Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director

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1 CITY F SOUTH S AKE REGUAR CITY COUNCI MEETING MINUTES AUGUST 15, 2017 OCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCI PRESENT: Mayor aura Hill, Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers John Huffman, and Shahid Shafi ( Place 6 is vacant). CITY COUNCI ABSENT: Councilmember Chad Patton.. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager & Director of Economic Development and Tourism Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank, Communications Manager Vicky Schiber, Assistant to the City Manager auren aneave, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Hospitality & Sales Manager for The Marq Tiffany Irwin, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Policy & Strategic Initiative Principal Planner Jerod Potts, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1. CA TO ORDER The Work Session was called to order by Mayor aura Hill at 5: 30pm. 2. INVOCATION: CAYTON REED Pastor Reed gave the invocation. Mayor aura Hill led the pledges of allegiance to the United States and Texas Flags. Mayor Hill introduced Bryce Cerami as Mayor for the Day. Brice shadowed Mayor Hill in the afternoon and assisted in presiding over the Work Session. REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 1 of 9

2 3. SOUTHAKE CHAMBER OF COMMERCE UPDATES BY IAN MACEAN Mr Ian Macean, Chairman of the Board of the Southlake Chamber of Commerce, provided an update on Chamber events and member businesses. 4. FISCA YEAR 2018 PROPOSED BUDGET STRATEGIC INVESTMENTS AND CAPITA IMPROVEMENTS PROGRAM City Manager Shana Yelverton introduced Item 4 and welcomed Chief Financial Officer Sharen Jackson to the podium. CFO Jackson, Assistant City Manager & Director of Economic Development and Tourism Alison Ortowski, and Assistant City Manager Ben Thatcher each presented portions of Item 4 and answered questions from Council. 5. DISCUSS A ITEMS ON TONIGHT' S AGENDA. NO ACTION WI BE TAKEN AND EACH ITEM WI BE CONSIDERED DURING THE REGUAR SESSION. Mayor aura Hill reviewed the items on tonight' s consent agenda. REGUAR SESSION: 1. CA TO ORDER 2A. EXECUTIVE SESSION Mayor aura Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections consultation with attorney, deliberation regarding real property, and Section deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6: 25pm. Executive Session began at 6: 43pm and concluded at 7: 54pm. 2B. RECONVENE Mayor aura Hill reconvened the meeting at 8: 00pm and asked if action was needed as a result of the executive session. No action was required. 3A. MAYOR' S REPORT Mayor Hill asked Councilman Huffman to share his news. Councilman Huffman stated he and his wife, Elizabeth, are also business partners in a home renovation and remodeling business. They have a new pilot show on HGTV called one Star Flip, which will air on Saturday, August 26th, at 1pm Central. Mayor and Councilmembers congratulated Councilman Huffman. REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 2 of 9

3 3B. CITY MANAGER' S REPORT Mayor Hill noted there was nothing on the City Manager's schedule at this time. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor aura Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE AUGUST 1, 2017 REGUAR CITY COUNCI MEETING AND THE AUGUST 7, 2017 SPECIA CITY COUNCI MEETING. 4B. APPROVE PROFESSIONA SERVICES AGREEMENT WITH DETATEK ENGINEERING FOR REPAIR AND REPAINTING OF THE 5 MIION GAON ( MG) PEARSON GROUND STORAGE TANK # 2 ( GST) OCATED NEAR THE NORTHEAST CORNER OF PEARSON ANE AND SOUTHAKE BOUEVARD IN AN AMOUNT NOT TO EXCEED $ 82,237. 4C. APPROVE ZA17-049, PAT REVISION FOR OTS 5R1 R1 AND 5R1 R2, A. A. FREEMAN NO. 522 ADDITION, BEING A REVISION OF OT 5R1, A. A. FREEMAN NO. 522 ADDITION, AN ADDITION TO THE CITY OF SOUTHAKE, TARRANT COUNTY, TEXAS AND OCATED AT 426 SOUTHRIDGE AKES PARKWAY, SOUTHAKE, TEXAS. CURRENT ZONING: " SF- 1A" SINGE FAMIY RESIDENTIA DISTRICT. SPIN NEIGHBORHOOD # 6. 4D. APPROVE ZA17-056, PAT REVISION FOR OTS 12R1 AND 12R2, A. H. CHIVERS NO. 299 ADDITION, BEING A REVISION OF OT 12, A. H. CHIVERS NO. 299 ADDITION, AN ADDITION TO THE CITY OF SOUTHAKE, TARRANT COUNTY, TEXAS AND OCATED AT 1200 N. CARRO AVE., SOUTHAKE, TEXAS. CURRENT ZONING: " S- P- 1" DETAIED SITE PAN DISTRICT. SPIN NEIGHBORHOOD # 3. 4E. TABE ORDINANCE NO A ( ZA17-053) ZONING CHANGE AND SITE PAN FOR FACON HODINGS OF SOUTHAKE TO INCUDE A VARIANCE TO MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY DESCRIBED AS TRACT 4C2A, ABSOOM H. CHIVERS SURVEY, ABSTRACT NO. 299, CITY OF SOUTHAKE, TARRANT COUNTY, TEXAS, AND OCATED AT 500 E. STATE HWY. 114, SOUTHAKE, TEXAS. CURRENT ZONING: " S- P- 1" DETAIED SITE PAN DISTRICT. REQUESTED ZONING: " S- P- 1" DETAIED SITE PAN DISTRICT. SPIN NEIGHBORHOOD 3. ( THIS ITEM HAS BEEN TABED TO THE AUGUST 17, 2017 PANNING AND ZONING COMMISSION MEETING. IF, IT WI BE CONSIDERED FIRST READING AT THE SEPTEMBER 5, 2017 CITY COUNCI MEETING.) REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 3 of 9

4 Motion was made to approve the consent agenda as presented, noting the following: Approving Items 4A through 4E, and noting with respect to Item 4C, approving a plat revision for ots 5R1 R1 and 5R1 R2, but denying the variance request with regards to the installation of a sidewalk; and noting Item 4E has been tabled. Motion: Williamson Second: McCaskill Ayes: Hill, Huffman, McCaskill, Shafi, Williamson REGUAR AGENDA: 5. PUBIC FORUM. Mayor aura Hill opened the public forum. Mr Paul Budvitis, 919 Edgemeer ane, Southlake, TX 76092, addressed Council regarding the Southlake Centennial ions Club. iku. Mr Buddy regarding uce, 1850 Hunters Creek, Southlake, TX 76092, addressed Council the state of our nation. Mr uce expressed his appreciation to Mayor & Council for their support of the community and their leadership against hate and violence and in making Southlake a better place to live. 6. ORDINANCES, SECOND READINGS, PUBIC HEARINGS, AND REATED ITEMS: 6A. ORDINANCE NO D, ZA17-044, 2ND READING, ZONING CHANGE AND CONCEPT/ SITE PAN FOR TEXAS DIGESTIVE DISEASE CONSUTANTS AMBUATORY SURGERY CENTER ON PROPERTY DESCRIBED AS OT 4R, BOCK 5 CORNERSTONE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHAKE, TARRANT COUNTY, TEXAS, AND OCATED AT 515 SOUTH NOEN DRIVE, SOUTHAKE, TEXAS. CURRENT ZONING: " S- P- 2" GENERAIZED SITE PAN DISTRICT. REQUESTED ZONING: " S- P- 2" GENERAIZED SITE PAN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBIC HEARING Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions from Council. Applicants Tina arson and Michael Graham also answered questions from Council. REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 4 of 9

5 Mayor aura Hill called for the City Council to go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections consultation with attorney, concluded at 9: 07pm at 8: 58pm. Executive Session began at 8: 58pm and Mayor aura Hill reconvened the meeting Executive Session. at 9: 07pm. No action was taken as a result of Mayor aura Hill opened the public hearing. Mayor Hill closed the public hearing. There being no one wishing to speak, Motion was made to approve Item 6A, Ordinance No d, ZA17-044, Reading, Zoning Consultants Ambulatory Surgery Center on property Cornerstone Business Park, an Texas, Change and Concept/Site Plan for Texas Digestive Disease 2nd described as ot 4R, Block 5 addition to the City of Southlake, Tarrant County, subject to staff report dated August 15, 2017 and the Site Review Summary dated August 15, 2017, granting a variance to Section d. 1. c ( ii) of the City's Zoning Ordinance that requires that on all nonresidential buildings visible from rights- of-way as defined including Nolen Dr.) that no horizontal wall shall extend for a distance greater than three ( 3) times the height of the wall without changing height by a minimum of 15% of the wall' s height, and such height change shall continue for a minimum distance equal to at least 25% of the maximum length of either adjacent plane. This variance is being granted to allow the parapet wall to be extended to the south on the front elevation to allow the screening of the rooftop mechanical equipment from Nolen Drive; and also noting that the only modification to the previous zoning approval are the following modifications to the site plan which include: 1) the glass wall on the northeast elevation is changed to stucco with punched window openings per the elevation presented; and 2) the parapet wall on the northwest elevation has been increased to screen the mechanical equipment from S. Nolen Dr. per the elevation presented; and also noting that the facade materials will match the sample board presented this evening; and that all other zoning and site plan requirements from the previous approval shall remain in place. Motion: Williamson Second: Shafi Ayes: Hill, Huffman, McCaskill, Shafi, Williamson REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 5 of 9

