CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEETING OF THE BOARD OF DIRECTORS

Transcription

1 AGENDA I. Call to Order II. CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEETING OF THE BOARD OF DIRECTORS Wednesday June 16, a.m. BART Boardroom Kaiser Center 20 th Street Mall th Street, 3 rd Floor, Oakland, CA (see attached map) Roll Call and Pledge of Allegiance III. Report of the Chair IV. Minutes of February 17, 2010 Meeting Action V. Consent Calendar Action 1. Local Taxpayer, Public Safety, and Transportation Protection Act Of Automated Ticketing Validation (ATV) Project: Revised Budget 3. Passenger Information Display System (PIDS) Upgrade Project: Revised Budget VI. Action and Discussion Items (Executive Director) 1. Sacramento-Roseville 3 rd Track Project: Design Plans and Environmental Documents Action 2. Reinvestment of Cost Savings from Bahia Crossover and Emeryville Track Projects Action 3. FY General Advertising Contract Action 4. Proposition 1B FY 10 Transit Safety/Security Intercity Passenger/Commuter Rail Projects Action 5. San Francisco Ferry Building Security Camera Project Action 6. Security Lighting for Martinez Station Overflow City Parking Lots Action 7. Security Fencing for the Oakland-Jack London Square Station Action 8. Governor s Proposed FY Budget/Legislative Matters Action 9. Train Service to Salinas [Transportation Agency of Monterey County Proposal] Discussion 10. Managing Director s Report (Status of Service Performance) Info 11. Work Completed Info a. Business Plan Update (FY FY ) b. Marketing Activities (March May 2010) 12. Work in Progress Info a. Proposition 1A (California High Speed Train System) Connectivity Projects b. FY2010 Federal Railroad Administration High Speed/Intercity Passenger Rail Applications c. Status of ARRA Federal Railroad Administration High Speed/Intercity Passenger Rail Awards d. Proposition 1B Transit Safety/Security Improvement Projects e. Upcoming Marketing Activities VII. Board Member Reports VIII. Public Comment IX. Adjournment. Next Meeting Date: 10:00 a.m., September 15, 2010 at City Council Chambers, Suisun City Hall, 701 Civic Center Blvd., City of Suisun City, CA Notes: Members of the public may address the Board regarding any item on this agenda. Please complete a "Request to Address the Board" form (available at the entrance of the Boardroom and at a teleconference location, if applicable) and hand it to the Secretary or designated staff member before the item is considered by the Board. If you wish to discuss a matter that is not on the agenda during a regular meeting, you may do so under Public Comment. Speakers are limited to three (3) minutes for any item or matter. The CCJPA Board reserves the right to take action on any agenda item. Consent calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for discussion or explanation is received from a CCJPA Board Director or from a member of the audience. The CCJPA Board provides services/accommodations upon request to persons with disabilities who wish to address Board matters. A request must be made within one and five days in advance of a Board meeting, depending on the service requested. Call (510) for information.

2 DIRECTIONS TO BART BOARD ROOM (OAKLAND) San Francisco Bay Area Rapid Transit District - Board Room Kaiser Center 20th Street Mall - Third Floor th Street, Oakland, California DRIVING DIRECTIONS From the South Bay (San Jose/Fremont/Hayward) Take I-880 North Exit on Oak Street; turn right onto Oak Street Follow Oak Street as it turns into Lakeside Drive Follow Lakeside Drive to 20 th Street; stay toward the left Bear right into Kaiser Center Parking Garage From the East Bay (Vallejo/Richmond/Berkeley) Take I-80 West toward San Francisco Merge onto I-580 East toward Hayward Exit on Harrison Street, stay to the right Follow Harrison Street (which becomes Lakeside Drive) to 20 th Street Turn right into Kaiser Center Parking Garage CAPITOL CORRIDOR DIRECTIONS via BART 19th Street Station 1. From the North, get off Capitol Corridor at the Richmond Station, transfer to BART. Take BART to the 19 th Street BART station. 2. From the South, get off Capitol Corridor at the Oakland Coliseum Station, transfer to BART. Take BART to the 19 th Street BART station. AT BART: Take the 20th Street exit Walk 3 blocks east on 20th Street, toward Lake Merritt From Kaiser Center Parking structure Mall Entrance on levels A, B, and E Accessible entrance for Persons with Disabilities is available from Level A Directions to the BART Board Room The BART Board Room is located on the 3rd Floor (Roof Garden level) of the Kaiser Center 2011I Street Mall. Follow signs In the Mall to the Board Room. From the ground floor, take the escalator or elevator to the 3rd Floor (Roof Garden level). Elevators are also located in the parking garage. ccjpa_agenday docx 2

