8. Update on the San Joaquins Joint Powers Authority (SJJPA) (Dan Leavitt)

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2 subject to staff s ability to post the documents before the meeting. 3. Presentations and Recognitions 4. Consent Calendar All items listed immediately below will be acted upon under one vote unless specifically requested to be removed from the Consent Calendar by a member of the Commission, a member of staff, or a member of the public. 4.1 Minutes of December 7, 2012 ACTION Rail Commission/ACE Monthly Expenditure Report INFORMATION ACE Monthly Fare Revenue INFORMATION ACE Ridership INFORMATION ACE On-Time Performance INFORMATION Project Status Reports for the Three Major Capital Projects INFORMATION Approve Monthly CCO s Authorized by Executive Director ACTION Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Approving and Adopting Plans and Specifications for Construction of the Phase 1 Improvements for the Stockton Track Extension/Gap Closure Project and Authorize and Direct the Executive Director to Issue a Public Bid pursuant with the California Public Contract Code (Bryan Pennino) 6. Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission of Local Support for Metropolitan Transportation Commission Discretionary Transit Performance Initiative Funding and Authorizing the Executive Director to Submit All Documents Related to the Application for Electronic Ticketing (Brian Schmidt) 7. Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Adopting the SJRRC 2013 Federal Legislative Priorities (Stacey Mortensen) 8. Update on the San Joaquins Joint Powers Authority (SJJPA) (Dan Leavitt) 9. Short Video Presentation of the Building My America University of the Pacific National Collegiate Debate Event (Errol Schmall) ACTION 26 ACTION 29 ACTION 33 INFORMATION 34 INFORMATION Commissioner Comments 11. Ex-Officio Comments Page 2 of 35

3 12. Executive Director Report 13. Adjournment The next regular meeting is scheduled for: February 1, 2013, 8:00 a.m. Robert J. Cabral Station, 949 E. Channel Street, Stockton CA Page 3 of 35

4 Item 4.1: Minutes of December 7, 2012 The regular meeting of the San Joaquin Regional Rail Commission was held at 8:00 a.m., December 7, 2012 at the Robert J. Cabral Station, 949 East Channel Street Stockton, CA Call to Order/Pledge of Allegiance/Roll Call Vice-Chair Johnson called the meeting to order at 8:00 a.m. and led the audience in the pledge of allegiance. Commissioners Present: Blalock, Haggerty, Bestolarides, Harris, Ives, and Vice-Chair Johnson Absent: Dhaliwal, Chair Johnston Ex-Officio Members Present: Mr. Dumas (Caltrans), Ms. Salazar (SJRTD) 2. Public Comments None 3. Presentations and Recognitions The Board observed a Moment of Silence in honor of Ray Lanman, Herzog. 4. Consent Calendar All items listed immediately below will be acted upon under one vote unless specifically requested to be removed from the Consent Calendar by a member of the Commission, a member of staff, or a member of the public. 4.1 Minutes of December 7, 2012 ACTION 4.2 Rail Commission/ACE Monthly Expenditure Report INFORMATION 4.3 ACE Monthly Fare Revenue INFORMATION 4.4 ACE Ridership INFORMATION 4.5 ACE On-Time Performance INFORMATION 4.6 Project Status Reports for the Three Major Capital Projects INFORMATION 4.7 Approve Monthly CCO s Authorized by Executive Director ACTION 4.8 Approving a Resolution adopting 2013 ACE Service Holidays ACTION 4.9 Approve a Resolution of the Board of Commissioners of the San Joaquin Regional ACTION Rail Commission Authorizing AND Directing the Executive Director to sign the Transportation Development Act Claim for the San Joaquin Council of Governments For Rail Operations and Planning and Capital Projects Claiming $1,520,875 for Fiscal Year 2012/ Update on the potential Impact of the Fiscal Cliff on the Federal Subsidy of INFORMATION Recovery Zone Bonds Sold to Partially Finance the Maintenance Facility Fiscal Department Update INFORMATION Approve a Resolution of the Board of Commissioners of the San Joaquin ACTION Regional Rail Commission Adopting the SJRRC Accounting Manual. Page 4 of 35

