Item 1 Open Forum: Nancy Adema was recognized and thanked for her nine years of service to the Elk Point-Jefferson School District.

Transcription

1 Elk Point-Jefferson Board of Education Regular Meeting and Budget Hearing July 9, 2018 The Elk Point-Jefferson Board of Education met in regular session Monday, July 9, 2018 at 7:00 pm in the high school study hall. The meeting was called to order by President Noteboom with the following members present: Donnelly, and Sayler. Adema and Geary were not present. Superintendent Barrios, and Business Manager Chicoine were present. Item 1 Open Forum: Nancy Adema was recognized and thanked for her nine years of service to the Elk Point-Jefferson School District. Item 2 Motion by Donnelly, second by Sayler to approve the minutes of the June 11, 2018 regular board of education meeting; the business manager s financial report for the month ending June 30, 2018; and the bills as presented. Item 3 Motion by Sayler, second by Donnelly to adjourn the Fiscal Year 2018 Elk Point-Jefferson Board of Education. Item 4 Motion by Sayler, second by Donnelly to appoint Tim Brewer to a one-year term to fill the open board of education seat. At this time, new board member Tim Brewer and continuing board member Cherie Noteboom were sworn in and signed the School Board Member Oath of Office. Supt Barrios called the fiscal year 2019 Elk Point-Jefferson Board of Education annual meeting to order with the following members present: Tim Brewer, Chuck Donnelly, Cherie Noteboom and Sabrina Sayler. Travis Geary was not present. Supt Barrios called for nominations for President for fiscal year Donnelly nominated Noteboom. Cherie Noteboom was unanimously elected President. Supt Barrios called for nominations for Vice President. Sayler nominated Donnelly. Chuck Donnelly was unanimously elected Vice President. Item 5 Motion by Sayler, second by Donnelly to approve the July agenda with the following changes: Item 10 Board Designation, Letter J- Designate Noteboom as the Southeast Area Cooperative Representative; Letter L- Title IX Designee: Change from Christine McMeekin-Hemmingstad to Derek Barrios; Letter M- Designate Noteboom as the Elk Point-Jefferson Educational Foundation Representative, and Item 42 Executive Session-SDCL (1) Personnel- remove as not needed. Item 6 Comments: No action taken. Item 7 Budget Hearing: Budget Committee member Donnelly summarized proposed budget information for fiscal year July 1, June 30, Discussion followed. Final approval of the budget will be in September. Item 8 Motion by Donnelly, second by Sayler to appoint Cherie Noteboom as the Elk Point-Jefferson School delegate to the Associated School Boards of South Dakota Assembly. Motion carried

2 Item 9 Board Standing Committees: Board members were asked to select and write down three committees that they would like to serve on. From the information gathered, President Noteboom will put the committees together and notify each committee member once the committees are organized. Board approval of the committees will be at the August board meeting. Item 10 Board Designation: Motion by Donnelly, second by Brewer to approve the following consent agenda items for the school year: A) Designate the Leader Courier as the School District's official newspaper. B) Designate First Dakota National Bank, Liberty National Bank, and the South Dakota Public Funds Investment Trust as the official depositories for the Elk Point-Jefferson School District funds. C) Designate Terri Chicoine as Business Manager. D) Designate Business Manager Chicoine as Treasurer of the School District's Trust and Agency and School Lunch Funds. E) Designate Business Manager Chicoine as Federal Funds Director and Authorized Representative for Title I reporting. F) Designate Superintendent Derek Barrios as the Authorized Representative for the Child and Adult Nutrition Services. G) Designate John Slattery, Rodney Freeman, and Scott Swier as the Elk Point- Jefferson School Board's General Counsel. H) Set the regular school board meeting date for the second Monday of each month at 7:00 pm. I) Recognize the Elk Point-Jefferson School District #61-7 as a member of the Southeast Area Cooperative. J) Designate Noteboom as the Southeast Area Cooperative Representative. K) Designate Superintendent Barrios as the Southeast Area Cooperative Advisory Board Representative. L) Recognize Superintendent Barrios as the Title IX Designee. M) Designate Noteboom as the EPJ Educational Foundation Representative. N) Adopt, Approve and Ratify the Associated School Boards of South Dakota (ASBSD) Property and Liability Fund Participation Agreement for ; the ASBSD Worker s Compensation Fund Participation Agreement for and the ASBSD SD School District Benefits Fund Participation Agreement for Item 11 Motion by Donnelly, second by Sayler to approve the following: A) Set compensation for the Board of Education Members at $75.00 for regular, special, and committee board meetings. B) Set South Dakota state rates for mileage, meals, and lodging (when available) for authorized travel. C) Set admission prices for Varsity Events and Activity Ticket prices: JK-12 Students (per event) - $3.00 Adults (per event) - $5.00 JK-12 Activity Ticket - $25.00 Adult Activity Ticket - $45.00 Senior Citizen No Charge Item 12 Supt Barrios summarized the Southeast Area Cooperative Comprehensive Plan for the School Year and recommended approval. Motion by Sayler, second by Brewer to approve the Southeast Area Cooperative Comprehensive Plan.