3 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item IV Regular Board Meeting Capitol Corridor Joint Powers Authority Board of Directors Minutes of the 75th Meeting February 17, 2010 The 75th meeting of the Board of Directors of the Capitol Corridor Joint Powers Authority was held at 10:00 a.m., Wednesday, February 17, 2010, at City Council Chambers, Suisun City Hall, 701 Civic Center Boulevard, City of Suisun City, California. Chair Jim Holmes presided; Kenneth A. Duron, Recording Secretary. I. Call to Order. Chair Holmes called the meeting to order at 10:04 a.m. II. Roll Call. Directors present: Chair Jim Holmes, Placer County Transportation Planning Agency (PCTPA); Bob Franklin, San Francisco Bay Area Rapid Transit District (BART); Keith Nesbitt, PCTPA; Christopher Cabaldon, Yolo County Transportation District (YCTD); Stephen Souza, (YCTD); Thomas M. Blalock, BART; Gail Murray, BART; Len Augustine, Solano Transportation Authority (STA); and Jack Batchelor, Jr., STA (in the absence of Director Spering).. Absent: Directors Dean Chu, Santa Clara Valley Transportation Authority (SCVTA), James Fang, BART; Joel Keller, BART; Lynette Sweet, BART; and James Spering, STA (Alternate attended in stead). Directors Steve Cohn, Sacramento Regional Transit District (SRTD); Roger Dickinson, SRTD; and Rose Herrera, SCVTA; entered the meeting later. Chair Holmes led the Board in the Pledge of Allegiance. III. Report of the Chair. Chair Holmes recognized VTA Representative Dean Chu s return to the CCJPA Board. Chair Holmes welcomed Marcia DeVaughn, BART Deputy General Manager, as she fills in for CCJPA Executive Director Dorothy Dugger. Chair Holmes reported on the California Intercity Passenger Rail Agency Chair/Vice-Chair Visit to State Capitol and the Transportation Agency of Monterey County s Request for Extension of Capitol Corridor Trains to Salinas. Mr. Mike Barnbaum addressed the Board. IV. Minutes of November 18, 2009 Meeting. Chair Holmes introduced the Minutes of the November 18, 2009 Meeting. Director Souza moved approval of the Minutes of September 16, Director Blalock seconded the motion, which passed by unanimous voice vote. Ayes: 10 - Directors Holmes, Franklin, Dickinson, Nesbitt, Cabaldon, Souza, Blalock, Murray, Augustine, and Batchelor. Noes: 0. Absent: 6 Directors Cohn, Herrera, Chu, Fang, Keller, and Sweet. V. Consent Calendar. Chair Holmes introduced the Consent Calendar. Director Blalock moved approval of the Consent Calendar Item V.1. CCJPA Board 2010 Meeting Schedule: Revised, which passed by unanimous voice vote. Ayes: 10 - Directors Holmes, Franklin, Dickinson, Nesbitt, Cabaldon, Souza, Blalock, Murray, Augustine, and Batchelor. Noes: 0. Absent: 6 Directors Cohn, Herrera, Chu, Fang, Keller, and Sweet. ccjpa_agenday docx 3

4 Director Souza moved approval of the Consent Calendar Item V.2. Resolution No. 10-1, In the Matter of Approving the Revised Budget for the NEPA Program Level Environmental Assessment for the Planned Improvements on the Capitol Corridor. Director Blalock seconded the motion, which passed by voice vote. Ayes: 9 - Directors Holmes, Franklin, Dickinson, Nesbitt, Cabaldon, Souza, Blalock, Augustine, and Batchelor. Noes: 0. Abstain: 1 Director Murray (Potential conflict of interest). Absent: 6 Directors Cohn, Herrera, Chu, Fang, Keller, and Sweet. VI. Action and Discussion Items (Executive Director). 2. Governor s Proposed FY Budget/Legislative Matters. Mr. Kutrosky provided an overview of the proposed federal and state legislative matters affecting Capitol Corridor service. Director Blalock moved that the CCJPA Executive Director be authorized to submit a letter(s) of support or opposition for actions relating to the proposed legislative matters affecting Capitol Corridor Service, including modifications provided by the Board. Director Murray seconded the motion as amended to support SB 409 (Ducheny Department of Railroads with an amendment to update the 5 year plan every two years and to defer action on proposed Resolution No. 10-3, Support for Local Taxpayer, Public Safety and Transportation Protection Act of 2010 to be placed on the California November 2010 General Election Ballot, which passed by unanimous voice vote. Ayes: 12 - Directors Holmes, Franklin, Cohn, Dickinson, Nesbitt, Cabaldon, Souza, Herrera, Blalock, Murray, Augustine, and Batchelor. Noes: 0. Absent: 4 Directors Chu, Fang, Keller, and Sweet. 1. Business Plan Update (FY FY ). Mr. Kutrosky presented the proposed Business Plan Update, highlighting the sustained service levels, capital funding strategy, and marketing approach. Mr. Kutrosky described the extensive public outreach program and reviewed the general feedback received. Mr. Mike Barnbaum addressed the Board. Director Blalock moved adoption of Resolution No. 10-2, In the Matter of Approving the State Fiscal Year Business Plan Update for the Capitol Corridor Service for the Capitol Corridor Joint Powers Authority. Director Souza seconded the motion, which passed by unanimous voice vote. Ayes: 12 - Directors Holmes, Franklin, Cohn, Dickinson, Nesbitt, Cabaldon, Souza, Herrera, Blalock, Murray, Augustine, and Batchelor. Noes: 0. Absent: 4 Directors Chu, Fang, Keller, and Sweet. 3. Proposition 1A (California High Speed Train System) Connectivity Projects. Mr. Kutrosky provided the Board with a review of the list of projects to be submitted to Caltrans for nomination for use of Proposition 1A Funds for purposes of connecting with the planned California High Speed Train System. Director Blalock moved adoption of Resolution No. 10-4, In the Matter of Approving the List of Projects in the Capitol Corridor and Funding Plan to Connect with the Planned California High Speed Train System. Director Augustine seconded the motion as amended to edit Exhibit 1, which passed by unanimous voice vote. Ayes: 12 - Directors Holmes, Franklin, Cohn, Dickinson, Nesbitt, Cabaldon, Souza, Herrera, Blalock, Murray, Augustine, and Batchelor. Noes: 0. Absent: 4 Directors Chu, Fang, Keller, and Sweet. 4. Security Cameras at Unstaffed Stations Project Contract. Mr. Kutrosky described background, conditions, needs, and options considered for the agreements necessary to implement the Capitol Corridor Video Surveillance (VSS) Project. ccjpa_agenday docx 4

