MONDAY, JANUARY 9, :00 P.M. AGENDA MEETING OF THE OXFORD BOARD OF COMMISSIONERS OXFORD CITY HALL COMMISSIONERS BOARD ROOM

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1 MONDAY, JANUARY 9, :00 P.M. AGENDA MEETING OF THE OXFORD BOARD OF COMMISSIONERS OXFORD CITY HALL COMMISSIONERS BOARD ROOM The Board of Commissioners for the City of Oxford met at the above-mentioned time and place. All members of the Board and local news media were notified of the same as well as the purpose of the meeting. Present: Mayor Jackie Sergent, MPT Calvin (C.J.) Harris, Jr., Commissioners James (Danny) Currin, Frank Strickland, Patricia Fields, Ron Bullock, Al Woodlief and S Quon Bridges. Also present were City Manager M. Alan Thornton, City Attorney J. Thomas Burnette, and City Clerk Cynthia Bowen. CALL TO ORDER Mayor Sergent called the meeting to order at approximately 7:00 PM. Finance Director, Hak Ung gave the prayer; the Pledge to the Flag followed led by Commissioner Quon Bridges. OPENING REMARKS BY MAYOR SERGENT Mayor Sergent read the opening remarks statement as stated on the agenda with no conflicts of interest noted. ANNUAL FINANCIAL REPORT BY WINSTON, WILLIAMS, CREECH & EVANS Darlene Evins with Winston, Williams, Creech, & Evans presented the highlights of the audit report. For 2017, the City was a yellow book audit which means there were under $750,000 in federal expenditures. See the presentation below.

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3 Tax Levy & Collection ,157, ,254, ,316, ,354, ,493, FISCAL YEAR 2017 AUDIT REPORT ACCEPTED COMMISSIONER WOODLIEF MADE A MOTION TO ACCEPT THE AUDIT REPORT AS PRESENTED BY WINSTON, WILLIAMS, CREECH, EVANS and CO, LLC. ALL VOTES WERE IN THE AFFIRMATIVE. THE MOTION CARRIED. PUBLIC COMMENT Giovianni McDougald of 137 East Industry Drive came to ask the Board for a special use permit to open the Chicken Shack. Planning Director Hart informed him that he would have to request that from the Zoning Board.

4 CODE OF ETHICS FOR REVIEW AND SIGNING DISTRIBUTED. All Code of Ethics Sheets were signed and returned to the City Clerk. ON-CALL ENGINEERING CONTRACTS APPROVED The On-Call Engineering Contracts for funding, planning, design and/or construction administration of various projects with McGill Associates, WithersRavenel, and The Wooten Company were approved for a term of one year and is the final extension of the original contracts as the agreements are currently written. COMMISSIONER BULLOCK MADE A MOTION TO APPROVE THE ON-CALL ENGINEERING CONTRACTS. THE MOTION CARRIED UNANIMOUSLY. FINANCIAL REPORT Finance Director Hak Ung presented the December financial report with General and Water fund totals below: December 2017 Financial Report 50 % of FY Complete General Fund Water Fund REVENUES YTD $ 5,945,857 $ 3,055,565 YTD Percent of Budget (minus loan proceeds and fund balance allocation) EXPENSES YTD Budget YTD Percent of Budget (minus loan proceed, and fund balance allocation) 58% 45% $ 4,362,826 $ 10,103,087 $ 2,333,497 $ 6,695,357 43% 34% DIFFERENCE (Revenues Expenses) YTD $ 1,683,031 $ 722,068 CONSENT AGENDA APPROVED COMMISSIONER BRIDGES MADE A MOTION TO APPROVE THE CONSENT AGENDA. ALL VOTES WERE IN THE AFFIRMATIVE. THE MOTION CARRIED. Accepted the December 2017 Financial Reports by Finance Director Ung. Approved the following 2017 meeting minutes: * December 4, Agenda Session * December 12, Regular Session

5 BOARD COMMENTS Commissioner Fields Requested a Personnel Committee be scheduled to get direction on the City Manager review. Commissioner Currin Stated that the City is now streaming video live on our website, as well as archiving past meetings online. Commissioner Currin explained the reasons this has been done and thanked the City Clerk for getting this project completed. Commissioner Strickland Discussed parking signs that should be removed and lines that need to be painted for the handicapped space in front of Mr. Sam Watson of 208 Cherry Street. There was some discussion regarding the Board Retreat including the agenda, the length, and what will Department Heads present to the Board. ADJOURNMENT WITH THERE BEING NO FURTHER BUSINESS, AT APPROXIMATELY 8:00 PM COMMISSIONER BULLOCK MADE A MOTION TO ADJOURN. ALL VOTES WERE IN THE AFFIRMATIVE. THE MOTION CARRIED. ATTEST: Jacqueline vdh Sergent, Mayor Cynthia Bowen, City Clerk