A regional joint powers authority dedicated to the reuse of Norton Air Force Base for the economic benefit of the East Valley. Commission Members

Transcription

1 SAN BERNARDINO INTERNATIONAL AIRPORT AUTHORITY REGULAR MEETING COMMISSION ACTIONS WEDNESDAY, MARCH 25, :00 P.M. (Closed Session, immediately followed by Open Session) MAIN AUDITORIUM Norton Regional Event Center 1601 East Third Street, San Bernardino, CA A regional joint powers authority dedicated to the reuse of Norton Air Force Base for the economic benefit of the East Valley City of Colton Mayor Richard A. DeLaRosa Councilmember Summer Zamora Jorrin (alt) Commission Members Present (Arrived during closed session) City of Loma Linda Councilmember Ovidiu Popescu, Secretary Mayor pro tempore Phill Dupper (alt) County of San Bernardino Supervisor James C. Ramos, Vice President Supervisor Josie Gonzales (alt) City of San Bernardino Mayor R. Carey Davis, President Councilmember Rikke Van Johnson Councilmember Fred Shorett (alt) City of Highland Councilmember Jody Scott Councilmember Sam Racadio (alt) Staff Members and Others Present Michael Burrows, Acting Executive Director Alka Chudasama, Accounting Manager Jim Harris, Manager of Capital Projects Jennifer Farris, Assistant Secretary of the Commission Liliana Valle, Airport Manager Mark Dennis, IT Manager Present Present Present Present Scott Huber, Legal Counsel, Cota Cole, LLP Mark Gibbs, Deputy Director for Aviation Catherine Pritchett, Sr. Assistant to the Executive Director, Administrative Services Sharon Leon, Property Manager Amber Casarez, Marketing Coordinator

2 The Regular Meeting of the San Bernardino International Airport Authority was called to order by President R. Carey Davis at approximately 3:06 p.m. on Wednesday,, in the Main Auditorium of the Norton Regional Event Center, 1601 East Third Street, San Bernardino, California. A. CALL TO ORDER / ROLL CALL Roll call was duly noted and recorded. B. CLOSED SESSION PUBLIC COMMENT There were no closed session public comments. C. CLOSED SESSION President R. Carey Davis recessed to closed session at 3:07 p.m. Mr. Scott Huber, Cota Cole, LLP, read the closed session items as posted on the Agenda. a. Conference with Legal Counsel pursuant to Government Code Section (d)(1) East Valley Water District, a County Water District organized and operating pursuant to California Water Code 30000, et seq., v. San Bernardino International Airport Authority, a California joint powers authority, and DOES 1-20, inclusive; and Inland Valley Development Agency, a California joint powers authority, and ROES 1-20 (Case No. CIVDS ). b. Conference with Legal Counsel Initiation of Litigation Government Code Section (d)(4) one case. c. Conference with Legal Counsel Exposure to Litigation Government Code Section (d)(2) one case. d. Conference with Legal Counsel pursuant to Government Code section (a), San Bernardino International Airport Authority v. Aviation & Defense, Inc., San Bernardino County Superior Court (Case No. UDFS ). e. Conference with Legal Counsel pursuant to Government Code Section (d)(1) San Bernardino International Airport Authority v. REW Investments, Inc., San Bernardino County Superior Court (Case No. CIVDS ). D. REPORT ON CLOSED SESSION President R. Carey Davis reconvened the meeting at 3:26 p.m. President Davis asked Mr. Scott Huber, Cota Cole, LLP, if there were any reportable items. Mr. Huber stated that there were no reportable items. Members of the Commission and the public joined Councilmember Jody Scott in the Pledge of Allegiance. Page -2-

3 E. ITEMS TO BE ADDED OR DELETED Mr. Michael Burrows, Acting Executive Director, announced that the following item came to the attention of San Bernardino International Airport Authority () staff subsequent to the posting of the Agenda for this, meeting. Pursuant to Government Code Section , staff is requesting the Commission take action to add this item to the agenda. President R. Carey Davis called for a motion to add the item as Agenda Item No. 20. Add the following item to the agenda for this, regular meeting of the Commission as Agenda Item No Authorize the purchase of a courtesy car for Luxivair SBD in an amount not to exceed $40,000. A staff report regarding Agenda Item No. 20 was provided to Commission members, staff, and members of the public. Popescu / Scott F. CONFLICT OF INTEREST DISCLOSURE 1. President R. Carey Davis stated Commission members should note the item(s) listed which might require member abstentions. There were no conflicts noted. G. INFORMATIONAL ITEMS Mr. Michael Burrows, Acting Executive Director, presented the following informational items: 2. Informational Items a. Executive Director s Report b. Report on Agreement with Boston Fox Tigue International c. Report on Marketing Operations d. Report on Abandoned Aircraft e. Report on Aircraft Operations f. Report on AQMD Equipment Page -3-

4 2b. Mr. Michael Burrows, Acting Executive Director, provided a brief background on Agenda Item 2b. Mr. Burrows introduced Mr. Adrian Fox, Managing Director, Boston Fox Tigue International, LLC. Mr. Fox provided a brief overview of his company and past success with Bangor International Aiport, an airport similar to that of San Bernardino International Airport. Mr. Fox informed the Commission of the upcoming still and motion photography shoot taking place at the Fixed Base Operator (FBO) and terminals from March 26-29, c. Mr. Mark Gibbs, Deputy Director for Aviation, provided an update on current marketing efforts including website design updates, upcoming still and motion photography shoots, airport brand audit to be conducted by Boston Fox Tigue International, LLC, and upcoming FBO centered events. Mr. Gibbs informed the Commission on the succes of the National Business Aviation Association (NBAA) Schedulers & Dispatchers Conference attended by Marketing Coordinator, Amber Casarez and FBO & Events Coordinator Monette Mendoza. 2d. Mr. Gibbs provided a brief report on the actions taken against abandoned aircraft located on airport property. 2e. Mr. Gibbs referenced an overhead entitled, Monthly SBD Aircraft Activity, (as contained on page 043 of the Agenda Packet), and highlighted a recent increase in air traffic at the airport. 2f. Mr. Gibbs briefly informed the Commission of the acquisition of zero-emission commercial electric lawn mowers from the South Coast Air Quality Management District (SCAQMD). Councilmember Fred Shorett sought clarification on Agenda Item No. 2d. Mr. Burrows clarified that three of the aircraft are to be auctioned by and one aircraft auctioned by the County of San Bernardino, for a total of four auctioned aircraft. Councilmember Jody Scott expressed her appreciation of the marketing efforts conducted by staff. H. COMMISSION CONSENT ITEMS 3. Receive Register of Demands February 25, Receive and file Treasurer s Report for January 31, 2015 for the San Bernardino International Airport Authority (). 5. Consider and Approve updated attendance at upcoming Airport Conference pursuant to the Board Policy for the San Bernardino International Airport Authority () Commission. 6. Receive and file a Report related to prevailing wage compliance procedures pertaining to on-going capital improvement projects. 7. Authorize the Acting Executive Director to execute purchase of a gas-driven dump truck in an amount not to exceed $30,000 as a Negotiated/Sole Source Contract, and authorize the Acting Executive Director to execute all related documents and provide a report back to the Commission of the resulting purchase. Page -4-

5 8. Approve the Seventh Amendment to Lease Agreement (Contract No ) by and between the San Bernardino County Fire Protection District (County Fire) and the San Bernardino International Airport Authority () to exercise County Fire's second oneyear option to extend the term of its lease from May 1, 2015 through April 30, 2016 for 4,338 square feet of storage space in Hangar 763; grant County Fire one (1) additional oneyear option to extend the term of the lease; and authorize the Acting Executive Director to execute all related documents, subject to technical and conforming changes as approved by counsel. 9. Approve Amendment No. 1 to the Agreement with Cota Cole, LLP for provision of General Counsel Legal Services for the San Bernardino International Airport Authority (). 10. Approve Amendment No. 1 to the agreement with Innovative Federal Strategies, LLC. in an amount not to exceed $15,000 for provision of Federal Legislative Advocacy Services for the San Bernardino International Airport Authority (); and authorize the Acting Executive Director to execute all related documents. 11. Approve meeting minutes of the special meeting held February 23, Approve meeting minutes of the regular meeting held February 25, Approve Agenda Item Nos of the Consent Calendar Scott / Shorett I. COMMISSION ACTION ITEMS 13. Approve fiscal years and audit engagement letter with Van Lant & Fankhanel, LLP to perform a two year audit in an amount not to exceed $67,000. Mr. Michael Burrows, Acting Executive Director, provided a brief background on Agenda Item No. 13. Mayor Richard A. DeLaRosa questioned if a management letter will be provided following the audit. Mr. Burrows affirmed that a management letter would be provided at a later date. Page -5-

6 Approve fiscal years and audit engagement letter with Van Lant & Fankhanel, LLP to perform a two year audit in an amount not to exceed $67,000; and authorize the Acting Executive Director or his designee to execute the audit engagement letter. Shorett / Scott 14. Consider and discuss scheduling a workshop to review the organizational structure of the San Bernardino International Airport Authority () Mr. Michael Burrows, Acting Executive Director, provided a brief report on Agenda Item No. 14. Mr. Burrows notified the Commission of the selection of Mr. John Mirau of Mirau, Edwards, Cannon, Lewin, and Tooke, to faciliate a workshop and provide a summary of findings regarding the organizational structure of. Secretary Ovidiu Popescu noted that Vice President James Ramos would like to discuss the mission of the organization during the workshop. Councilmember Fred Shorett questioned if the workshop would be separate for each agency. Mr. Burrows confirmed this to be correct. Councilmember Jody Scott inquired as to when the workshop will take place. Mr. Burrows noted that will be based on Mr. Mirau s availability and that proper notification will be given prior to scheduling of the workshop. President R. Carey Davis called for a vote on this item. Consider and Discuss Scheduling a Workshop to Review the Organizational Structure of the San Bernardino International Airport Authority (). Popescu / DeLaRosa Page -6-

7 15. Approve a Professional Services Agreement with RMA Group, in an amount not to exceed $85,000 to perform material quality assurance testing for the Capital Improvements Program. Mr. Jim Harris, Manager of Capital Projects, provided a brief overview of Agenda Item No. 15. Approve a Professional Services Agreement with RMA Group, in an amount not to exceed $85,000 to perform material quality assurance testing for the capital improvements program; and Authorize the Acting Executive Director to execute all related documents. Shorett / Popescu 16. Approve a Professional Services Agreement with Kratos Public Safety and Security Solutions, Inc., in an amount not to exceed $78,000 for Security Access Control System maintenance. Mr. Mark Gibbs, Deputy Director for Aviation, provided a report on Agenda Item No. 16. Mayor Richard A. DeLaRosa inquired if there are funds allocated in the Fiscal Year 2013/2014 budget. Mr. Gibbs confirmed the cost is consistent with budget allowances. Award a Professional Services Agreement to Kratos Public Safety and Security Solutions, Inc. in an amount not to exceed $78,000 to address deferred maintenance of the Security Access Control System; and authorize the Acting Executive Director to execute the Professional Services Agreement subject to technical and conforming changes as approved by legal counsel. Popescu / Shorett 17. Approve Amendment No. 2 to the contract with Image Builders and Developers, Inc., in an amount not to exceed $52,700 for on-site construction support services associated with the General Aviation and Sheriff's Hangar Facility Projects. Mr. Michael Burrows, Acting Executive Director, provided a brief background on Agenda Item No. 17 and referenced an overhead entitled, San Bernardino International Airport Authority General Aviation Infrastructure Project - Project Location Map." Page -7-

8 Approve Amendment No. 2 to the contract with Image Builders and Developers, Inc., in an amount not to exceed $52,700 for on-site construction support services associated with the General Aviation and Sheriff's Hangar Facility projects; and authorize the Acting Executive Director to execute all related documents. Shorett / Scott 18. Adopt Resolution No of the San Bernardino International Airport Authority () Commission declaring that volunteers, work-study, work-release and interns be deemed employees for the purpose of providing workers compensation benefits. Mr. Michael Burrows, Acting Executive Director, provided a brief overview of Agenda Item No. 18. Ms. Catherine Pritchett, Sr. Executive Assistant, Administrative Services, noted a discrepancy on page 127 of the Agenda Packet. Ms. Pritchett clarified that the fiscal impact cost of $3, should read $4, Mayor Richard DeLaRosa questioned if the contract end date of June 2020 was accurate. Mr. Burrows confirmed that it is correct and the contract would remain until either party terminates the agreement. Councilmember Jody Scott expressed concern with security issues while workers are present on the premises. Mr. Burrows assured Councilmember Scott that workers are supervised and escorted at all times, in designated areas. Adopt Resolution No of the San Bernardino International Airport Authority () Commission declaring individuals providing voluntary service without pay, including volunteers, work-study, work-release and interns to be deemed as employees of the for the purpose of providing Workers' Compensation benefits. DeLaRosa / Scott 19. Consider and approve a proposed Action Plan for the San Bernardino International Airport Authority () through June, Mr. Michael Burrows, Acting Executive Director, referenced an overhead entitled, June, 2015 Proposed Airport Focal Areas, and provided a brief report on Agenda Item No. 19. Page -8-

9 Consider and approve a Proposed Action Plan for the San Bernardino International Airport Authority () through June, Popescu / Scott J. ADDED AND DEFERRED ITEMS Please refer to Section E. above. 20. Authorize the purchase of a courtesy car for Luxivair SBD in an amount not to exceed $40,000. A staff report for Agenda Item No. 20 was provided to the Commission Members, staff, and members of the public. Mr. Michael Burrows, Acting Executive Director, provided a brief report on Agenda Item No. 20. Mr. Burrows informed the Commission of the need for a courtesy car as a service for pilots, travelers, and customers who visit the airport s Fixed Base Operator (FBO), Luxivair SBD. Secretary Ovidiu Popescu expressed his support for purchasing the courtesy car and noted its potential benefits to the airport and its business relations. Authorize the Acting Executive Director to negotiate and execute the purchase of a courtesy car for Luxivair SBD in an amount not to exceed $40,000 as a Negotiated/Sole Source Contract; and authorize the Acting Executive Director to execute all related documents and provide a report back to the Commission of the resulting purchase. Shorett / Popescu K. OPEN SESSION PUBLIC COMMENT There was no open session public comment. Page -9-

10 L. COMMISSION MEMBER COMMENT Secretary Ovidiu Popescu notified Commission Members and the public of the still and motion photography shoots taking place at the airport this Saturday, March 28, Mr. Michael Burrows, Acting Executive Director, noted the grand opening on Saturday, March 28, 2015 of the new restaurant Guang Lin Café, which is located on airport grounds. President R. Carey Davis thanked staff for their assistance at the San Bernardino State of the City event which was held in the Domestic Terminal on Friday, March 6, M. ADJOURNMENT There being no further business before the Commission, President R. Carey Davis declared the meeting adjourned at 4:18 p.m. Approved at a Regular Meeting of the San Bernardino International Airport Authority on Wednesday, April 22, /s/ Jennifer Farris Assistant Secretary of the Commission Page -10-