Members present: Peggy Mach, Jim Gerdes, Charles Kludt, Denise Miller, Scott Vannorsdel

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1 The Viborg-Hurley School Board held the annual Budget Hearing at 5:00 p.m., July 14, 2014, in the Viborg building. President Peggy Mach called the meeting to order at 5:00 p.m. Members present: Peggy Mach, Jim Gerdes, Charles Kludt, Denise Miller, Scott Vannorsdel Motion to adopt the agenda with the addition of 6A; review Viborg Lady Viking s checking account: Denise Miller Business Manager Wanda Kost presented the Budget to be approved. Amendments to the Preliminary Budget include: Middle School Principal Function + $35,155.00, High School Principal Function $-2,177.00, Technology Coordinator Budget -$1,861.00, Middle School Instruction -$46,459.00, High School Function +$9,672.00, Non Credit Tuition + $7,050.00, Drivers Education Expenses + $7,050.00, Other Administration -$4, Total General Fund amendment -$9, Mr. Sylliaasen gave a presentation on the Fundamentals of a school budget. Motion to approve the board minutes from June 10, and June 30, 2014: Denise Miller Second: Jim Gerdes Motion to approve the Financial Reports: Scott Vannorsdel

2 Motion to approve the outstanding bills from and to expense into the fiscal year, and to approve July bills as presented: Denise Miller June Payroll: General Fund: $ 127, Special Education Fund: $ 6, Enterprise Fund: $ 3, Total June Payroll: $ 137, Motion to close the Viborg Lady Viking Basketball Team checking account and transfer to the Viborg- Hurley Girls Basketball: Charles Kludt Second: Jim Gerdes A caucus was completed for the election which was held on June 17, 2014 for the South Area. The Viborg-Hurley School Board finds the Poll Book and Tally Sheet to be correct. 115 residents from the South Area voted. Allen Ehrke received 67 votes, Denise Miller 48 votes. The Viborg-Hurley School Board would like to thank Denise Miller for her hard work and dedication to the Viborg-Hurley School District, Denise has held the position as a school board member for eleven years. Motion to adjourn the July 14, 2014 ( fiscal year) board meeting: (5:46 p.m.) Denise Miller

3 Allen Ehrke took the Oath of Office as board member of the Viborg-Hurley School Board. Scott Vannorsdel was the only resident of the North Area to circulate a petition. Congratulations to Mr. Ehrke and Mr. Vannorsdel, they will each serve a three year term. Business Manager, Wanda Kost asked for nominations for the President seat of the school board. Motion to nominate Peggy Mach as school board President: Jim Gerdes Second: Allen Ehrke Motion to nominate Jim Gerdes as school board Vice President: Charles Kludt President Peggy Mach called the July 14, 2014 regular school board meeting to order at 5:47 p.m. Members present: Peggy Mach, Allen Ehrke, Jim Gerdes, Charles Kludt, Scott Vannorsdel The school board welcomed Bob Hintz, spokesperson for residents of the North Area. Mr. Hintz thanked the Viborg-Hurley School Board for their dedication to the newly consolidated school district. New board member Allen Ehrke had published an article in the Viborg Enterprise-Hurley Leader previous to the school board election. Citizens of the (former) Hurley School District are concerned if the school board is considering closing the Hurley building. President Peggy Mach assured Mr. Hintz; the school board has not discussed the closing of either building. Mr. Sylliaasen stated that IF the board was to consider closing either of the buildings in the future it would be published on the agenda, and public meetings would be held. Business Manager reviewed the status of the Earl K. Emma V. Selken Sorensen Scholarship Fund. The value of this investment is currently $115, The interest from this investment is deposited into

4 the Earl K. Emma V. Selken Sorensen Trust and Agency account on a quarterly basis. This investment is currently earning 8.75% interest. This investment is not in the State of South Dakota. The investment itself cannot be spent; the interest is given as scholarships to students of the Viborg-Hurley School District 60-6, amount of scholarship determined by the school board on an annual basis. Motion to leave the Earl K. Emma V. Selken Sorensen Scholarship Fund invested through Wells Fargo Advisors as originally deposited by the Sorensens: Charles Kludt Second: Allen Ehrke The FCCLA Trust and Agency Account is at a negative balance of -$ Business Manager asked the board to clear this negative balance. Motion to approve cutting a check to the Viborg-Hurley FCCLA Trust & Agency account to correct the over-drawn status with the understanding that the FCCLA Trust & Agency account will then be closed: Jim Gerdes Business Manager has signed the Purchasing Agreement for the Refinancing of the (former) Hurley School District Refunding Bonds. (Capital Outlay Certificates) in the amount of $620, The savings to the Viborg-Hurley District 60-6 after expenses is $19, An amount of $4, will also be deposited into the Hurley Capital Outlay Certificate Trust & Agency account. This amount was issued because the (former) Capital Outlay Certificates were paid off early with the refinancing. Capital Outlay Certificates were refinanced by Merchants State Bank. High School Principal Brett Mellem reported to the board. Jack Huether will be playing on the South Dakota High School All Star Basketball Team in Aberdeen on July 15 th. Congratulations Jack! Drivers Education classes will be held in the Viborg-Hurley School District. There are twenty-eight students registered. Classes will be held in the Hurley building July and July 28 th. Students will then begin their driving time. Each student is required to drive six hours with Mr. Holderby. This is a non-credit class. Mr. Sylliaasen stated that the deadline for Drivers Education registration will be earlier in the future, before the current school term has ended.