3 Item 13 Motion by Donnelly, second by Brewer to approve the LunchTime Solutions, Inc. Food Service Plan for the school year. Item 14 Motion by Donnelly, second by Brewer to approve the Non-Certified Personnel Salary Agreement for Kirsten Colt - Fall & Spring Performance Director and Oral Interpretation Advisor for the school year. Item 15 Motion by Brewer, second by Sayler to approve the Non-Certified Personnel Salary Agreement for Melissa Curry - Assistant Girls Basketball Coach, and Website PPT Developer for the school year. Item 16 Motion by Donnelly, second by Brewer to approve the Non-Certified Personnel Salary Agreement for Jacob Herrity - Assistant Boys Basketball Coach for the school year. Item 17 Motion by Sayler, second by Brewer to approve the Non-Certified Personnel Salary Agreement for Traci Kollbaum - Head Girls Volleyball Coach for the school year. Item 18 Motion by Brewer, second by Donnelly to approve the Non-Certified Personnel Salary Agreement for Adam Palmer - Assistant Wrestling Coach for the school year. Item 19 Motion by Donnelly, second by Sayler to approve the Non-Certified Personnel Salary Agreement for Manny Scarmon - Assistant Football Coach, 7 th /8 th Girls Basketball Coach, and 7 th /8 th Boys Basketball Coach for the school year. Item 20 Motion by Sayler, second by Brewer to approve the Non-Certified Personnel Salary Agreement for Adam Timmins - Assistant Football Coach, and Head Girls Basketball Coach for the school year. Item 21 Motion by Brewer, second by Donnelly to approve the Administrative Contracts for school year. Item 22 Motion by Sayler, second by Brewer to approve the Non-Certified Personnel Salary Agreements for the school year. Item 23 Motion by Donnelly, second by Brewer to approve the Certified Teacher Contract for Jessica Paopao, Spanish for the school year. Item 24 Motion by Donnelly, second by Sayler to approve the Amended Certified Teacher Contract for Tami Goehring (added Assistant Girls Track Coach) for the school year. Item 25 Motion by Sayler, second by Brewer to approve the Amended Certified Teacher Contract for Josh Haaland (added Assistant Football, Coach, 7 th /8 th Boys Basketball Coach and Head Girls Track Coach) for the school year. Item 26 Motion by Brewer, second by Donnelly to approve the Amended Certified Teacher Contract for Madison Hoff (added Assistant Volleyball Coach) for the school year. Item 27 Motion by Donnelly, second by Brewer to approved the Amended Certified Teacher Contract for Marcee Irlbeck (added 7 th /8 th Girls Basketball Coach) for the school year.

4 Item 28 Motion by Brewer, second by Sayler to approve the Amended Certified Teacher Contract for Jocelyn Rieger (added Assistant Girls Basketball Coach and Head Cross Country Coach) for the school year. Item 29 Motion by Donnelly, second by Brewer to approve the resignation of Jake Terry, Assistant Track Coach for the school year. Item 30 Motion by Sayler, second by Donnelly to approved the Amended Certified Teacher Contract for Jake Terry (added Head Boys Track Coach) for the school year. Item 31 Motion by Brewer, second by Donnelly to approve the Amended Certified Teacher Contract for Emily Rothfus (added Newspaper Advisor) for the school year. Item 32 Approve Athletic Training Contract for the School Year: AD Clercx recommended that the district continue athletic training services with CNOS for the next two years. Discussion followed. Motion by Donnelly, second by Brewer to table the approval of the athletic training contract. Item 33 Motion by Brewer, second by Donnelly to approve the South Dakota Open Enrollment Application for Student #51. Item 34 Motion by Donnelly, second by Sayler to approve the South Dakota/Iowa Tuition Enrollment Application for Student #16. Item 35 South Dakota High School Activities Association (SDHSAA) 2018 OFFICIAL ELECTION RUNOFF BALLOT: DIVISION IV REPRESENTATIVE- Motion by Donnelly, second by Brewer to vote for Craig Cassens, Faulkton High School for the Division IV Representative (Principal) July 1, June 30, Item 36 South Dakota High School Activities Association (SDHSAA) 2018 OFFICIAL ELECTION RUNOFF BALLOT: DIVISION IV REPRESENTATIVE- Motion by Donnelly, second by Sayler to vote for Craig Boyens, Watertown High School for the Division IV Representative (Division II Athletic/Activities Director) July 1, June 30, Item 37 Motion by Brewer, second by Donnelly to approve the Classified Staff Handbook. Item 38 Motion by Donnelly, second by Sayler to approve the following policies (New & Revised Policies): IGDC Sanctioned/Non-Sanctioned Activities (New Policy) IGCE Dual Credit Enrollment (Revised) JFCA Student Dress Code (New Policy) KGB Public Conduct on School Property (Revised) KGC Tobacco-Free School Policy (New Policy) Item 39 Second reading was held for the following policies: ABAB Parent Involvement EBA Building and Grounds Inspections EBBA First Aid

5 EBBB Accident Reports EBCA-R Development of Bomb Threat Procedures EBCB Fire Drills KIA Distribution and Posting of Promotional Materials Item 40 First Reading was held for the following policies: (New & Revised Policies): ECB Building and Grounds Maintenance EDBA Maintenance and Control of Instructional Materials EFC Wellness Policy (New Policy) EGAA Printing and Duplication Services/Reproduction of Copyright Materials EGAA-R Printing and Duplicating Service/Copyright Material GBCBC Employee Acceptable Use Policy KMC-5 Notice of Nondiscrimination Item 41 Motion by Donnelly, second by Brewer to approve Re-adoption of the following policies (Current Policies with No Changes): Section E Support Services (with the exception of Policy EHAB which is a duplicate of Policy GBCBC in agenda item #34) Section F Facilities Development Section G Personnel Section I Instruction Section J Students Section K School, Community, Home Relations Section L Education and Agency Relations Item 42 Executive Session- SDCL (1) Personnel- removed from the agenda, as not needed. Item 43 The board adjourned at 8:35 pm with a motion by Donnelly, second by Brewer. The next regular board of education meeting will be Monday, August 13, 2018 at 7:00 pm. President Business Manager Published: Approved: