Edmunds Central School District #22-5 Regular Board of Education Minutes June 12, 2017

Transcription

1 Edmunds Central School District #22-5 Regular Board of Education Minutes June 12, 2017 The regular meeting of the Edmunds Central School District #22-5 Board of Education was called to order by Chairman Fischer at 8:00 p.m. on Monday, June 12, 2017 in the art classroom with the following members present: Fischer, Bukaske, Haerter, and Hauck. Members Absent: Secker. Guests Present: Superintendent Fox, Business Manager Hinz, AD Jennifer Heyne and Wendy Hoerner. Motion by Haerter, seconded by Bukaske to amend the agenda to include 1) approve bus purchase 2) approve NCSEC agreement 3) discuss homeschool student participation. Motion carried. No conflicts of interest were recognized. Jennifer Heyne presented her Athletic Director report. Paola Duran qualified for the state track meet. The score table for the new gym was ordered. The volleyball stand was not ordered yet; Heyne wanted to see if the board was interested in discounting the purchase by adding the padded folding chairs that are needed for team benches. The board wants to see the quality of the chair from another school district before ordering. We are going to wait a couple of weeks before ordering the sponsorship plaque to allow any late donations to come in. The fall sports meeting will take place the first week of August at the latest. There is a no contact period for all sports July 1-11 and then again after July 31 until fall sport s practices begin. Motion by Haerter, seconded by Hauck to approve the 2017/2018 SDHSAA Resolution. Motion carried. Shauna Hinz presented her Business Manager report. 2017/2018 school year contract renewals for Associated School Boards of SD, Bowdle Healthcare Center, Southwest West Central Service Coop and Expetec were discussed. A draft of an updated Local Wellness Policy was given to the board. This needs to be updated to meet state requirements. The policy regarding Board of Education precincts was briefly discussed; Hinz presented that it may be in the best interest of the district to open the board seats at large rather than having precincts. A new AED proposal was given to the board. We can replace our old defibrillator for $ plus receive a trade-in worth $ and a rebate as well. The new AED has a battery life of 5 years compared to the traditional 2-3 years. Building project financials were shared with the board and a sponsorship earning spreadsheet was handed out as well. Motion by Hauck, seconded by Haerter to approve the following renewals for the 2017/2018 school year: ASBSD, Bowdle Healthcare Center for health services, Southwest West Central Service Coop and Expetec for technology services. Motion carried. Motion by Hauck, seconded by Haerter with motion carrying unanimously to approve the Consent Agenda including: approve May 2017 financial statement, approve payment of June 2017 bills and approve prior meeting minutes: May 8, 2017 regular meeting and June 5, 2017 special meeting.

2 June 2017 Financial Statement Summary General Fund Capital Outlay Special Education Pension Totals Lunch Trust & Agency ACCOUNT BALANCE: Balance May 1 $ 581, $ 2,731, $ 251, $ 34, $ 3,599, $ 42, $ 72, Receipts $ 345, $ 372, $ 115, $ 0.85 $ 833, $ 4, $ 2, Disbursements $ 133, $ 292, $ 3, $ - $ 429, $ 3, $ 10, Balance May 31 $ 794, $ 2,811, $ 385, $ 34, $ 4,025, $ 41, $ 63, MAY 2017 RECEIPTS: Taxes $ 341, $ 258, $ 114, $ 0.85 $ 714, Interest Earned $ $ 1, $ $ 2, Other Local Revenue $ $ Co. Apportionment $ 1, $ 1, Contributions & Donations $ 112, $ 112, FFVP $ $ Medicaid $ $ $ JUNE 2017 BILLS PRESENTED FOR PAYMENT GENERAL FUND AFLAC Cancer Premiums $ American Funds Annuity $ AP Express Fuel $ AP Express Elementary Treats $25.35 Arrowwood Resort & Conference Center Sup't Hotel Stay $ ASBSD Annual Dues $ Award Emblem Mfg Music Awards $ Bantz, Gosch & Cremer Legal Counsel $ Best Western Ramkota Hotel Counselor & State Track Hotel Stay $ Boulder Hutterian Play Day $ Bukaske, Toni Board Salary $ Century Business Products Copier Usage $ City of Roscoe Water/Sewer $ Crossroads Hotel Region Golf Hotel Stay $ Crawford Trucks & Equipment Bus Parts $1, Delta Dental Insurance Premiums $1, Diamond Dry Cleaning Band Uniform Cleaning $12.98 Edmunds Central Activity Fund Section 125 June Contributions $ Edmunds Central Activity Fund Imprest Fund Transfer $ Eureka Golf Course $10.00 Eureka School District $ Postmaster $75.00 Selby Area School District $20.00 Gettysburg School District $ Faulkton School District $5.00 Eureka School District $ HOBY $ Broadland Creek Golf Course $64.00 Herried School District $32.86 First State Bank of Roscoe $ Edmunds Public Health Contracted Services $ EFTPS May Federal Tax Payment $19, Expetec Managed IT $2, Faw, Mike Drivers Ed Salary $2, Fischer Repair Transportation Supplies & Repairs $ Fischer, Robby Board Salary $ Flannery, Bernita Mileage & Music Supplies $ Gibson Publishing Board Proceedings $ Graham Tire Bus Tires $ Haerter, Elli Board Salary/Mileage $438.00