5 Director Cabaldon exited the meeting. Director Blalock moved adoption of Resolution No. 10-5, In the Matter of Authorizing Staff to Enter into Contract for the Implementation of Security Cameras at Unstaffed Capitol Corridor Stations. Director Cohn seconded the motion, which passed by unanimous voice vote. Ayes: 11 - Directors Holmes, Franklin, Cohn, Dickinson, Nesbitt, Souza, Herrera, Blalock, Murray, Augustine, and Batchelor. Noes: 0. Absent: 5 Directors Cabaldon, Chu, Fang, Keller, and Sweet. 5. Results of December 2009 On Board Surveys. Mr. Kutrosky reviewed the results of the CCJPA s December 2009 on-board surveys of customer satisfaction, highlighting the highest overall rating in the survey s history despite the impacts of the economic downturn and reduced ridership and revenue levels. 6. Managing Director s Report. Mr. Kutrosky advised the Board of the approval of three of the six Capitol Corridor sponsored projects for Federal American Recovery and Reinvestment Act funding. He also presented a review of ridership and revenue performance, and projects under construction/development. 7. Work Completed and 8. Work in Progress. Chair Holmes invited questions or comments on Items 7 and 8. None were received. VII. Board Member Reports. Chair Holmes invited Board member reports. Director Cohn advised the Board of recent meetings in the Central Valley for High Speed Rail and Regional Rail interests. Director Dickinson noted the potential for marketing opportunities with the upcoming Amgen Bike Tour of California May 16/17 in Davis and Sacramento. Director Nesbit noted the Amgen Bike Tour would be accessible by train to Auburn on May 16. Director Augustine requested information on the Authority s Sacramento advocates and the apparent lack of familiarity by members of legislative staff with the CCJPA s representatives. Director Blalock inquired if the traditional issues with the coordination of bridge lift interference with schedule adherence had been resolved. Director Batchelor advised that information from the firm of Shaw/Yoder will be available through the Managing Director. Director Souza remarked on the Amgen Bike Tour visits and opportunities presented by the growing visibility of the Tour. VIII. Public Comment. Chair Holmes invited comment from the public. IX. Adjournment. Meeting adjourned at 11:22 a.m. Next Meeting Date: 10:00 a.m., April 21, 2010, at the City Council Chambers, Suisun City Hall, 701 Civic Center Boulevard, City of Suisun City, California. Motion: The CCJPA Board approves the Minutes of the February 17, 2010 meeting. ccjpa_agenday docx 5

6 (Consent) Item V.1 CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger Executive Director, CCJPA LOCAL TAXPAYER, PUBLIC SAFETY, AND TRANSPORTATION PROTECTION ACT OF 2010 PURPOSE For the CCJPA Board to adopt a resolution of support for the Local Taxpayer, Public Safety, and Transportation Protection Act Of 2010, which will be on the November 2, 2010 general ballot. BACKGROUND At its February 20, 2009 meeting, in response to a request from California Transit Association (CTA), the CCJPA Board adopted Resolution 09-2 which supported CTA s effort to examine the feasibility of a statewide ballot initiative to protect transit funding. Efforts have advanced and three parties (CTA, California Alliance for Jobs, and League of California Cities) have been involved in a mega-initiative to protect transportation, redevelopment and other local services and are asking for support as the parties attempt to qualify the initiative. A signature collecting effort was completed in April 2010 and over 1.1 million signatures were submitted to qualify the initiative for the November 2, 2010 general election. The next step requires the parties to submit the final ballot language to the Secretary of State in June The CCJPA s involvement in this initiative is linked through its membership with the CTA. From a historical perspective, the Public Transportation Account (PTA), which finances the state s transit capital and operating obligations, has lost a total of $3 billion in FY and FY Recently, the gas tax swap legislative package was enacted by the Governor in March 2010 and reduces funding to the PTA by 75% per year through the elimination of the state sales tax on gasoline. To offset this loss of gas sales tax revenues to transit, state sales tax on diesel fuel was retained and expanded. These sales tax receipts on diesel fuel are now the sole remaining funding source for state s transit services including the Capitol Corridor and the other intercity passenger rail corridors. Of significant concern to the CCJPA and other state transit agencies is that these new diesel sales tax revenues are not constitutionally protected and will be subject to raids and diversions as part of the annual state legislative process. This uncertainty jeopardizes the CCJPA s ability to plan and implement its service expansion plans which in turn affects the CCJPA s applications for current and future federal High Speed/Intercity Passenger Rail (HSIPR) capital grants to support the expansion plans. The intent of the initiative is to provide the constitutional protections for the dedicated diesel sales tax funds while not imposing any detrimental impact on the State s General Fund. RECOMMENDATION It is recommended that the CCJPA Board adopt a resolution of support for the Local Taxpayer, Public Safety, and Transportation Protection Act Of 2010, which will be on the November 2, 2010 general ballot. Motion: The CCJPB adopts the attached resolution. ccjpa_agenday docx 6

