LWorks Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges.

Transcription

1 L CITY OF SOUTH LAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 5, 2017 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers John Huffman, Chad Patton, and Shahid Shafi ( Place 6 is vacant). STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager & Director of Economic Development and Tourism Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Police Chief James Brandon, Fire Chief Mike Starr, Deputy Fire Chief Kurt Hall, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public LWorks Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Laura Hill at 5: 31 pm. 2. INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3. HONORS AND RECOGNITIONS: PROCLAMATION FOR LONGTIME RESIDENT AMERICA MARY KAPOSTA IN HONOR OF 100TH BIRTHDAY. Mayor Hill welcomed Mrs America Mary Kaposta and congratulated her on celebrating her 100th birthday. Mayor Hill presented a proclamation in her honor. The Mayor and Council took pictures with Mrs Kaposta and her family. 4. LOCAL BUSINESS REPORT - PROTEIN FIT KITCHEN Protein Fit Kitchen representative was unable to attend the meeting due to a last minute change. Page 1 of 12

2 5. DISCUSS REGULATIONS OF RESIDENTIAL UNITS USED AS SHORT TERM RENTALS ( STRS). LSenior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Mayor Hill opened the floor to receive public comments. The following residents addressed Council: Mr Paul Burnett, 1303 Burgundy Ct, Mr Erthel Mincey, 1412 Stone Lakes Dr, MsTrish Lowe, 1308 Kings Brook Ct Mr Mark Kotter, 406 Edgemont Drive Mr Larry Eveslage, 300 Waterford Ct Mr Brandon Lewis, 1307 Burgundy Ct Mr Jeff Fancher, 1308 Burgundy Ct Mr David Rhoades, 500 Morningside Dr Mr Doug Harsy, 2804 Tyler St Ms Paulina Purnama, 1302 Burgundy Ct Ms Olive Cannon, 609 Bordeaux Dr 6. DISCUSS ALL ITEMS ON TONIGHT' S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. LMayor Laura Hill reviewed the items on tonight' s consent agenda. REGULAR SESSION: 1. CALL TO ORDER 2A. EXECUTIVE SESSION Mayor Laura Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections consultation with attorney, and Section deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 7: 19pm. Executive Session began at 7: 38pm and concluded at 8: 37pm. 2B. RECONVENE Mayor Laura Hill reconvened the meeting at 8: 37pm and asked if action was needed as a result of the executive session. No action was required. 3A. MAYOR' S REPORT Early voting concludes today at 7pm. Tarrant County has had more than 1000 voters cast their ballot. Election Day is 9th, Saturday, September 7am to 7pm. Voting takes place here at Town Hall on the 3`d floor. Page 2 of 12

3 3B. CITY MANAGER' S REPORT LMayor Hill noted there was nothing on the City Manager's schedule at this time. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Laura Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE AUGUST 15, 2017 REGULAR CITY COUNCIL MEETING. 4B. AWARD CONSTRUCTION SERVICES CONTRACT TO HCI GENERAL CONTRACTORS IN AN AMOUNT OF $ 1, 961, FOR THE SOUTHLAKE DPS WEST RENOVATION PROJECT. 4C. ACCEPT A 12, 800 SQUARE FOOT RIGHT OF WAY DEDICATION ON THE SOUTH SIDE OF DOVE ROAD AT THE INTERSECTION OF DOVE ROAD AND KIRKWOOD BOULEVARD. 4D. TABLE RESOLUTION NO , ZA SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS LOT 4R, BLOCK 2R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1240 MAIN STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: " DT" DOWNTOWN DISTRICT. SPIN # 8 ( THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE OCTOBER 3, 2017 CITY COUNCIL MEETING) Motion was made to approve the consent agenda as presented, noting the following: Approving Items 4A through 4C and noting Item 4D has been tabled; Also moving and approving Items 7A, 9A, and 9D under consent. Motion was made to move and approve Item 9F under consent: L Motion: McCaskill Second: Huffman Recused: Williamson, per LGC Chapter 171 Ayes: Hill, Huffman, McCaskill, Patton, Shafi Approved: 5-0 Page 3of12