5 High School registration will be held on August 4, and August 5, Impact Concussion Testing will be held on August 12 for grades 7-9 and grade 11, in the Hurley building. Athletic practices will begin on August 14, The High School schedule has been completed. Mr. Mellem will attempt to contact Doctor Shaw at the hospital in regards to future curriculum development. Staff members have received a request to contact Mr. Sylliaasen or Mr. Mellem if interested in the open positions for Play Director and the One Act Play. Mr. Sylliaasen would like to fill these positions with a staff member, but if anyone from the public would consider the open positions, please contact Mr. Sylliaasen. Principals are preparing for the Teachscape Assessment. Teachscape is on-line software used for teacher evaluations. Assessments will be completed before school starts. The state of South Dakota requires a tool to evaluate the certified teachers. The Teachscape is in place with the Charlotte Danielsen requirements. A 55 television has been installed in Mr. McFarland s classroom; this will replace a white board. I pads are in for the elementary wing. Middle School Principal Amy Brandriet reported to the school board. Amy Brandriet comes from DeSmet, South Dakota. She has a Special Education background. She will complete her masters in two weeks. Amy and her husband have four children. The schedule for the Middle School students is complete. The new administrators and Mr. Sylliaasen have been working on the professional development plan. Part of the Development Plan will be implementing a bullying prevention program that Mrs. Brandriet has been trained in. The gas tanks located at the gas station in Viborg (former Millers Farm Service) which is owned by the Viborg-Hurley School District will be removed. Date set for August 1, Mr. Sylliaasen will attend the Superintendent Conference, held in Pierre, on July 21, 22, and July 23 rd. The orange stripe has been painted around the Viborg gymnasium. Gregg Signs has updated the mural in the front lobby of the Viborg building.

6 J.P. Custom Graphics has been contracted to begin working on the Cougar mascot decals to be mounted on the walls in both buildings. Merchants State Bank has offered to contribute $ to help on the expense of the murals. Mr. Sylliaasen has submitted an application for the Homeland Security Grant. If the district receives this award the funding would be used to update the entries into both buildings with security card access. Motion to: Name Rodney Freeman and Gary Ward as legal firms of the Viborg-Hurley School District. The Viborg Enterprise-Hurley Leader as the official newspaper. Appoint Robert Sylliaasen as Federal Program Coordinator. Appoint Robert Sylliaasen as Asbestos Coordinator. Appoint Robert Sylliaasen as ADA Coordinator. Appoint Amy Brandriet as Special Education Representative. Appoint Robert Sylliaasen as Truant Officer. Appoint Robert Sylliaasen as Transportation Advisor. Appoint Wanda Kost as School Lunch Representative. Appoint Wanda Kost as custodian for all accounts in activities and food service. Approve Wanda Kost to complete payrolls prior to board meetings. Authorize the Superintendent and Business Manager to approve purchasing within legal bid limits. Appoint Superintendent as Southeast Area Cooperative Advisory Board member for the school district. Authorize Superintendent to close school for increment weather. Set staff and student meal allowances as per school policy, breakfast $5.00, Lunch $7.00, Dinner $ Establish meal allowances as per school policy. Set mileage reimbursement at state rate of.37. Declare shortened version of Roberts Rules of Order as legal meeting procedures. (motion) Jim Gerdes

7 Motion to: Authorize board member Charles Kludt as representative to South Eastern Cooperative Board. Authorize Peggy Mach as board member representative to the SDCS. Authorize Peggy Mach as board member representative to the ASBSD. Appoint Robert Sylliaasen as Title IX Coordinator. (motion) Allen Ehrke Motion to appoint Peggy Mach and Allen Ehrke as negotiations representatives: Charles Kludt Motion to appoint Jim Gerdes and Charles Kludt as building and grounds committee: Scott Vannorsdel Second: Allen Ehrke Motion to appoint Scott Vannorsdel as the board representative to the Professional Practices Committee: Charles Kludt Second: Jim Gerdes Motion to authorize business manager to submit the Title I Consolidated Application for the fiscal year : Charles Kludt

