY RAPID TRANSIT PROGRAM WORKING COMMITTEE Monday, May 2, 2016 MINUTES CALL TO ORDER The Regular Meeting of the Silicon Valley Rapid Transit (SVRT) Program Working Committee was called to order at 10:08 a.m. by Vice Chairperson Chavez in Conference Room B-104, Valley Transportation Authority (VTA), 3331 North First Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Jose Esteves Member Present Ken Yeager Member Absent Cindy Chavez Vice Chairperson Present Sam Liccardo Chairperson Present A quorum was not present and a Committee of the Whole was declared. 2. PUBLIC PRESENTATIONS There were no Public Presentations. REGULAR AGENDA The Agenda was taken out of order. 6. BART Silicon Valley Phase 2 Environmental Clearance Process Carolyn Gonot, Director of Engineering and Transportation Infrastructure Development, introduced Leyla Hedayat, Project Manager. Ms. Hedayat provided a presentation highlighting; 1) Phase II activities; 2) additional Diridon Station North Option; and 3) environmental document circulation schedule. Chairperson Liccardo arrived at the meeting and took his seat at 10:12 a.m. and a quorum was declared. Vice Chairperson Chavez relinquished her seat as Chairperson and Chairperson Liccardo presided over the remainder of the meeting.

4 A robust discussion ensued regarding Diridon Station including the following: 1) land use and potential developments; 2) projected ridership; 3) current parking; 4) future parking needs including parking for workers during construction; 5) intermodal/multimodal connectivity; and 6) collaboration with the City of San Jose regarding Diridon station area. Ms. Gonot indicated staff can bring back a map that shows existing services and what is expected in the future for Diridon Station. Nuria I. Fernandez, General Manager and CEO, suggested the Diridon Station Joint Powers Advisory Board (Diridon Station JPAB) may be the best committee to review the parking considerations as all parties are represented in the JPAB. Chairperson Liccardo expressed concern with parking plans not being included in the environmental impact study. He noted that although VTA is in the process of reviewing and possibly changing the core bus service, riders from the western and southern parts of the county will most likely use their cars to get to the future Diridon BART station. He cautioned private companies may not be willing to share parking. The Committee requested the following: 1) Phase II parking analysis; 2) lessons learned from BART regarding end of line stations; and 3) implications to Diridon if VTA switches to the core bus strategy. The Committee further requested staff to forward the Diridon Station area parking discussion and consideration to the Diridon Station JPAB meeting scheduled for June 17, 2016, to better understand the parking needs, circulation, land use and transportation implications and connections for all modes including the airport. Ms. Fernandez suggested adding to the next Diridon Station JPAB meeting agenda a staff presentation on how the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) ties into parking and how it relates to High Speed Rail. Public Comment Roland Lebrun, Interested Citizen, expressed support for taking the Diridon Station North Option. He suggested that the Diridon Station JPAB scope be extended to south of Tamien. He expressed concern with displacement of parking at Tamien and suggested phasing the project. an update on the BART Silicon Valley Phase 2 Environmental Clearance Process. 3. ORDERS OF THE DAY There were no Orders of the Day. CONSENT AGENDA 4. Meeting Minutes of March 7, 2016 M/S/C (Chavez/Esteves) to approve the Meeting Minutes of March 7, SVRT Program Working Committee Minutes Page 2 of 5 May 2, 2016