4 REGULAR AGENDA: 5. PUBLIC FORUM. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. APPROVAL OF AMENDED FISCAL YEAR 2017 SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2018 OPERATING BUDGET. PUBLIC HEARING Chief Financial Officer Sharen Jackson presented Items 6A, 6B, 6C, and 6D together. No questions were received from Mayor and Council. Mayor Laura Hill opened the public hearing. Mayor Hill closed the public hearing. There being no one wishing to speak, Motion was made to approve Item 6A, Fiscal Year 2017 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2018 Operating Budget, as presented, noting the Crime Control & Prevention District Board of Directors approved the proposed budget on July 27, km 6B. CONSIDER PROPOSAL TO ADOPT A TAX INCREASE. PUBLIC HEARING Mayor Laura Hill opened the public hearing. Mayor Hill closed the public hearing. There being no one wishing to speak, i`. Motion was made to approve Item 6B, proposal to adopt a tax increase, as presented, noting the following: City Council has approved an increase in the homestead exemption from 16% to 20%. The budget provides for a tax rate that exceeds the effective tax rate by only 2. 2%, since the value of tax growth on existing residential and commercial property was returned to residential taxpayers through the increased homestead exemption. The final vote on the tax rate is scheduled for September 19, 2017 at 5: 30 pm, or immediately following the work session, at Town Hall in the Council Chambers. Page 4 of 12

5 6C. ORDINANCE NO. 1179, 1ST READING, TAX LEVY ORDINANCE. Motion was made to approve Item 6C, Ordinance No. 1179, 1st Reading, Tax Levy Ordinance, as presented, noting the following: As noted previously, tax relief to residential property owners has been provided through the homestead exemption. For this tax year, the homestead exemption has been approved at 20%, which is an increase from 16% Also moving that the property tax rate be increased by adoption of a tax rate of 0.462, which is effectively a 2. 2% increase in the tax rate. 6D. ORDINANCE NO. 1180, 1ST READING, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2018 AND APPROVING THE REVISED BUDGET FIGURES FOR FISCAL YEAR 2017 AND MULTI- YEAR CAPITAL IMPROVEMENT. Motion was made to approve Item 6D, Ordinance No. 1180, 1st Reading, approving and adopting the Annual Budget for Fiscal Year 2018 and approving the revised budget figures for Fiscal Year 2017 and Multi- year capital improvement, as presented, noting the following: City Council is approving an adjustment to the structure of the DPS pay plan to provide for entry pay at the 80th percentile to address significant market challenges related to recruiting and retaining fire and police personnel. This adjustment will decrease the end- of-year transfer to the Strategic Initiative Fund, but will not affect the City's ability to budget for the optimum fund balance of 25%. Motion: Second: Ayes: Williamson McCaskill Hill, Huffman, McCaskill, Patton, Shafi, Williamson 6E. ZA17-057, SITE PLAN FOR UNLEAVENED FRESH KITCHEN ON PROPERTY DESCRIBED AS LOT 4R, BLOCK 2R1, SOUTHLAKE TOWN SQUARE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1240 MAIN ST. ( ALSO ADDRESSED AS 250 STATE ST.), Page 5 of 12

