AGENDA REGULAR CITY COMMISSION MEETING Tuesday, August 18, :00 P.M.

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1 CALL TO ORDER AND ROLL CALL AGENDA REGULAR CITY COMMISSION MEETING Tuesday, August 18, :00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE Rev. Brian Wingenroth, Grace Baptist Church APPROVAL OF THE MINUTES Regular City Commission Meeting Minutes August 4, 2009 ACKNOWLEDGEMENT OF BOARD MINUTES 1) Planning & Zoning Board Meeting Minutes May 7, ) Non-Uniformed Employees Committee Meeting Minutes May 11, ) Police Pension Fund Board Meeting Minutes May 5 and May 11, 2009 APPROVAL OF THE AGENDA August 18, 2009 PRESENTATIONS 1) Presentation by Dr. Robert Parks, Broward County School Board. 2) Special presentation by Mayor Peggy Noland. WRITTEN REQUESTS 1) Barbara Miranda, 160 Ventnor J, Deerfield Beach, wishes to address the Commission concerning the Iraq and Afghanistan wars. 2) Caryl Berner, 3130 Cambridge F, Deerfield Beach, wishes to address the Commission concerning the Cassandra Moye issue. CONSENT AGENDA 1

2 1) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach approving a Five (5) Year Deferred Payment Housing Rehab Loan for Andrea Thompson and approval to expend a total of $10, in 2005 Supplemental Disaster Recovery Initiative (DRI-2) Funds. (Funds from Disaster Recovery Initiative Funds) 2) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach, Florida, amending Resolution No. 2008/278 to provide for utilization of Supplemental Disaster Recovery Initiative and Community Development Block Grant Funds for Housing Repairs to reflect actual expenditures. (Mitho Loius-Jeune & Wesner Rancy Home Repairs) 3) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach, Florida, amending Resolution No. 2007/201 and Resolution No. 2008/014 to reflect expenditure of State Housing Initiative Partnership Funds for repairs. (Catherine Douglas Home Repairs) 4) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach, Florida, supporting elimination of the cap on the State and Local Housing Trust Funds (Housing Trust Funds) and supporting full appropriation of the Housing Trust Funds for Housing Programs; and providing for an effective date. 5) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach, Florida, amending Resolution No. 2007/101 to amend the State Housing Initiative Partnership Fiscal Year 2009/2010 Program to reflect the First Time Homebuyer Strategy in Fiscal Year 2009/2010 with a maximum award of $56, ) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the proper City officials to award Bid # /40 for removal and replacement of the sanitary plumbing system at City Hall to Line-Tech, Inc., in the amount of $9,694.50, and specifying the funds therefore. (Funds from Account # Capital Improvements: Buildings) CONSENT AGENDA CONTINUED 2

3 7) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the proper City officials to enter into a contract with Chaz Equipment to provide for the structural rehabilitation of lift stations #18, #54, #68, and #69 for the Department of Public Works & Environmental Services Utilities Maintenance, for the total cost of $34,547.00, and specifying the funds therefore. (Funds from Account # Repair and Maintenance Services/Service to Maintain Other) 8) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the proper City officials to enter into a renewal contract with Smurfit Stone Container Corporation for payment and processing for corrugated cardboard and paper diverted for recycling by the City s Commercial Paper Recycling Program as per the terms and conditions of RFP # /36. 9) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach approving a contract with Tropichem Enterprises for the purchase of polymer for the Department of Public Works & Environmental Services, Water Plant Operations, at a total estimated annual expenditure of $50,000.00, pursuant to the terms and conditions of the City of Cocoa Beach Bid #B COC, and specifying the source of funds therefore. (Funds from Account # Materials & Supplies: Chemicals) 10) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach approving the vendor, Direct Technology Group, to provide a security system and cameras for Fire Station #102-MOC in the amount of $92,378.00, pursuant to RFP # /37, and specifying the funds therefore. (Funds from Bond Account # Capital Outlay/ Buildings) 11) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the proper City officials to purchase three (3) Multitrode Multismart Control Panels and four (4) Multitrode Multismart controllers for lift stations #6, #27, and #61 from Multitrode, Inc. for the Department of Public Works & Environmental Services Utilities Maintenance, for a total cost not to exceed $74,670.00, and specifying the funds therefore. (Funds from Account # Capital Outlay / Improvements Other Than Buildings) CONSENT AGENDA CONTINUED 3

4 12) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the proper City officials to enter into a contract with Regal Chemical for an estimated annual amount of $10,800.00, Diamond R for an estimated annual amount of $2,500.00, Crop Production Services for an estimated annual amount of $1,400.00, and Lesco, Inc. for an estimated annual amount of $600.00, pursuant to the Southeast Florida Governmental Cooperative Purchasing Group Bid (#B-08-42), and specifying the funds therefore. (Funds from Account # Agricultural & Horticultural Supplies) 13) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the proper City officials to enter into a one year contract with Pacific Waste Corporation for the replacement lids, casters and repairs and refurbishment of roll off containers, for an estimated amount of $80,000.00, and specifying the funds therefore. (Funds from Account # Materials to Maintain Other) PUBLIC HEARINGS 2 ND READING 14) P.H : Ordinance 2009/ - AN ORDINANCE OF THE CITY OF DEERFIELD BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A LEASE-PURCHASE AGREEMENT WITH TD EQUIPMENT FINANCE, INC. FOR CAPITAL EQUIPMENT FINANCING. (Funds from Account and Capital Lease line items in General and Solid Waste Funds) 15) P.H : Ordinance 2009/ - AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH ADOPTING A SUPPLEMENTAL APPROPRIATION TO THE BUDGET FOR THE CITY OF DEERFIELD BEACH FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009, AND PROVIDING FOR AN EFFECTIVE DATE. 4