7 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS Support for Local Taxpayer, Public Safety, And Transportation Protection Act Of 2010 To Be Placed On The California November 2010 General Election Ballot/ Resolution No WHEREAS, the Capitol Corridor Joint Powers Authority ( CCJPA ) was formed pursuant to State law to manage the Capitol Corridor public intercity passenger rail services in Northern California; and WHEREAS, the CCJPA solely relies on funding from the State of California for operations funding with a majority of such State funding also providing capital investments; and WHEREAS, in Fiscal Years 2008 and 2009 the Governor of California and the California State Legislature diverted approximately $3 billion combined from transit programs and placed the funds instead into the State General Fund; and WHEREAS, recent enacted legislation by the Governor in March 2010 eliminates, starting in FY , the state sales tax on gasoline and retains and expands the state sales tax in diesel fuel to provide annual funding support for the CCJPA and other local transit agencies; and WHEREAS, these new diesel sales tax revenues for state transit services are not constitutionally protected and will be subject to raids and diversions as part of the annual state legislative process; and WHEREAS, the loss of prior designated state sales tax on gasoline and diesel funds plus the uncertainty associated with the new diesel sales tax formula jeopardizes the CCJPA s administrative and operational funding as well as the ability to secure current and future federal High Speed/Intercity Passenger Rail capital grants; and WHEREAS, the voters of the State of California have repeatedly passed measures designed to preserve and protect transportation funds; and WHEREAS, the California Transit Association, of which the CCJPA is a member, has joined a coalition of taxpayers, public safety, local government, transportation, business and labor, seeks to place the Local Taxpayer, Public Safety, and Transportation Protection Act of 2010 before the voters of the State of California; and WHEREAS, it is necessary for the California Transit Association to have the public support of as many of its Public Transit System member agencies as possible. NOW, THEREFORE, BE IT RESOLVED, that the CCJPA Board of Directors does hereby support the Local Taxpayer, Public Safety, and Transportation Protection Act of 2010 that would preserve and protect funding for public transit investments. BE IT FURTHER RESOLVED, that a copy of this resolution be transmitted to the California Transit Association. ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 7

8 Item V.2 (Consent) CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger Executive Director, CCJPA AUTOMATED TICKETING/VALIDATION PROJECT: REVISED BUDGET PURPOSE For the CCJPA Board to adopt a revised budget for the Automated Ticketing/Validation Project. BACKGROUND Pursuant to CCJPA Resolution (adopted September18, 2009), the CCJPA Board approved a budget of $1,750,000 for the CCJPA s Automated Ticketing/Validation (ATV) Project and staff executed funding and services agreements to further develop the project. As the ATV project has advanced through the development process and the pilot phase for conductor field testing and revenue management, certain project elements require modification, or amendment based on input from the various project team members. Several recommendations have been made towards improving the revenue reconciliation process on both the handheld devices and the back-end system, and a request from our project partner to build an in-house quality assurance (QA) server to update and test software updates prior to full production deployment has been approved. Meetings with the vendor have resulted in consensus on some of the requested changes. The resulting changes have increased the total budget by $349,517. Staff has secured $350,000 in FY 10 Proposition 1B Transit Safety/Security funds to cover this budget increase. Provided below is the revised budget: Project Budget Revised Budget Project Element (as of 9/18/09) (as of 6/16/10) Base 3-Year Agreement (3/08 2/11) $960,517 $1,265,517 Option Year 1 (3/11 2/12) Included Included Option Year 2 (3/12 7/13) Included Included Vendor TOTAL $960,517 $1,265,517 BART IT (Equipment Purchase and Support) $134,000 $169,000 Initial Project Total $1,094,517 $1,434,517 Project Management and Support $350,000 $465,000 Project Enhancements $305,000 $200,000 Project TOTAL $1,750,000 $2,099,517 Per CCJPA Procurement procedures, any changes in budget for CCJPA projects that exceed $100,000 or 10% of the total project budget require authorization and approval from the CCJPA Board of Directors. As such, it is recommended that the CCJPA Board approve the ATV budget that has been revised in conjunction the changes orders described above. RECOMMENDATION It is recommended that the CCJPA Board approve the revised budget for the Automated Ticketing/Validation Project and authorize the CCJPA Executive Director or her designee to enter into the necessary funding and development agreements for the Automated Ticket Validation Project. Motion: The CCJPA Board adopts the attached resolution. ccjpa_agenday docx 8

9 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Approving a Revised Budget For the Capitol Corridor Joint Powers Authority On-Board Automated Ticketing/Validation Project/ Resolution No WHEREAS, the CCJPA Board of Directors adopted Resolution 09-5 at its September 18, 2009 meeting, which established a budget of $1,750,000 for the CCJPA s Automated Ticketing/Validation Project ( Project ) and staff executed funding and services agreements to implement the project; and WHEREAS, funding sources for the Project included Caltrans Division of Rail and the State Office of Homeland Security (OHS); and WHEREAS, the ATV project has advanced through both the initial development phase and pilot program, and certain project elements require modification, or amendment based on input from the various project team members; and WHEREAS, such changes, as approved by CCJPA staff, have increased the total budget by $350,000 including the project enhancement budget, which will be used for future enhancements, as required and approved; and WHEREAS, staff has secured $350,000 in FY 10 Proposition 1B Transit Safety/Security funds to cover these cost increases and establish a revised Project Budget, which is described below; and Project Budget Revised Budget Project Element (as of 9/18/09) (as of 6/16/10) Base 3-Year Agreement (3/08 2/11) $960,517 $1,265,517 Option Year 1 (3/11 2/12) Included Included Option Year 2 (3/12 7/13) Included Included Vendor TOTAL $960,517 $1,265,517 BART IT (Equipment Purchase and Support) $134,000 $169,000 Initial Project Total $1,094,517 $1,434,517 Project Management and Support $350,000 $465,000 Project Enhancements $305,000 $200,000 Project TOTAL $1,750,000 $2,099,517 RESOLVED, that the CCJPB does hereby approve the revised budget for the Automated Ticketing/Validation Project and authorize the CCJPA Executive Director or her designee to enter into the necessary funding and development agreements for the implementation of the Project. AND BE IT FURTHER RESOLVED, that the CCJPA forthwith transmit a copy of this resolution to Caltrans Division of Rail and Amtrak. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 9