8 Meal prices have been approved for the school year. Prices published in attached news statement. Motion to establish activity ticket prices at $15.00 Student, $30.00 Adult, $50.00 Adult Couple, $70.00 Family. Student fees and admission prices will be $2.00 Student, $4.00 Adult. Double Header prices will be $3.00 Student, $5.00 Adult: Jim Gerdes Motion to set regular board meeting dates as the second Monday of each month. Time 7:00 p.m. The board meetings will alternate between the Hurley and Viborg buildings unless noted in board minutes of a change: Charles Kludt Second: Allen Ehrke Motion to set salaries for board members at $60.00 per meeting: Allen Ehrke Motion to appoint Robert Sylliaasen as the Safety Officer, Wanda Kost as the Homeless Liaison: Jim Gerdes Motion to establish substitute teacher rates as $42.50 half day, $85.00 full day: Allen Ehrke

9 Motion to contract services with D.M. Consulting for Strategic Planning of the Viborg-Hurley School District: Charles Kludt Board reviewed the handbook changes. The only changes to the Elementary Handbook will be dates, and names. Mrs. Brandriet has added a welcome from the Principal in the Middle School Handbook, there has been some word changes regarding ICU. Dates, names, and staff positions have been changed in the High School Handbook. The No cell phones in the lunch room has been removed from the High School Handbook. The High School Handbook athletic practice time has been changed to read practice will not start before 6:30 a.m. There will also be changes to how student tardy issues will be handled. Copies of the student handbooks are on file at the main office. Mr. Sylliaasen has received quotes for the burner replacement on boiler in the Hurley building. The burner was shutting off at the end of the cold season last winter. It is filling with black soot. This boiler system heats both the gymnasiums and the classrooms. Midwestern Mechanical, Inc. proposes to furnish equipment, labor and material to complete the installation of propane piping. Furnish and install one Algas 80 gph propane vaporizer, below ground piping from vaporizer to northwest corner of boiler room, furnish and install a regulator on exterior of building near boiler room, furnish and install steel piping from regulator to new burner on boiler. $17, Girton Adams proposes a burner replacement for the Hurley building. Furnish and install a Power Flame CR4-GO-25 UL CSD one full mod burner for the Bryan model RV5000 boiler. Equipped to burn propane and number two oil. A refractory burner mounting plate, installation, and factory authorized start up are included. Freight is FOB Hurley, S.D., delivered but not unloaded. $16, Girton Adams proposes to furnish the materials and supply the labor to replace any faulty check valves with more reliable spring check valves. Retrofit the piping between the boiler feed pumps and the boiler feed tank to allow the installation of the isolation valves. Install a blow down valve in the back of the boiler. Replace the faulty and worn out piping for the blow down valve on the front of the boiler. Replace the leading and worn out piping and valves for the low water cut off on the boiler. Reinstall and rewire the repaired condensate pump. $6,700.00

10 Girton Adams proposes to replace burner on boiler located in Hurley building. 6 HP 230 volt 3 ph blower motor, manual /auto switch, main and auxiliary oil solenoid valves, modulating gas butterfly metering valve, intermittent gas pilot with 6kv ignition transformer, prepurge: proven open damper prepurge sequence. $14, The board building committee will meet with Mr. Sylliaasen to review where propane tanks could be installed if board decides to change over to this type heating system. (This system would allow the building to be heated by either propane or stove fuel). Committee members will report to the board at the August meeting. The fire alarm system in the Hurley building is not working properly. ABC Automatic Building Controls, Inc. has submitted a quote to replace the current system, including five manual stations, three smoke detectors, twenty-five heat detectors, two strobe 15cd. $7, K&N Electric has submitted a quote to replace the electrical wiring on the fire alarm system in the Hurley building. Installation of wiring, conduit, and fire alarm devices as per drawing submitted by ABC Inc. $6, Motion to contract A B C Automatic Building Controls, Inc to replace Fire Alarm System in the Hurley building: Scott Vannorsdel Second: Jim Gerdes Motion to contract K& N Electric to replace wiring for Fire Alarm System in the Hurley building: Allen Ehrke

11 Motion to amend the Capital Outlay budget $15, for replacement of the Fire Alarm System in the Hurley building, to be supplemented by funds on hand: Scott Vannorsdel Second: Jim Gerdes Motion to accept the resignation of custodian Tim Wurtz: Jim Gerdes Tim will be missed; the Viborg-Hurley School Board wishes Tim the best. Motion to accept the resignation of Deidre Thompson pending payment of penalty of $1, for late resignation as per the teacher s negotiation agreement: Allen Ehrke The next board meeting of the Viborg-Hurley School Board will be held in the Hurley building. Meeting will be held August 12, 2014, at 5:00 p.m. Motion to enter Executive Session: (7:15 p.m.) Jim Gerdes Purpose of Executive Session (SDCL ) Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term employee does not include any independent contractor. Exit Executive Session: 7:48 p.m. No action taken at this time.

12 Motion to adjourn: Allen Ehrke President, Peggy Mach Business Manager, Wanda Kost

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