5 RESULT: APPROVED [UNANIMOUS] Agenda Item #4 MOVER: Chavez, Vice Chairperson SECONDER: Esteves, Member AYES: Chavez, Esteves, Liccardo NOES: None ABSENT: Yeager REGULAR AGENDA (continued) 5. Tunneling Alternative for BART Silicon Valley Phase II Ms. Gonot noted staff continues to look for construction methodology options that will lessen construction and community impact. She introduced Krishna Davey, SVRT Projects Control Manager. Mr. Davey stated VTA met with tunneling subject matter experts and initiated a review of the latest methodology for tunnel construction methods. He introduced Ron Drake, Vice President Underground Construction, EPC Consultants, Inc. and Walter Mergelsberg, Principal, WAM Consulting LLC., who assisted VTA in the review of Single Bore Tunnel Construction. Mr. Drake provided a presentation, highlighting: 1) Tunnel construction; 2) Cut-and-cover station construction; 3) Single bore transit system in Barcelona, Spain; 4) Examples of twin bore and single bore station cross sections; 5) Examples of twin bore and single bore station footprints; 6) Typical crossover/turn-back operations; 7) Key construction considerations; 8) Key functional considerations; and 9) Risk assessment. Mr. Davey continued with the next steps which include technical studies, cost and schedule analysis, risk assessments, comparison of tunneling methodologies, and addition of the construction methodology in the environmental document. Members of the Committee discussed the following: 1) tunnel design including diameter; 2) boring through the tunnel; 3) vibration impacts; 4) safety risks; 5) evacuation and emergencies; 6) costs; and 7) single tunnel transportation models. Ms. Fernandez requested information be provided on evacuation procedures for the tunnel in Barcelona, Spain. a report on the Tunneling Alternative for BART Silicon Valley Phase II. NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY. SVRT Program Working Committee Minutes Page 3 of 5 May 2, 2016

6 Public Comment Mr. Lebrun expressed concern with the size of the structures and the placement of High Speed Rail. He suggested a third alternative of channel widening be considered. a presentation on the Tunneling Alternative for BART Silicon Valley Phase VTA/BART Comprehensive Agreement and Operations & Maintenance (O&M) Agreement Dennis Ratcliffe, Deputy Director, Silicon Valley Rapid Transit (SVRT) Program, provided a presentation, highlighting: 1) Comprehensive agreement overview; 2) Operations and Maintenance (O&M); 3) O&M agreement objectives; 4) Proposed O&M agreement roles; and 5) Milpitas O&M roles. Vice Chairperson Chavez commended staff on the amount of work done thus far and suggested the following: 1) bringing in a negotiator for expertise; and 2) think about agreements from a strategic and financial perspective. Ms. Fernandez requested staff provide a flowchart or management architecture of efforts being done to: 1) define roles and responsibilities; 2) add clarity on how technical and financial pieces connect; and 3) identify aspects of existing comprehensive agreement. Upon inquiry of Chairperson Liccardo, Rob Fabela, General Counsel, indicated that the details on how to spend the /8 cent sales tax measure for operation/maintenance/ improvement of the 16.1 mile Santa Clara County BART extension are still subject to negotiations. Upon inquiry of Member Esteves, Ms. Fernandez noted the need to be clear and distinguishing what happens with construction and is owned in perpetuity. Mr. Fabela referred to the negotiations with BART and other entities and noted it is essential for staff to get direction from the Board on which areas of the agreements need rigidity or flexibility. a presentation on the VTA/BART Comprehensive Agreement and Operations & Maintenance (O&M) Agreement. 8. (Deferred) Receive a report on VTA s BART Silicon Valley Berryessa Extension (SVBX) Project and Silicon Valley Rapid Transit (SVRT) Program Updates/Key Activities a. Schedule & Budget Update b. Construction Progress (Activities/Safety/Interfaces) c. Status of Construction Contracts d. Community Outreach Activities SVRT Program Working Committee Minutes Page 4 of 5 May 2, 2016

7 OTHER ITEMS 9. (Deferred) Receive Committee Staff Report 10. (Deferred) Review the SVRT Program Working Committee Work Plan 11. (Deferred) Open/Pending Issues 12. Announcements There were no Announcements. 13. RECESSED TO CLOSED SESSION at 11:55 a.m. Anticipated Litigation - Conference with Legal Counsel Significant exposure to litigation pursuant to paragraph 2 of subdivision (d) of Section Number of Cases: RECONVENED TO OPEN SESSION at 12:10 p.m. 15. CLOSED SESSION REPORT Anticipated Litigation - Conference with Legal Counsel Significant exposure to litigation pursuant to paragraph 2 of subdivision (d) of Section Number of Cases: 1 Mr. Fabela noted there was no reportable action taken during Closed Session. 16. Adjournment On order of Chairperson Liccardo and there being no objection, the meeting was adjourned at 12:11 p.m. Respectfully submitted, Menominee McCarter, Board Assistant VTA Office of the Board Secretary SVRT Program Working Committee Minutes Page 5 of 5 May 2, 2016