Association of Governments

Transcription

1 Kings County Association of Governments Member Agencies: Cities of Avenal, Corcoran, Hanford and Lemoore, County of Kings Chair: Joe Neves 339 W. D Street, Suite B Lemoore, CA Tel. (559) Fax (559) Vice-Chair: Vacant In compliance with the Americans with Disabilities Act, if, you need special assistance to participate in this meeting please contact the KCAG Office at (559) by 4:00 on the Friday prior to this meeting. Agenda backup information and any public records provided to the Commission after the posting of the agenda for this meeting will be available for public review at 339 West D Street, Suite B, Lemoore, CA. In addition most documents will be posted on M E E T I N G Agenda: Place: KINGS COUNTY ASSOCIATION OF GOVERNMENTS COMMISION Board of Supervisors Chambers Kings County Government Center 1400 W. Lacey Blvd., Hanford, CA Time: 4:30 p.m., Wednesday, January 23, 2019 ITEM PAGE ACTION I. CALL MEETING TO ORDER - Chairman A. Roll Call B. Declare Vacancy and Conduct Election of Vice Chair C. Unscheduled Appearances Any person may address the Commission on any subject matter within the jurisdiction or responsibility of the Commission at the beginning of the meeting; or may elect to address the Commission on any agenda item at the time the item is called by the Chair, but before the matter is acted upon by the Commission. Unscheduled comments will be limited to three minutes. D. Minutes 1. Minutes of November 28, Action II. KCAG TRANSPORTATION POLICY COMMITTEE A. General Transportation Items 1. FFY Annual Federal Funds Obligations Report 7-15 Information 2. Social Service Transportation Advisory Committee Appointments Action 3. MAP-21/FAST Act Transportation Performance Action Management PM-1 Targets 4. Draft Kings County Regional Active Transportation Plan 27 Information Attachment 5. Draft 2015 Ozone Conformity 28 Action Attachment Public Hearing 6. Transit Asset Management Plan Consultant Selection Action 7. FY Overall Work Program Activities Information

2 ITEM PAGE ACTION B. Caltrans Reports C. Correspondence D. Staff Comments E. Commissioner Comments III. KCAG COMMISSION A. General Commission Items 1. Reaffirm all Actions Taken by the TPC on January 23, Action 2. Areawide Planning Review No Action County of Kings Fire Department USDA Rural Development Community Facilities Grant 3. California Partnership for the San Joaquin Valley Nominations 60 Action 4. Mass Mutual Service Agreement Amendment Contract Extension Action 5. Appointment of KCAG Representatives to Committees Action IV. MISCELLANEOUS A. Correspondence B. Staff Comments C. Commissioner Comments V. ADJOURNMENT: Next meeting scheduled for February 27, 2019

3 Kings County Association of Governments Member Agencies: Cities of Avenal, Corcoran, Hanford and Lemoore, County of Kings Chair: Joe Neves 339 W. D Street, Suite B Lemoore, CA Tel. (559) Fax (559) Vice-Chair: Ray Madrigal M I N U T E S I. CALL MEETING TO ORDER The meeting of the Kings County Association of Governments (KCAG) was called to order by Joe Neves, Chairperson, at 4:36 p.m., on November 28, 2018 in the Board of Supervisors Chambers, Administration Building, Kings County Government Center, 1400 W. Lacey Blvd., Hanford, California. COMMISSIONERS PRESENT: David Ayers, David Brown, Richard Fagundes, Joe Neves, Glenda Woolley CALTRANS REPRESENTATIVE: Lorena Mendibles (4:38) COMMISSIONERS ABSENT: STAFF PRESENT: KCAG COUNSEL PRESENT: VISITORS PRESENT: Sid Palmerin Joel Gandarilla, Terri King, Mary Madrid, Teresa Nickell, Christopher Xiong Kris Pedersen Grand Jury Member A. Roll Call Joel Gandarilla conducted roll call. B. Unscheduled Appearances None. C. Presentations Commissioner Neves and KCAG Executive Director, Terri King, presented a Resolution of Appreciation to outgoing Commissioners Ray Madrigal and David Ayers. Commissioner Brown accepted the Resolution of Appreciation on behalf of Commissioner Madrigal. Commissioners thanked the outgoing Commissioners. Commissioner Ayers expressed gratitude for the opportunity to serve. D. Minutes 1. Minutes of October 24, 2018 A motion was made and seconded (Ayers / Brown) to approve the Minutes of the October 24, 2018 meeting. The motion carried as amended by the following vote: 1