10 Item V.3 (Consent) CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger Executive Director, CCJPA PASSENGER INFORMATION DISPLAY SYSTEM UPGRADE PROJECT: REVISED BUDGET PURPOSE For the CCJPA Board to approve a budget increase for the Passenger Information Display System (PIDS) Upgrade Project. BACKGROUND In 2008, CCJPA was awarded $750,000 in FY 08 Prop 1B transit Safety/Security funds from CalEMA to replace and upgrade the PIDS signs at stations along the corridor, and the CCJPA authorized staff to precede with the upgrades project pursuant to CCJPA Resolution As such, staff entered into agreements with Amtrak to manage the RFP process and oversee installation. As the project advanced from design to procurement, unexpected cost increases occurred with the manufacturing of these signs in accordance with the project team s design specifications as well as an increase in quantity for these new signs based on feedback from the passengers. Staff has been able to secure an additional $100,000 in FY09 Prop 1B Transit Safety/Security funds to offset the cost increases, which revises the project budget to $850,000. Per CCJPA Procurement procedures, any changes in budget for CCJPA projects that exceed $100,000 or 10% of the total project budget require authorization and approval from the CCJPA Board of Directors. As such, it is recommended that the CCJPA Board approve the PIDS budget that has been revised in conjunction the changes orders described above. Status Update: New four (4) line PIDS signs are installed at 12 stations, with the remaining 4 installations to be completed by mid June. The software upgrade (Project Phase 2) will be completed within the same timeframe. RECOMMENDATION It is recommended that the CCJPA Board approve the revised budget of $850,000 for the Passenger Information Display Sign Upgrade Project and authorize the CCJPA Executive Director or her designee to enter into the necessary funding and development agreements for the Project. Motion: The CCJPB adopts the attached resolution. ccjpa_agenday docx 10

11 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Approving a Revised Budget For the Passenger Information Display System Upgrade Project/ Resolution No WHEREAS, the CCJPA installed the Passenger Information Display System (PIDS) in October 2002, which provides real-time train arrival and departure information as well as other service and safetyrelated text and audio messages to Capitol Corridor passengers at stations; and WHEREAS, CCJPA was the first Intercity Passenger Rail agency to install this type of passenger amenity in Northern California; and WHEREAS, starting in March 2010, CCJPA began upgrading the existing equipment with larger signs that can display more information; and WHEREAS, an initial budget of $750,000 was secured from FY 08 Proposition 1B Transit Safety/Security funds, which was authorized by the CCJPA Board pursuant to Resolution 08-2; and WHEREAS, staff entered into agreements with Amtrak to manage the RFP process and oversee installation by the selected vendor; and WHEREAS, the project has proceeded from design to procurement, and unexpected cost increases totaling $100,000 have been incurred due to the design specifications, increased quantities, and input from the passengers; and WHEREAS, staff has been able to secure an additional $100,000 in FY09 Proposition 1B Transit Safety/Security funds to offset the cost increases, revising the project budget to $850,000; and RESOLVED, that the CCJPB does hereby approve the revised budget for the Passenger Information Display Signs Project for an amount not-to-exceed $850,000 and authorize the CCJPA Executive Director or her designee to enter into the necessary funding and development agreements for the implementation of the Project. AND BE IT FURTHER RESOLVED, that the CCJPA forthwith transmit a copy of this resolution to Amtrak and Caltrans Division of Rail. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 11

12 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item VI.1 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger Executive Director, CCJPA SACRAMENTO-ROSEVILLE 3 rd TRACK PROJECT: DESIGN PLANS AND ENVIRONMENTAL DOCUMENTS PURPOSE For the CCJPA Board to authorize funding and related agreements to advance and complete the environmental documents and design plans for the Sacramento-Roseville 3rd Track Project. BACKGROUND Previously the CTC had programmed in the State Transportation Improvement Program - Interregional Transportation Improvement Program (STIP-IIP) to the CCJPA $3.53 million for the purposes of a construction project related to a planned third mainline track between Sacramento and Roseville expanded Capitol Corridor service between Sacramento and Roseville. This programming has been pushed out each year due to the funding shortfalls in the STIP. At the time the programming request was made, specifications and costs for the project required to expand Capitol Corridor service were not fully developed and subsequently, issues with the State budget delayed the initial programming for these funds. These funds are now available in FY 2010/11. CCJPA staff, having had the benefit of working with both Union Pacific Railroad and Placer County Transportation Planning Agency (PCTPA) in the interim time period, has better defined the extent of the project improvements required to increase service between Sacramento and Roseville. The CCJPA, Staff Coordinating Group (SCG), and its partners in this effort (PCTPA and the City of Roseville) will use these funds to prepare design plans and environmental documentation for the planned track and station improvements required to increase service between Roseville and Sacramento. CCJPA s intention is to utilize these funds to develop design plans and complete all the necessary environmental documentation (both National Environmental Policy Act and California Environmental Quality Act - NEPA and CEQA, respectively) which is required for the project to become eligible for both Federal and State construction grants. Once the design/environmental phases are underway, CCJPA intends to apply in FY 2011 for future Federal Railroad Administration (FRA) High Speed Intercity Passenger Rail (HSIPR) funding grants which would be combined with existing State Proposition 1A and Regional Transportation Improvement Program (RTIP) funds already secured by CCJPA and Placer County, respectively. The planned track improvements designed would include a third mainline track between Sacramento and Roseville, including an additional bridge crossing across the American River, and the potential relocation of the Roseville Station to a location which provides for more fluid passenger and freight rail operations. A complete public environmental scoping process, as required by NEPA/CEQA, will be required to study various alternatives, especially concerning the potential relocation of the Roseville Station. A complete design/environmental phase would be expected to take anywhere from months. RECOMMENDATION The SCG recommends that the CCJPA Board authorize the CCJPA Executive Director or her designee to enter into agreements necessary to secure funding for and implement the design plans and environmental documents for the Sacramento Roseville 3 rd Track Project for an amount not-to-exceed $3,530,000. Motion: The CCJPB adopts the attached resolution. ccjpa_agenday docx 12

