AGENDA. Present Absent Present Absent Scott Wallace Melinda Kelly Suzanne Nelson Timothy Kollar Danielle Boros Stacey Van Metre Donna Keller

Transcription

1 NOTICE OF COMMITTEE OF THE WHOLE MEETING OF THE BOARD OF EDUCATION OF KENILWORTH SCHOOL DISTRICT NUMBER 38, COOK COUNTY, ILLINOIS THE 2 ND DAY OF MARCH, 2017 PUBLIC NOTICE IS HEREBY GIVEN the Board of Education of Kenilworth School District No. 38, Cook County, Illinois will hold a regular meeting on the 2 nd day of March, 2017 at 5 p.m., for the closed session meeting in Room 260 and at 6 p.m. for the open session in the Library Technology Center of The Joseph Sears School, 542 Abbotsford Road, Kenilworth, Illinois. Room 252 (Closed Session 5 p.m.) AGENDA I. CALL TO ORDER AND ROLL CALL Present Absent Present Absent Scott Wallace Melinda Kelly Suzanne Nelson Timothy Kollar Danielle Boros Stacey Van Metre Donna Keller II. CLOSED SESSION TO CONSIDER PENDING OR PROBABLE LITIGATION, INFORMATION REGARDING PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY AND SPECIFIC EMPLOYEE MATTERS Library Technology Center (Open Session 6 p.m.) III. CALL TO ORDER AND ROLL CALL Present Absent Present Absent Scott Wallace Melinda Kelly Suzanne Nelson Timothy Kollar Danielle Boros Stacey Van Metre Donna Keller IV. PUBLIC COMMENT (See posted Rules of Public Comment) V. CONSENT AGENDA A. Approval of Minutes of the February 13, 2017, Regular Meeting and Closed Session VI. OLD BUSINESS A. Presentation of Potential Short-Term Air Conditioning Solutions by DLA, Architects B. Update on Potential Village House Project C. Discussion of School Board Membership Kenilworth Caucas D. Discussion of New Board Member Orientation and Training E. Discussion of Updated Student Discipline Plan F. Discussion of Student Attendance Policy G. Discussion of Administrative Stability

2 VII. VIII. IX. NEW BUSINESS A. Discussion of Reorganizational Meeting Date OTHER BUSINESS PUBLIC COMMENT (See attached Rules of Public Comment) X. ADJOURNMENT Dated the 28 th day of February, Chike Erokwu Secretary, Board of Education Kenilworth School District No. 38

3 Temporary Air Conditioning Options Joseph Sears School Kenilworth School District 38 Kenilworth, Illinois February 27, 2017 The following are options for providing temporary air conditioning to occupied spaces in the building until a permanent, long term solution can be implemented. Option A: Window A/C Units Remove existing window and provide blank-off panel. Mount new 1.5 ton capacity window A/C unit(s) in panel. Pros 1. Units are inexpensive. 2. Units are self contained and only require an electrical connection. 3. Units can be sold afterward. 4. Other than window being removed, no other building construction is affected. 5. If 120V. power is utilized, receptacles installed can be used in future for general classroom power. Cons 1. Noisy for a teaching environment. 2. Capacity limitation requires 2 units in each classroom, or acceptance of less than full capacity cooling. 3. Aesthetics not pleasing inside or outside the building. Option B: Portable A/C Units Remove existing window panel and provide blank-off panel. Set new 1.5 ton capacity portable A/C unit(s) on floor and route duct through panel. Pros 1. Units are self contained and only require an electrical connection. 2. Units can be sold afterward. 3. Capacity limitation requires 2 units in each classroom, or acceptance of less than full capacity cooling. 4. Other than window being removed, no other building construction is affected. 5. If 120V. power is utilized, receptacles installed can be used in future for general classroom power.

4 Page 2 Temporary Air Conditioning Options Joseph Sears School Kenilworth School District 38 Kenilworth, Illinois Cons 1. Units are more expensive than window units. They are typically rented, but given the time they will be installed, they will be less expensive to purchase than rent. 2. Noisy for a teaching environment. 3. Capacity limitation requires 2 units in each classroom, or acceptance of less than full capacity cooling. 4. Units take up floor space. 5. Aesthetics not pleasing inside or outside the building. Option C: Duct Free Split Systems Duct Free Split Systems consist of one or two indoor fan coil units with an associated air cooled condensing unit mounted on the roof or grade outside the building and connected by refrigerant piping. Pros 1. Units can be sold afterward, though not as saleable as Options A and B since not self contained. 2. No capacity limitation so one unit can serve entire classroom. 3. Units are quiet. 4. Units take up no floor space and windows can remain. 5. Aesthetics of building remain intact. Cons 1. Units need to be connected by refrigerant piping routed through floors and out walls or through the roof increasing labor costs. 2. Power wiring at 208V. would not be able to be used in the future for classroom receptacles. 3. Units are more expensive than either window or portable units.

5 MINUTES FOR THE REGULAR MEETING OF THE BOARD OF EDUCATION OF KENILWORTH SCHOOL DISTRICT NUMBER 38, COOK COUNTY, ILLINOIS THE 13 TH DAY OF FEBRUARY 2017 The meeting was called to order by President Scott Wallace at 5:41 p.m. Upon roll call, the following board members answered as being present: Mr. Scott Wallace, Mrs. Suzanne Nelson, Mr. Tim Kollar and Mrs. Mindy Kelly. Mrs. Danielle Boros, Mrs. Donna Keller and Mrs. Stacey Van Metre were absent. Also present were Superintendent/CSBO Dr. Crystal LeRoy, Principal Mrs. Kendra Wallace, Director of Student Services Mr. Besset Sabourin and Communication Coordinator Mr. Chike Erokwu. Mr. Scott Wallace entertained a motion to go into closed session to consider information regarding purchase or lease of real property for the use of the public body and specific employee matters. Mrs. Suzanne Nelson moved, seconded by Mrs. Mindy Kelly, to go into closed session at 5:42 p.m. to consider information regarding purchase or lease of real property for the use of the public body and specific employee matters Roll Call: Yes No Absent Abstain Mr. Scott Wallace Mrs. Suzanne Nelson Mrs. Stacey Van Metre Mrs. Danielle Boros Mr. Tim Kollar Mrs. Donna Keller Mrs. Mindy Kelly The motion carried with a vote of 4 to 0 with three members absent. The board entered closed session at 5:42 p.m. The board returned to open session at 7:44 p.m. Upon roll call, the following board members answered as being present: Mr. Scott Wallace, Mrs. Suzanne Nelson, Mrs. Danielle Boros, Mr. Tim Kollar, Mrs. Stacey Van Metre and Mrs. Melinda Kelly. Mrs. Donna Keller was absent. Also in attendance were: Dr. Crystal LeRoy, Superintendent/CSBO Mrs. Kendra Wallace, Principal Mr. Besset Sabourin Director of Student Services; Mr. Chike Erokwu, Communication Coordinator Faculty: Mrs. Allison Drew (Videographer), Mrs. Daphna Stepen, Mrs. Emily Hayden 2/13/17 Kenilworth Board of Education Open Session Meeting Minutes Page 1 of 5

6 Community: Approximately 13 members of the Kenilworth community PUBLIC COMMENT Mr. Scott Wallace invited public comment. Mrs. Paget Bahr noted that Mrs. Wallace has done a remarkable job of advancing curriculum. She said the writing program has improved and Mrs. Wallace has done a great job of building school community as well as hiring and retaining teachers. She noted that she has seen tremendous success in her child due to the Math in Focus curricular programming. OLD BUSINESS Presentation of Potential Village House Project - Mr. Wallace noted that he and Mrs. Kelly have been representing the board in collaboration between the district and the Kenilworth Park District. A feasibility study has been conducted on renovations to the Village House. Mr. Wallace noted that the Village House was constructed in 1955 and that many of the issues raised from its conception are prevalent today. Mr. Wallace said that a Village House renovation would include space for kids to eat lunch safely and securely while the facility would be used for other community purposes. The project would be funded without any new taxes. Mr. Kevin Reilly and Mr. Jack Pressman gave a presentation on the proposed Village House restoration project. In the presentation, Mr. Reilly and Mr. Pressman noted that the district would enter itno a longterm lease with the park district. The Village House restoration would include the rerouting of the Green Bay Trail and creation of a turnaround to help mitigate traffic issues. Community members asked questions about specific details of the Village House restoration project. ADMINISTRATIVE REPORTS FOIA Report Dr. LeRoy reviewed the Freedom of Information Act requests. Dr. LeRoy said all requests were researched and responded to in a timely manner. Superintendent s Report Dr. LeRoy reviewed the most recent draft of the school calendar. Dr. LeRoy reiterated that spring and winter breaks would align with the New Trier Township High School Calendar. Chief School Business Official s Report Dr. LeRoy reviewed the monthly financial reports. Dr. LeRoy noted that the financial balances and projects are on track and close to where they were last year. Principal s Report Mrs. Wallace summarized the enrollment report. Three families have moved out of the district and two are expected to move in. Mrs. Wallace led a discussion on student attendance. Mrs. Wallace noted that 220 students have missed five or more school days that has impacted teachers abilities to provide instruction. Mrs. Wallace said she has identified areas and trends on absenteeism at The Joseph Sears School and she will come back to the board to make a recommendation in March. 2/13/17 Kenilworth Board of Education Open Session Meeting Minutes Page 2 of 5