4 Ayers: Brown: Fagundes: Mendibles: Neves: Palmerin: Woolley: Absent II. KCAG TRANSPORTATION POLICY COMMITTEE A. General Transportation Items 1. FY Transportation Development Act Financial Audits Extension Mary Madrid reported on the request for an extension of the FY Transportation Development Act (TDA) Financial and Compliance Audit Reports. Each year KCAG is required to have Financial and Compliance Audits performed for all TDA funds recipients. The reports are due to Caltrans and the State Controller s Office within 180 days after the Fiscal Year End, or around December 31, A 90-day extension would result in a March 31, 2019 deadline. Hudson, Henderson & Co. is the accounting firm preparing the audit reports. TDA funds recipients have yet to fully submit the required documentation to the accounting firm, but the accounting firm and KCAG staff are in communication with their financial representatives. Additionally, KCAG is required to perform a Single Audit Report for FY since the federal awards expenditures of $913,964 were greater than the $750,000 reporting threshold. Commissioner Woolley asked if the current delayed requests are similar to those delayed during the last year s audit. The reply was affirmative. As of last month, the accounting firm has received portions from Corcoran. However, Hanford, Lemoore, and Avenal have not submitted the needed documents. During the audit process, the accounting firm will ask for clarification as documents are submitted. Commissioner Brown inquired as to when the requests were submitted. The response was that a schedule was prepared and submitted in August 2018 and that the goal was to have all documents received by year s end. Staff has taken a proactive approach to receiving the needed documents. A motion was made and seconded (Woolley / Ayers) to approve an extension for the submittal of the FY TDA audits to the State Controller. The motion carried by the following vote: Ayers: Brown: Fagundes: Mendibles: Neves: Palmerin: Woolley: Absent 2

5 2. FY Overall Work Program Amendment No. 1 Mary Madrid reported on Amendment 1 to the Fiscal Year Overall Work Program (OWP). The Amendment corrects the over programming of Federal Transit Act (FTA) Section 5303 carryover funds by adjusting work elements based on current project status and final project consulting costs. This resulted in a $22,500 decrease of total federal planning funds from $1,966,661 to $1,944,661. The FY18-19 OWP Revenue and Expenditures charts and work element descriptions for each of the ten work elements includes the Overall Work Program, Federal Transit Act Programs, Regional Transportation Plan, Transit Station Site Selection Study, Air Quality Planning, Regional Active Transportation Plan, Corcoran Transit Study, Transit Asset Management Plan, Transportation Performance Measures, and Transportation Improvement Program. A motion was made and seconded (Brown / Fagundes) to approve Amendment No. 1 to the FY OWP with the adoption of Resolution No The motion carried by the following vote: Ayers: Brown: Fagundes: Mendibles: Neves: Palmerin: Woolley: Absent B. Caltrans Report Lorena Mendibles reported that the I-5 Lost Hills pavement rehabilitation project is complete, with the exception of some minor electrical work to be completed next month; the Kansas Ave. and SR 41 intersection improvement is near completion and scheduled to be completed in December; the Hanford Armona Road/13th Ave. roundabout project is open and operational; the rumble strips construction on SR 41 between Fresno County line and SR33 is scheduled to be completed November 28, Commissioner Ayers stated that a 25 MPH posting at the 13th Avenue roundabout is posted, and would like to see a speed limit posting for the SR43 and Lacey Blvd. roundabout. Additionally, it would be nice to see a monument for Armona at the center of the 13th Ave. Roundabout. Commissioner Neves stated that there have been comments regarding the busy signage at the 13th Avenue roundabout. There was a brief discussion regarding navigating roundabouts and including a monument at this roundabout. Terri King will follow up on the monument inquiry. Commissioner Ayers commented on the road rehabilitation work on SR 296 in Avenal near the landfill. Commissioner Woolley stated how the landfill management has contracted with Caltrans to clean up the debris at the landfill entrance on a quarterly basis. C. Correspondence None. 3

6 D. Staff Comments Terri King stated that the Hanford Armona Road and 13th Avenue ribbon cutting ceremony is scheduled for December 6, 2018 at 11:00 a.m. Commissioner Ayers volunteered to appear for KCAG as a former City Councilmember. There will be a joint California Transportation Commission (CTC) and California Air Resources Board meeting on December 4, The CTC is hosting the meeting and will be discussing the SB150 report findings, overview of the Regional Transportation Plan and Sustainable Communities Strategy development, and Vision for State and Regional Transportation. There is also a meeting of the San Joaquin Regional Planning Agency s Directors Committee to discuss the joint meeting. The Valley Voice Sacramento meeting is scheduled for April 3, E. Commissioner Comments None. III. KCAG COMMISSION A. General Commissioner Items 1. Reaffirm all Actions Taken by the TPC on November 28, 2018 A motion was made and seconded (Ayers / Woolley) to reaffirm all actions taken by the TPC on November 28, The motion carried by the following vote: Ayers: Brown: Fagundes: Neves: Palmerin: Woolley: Absent 2. FY First Quarter Financial Report Mary Madrid presented the FY st Quarter Financial Report. The first portion is the report submitted to Caltrans for reimbursement of federal planning funds expended in the 1st quarter. Caltrans approved the FY Indirect Cost Allocation Plan rate of %. The 1st Quarter s request for reimbursement totaled $175, for eligible activities and is expected to be received by the end of this week. The second part represents KCAG s actual expenditures and revenues received by the agency through the 1st Quarter; total expenditures were $215,290 and total revenues received were $354,756. To date 10% of the total budget has been expended. Additionally, a payment of $49,237 toward the CalPERS Unfunded Liability Balance will be made. The new unfunded liability is $142,899, which was previously $98,480. As the discount rate decreases, the unfunded liability amount will increase and if rate increases, the unfunded liability will decrease. 4

7 3. KCAG Conditions of Employment and Benefits Summary Update Terri King reported that in July 2017 the KCAG Conditions of Employment was approved. Changes that were approved with the FY budget have been incorporated and other changes were made for clarifications. Commissioner Neves inquired from Legal Council if changes to the Conditions of Employment document can be amendments attached to the last pages or is there a need to discuss it yearly. Commissioner Ayers suggested that the document should be living document. Legal Council replied that it is good practice to review the Conditions of Employment policies on an annual basis. A motion was made and seconded (Ayers / Woolley) to approve the updated KCAG Conditions of Employment document. The motion carried by the following vote: Ayers: Brown: Fagundes: Neves: Palmerin: Woolley: Absent 4. Cancel December 26, 2018 KCAG Commission Meeting Terri King confirmed that cancelling the December 26, 2018 meeting was previously discussed. A motion was made and seconded (Woolley / Fagundes) to cancel the December 26, 2018 regularly scheduled KCAG Commission meeting. The motion carried by the following vote: Ayers: Brown: Fagundes: Neves: Palmerin: Woolley: Absent KCAG Meeting Calendar Terri King presented the KCAG 2019 meeting calendar highlighting the dates of the regularly scheduled TAC and TPC meetings, along with holidays observed and office closures. A motion was made and seconded (Fagundes / Ayers) to approve the KCAG 2019 meeting calendar. The motion carried by the following vote: Ayers: Brown: Fagundes: Neves: Palmerin: Woolley: Absent 5

8 IV. MISCELLANEOUS A. Correspondence None. B. Staff Comments Terri King stated the in June 2018 there was a vacancy on the California Partnership for the San Joaquin Valley. One nominee, Councilmember Martin Devine, from the City of Hanford was received. However, the Governor s Appointments Office requires more than one nominee, so staff sent a second letter to the jurisdictions requesting additional nominees. Two nominees from the City of Corcoran have been received; Councilmembers Sid Palmerin and Patricia Nolan. The final list of nominees will be submitted in January KCAG is hosting the 2019 San Joaquin Policy Conference. The reception is scheduled for Wednesday, May 8, 2019, and a full day Thursday, with a partial day Friday at the Tachi Palace and Hotel conference center. Speakers and planned activities are being developed. Some suggested activities were receptions and tours at Surf Ranch, NAS Lemoore, Faraday Futures, and other transportation and land use activities, maybe activities to represent agriculture as it related to traffic. Other suggestions can be forwarded to KCAG staff. C. Commissioner Comments Commissioner Brown stated that the Lemoore Christmas Parade is Saturday, December 1, Commissioner Ayers said the Hanford Christmas Parade was a success. The Downtown Hanford wine and chocolate event is December 7, There is a breakfast with Santa event on December 1, 2018 at the Civic Auditorium. Commissioner Ayers suggested KCAG reach out to the newly selected Commissioner representing Hanford. Commissioner Woolley announced the Christmas Parade in Avenal on Saturday, December 1, Terri King announced the KCAG office closure staring December 24, 2018 through January 1, Commissioner Neves ask about future agenda items. Terri King mentioned the consultant selection for the Transit Asset Management Plan, the contract for the Pavement Management System, appointments to the SSTAC, and there will be a vacancy for Vice Chair. Commissioner Neves thanked the Grand Jury Member for their attendance, and wished everyone a Merry Christmas. V. ADJOURNMENT: Next meeting scheduled for January 23, 2019 There being no further business before the Kings County Association of Governments Commission, the meeting was adjourned at 5:48 p.m. Respectfully submitted, KINGS COUNTY ASSOCIATION OF GOVERNMENTS Terri King, Executive Director 6

9 7

10 8

11 9

12 10

13 11

14 12

15 13

16 14

17 15

18 16

19 17

20 18

21 19

22 20

23 21

24 22

25 23

26 24

27 25

28 26

29 27

30 28

31 29

32 30

33 31

34 32

35 33

36 34

37 35

38 36

39 37

40 38

41 39

42 40

43 41

44 42

45 43

46 44

47 45

48 46

49 47

50 48

51 49

52 50

53 51

54 52

55 53

56 54

57 55

58 56

59 57

60 58

61 59

62 60

63 61

64 62

65 63

66 64

67 65

68 66