5 M/S/C (Ives/Harris) to approve Item 4.1 thru 4.11 of the Consent Calendar. Passed and Adopted by the San Joaquin Regional Rail Commission on the 7 th of December, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Vice-Chair Johnson, Item 4.12 Approve a Resolution of the Board of Commissioners of the San Joaquin ACTION Regional Rail Commission Adopting the SJRRC Accounting Manual. Commissioner Harris requested the Fraud Policy in the Procurement Manual be amended to include notification of the Chair in cases of fraud. M/S/C (Harris/Johnson) to approve Item 4.12 of the Consent Calendar. Passed and Adopted by the San Joaquin Regional Rail Commission on the 7 th of December, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Vice-Chair Johnson, 5. Approve a Resolution of the Board of Commissioners of the San Joaquin ACTION Regional Rail Commission Authorizing an Agreement with Comcast for Construction of Utility Improvements for Internet Service for Multiple Stations along the ACE Corridor in an Amount Not-To-Exceed $145,000 as part of the ACE Video Surveillance System Installation, and Authorizing and Directing the Executive Director to Execute All Necessary Documents. Bryan Pennino, Project Manager, introduced the item and gave brief background. Over the past two years, SJRRC has been investigating more stable and cheaper internet services for the remote stations. Currently, the agency spends approximately $500 per month, per station for a standard T1 line (1.5 Mbps). Information Technology Consultants on the project strongly encourage at least 3-5 Mbps connection speed as a minimum. Staff contacted Comcast regarding Business Class internet service availability at the Cabral Station and each remote station involved in the project. Comcast can provide a 27 Mbps connection speed for approximately $110 per month, per station. Comcast provided a construction cost estimate to install Comcast Business Class internet services at all of the stations for approximately $145,000. Contracting with Comcast for service at the Cabral Station and other remote stations will provide the adequate internet service required for a functioning Video Surveillance System and reduce operating costs. This service allows for future expansion of internet services at the remote stations. Commissioner Haggerty asked why the Pleasanton Station has a zero cost construction line item and why the Fremont and Santa Clara County stations were not listed. Page 5 of 35

6 Mr. Pennino noted that the Pleasanton Station is receiving the Comcast Internet service, but since the service is already close to, if not already on, the property, Comcast is not charging a construction fee. He added that Santa Clara county stations are not controlled, staffed or maintained by SJRRC/ACE and that the Joint Powers Board (CalTrain) would install, operate and maintain cameras at those stations. Commissioner Haggerty asked when staff anticipated starting Phase 2. Mr. Pennino responded that the cameras at the Fremont Station and Great America Station will proceed immediately after this phase is complete; anticipated in Spring Commissioner Haggerty asked why Fremont and Great America stations were not added to this construction contract. Mr. Pennino noted that construction documents needs to be completed in order to identify the location of network cabinet enclosures. Those locations will dictate the cost for installation of the internet services. M/S/C (Haggerty/Bestolarides) to Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing an Agreement with Comcast for Construction of Utility Improvements for Internet Service for Multiple Stations along the ACE Corridor in an Amount Not-To-Exceed $145,000 as part of the ACE Video Surveillance System Installation, and Authorizing and Directing the Executive Director to Execute All Necessary Documents Passed and Adopted by the San Joaquin Regional Rail Commission on the 7 th of December, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Vice-Chair Johnson 6. Approve a Resolution of the Board of Commissioners of the San ACTION Joaquin Regional Rail Commission Authorizing and Directing the Chair to Execute A Joint Exercise of Powers Agreement Creating the San Joaquin Joint Powers Authority (SJJPA) for the Oversight of the San Joaquins Intercity Rail Service, Appoint a Member of the SJRRC Board of Directors Who is a Resident of San Joaquin County to be a Board Member of the SJJPA and Another Member of the Board of Directors of the SJRRC Board to be an Alternate for the SJJPA Board Who is also a Resident of San Joaquin County. This item was taken in two parts, approval of entering into the San Joaquin JPA, and appointing a Member and an Alternate to serve on the JPA Board. A) Resolution Approving Entering into the San Joaquin Joint Powers Agency: Mr. Dan Leavitt presented an overview of the three State supported Intercity Rail services and the management structure of the Corridors. Ms. Mortensen discussed the process in forming the San Joaquin Joint Powers Authority, and that member agencies will have no financial burden in operations the service, unless they member should Page 6 of 35

7 desire to make a contribution. The SJJPA will be form upon approval of 6 of the 11 agencies identified in AB Ms. Mortensen informed the Board upon formation of the JPA a managing agency will need to be contracted with for the day to day oversight of the service. The managing agency will be selected from agency s submitting proposals to the JPA members. M/S/C (Ives/Bestolarides) to Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing and Directing the Chair to Execute A Joint Exercise of Powers Agreement Creating the San Joaquin Joint Powers Authority (SJJPA) for the Oversight of the San Joaquins Intercity Rail Service, Appoint a Member of the SJRRC Board of Directors Who is a Resident of San Joaquin County to be a Board Member of the SJJPA and Another Member of the Board of Directors of the SJRRC Board to be an Alternate for the SJJPA Board Who is also a Resident of San Joaquin County. Passed and Adopted by the San Joaquin Regional Rail Commission on the 2 nd of November, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Vice-Chair Johnson B) Appointing a Member and an Alternate to Serve on the SJJPA Board Commissioner Bestolarides nominated Vice-Chair Bob Johnsion as the Board Member and Commissioner John Harris as the Alternate. M/S/C (Bestolarides/Ives) to Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing and Directing the Chair to Execute A Joint Exercise of Powers Agreement Creating the San Joaquin Joint Powers Authority (SJJPA) for the Oversight of the San Joaquins Intercity Rail Service, Appoint a Member of the SJRRC Board of Directors Who is a Resident of San Joaquin County to be a Board Member of the SJJPA and Another Member of the Board of Directors of the SJRRC Board to be an Alternate for the SJJPA Board Who is also a Resident of San Joaquin County. Passed and Adopted by the San Joaquin Regional Rail Commission on the 2 nd of November, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Vice-Chair Johnson 7. Report on the Building My America UOP Collegiate Debate INFORMATION Event on Nov 2, Thomas Reeves and Errol Schmall provided a recap of the Building My America Event that was held at the Stockton Civic Auditorium on November 2, SJRRC sponsored this University of the Pacific event, and the Provost sent a letter of appreciation and gratitude for SJRRC s commitment. The letter was distributed to the Board. Page 7 of 35

8 The event was an all-day debate tournament that was focused around transportation and the future of transit. The main goal was to gather a young audience that has been untapped on providing an opinion on the future of transportation, primarily high speed rail, in California. The topics, speeches, and themes were all inspired by the youth perspective on the future of transit. The event was free of charge and open to the public, with approximately 300 people in attendance. Mr. Reeves and Mr. Schmall showed the Board pictures of the event at the Stockton Civic Auditorium. Pictures included the keynote speaker, Nathan Ahmed. Mr. Ahmed was selected for the keynote speech is a recent high school graduate from the San Joaquin County of Education s New Venture Academy and has worked on numerous sustainability and transportation projects. The debate hosted 12 collegiate teams from around the U.S. that applied for the debate and were selected from 26 applicants. Some of the educational institutions in attendance were Lewis & Clark College (Oregon), and Southern Illinois University, which were the last two teams that competed at the Building My America Event. Other teams that debated earlier in the day were UCLA, California State University Long Beach, and University of the Pacific. The final debate topic at the event was The U.S. Government should prioritize high speed rail over private property rights. After the topic is announced the teams would go into separate rooms and plan their speeches. The audience voted for the winner based on applause and hand raises. A videographer was also hired to capture the student perspective as well as interview students on the future of rail. Two videos will be created; a short 2-3 commercial piece of the event as a hole and a longer version with detailed answers to interview questions. The videos will be available in January for the board. This was a unique opportunity for two organizations to come together in Stockton and create a unique partnership. Vice-Chair Bob Johnson asked about what is our return on investment from sponsoring this event as far as in marketing efforts and do we anticipate sponsoring this event next year? Mr. Reeves responded, the videos are a critical outreach piece that we can use as our return on investment and can show them at presentations, to legislators and send out on multiple social media sites. Currently we are unsure if we will participate on the event next year due to budget and if UOP intends to have the event next year. 8. Update on Altamont Corridor Planning Effort with CAHSRA. INFORMATION Ms. Mortensen provided a brief update her meeting with the Jeff Morales, California High Rail Authority (CHSRA) CEO, and the discussion of the Rail Commission becoming the lead agency for the Altamont Rail Corridor including an extension to Modesto. Ms. Mortensen explained with the CHSRA having to focus on the Initial Construction Segment work on all Phase II segments planning and environmental work including the Altamont Rail Corridor would stop and not be brought before the High Speed Rail Authority Board until However, with the Commission becoming the lead on the segment work on the Altamont Rail Corridor could continue with funding from the HSR Authority and local funds committed for the project. Page 8 of 35