13 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Providing Authorization to Obtain Funds For the Design and Environmental Documentation For the Sacramento to Roseville Third Track Project Resolution No WHEREAS, the California Transportation Commission ( CTC ) approved programming in FY of $3.53 million in the 2010 State Transportation Improvement Program ( STIP ) funding for the preparation of design plans and environmental documentation for the Sacramento-Roseville 3 rd Track Project ( Project ), a project consistent with CCJPA s adopted Vision Plan (2005); and WHEREAS, CCJPA staff has consulted with the CCJPA Staff Coordinating Group ( SCG ), its partners Union Pacific Railroad ( UPRR ), Placer Country Transportation Planning Agency ( PCTPA ), and the City of Roseville to prepare the design plans and environmental documentation that would support the construction of the Project; and WHEREAS, CCJPA staff will utilize these funds with UPRR to design the Sacramento-Roseville 3 rd Main Track Project and the CCJPA will prepare environmental documentation for the project; and RESOLVED, that the CCJPA Board hereby authorizes the CCJPA Executive Director or her designee to enter into the necessary funding and related agreements to secure the CCJPA s share of the funding for an amount not-to-exceed $3,530,000 and to prepare the design and environmental phases for the Sacramento Roseville 3 rd Track Project; AND BE IT FURTHER RESOLVED, that the CCJPA forthwith transmit a copy of this resolution to the CTC, UPRR, PCTPA, the City of Roseville, and Caltrans. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 13

14 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item VI.2 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger Executive Director, CCJPA REINVESTMENT OF COST SAVINGS FROM BAHIA CROSSOVER AND EMERYVILLE TRACK PROJECTS PURPOSE For the CCJPA Board to authorize reinvesting cost savings from the (1) Bahia-Benicia Crossover project towards a Track Improvement Program (Capitalized Maintenance) and (2) Emeryville Track Project for implementation of the CCJPA s Wireless Network Project. BACKGROUND Cost Savings from the Bahia-Benicia Crossover Project: The CCJPA was awarded two (2) funding grants (Bay-Area Regional Measure 2-$2.75 million; and State Proposition 1B Intercity Rail Account funds - $4.75 million) totaling $7.5 million to complete the Bahia-Benicia Crossover project. Based upon the completion of the Bahia-Benicia Crossover Project in late April 2010 (including the typical subsequent 3-month project closeout invoicing process from the Union Pacific Railroad - UPRR), the CCJPA anticipates at least $3.5 million in remaining unexpended Prop 1B Intercity Rail Account funds. While reinvestment of these funds requires approval from the California Transportation Commission (CTC), in consultation with the CCJPA Staff Coordinating Group (SCG), the CCJPA would like to reinvest these remaining funds as follows: 1. $2.5 million for CCJPA s Track Improvement Program of the existing track system: This program will supplement the incremental maintenance of way payments provided to UPRR through the Amtrak-derived formula currently funded in the CCJPA/Amtrak operating agreement. Components of this CCJPA effort are above and beyond current Amtrak formula-based railroad maintenance payments and include: replacement of switches; upgrades of signal equipment; extended track surfacing; and other track infrastructure upgrades. The benefits of these investments include: elimination of slow orders; reduced interference/delays from unscheduled maintenance from track crews; and improved ride quality. The UPRR dispatchers will have an expanded ability to manage and control train movements along the route, producing a more fluid railroad operation and improved service reliability. This capital work, if funded with the cost savings, would allow CCJPA to continue the current track improvement/capitalized maintenance program which is nearly depleted of capital funding and will allow CCJPA to maintain the above 90% on-time-performance which has maintained ridership and revenue levels and high customer satisfaction during an economic downturn. 2. The remaining $1.0 million will be provided to Caltrans Rail for its discretion for use on the San Joaquin and/or Pacific Surfliner intercity passenger trains. Cost Savings from the Emeryville Track Project: The CCJPA was awarded a $10 million grant in State Proposition 1B Intercity Rail Account funding to complete the Emeryville Track Project. Based on the completion of the project (on June 6, 2010), the CCJPA anticipates at least $5 million in remaining unexpended Prop 1B Intercity Rail Account funds will be available after final invoices are received. While reinvestment of these funds requires approval from the California Transportation Commission (CTC), in consultation with the CCJPA Staff Coordinating Group (SCG), and Caltrans Rail staff, the CCJPA would like to reinvest these remaining funds to implement an on-train wireless network system for the Northern California Intercity Passenger Rail fleet assigned to the Capitol Corridor and San Joaquin trains. ccjpa_agenday docx 14

15 The CCJPA has been pursuing a wireless network system for some time and been involved in extensive testing, evaluation of business models, and even released a Request for Qualifications (RFQ) in May While responses to the RFQ and a final means of procurement were being evaluated, the CCJPA became aware that Amtrak was about to pursue a national procurement process. To ensure a consistent national wireless network standard platform, Amtrak has welcomed CCJPA s assistance in going through the national procurement process which is now in its final phases. The ability to work under a task order through Amtrak s national wireless network program will coincide when the final billing for the Emeryville Track Project should be completed in Fall At that point, presuming CTC approves the reprogramming of the Emeryville Track Project cost savings, the CCJPA would enter into a contract with Amtrak and, in turn, Amtrak s selected vendor would begin the process of configuring and installing a wireless network on the Northern California Fleet. This wireless network would also ensure that the San Joaquins are also equipped with the same wireless network service. A complete installation will take upwards of seven months due to the maintenance cycles and availability of the fleet for installation. The wireless network will serve as a platform for not only implementing passenger internet access but also for future operational applications which will utilize the communications network. RECOMMENDATION The SCG recommends that the CCJPA Board authorize the transfer of cost savings from: (1) the Bahia-Benicia Crossover project to continue a program of track improvements along the Capitol Corridor route; and (2) the Emeryville Track Project to implement a wireless network on the Northern California Intercity Passenger Rail fleet assigned to the Capitol Corridor trains (which includes the same fleet as the San Joaquin trains). Motion: The CCJPB adopts the two attached resolutions. ccjpa_agenday docx 15

16 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Providing Authorization to Reprogram Proposition 1B Intercity Rail Account Cost Savings From Bahia-Benicia Crossover Project To the Capitol Corridor Track Improvement Program/ Resolution No WHEREAS, the California Transportation Commission ( CTC ) approved allocation of $4.75 million in State Proposition 1B Intercity Rail Account funds for the Bahia-Benicia Crossover project ( Project ) out of a total budget of $7.50 million with the remaining $2.75 million being Bay Area Regional Measure 2 funding; and WHEREAS, this Project has been completed and is awaiting final invoices and is expected to yield a cost savings of $3.5 million in Proposition 1B Intercity Rail Account funds; and WHEREAS, the CCJPA seeks to reinvest $2.5 million of these cost savings to implement Track Improvement Program with the remaining $1 million in cost savings to be available for the Caltrans Rail to be used at its discretion for the San Joaquin and/or Pacific Surfliner trains; and WHEREAS, funding CCJPA s Track Improvement Program would allow CCJPA to continue the current track upgrades that is nearly depleted of prior capital funding and which has allowed the CCJPA to exceed its 90% on-time performance standard and maintain high ridership, revenue, and customer satisfaction levels during the economic downturn; and RESOLVED, that the CCJPA Board hereby requests that CTC to reprogram the $2.5 million of the $3.5 million in cost savings Proposition 1B Intercity Rail Account accrued from the Bahia-Benicia Crossover Project to the CCJPA Track Improvement Program; and AND BE IT FURTHER RESOLVED, should the CTC take action to reprogram these cost savings to the CCJPA Track Improvement Program, the CCJPA Board hereby authorizes the CCJPA Executive Director or her designee to enter into the necessary funding and related agreements to implement the CCJPA s Track Improvement Program for an amount not-to-exceed the reprogrammed amount of funds; AND BE IT FURTHER RESOLVED, that the CCJPA forthwith transmit a copy of this resolution to the CTC and Caltrans. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 16

17 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Providing Authorization to Reprogram Proposition 1B Intercity Rail Account Cost Savings From Emeryville Station Track Project To the Northern California Intercity Passenger Rail Wireless Network Program/ Resolution No WHEREAS, the California Transportation Commission ( CTC ) approved allocation of $10 million in State Proposition 1B Intercity Rail Account funds for the Emeryville Track project ( Project ); and WHEREAS, this Project is complete and is expected to yield a cost savings of approximately $5 million in Proposition 1B Intercity Rail Account funds; and WHEREAS, CCJPA seeks to reinvest such cost savings towards the installation of a wireless on-train network which would function on both the Capitol Corridor and the San Joaquins Intercity Passenger Rail services; and WHEREAS, CCJPA has been and continues to be directly involved with Amtrak s national procurement to select a wireless network vendor who can, once selected, install a wireless network on the Northern California Intercity Passenger Rail fleet assigned to the Capitol Corridor and San Joaquins trains; and RESOLVED, that the CCJPA Board hereby requests that CTC reprogram the $5 million in cost savings Proposition 1B Intercity Rail Account accrued from the Emeryville Track Project to install a wireless network on the Northern California intercity passenger rail fleet assigned to the Capitol Corridor and San Joaquin trains; and AND BE IT FURTHER RESOLVED, should the CTC take action to reprogram these cost savings to the Northern California Intercity Passenger Rail Wireless Network Program, the CCJPA Board hereby authorizes the CCJPA Executive Director or her designee to enter into the necessary funding and related agreements to implement the CCJPA s share of the Wireless Network Program for an amount not-toexceed the reprogrammed amount of funds; AND BE IT FURTHER RESOLVED, that the CCJPA forthwith transmit a copy of this resolution to the CTC, Amtrak, and Caltrans. # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 17

18 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item VI.3 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger CCJPA FY GENERAL ADVERTISING CONTRACT PURPOSE For the CCJPA Board to authorize staff to enter into the necessary agreements to develop and implement the Capitol Corridor advertising program for FY (July 2010 June 2011). BACKGROUND As part of its marketing program for FY 10-11, the CCJPA plans to retain the services of advertising and marketing agencies to support the CCJPA s FY marketing plan. In the past, CCJPA retained an advertising agency to assist with specific campaigns such as these, as well as general market advertising to reach a wider audience. For current fiscal year (FY 09-10) CCJPA engaged in a competitive bid process and retained an advertising agency for support of the Kids Ride Free on Weekends and Seniors Ride Half-Off Midweek campaigns. For FY 10-11, staff is seeking authorization to get a head start on securing a general advertising contract. Staff will only enter into a contract once the FY state budget has been enacted and an allocation funding letter has been transmitted to the CCJPA. To that end, staff intends to maximize cost efficiencies and workflow production and will retain an advertising agency to develop new creative and lead campaign efforts for general market advertising during the summer months prior to the September 15, 2010 CCJPA Board meeting. This preapproved spending authorization will allow the CCJPA to continue its advertising and marketing promotions during the busy summer months. The budget is expected to be a maximum of $500,000 which will include full advertising agency services such as creative development, media recommendations and purchasing, and campaign oversight. Upon authorization by the CCJPA Board, the plan is to have staff draft a Request for Proposal (RFP) and seek out competitive bids for the work. A contract with the selected vendor will only occur once the CCJPA has received a FY State funding allocation from Business, Transportation and Housing Agency (BT&H). Because the budget for the FY Advertising contract exceeds $100,000, pursuant to the rules and regulations of the CCJPA, staff seeks authorization from the CCJPA Board to proceed. As usual, staff will provide periodic updates on the FY marketing program (including promotions, campaigns, public informational items, et al). RECOMMENDATION It is recommended that the CCJPA Board authorize staff to proceed with a Request for Proposals for advertising services for an amount not-to-exceed $500,000 to support the Capitol Corridor s FY Advertising program, and to enter into any related agreements for advertising activities to support the program, subject to the allocation of State funds to support the CCJPA FY budget. Motion: The CCJPA Board adopts the attached resolution. ccjpa_agenday docx 18

19 BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Authorizing Staff to Enter into Contract For Advertising Services to Support The Capitol Corridor FY General Advertising Program / Resolution No WHEREAS, the CCJPA has identified the need for a general market advertising program and new creative assets ( Program ) for FY 10-11, the period of July 1, 2010 through June 30, 2011; and WHEREAS, the Program will promote travel aboard trains with available capacity; and WHEREAS, the CCJPA seeks to be proactive and begin the process of retaining the services of a fullservice advertising agency to oversee and execute all aspects of the Program; and WHEREAS, the CCJPA has identified a budget of $500,000 for the Program and will seek out advertising proposals in a competitive bid process in accordance with CCJPA procurement procedures; and WHEREAS, the CCJPA will only enter into a contract with the selected vendor when the CCJPA receives the FY State funding allocation from Business, Transportation and Housing Agency (BT&H). RESOLVED, that the CCJPB does hereby approve the FY Program budget of an amount not to exceed $500,000; AND BE IT FURTHER RESOLVED, that the CCJPB hereby authorizes the Executive Director or her designee to enter into an agreement with an advertising agency to oversee the FY Program, to raise the awareness of the Capitol Corridor Service and grow ridership, subject to the CCJPA s receipt of the FY State funding allocation from Business, Transportation and Housing Agency (BT&H). # # # ACTION: DATE: ATTEST: Ayes: Noes: Abstain: Kenneth A. Duron Secretary ccjpa_agenday docx 19

20 CAPITOL CORRIDOR JOINT POWERS AUTHORITY Item VI.4 MEMORANDUM TO: Capitol Corridor Joint Powers Board DATE: June 9, 2010 FROM: SUBJECT: Dorothy W. Dugger Executive Director, CCJPA PROPOSITION 1B FY 10 TRANSIT SAFETY/SECURITY INTERCITY PASSENGER/ COMMUTER RAIL PROJECTS PURPOSE For the CCJPA Board to adopt the governing body resolution as part of securing funds from the FY 10 Proposition 1B California Transit Security Grant Program Intercity Passenger/Commuter Rail Account. BACKGROUND Proposition 1B, passed by the state s voters in November 2006, includes $1 billion from the Transit Security and Safety Account. Within this account, $150 million (15%) was set aside for the state s intercity passenger rail system plus two commuter rail services (Metrolink in Southern California and Altamont Commuter Express (ACE)). The enactment of the State Budget Act of FY provides an appropriation of $101 million for transit security (similar to the appropriation for FY 09). Of the total amount, $15 million is available in FY 10 to be allocated by the State Office of Homeland Security (OHS) to the California Transit Security Grant Program - Intercity Passenger/Commuter Rail (CTSGP-IPCR) for transit security/safety and disaster preparedness. In collaboration with the other four services in the CTSGP-IPCR (Southern California Regional Rail Authority (SCRRA)/Metrolink, San Joaquin Regional Rail Commission (SJRRC)/ACE, and Caltrans/San Joaquins and Pacific Surfliner), the funding split developed for FY 09 was applied to the FY 10 appropriation, and an additional $163,781 was made available to CCJPA which will be applied towards the installation of fencing and signage along the right of way and at Capitol Corridor stations. This provides the CCJPA with a FY 10 budget of $2,063,781, which will be used for the following eligible projects: A. Capitol Corridor Automated Ticket Validation (ATV) Project $350,000 (Also referenced in the Consent Item V.2) B. Installation of Fencing and Signage along Right of Way and at Capitol Corridor Stations $563,781 C. Capitol Corridor Security Operations Command Center $600,000 (Reinstated from prior year) D. Security Camera Installation at Capitol Corridor Stations $350,000 (Approved at 2/17/ 2010 CCJPA Board meeting) E. Wireless Network Development for Capitol Corridor Intercity Passenger Rail Service $200,000 As part of the guidelines for the CTSGP-IPCR, CalEMA requires that each agency adopt a governing body resolution identifying the officials from each agency that can be authorized to act on behalf of the agency to receive the transit security funds from OHS. RECOMMENDATION It is recommended that the CCJPA Board adopt the governing body resolution as part of securing funds from the California Emergency Management Agency for the FY 10 Proposition 1B California Transit Security Grant Program Intercity Passenger/Commuter Rail Account. Motion: The CCJPB adopts the attached resolution. ccjpa_agenday docx 20