6 SOUTHLAKE, TEXAS. SPIN # 8. PUBLIC HEARING L CURRENT ZONING: " DT" DOWNTOWN DISTRICT. Senior Director of Planning and Development Services Ken Baker presented Items 6E and 6F together and answered questions from Council. Applicant Sean Garman with Mitchell Garman Architects answered questions from Council. Mayor Laura Hill opened the public hearing. Mayor Hill closed the public hearing. There being no one wishing to speak, Motion was made to approve Item 6E, ZA17-057, Site Plan for Unleavened Fresh Kitchen, subject to staff report dated August 29, 2017 and the Site Plan Review Summary No. 2 dated August 11, 2017, also noting the approval of the modifications to the elevations as presented this evening Motion: Second: Ayes: Williamson McCaskill Hill, Huffman, McCaskill, Patton, Shafi, Williamson L 6F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR UNLEAVENED FRESH KITCHEN OUTDOOR DINING IN THE RIGHT OF WAY AT 250 STATE STREET. Motion was made to approve Item 6F, approving an Encroachment and Joint Use Agreement for Unleavened Fresh Kitchen outdoor dining in the right of way at 250 State Street, noting Council is approving the agreement to allow the restaurant outdoor seating area consistent with the exhibit presented as part of the site plan approval this evening. Motion: Second: Ayes: Williamson McCaskill Hill, Huffman, McCaskill, Patton, Shafi, Williamson 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: fr. 7A. ORDINANCE NO A (ZA17-053) 1ST READING ZONING CHANGE AND SITE PLAN FOR FALCON HOLDINGS OF SOUTHLAKE TO INCLUDE A VARIANCE TO MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY DESCRIBED AS TRACT 4C2A, ABSOLOM H. CHIVERS SURVEY, ABSTRACT NO. 299, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 500 E. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: " S- P- 1" DETAILED SITE PLAN DISTRICT. REQUESTED Page 6 of 12

7 ZONING: " S- P- 1" 3. L DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD City Council moved Item 7A to the consent agenda for approval. 7B. ORDINANCE NO. 1178, 1ST READING, APPROVING AND ADOPTING A PUBLIC RIGHT-OF-WAY MANAGEMENT ORDINANCE REGULATING THE PHYSICAL USE, OCCUPANCY AND MAINTENANCE OF CITY RIGHTS- OF- WAY BY WIRELESS NETWORK PROVIDERS. Motion was made to approve Item 7B, Ordinance No. 1178, 1st Reading, approving and adopting a public right-of-way management ordinance. 8. RESOLUTIONS: ( THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. AWARD A CONTRACT TO WEATHERPROOFING SERVICES THROUGH CHOICE PARTNERS FOR THE REFINISHING OF THE DPS HQ FIRE APPARATUS BAY FLOOR IN THE AMOUNT OF $ 58, 825. City Council moved Item 9A to the consent agenda for approval. 9B. SV17-001, VARIANCE TO SIGN ORDINANCE NO I AND THE MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155 W. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. Senior Director of Planning and Development Services Ken Baker presented Item 9B. Applicant Leslie Ford answered questions from Council. Motion was made to approve Item 9B, SV17-001, Variance to Sign Ordinance No I and the Master Sign Plan for Starbucks, subject to staff report dated August 29, 2017, noting the following: Council is approving the drive through art panel as identified as sign A in the master Lplan and noting that the panel will match the rendering illustrated on the exhibit presented this evening. Also noting that Council is denying the request to allow drive through LED sign presented this evening and that the drive through would function as it does currently. Page 7 of 12