6 In accordance with Section of the City Charter, the caption for this item is listed as follows: ORDINANCE NO D AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF AND WITHIN THE CITY OF SOUTHAKE, TEXAS BEING EGAY DESCRIBED AS OT 4R, BOCK 5 CORNERSTONE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATEY ACRES, AND MORE FUY AND COMPETEY DESCRIBED IN EXHIBIT " A" FROM " S- P- 2" GENERAIZED SITE PAN DISTRICT TO " S- P- 2" GENERAIZED SITE PAN DISTRICT AS DEPICTED ON THE CONCEPT/ SITE PAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT " B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIA ZONING MAP; PRESERVING A OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBIC INTEREST, MORAS AND GENERA WEFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHA BE CUMUATIVE OF A ORDINANCES; PROVIDING A SEVERABIITY CAUSE; PROVIDING FOR A PENATY FOR VIOATIONS HEREOF; PROVIDING A SAVINGS CAUSE; PROVIDING FOR PUBICATION IN THE OFFICIA NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. CONSIDER ZA17-055, SITE PAN FOR MUGHAI RESTAURANT ON PROPERTY DESCRIBED AS OT 7R, BOCK A, SOUTHAKE BANK PACE, AN ADDITION TO THE CITY OF SOUTHAKE, TARRANT COUNTY, TEXAS, AND OCATED AT 3311 E. STATE HWY. 114, SOUTHAKE, TEXAS. CURRENT ZONING: " C- 3" GENERA COMMERCIA DISTRICT. SPIN # 8. PUBIC HEARING Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. The applicant also answered questions from Council. Mayor aura Hill opened the public hearing. Mayor Hill closed the public hearing. There being no one wishing to speak, Motion was made to approve Item 6B, ZA17-055, Site Plan for Mughlai Restaurant on property described as ot 7R, Block A, Southlake Bank Place, an addition to the City of Southlake, Tarrant County, Texas, subject to staff report dated August 8, 2017, approving the variance request to the requirement that the structural support columns be constructed of the same masonry material as the principal structure; and REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 6 of 9

7 approving the support columns to consist of a metal and white wood clad material, per the exhibit presented this evening; and also noting that the patio cover material will be a fire retardant PVC coated membrane material as represented this evening and that the applicant has indicated that the fire suppression system will be extended from the building to cover the patio area. Motion: Williamson Second: Shafi Ayes: Hill, Huffman, Shafi, Williamson Approved: 4-1 ( McCaskill) ITEMS TAKEN OUT OF ORDER SEE ITEM 9A 6C. Consider a proposal to adopt a tax increase. PUBIC HEARING Chief Financial Officer Sharen Jackson presented Item 6C and answered questions from Council. Mayor aura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6C, to consider a proposal to adopt a tax increase. Motion: Williamson Second: McCaskill Ayes: Hill, Huffman, McCaskill, Shafi, Williamson CFO Jackson stated to accommodate Truth in Taxation requirements, the motion needs to include the date Council will adopt the tax rate. An amended motion was made to approve Item 6C, to consider a proposal to adopt a tax increase, with the tax rate to be adopted on September 19, Amended Motion: Williamson Second: McCaskill Ayes: Hill, Huffman, McCaskill, Shafi, Williamson 7. ORDINANCES, FIRST READINGS, AND REATED ITEMS: ( THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOUTIONS: ( THERE ARE NO ITEMS ON THIS AGENDA.) REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 7 of 9

8 9. OTHER ITEMS FOR CONSIDERATION:.. 9A. MSP17-004, MASTER SIGN PAN FOR TD AMERITRADE OCATED AT 3000 TD AMERITRADE ANE, SOUTHAKE, TEXAS. THIS ITEM TAKEN OUT OF ORDER, AFTER ITEM 6B. Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council. The applicant also answered questions from Council. Motion: Motion was made to approve Item 9A, MSP17-004, Master Sign Plan for TD Ameritrade located at 3000 TD Ameritrade ane, Southlake, Texas, subject to staff report dated August 8, 2017, approving the sign package presented this evening, noting Council is in agreement with the applicant and directing the applicant that " Sign Type C" and " Sign Type D" will have 6" of masonry material matching the building at the base of the signs as presented in the exhibits; and noting that all monument signs will meet required setback standards from the property line and that an easement encroachment agreement will be approved by Public Works prior to the sign at the Kirkwood/ TD Ameritrade intersection being constructed. Second: Ayes: Williamson McCaskill Hill, Huffman, McCaskill, Shafi, Williamson 10. OTHER ITEMS FOR DISCUSSION: ( THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor aura Hill adjourned the meeting at 9: 44pm. An audio recording of this meeting will be permanently retained in the City Secretary's Office. REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 8 of 9

9 MINUTES ON THIS, THE 5th DAY OF SEPTEMBER, aura Mayor I 4\ 4 ATTEST: 0104: imoiv 2)- et Carol Ann Borges, TRMC City Secretary tg 4170lek 14. REGUAR CITY COUNCI MEETING MINUTES, AUGUST 15, 2017 Page 9 of 9