5 PUBLIC HEARINGS 2 ND READING CONTINUED 16) P.H : Ordinance 2009/ - AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, REPEALING SECTION THROUGH RELATIVE TO PURCHASING AND ADOPTING A NEW SET OF PROCUREMENT REGULATIONS; CONTAINING A PROVISION FOR INCLUSION IN THE CITY CODE; CONTAINING A SEVERABILITY CLAUSE; CONTAINING AN EFFECTIVE DATE. 17) P.H : Ordinance 2009/ - AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AUTHORIZING AN EXTENSION OF TIME FOR THE DEVELOPMENT OF FOUR ACRES OF THE FLORIDA ATLANTIC RESEARCH & DEVELOPMENT AUTHORITY PROJECT IN THE CITY OF DEERFIELD BEACH. QUASI-JUDICIAL PUBLIC HEARINGS 18) P.H : CASE NO Applicant: SUN AUTO COMPLETE SUPPLY: by Rosilda Terrill Proposal: Seeking CONDITIONAL USE APPROVAL in accordance with Section (c)(1) of the Deerfield Beach Land Development Code in order to allow a auto repair in the B-3 zoning district AND seeking a TECHNICAL DEVIATION for 5 parking spaces in accordance with Section (q) in order to operate with 6 parking spaces rather than 11 as required by code. Location: 20 SE 9 th St. Bay B ACTION: Commission to strike agenda item 19) P.H : CASE NO Applicant: BOCA MEDICAL THERAPY: by Dr. Harry Mikazans Proposal: Seeking a TECHNICAL DEVIATION for 4 parking spaces in accordance with Section (q) of the Deerfield Beach Land Development Code in order to allow a chiropractic/physical therapy office to operate with 4 parking spaces rather than 8 as required by code. Location: 1000 E. Hillsboro Blvd. 5

6 GENERAL ITEMS 20) P.N : CASE NO. 2202: JAMIE E. MARLOWE, SR. seeking a VARIANCE from the provisions of Section (1)(b)(2) of the Deerfield Beach Land Development Code in order to allow an accessory structure, specifically a chickee/tiki hut, which is located 3.5 feet from the rear property line rather than 5 feet required by code. Lot 8, Block 8, THE VILLAGES OF HILLSBORO, located at 290 NW 38 th Way. (Approved by the Board of Adjustment on July 23, 2009.) 21) Resolution 2009/ - A Resolution of the City of Deerfield Beach, Florida, providing certain findings and declarations with respect to the lease purchase finance authorized in Ordinance No. 2009/ of the City; granting limited general authority with respect thereto; and providing an effective date. 22) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach, Florida, amending Resolution No. 2008/193 which approved the 2008/2009 Action Plan for CDBG Action Plan, to include $200, in CDBG-R Funds from the American Recovery and Reinvestment Act. 23) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach approving the Annual Action Plan for the Community Development Block Grant Program ) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the purchase from ITT Water & Wastewater, Florida, LLC, for six (6) Flygt Pumps with supporting parts/materials for lift stations #6, #27, and #61, for the Department of Public Works & Environmental Services Utilities Maintenance, for a total cost not to exceed $116,214.00, and specifying the funds therefore. (Funds from Account # Capital Outlay/Improvements Other Than Buildings) 25) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach, Florida, authorizing the Mayor to execute a Memorandum of Lease and a Tower License Agreement with New Cingular Wireless PCS, LLC. 6

7 GENERAL ITEMS CONTINUED 26) Resolution 2009/ - A Resolution of the City Commission of the City of Deerfield Beach authorizing the Mayor to enter into the First Amendment to the Large User Wastewater Agreement with Broward County for wastewater transmission, treatment and disposal. (Funds from Sanitary Sewer Connection Fees) 27) Discussion to establish a date certain for the City Commission Retreat, pertaining to visioning and objectives for the City. (Tabled from August 4, 2009) 28) Discussion regarding ranking of proposals submitted in response to RFP # /45: Operation Services for an existing restaurant of the City s Fishing Pier. ADMINISTRATIVE ACTIONS AND CITY MANAGER COMMENTS COMMENTS BY MAYOR AND COMMISSIONERS PUBLIC TO BE HEARD Persons addressing the Commission during this segment may not discuss items that are on the agenda. A three (3) minute time limit will be imposed on those addressing the Commission. The Commission shall take the subject under advisement and refer to administration unless a majority of the Commission wishes to discuss the matter. ADJOURNMENT FUTURE MEETINGS Regular Meeting September 1, 2009 Regular Meeting September 15, 2009 Written requests to address the Commission must be submitted to City Manager one week (Tuesday by 2:00 PM) prior to commission meeting. Any person wishing to appeal any decision made by the City Commission with respect to any matter considered at such meetings or hearings will need a record of the proceedings, and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and the evidence upon which the appeal is made. The above notice is required by State Law (F.S ). Anyone desiring a verbatim transcript shall have the responsibility, at his/her own expense, to arrange for the presence of a certified court reporter at the hearing. 7