3 Hauck, Morina Board Salary/Mileage $ Heier, Sandie Salary $ Hettick, David Mileage $ Highmore-Harrold School Region Track Fees $88.06 Hinz, Shauna Mileage & HS Supplies $80.26 Hobby Lobby Art Supplies $ Hoerner, Wendy Salary $ Imbery, Cathy Salary $ Infinite Campus Food Service Support & License $ John Deere Financial Water Leak Repair $ Jones School Supply Field Day Ribbons $ Jung, Sandi Salary $ MDU Electric/Gas $2, Malsam, Jackie Field Trip Treats $59.13 Midstates Group Colony Diploma $36.49 National Principals Conference Registration for July 2017 Conference $ Philadelphia Marrott Downtown Principals Conference Hotel Stay $1, Preszler, Angie Fuel $36.35 Preszler, Angie Bus Salary $ Really Good Stuff Elementary Supplies $20.93 Roscoe Hardware Operation & HS Supplies $45.14 SASD Supt & Business Manager Dues $ Sahli, Bruce Salary $1, School Messenger Renewal $ SD Supplemental Retirement Plan Annuity $ SD Retirement System May Retirement Contributions $9, SDSSA Sup't Conference Registration $ Secker, Kenton Board Salary $ South Dakota Counseling Association Counselor Conference Registration $ Spitzer, Kristi Mileage, Fuel & Meals $76.46 Student Assurance Services Student Accident Insurance Renewal $ Treichel, Tracy Salary $ Ullmann, William Background Check $58.25 Valley Telecommunications Colony Internet $56.99 Venture Communications Phone $ Voya Financial Life Insurance $ Wellmark Insurance Premiums $22, Wipf, Jaydra Salary $ Wipf, JoAnn Salary $ Administrative Salaries April 6-May 5/May PR $6, Instructional Salaries April 6-May 5/May PR $63, Transportation Salaries April 6-May 5/May PR $2, CAPITAL OUTLAY Allied Scoring Tables Score Table $3, Brown & Saenger Elementary Chairs $ De Lage Landen Copier Lease $ First Dakota Enterprises General Construction $106, First National Bank Bond Payment $139, Foerster Testing Concrete Testing $4, Honeywell Project Management $51, MCR Construction East Renovation Painting $46, ReCom, Inc. Test & Balancing $14, Sewer Duck Toilet Rental $1, SPECIAL EDUCATION AP Express Fuel $ Avera OT $ Froning, Kelly Mileage $ Oahe Special Ed Coop April-June Contracted Services $63,393.40