9 Commissioner Haggerty asked if the priority for the Altamont Corridor has changed from a connection to BART to an extension to Modesto. Ms. Mortensen responded the planning work for analyzing an ACE connection to BART at Isabel Ave. would be part of the work to be completed, and that the Modesto extension is a short term project with the connection to BART being the long term goal for the Altamont Corridor. Commissioner Haggerty expressed his concern that the Altamont Corridor is being put on the back burner and that going to Modesto in the short term is fine, but the biggest gain in ridership will occur when there is a direct ACE/BART connection. Commissioner Ives asked if the Rail Commission s legislative priority would change to focus on the extension to Modesto. Ms. Mortensen responded the federal legislative priority would be a dual platform with the Modesto extension and near-term ACE Improvements being components of the platform. As a result of the discussion a menu of projects will be presented for the Commission s legislative platform will be brought to the Board in January for consideration and approval, and to the COG Board in late January for inclusion One-Voice process. 9. Election of Chair and Vice-Chair to Serve for ACTION A) Election of Chair for 2013 Vice-Chair Johnson opened the nominations for Chair of the Rail Commission. Commissioner Harris nominated Vice-Chair Johnson and seconded by Commissioner Bestolarides. M/S/C (Harris/Bestolarides) to approve Election of Vice-Chair Johnson as Chair to Serve for 2013 for the San Joaquin Regional Commission. Passed and Adopted by the San Joaquin Regional Rail Commission on the 7 th of December, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Vice-Chair Johnson, B) Election of Vice-Chair for 2013 Chair Johnson opened the nominations for Vice-Chair of the Rail Commission. Chair Johnson nominated Commissioner Harris for Vice-Chair and seconded by Commissioner Bestolarides. Page 9 of 35

10 M/S/C Johnson/Bestolarides) to approve Election of Commissioner Harris as Vice-Chair to Serve for 2013 for the San Joaquin Regional Commission. Passed and Adopted by the San Joaquin Regional Rail Commission on the 7 th of December, 2012 by the following vote to wit: Ayes: 6 Blalock, Haggerty, Bestolarides, Harris, Ives, Chair Johnson, 14. Commissioner Comments Commissioner Bestolarides asked staff to look into going paperless in the future. Commissioner Blalock a Board Member of the Capital Corridor Joint Powers Authority informed the Board at the last CCJPA meeting Monterey/Salinas Transit requested the Capitals would consider extending service south of San Jose into the Monterey and Salinas. Commissioner Blalock mentioned Monterey/Salinas Transit should be working with ACE as to the viability of providing Service Monday thru Friday and the Capitals could provide service on the weekends. This would allow for better equipment utilization for both agencies. 15. Ex-Officio Comments Tom Dumas, Caltrans, congratulated the new Chair and Vice-Chair. 16. Executive Director Report Ms. Mortensen informed the Board the San Joaquin Valley Unified Air Pollution Board offered funding to help support the Business Plan creation for the formation of the SJJPA. In partnership with the SJ Council of Governments, and related to its Triennial review by the Federal Transit Administration and Federal Highway Administration, a tour of the Maintenance Facility was given to the reviewing regional staff. 17. Adjournment: The meeting was adjourned at 9:00 a.m. The next regular meeting is scheduled for: January 4, :00 a.m. Robert J. Cabral Station, 949 E. Channel Street, Stockton, CA Page 10 of 35