8 LMotion: Also noting the applicant will provide the text that was illustrated on the art work panel this evening to staff for administrative approval. Second: Ayes: Nays: Approved: 4-2 Williamson Huffman Hill, Huffman, Shafi, Williamson McCaskill, Patton 9C. MSP17-002, MASTER SIGN PLAN FOR BAYLOR SCOTT AND WHITE USPI SOUTHLAKE MEDICAL OFFICE BUILDING LOCATED AT 925 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. Senior Director of Planning and Development Services Ken Baker presented Item 9C. Motion was made to approve Item 9C, MSP17-002, Master Sign Plan for Baylor Scott and White USPI Southlake Medical Office Building, subject to staff report dated August 29, 2017, noting the following: Approval of the Master Sign Plan is as presented, specifically noting that Building 1 Medical Office Building be allowed to have 4 attached signs which include the following: 1) Two ( 2) upper-story attached building signs on the north facade of the building facing FM 1709 and matching the sign specifications presented this evening. 2) Two ( 2) first floor attached building signs on the east façade facing Tower Blvd. and matching the sign specifications presented this evening. In addition, allowing a maximum of two monuments signs for the entire 5. 7 acre site and noting that the monument signs will match the sign specifications presented this evening. Motion: Second: Ayes: Williamson McCaskill Hill, Huffman, McCaskill, Patton, Shafi, Williamson 9D. SV17-009, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR ARISE RECOVERY CENTER LOCATED AT 2535 E. SOUTHLAKE BLVD., SUITE 200, SOUTHLAKE, TEXAS. City Council moved Item 9D to the consent agenda for approval. 9E. MSP17-003, AMENDMENT TO THE MASTER SIGN PLAN FOR SOUTHLAKE TOWN SQUARE, BLOCK 10, AS IT PERTAINS TO THE ADDITION OF A MONUMENT SIGN LOCATED AT N. CARROLL AVENUE, SOUTHLAKE, TEXAS. Page 8of12

9 TABLED Senior Director of Planning and Development Services Ken Baker presented Item 9E. Applicant David Ayers answered questions from Council. After discussion, applicant David Ayers agreed to provide alternative options to Council at the September 19th meeting. Motion was made to Table Item 9E, MSP17-003, Amendment to the Master Sign Plan for Southlake Town Square, Block 10, noting Council will reconsider this item at the next City Council meeting on September 19, 2017, noting the applicant has agreed to provide alternative sign options at that time. 9F. SV17-010, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR KELLER WILLIAMS LOCATED AT 2106 E. STATE HIGHWAY 114, SUITE 101, SOUTHLAKE, TEXAS. City Council moved Item 9F to the consent agenda for approval. 9G. SV17-011, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR KIMBALL PARK LOCATED AT 2102, 2104, 2108, 2112, 2114 AND 2116 E. SH 114, SOUTHLAKE, TEXAS. Senior Director of Planning and Development Services Ken Baker presented Item 9G and answered questions from Council. Applicant Jeff Medici answered questions from Council. Motion was made to approve Item 9G, SV17-011, Variance to Sign Ordinance No. 704, as amended, for Kimball Park, subject to staff report dated August 29, 2017, and noting the following: The approval of two alternate monument signs as presented this evening and granting the following variances: 1) With respect to the SH 114 monument sign: Allowing the sign to be located approximately 2 feet from the property line and noting that property is approximately 30' from the SH 114 frontage road curb; allowing 14 panels on the sign, including Cambria and The Offices; and allowing the property address to be at the bottom of the sign structure. 2) With respect to the Kimball Avenue sign: Allowing the sign height to be 7 feet 6 inches; allowing the sign face height to be 5 feet; allowing 14 panels on the sign, again including the words Cambria and The Offices; and allowing the property Laddress to be at the bottom of the sign structure. 3) Also noting the Cambria lettering on both sets of signs will be yellow and the panels below the Cambria panel will be white or silver lettering; noting the Page 9of12

10 Kimball Park lettering will be in metallic or silver lettering, and the lettering below Kimball Park panel will be in their [ corporate] font with no logos and be of silver, metallic, or white colors only. 4) Also noting, on the left side, under the Cambria lettering, tenants will be able to put a logo with their [corporate] name. Motion: McCaskill Second: Huffman Recused: Williamson, per LGC Chapter 171 Ayes: Hill, Huffman, McCaskill, Patton, Shafi Approved: OTHER ITEMS FOR DISCUSSION: ( THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor Laura Hill adjourned the meeting at 10: 53pm. An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES ON THIS, THE 19th DAY OF SEPTEMBER, A ATTEST: Laura-Hill Mayor 1tit iarri/ Lel 7/%1V-(-' I6L-14 Carol Ann Borges, TRM 3 1* City Secretary 44 Page 10 of 12