4 School Specialty Supplies $64.50 HOT LUNCH Cash-Wa Distributing Food/Supplies $ Dean Foods Food $ Earthgrains Bakery Food $65.12 Heiers Grocery Food/FFVP $86.83 Kens-Eureka Food/FFVP $ The policy manual was discussed. A final draft of the personnel section was given to the board. Superintendent Fox would like to get this section approved at the July regular meeting. Motion by Haerter, seconded by Bukaske to approve the following 2017/2018 non-certified contracts: Shauna Hinz- Business Manager, Kristi Spitzer-Guidance Counselor/Title Director, Cathy Imbery-Food Service Director, Sandra Heier-Assistant Cook, JoAnn Wipf-Custodian, Wendy Hoerner- Custodian, Mike Faw, Transportation, Sandi Jung-Preschool Teacher/Aide; extra-curricular contracts: Barb Gienger-Head Girls Basketball Coach, Ashley Lunders-Assistant Girls Basketball Coach, Scott Heyne- Head Boys Basketball Coach, Angie Preszler-Head Track and Head Cross Country Coach, David Hettick- Head Golf Coach, Sandra Beyers-Play Director, Bernita Flannery-Extra Music Duty (concerts, pep band, contests, etc.), David Hettick-Junior Class Advisor and Tracy Treichel-Senior Class Advisor; and Karri Malsam for summer special education services. Contracts were discussed. Two applications were received for the Director of Maintenance and Transportation position. Ms. Fox plans to conduct interviews on June 21 and 22 with a start date of July 1. Contracts will be discussed in executive session under personnel SDCL (1). Participation from homeschooled students was discussed. The board would like more information from the attorney before making a decision. Ms. Fox will present a proposed policy at the July meeting. Motion by Bukaske, seconded by Hauck to change the regular July meeting to July 13, 2017 at 5:30 p.m. Motion carried. Motion by Haerter, seconded by Hauck to approve publish the proposed FY18 budget on June 28, 2017 and hold the FY18 budget hearing meeting after the regular July BOE meeting on July 13, Motion carried. Motion by Bukaske, seconded by Hauck to approve to hold the 2017/2018 reorganizational meeting on July 13, 2017 concurrent to the budget hearing meeting. Motion carried. Motion by Haerter, seconded by Hauck to approve the 2017/2018 North Central Special Education Coop Agreement. Motion carried. Motion by Bukaske, seconded by Hauck to approve the purchase of a 2018 IC Buses CE Series 53-passenger school bus to be purchased off of the Sanborn Central School District bid that was approved November 14, 2016 in the amount of $74, Motion carried. Superintendent Fox presented her report. The Consolidated Application allocations are not loaded yet, so it has not been started. Report cards were sent home and every junior high and high school student received their tentative schedule for the upcoming school year. Smarter Balance Test

5 results were shared with the board. Fall in-service will take place on August 29 and 30. The NCSEC will be conducting CPI Training (safe use of restraint) during in-service. Curriculum for the new school year will include Handwriting without Tears, grammar books for junior high and potentially new junior high science textbooks. A bid for $75,000 was received from FDE for re-constructing of the playground and an additional $17,000 for a basketball court. The board would like Ms. Fox to look into previous discussions regarding the playground. Another change order was not approved that involved doors in the renovated north wing to be changed to match the new addition doors and other small changes. Motion by Bukaske, seconded by Haerter with motion carrying unanimously to go into executive session according to SDCL (1) to discuss personnel at 10:34 p.m. Chairman Fischer declared executive session over at 11:17 p.m. Motion by Haerter, seconded by Bukaske to approve to advertise for the following positions: Summer Transportation and 2017/2018 FT and PT Aides, PT Secretary and PT Librarian. Motion carried. Motion by Fischer, seconded by Haerter to approve to offer the following contracts for the 2017/2018 school year: Eddy Hill Technology Coordinator and Amy Schumacher Annual Advisor. Motion carried. Motion by Haerter, seconded by Bukaske to approve to amend Tracy Treichel s 2017/2018 teaching contract from $40, to $41, and amend the 2017/2018 negotiated agreement to reflect this modification. Motion carried. Motion by Fischer, seconded by Haerter to adjourn at 11:21 p.m. The next regular meeting will be July 13, 2017 at 5:30 p.m. Robert Fischer, Chairman Shauna Hinz, Business Manager