7 Director of Student Services Report Mr. Sabourin said his team is currently re-evaluating extended school year options for all learners and students with IEPs. Mr. Sabourin said he will utilize MAP and AIMSweb data to identify students prone to regression over the summer and provide them with summer enrichment. He said that past extended school year practices have had faculty work one-on-one with families a practice that will discontinue due in part to the difficulty it poses for faculty. The district will utilize a partnership with the Wilmette Public School District to provide support and enrichment services to students during the summer. CONSENT AGENDA Mr. Wallace asked if there were any questions regarding the consent agenda. Mrs. Nelson noted that the closed session minutes do not reflect the arrival of Mrs. Stacey Van Metre. Mr. Wallace noted that the certified employee request for retirement pertains to Mrs. Carol Rosenberg. There being no further questions or comments, Mr. Wallace called for a motion to approve the consent agenda. Mrs. Suzanne Nelson moved to approve the consent agenda which includes approval of: minutes for the February 2, 2017 Committee of the Whole meeting and closed session; monthly financial reports for December 2016 and January 2017; monthly investment reports for December 2016 and January 2017; ratification of accounts payable for December 13, 2016 to January 12, 2017; accounts payable for January 13, 2017 to February 13, 2017; acceptance of certified employee request for retirement. The motion was seconded by Mrs. Stacey Van Metre. Roll Call: Yes No Absent Abstain Mr. Scott Wallace Mrs. Suzanne Nelson Mrs. Stacey Van Metre Mrs. Danielle Boros Mr. Tim Kollar Mrs. Donna Keller Mrs. Mindy Kelly The motion carried with a vote of 6 to 0 with one member absent. OLD BUSINESS Approval of the School Year Calendar Mr. Tim Kollar moved to approve the School Year Calendar. The motion was seconded by Mrs. Mindy Kelly. 2/13/17 Kenilworth Board of Education Open Session Meeting Minutes Page 3 of 5

8 Roll Call: Yes No Absent Abstain Mr. Scott Wallace Mrs. Suzanne Nelson Mrs. Stacey Van Metre Mrs. Danielle Boros Mr. Tim Kollar Mrs. Donna Keller Mrs. Mindy Kelly The motion carried with a vote of 6 to 0 with one member absent. Discussion of Master Facility Project Dr. LeRoy led a discussion on temporary air conditioning solutions. Dr. LeRoy noted there are about 32 classrooms in need air conditioning. The district could either install window units for a cost of approximately $50,000 or utilize portable units for approximately $125,000. Dr. LeRoy reviewed the specifics of both solutions. Dr. LeRoy said she would present additional information on air conditioning specifics to the board during the Committee of the Whole meeting. NEW BUSINESS Discussion of and Potential Approval of Recommendation to Hire Mr. Saman Shafi-Mousavi as 1.0 FTE Long Term Mathematics Substitute Mr. Wallace noted that Mr. Shafi has been working as a long term substitute for Mrs. Justyna Hendry. The administration will determine the capability through which Mr. Shafi would be used in the math department going forward. Mr. Tim Kollar moved to approve the recommendation to hire Mr. Saman Shafi-Mousavi as a 1.0 FTE Mathematics Instructor. The motion was seconded by Mrs. Mindy Kelly. Roll Call: Yes No Absent Abstain Mr. Scott Wallace Mrs. Suzanne Nelson Mrs. Stacey Van Metre Mrs. Danielle Boros Mr. Tim Kollar Mrs. Donna Keller Mrs. Mindy Kelly The motion carried with a vote of 6 to 0 with one member absent. Reading of and Potential Approval of New Board Policy: Reimbursement of Travel, Meal and Lodging Expenses - Dr. LeRoy summarized the new board policy related to district reimbursement for employee and board travel, meal and lodging expenses. Dr. LeRoy noted that there is a $3,500 maximum reimbursement allowance for recouping travel expenses and that this policy is in line with the Illinois 2/13/17 Kenilworth Board of Education Open Session Meeting Minutes Page 4 of 5

9 Local Government Travel Expense Control Act. Board members will hear a second reading of the policy and potentially vote on its acceptance during their regular March meeting. Discussion of Board Member Self Evaluation and New Board Member Transition Mrs. Nelson summarized the discussions from last meeting on the transition between the current board and the new board that would be seated in May. Board members discussed ways in which they could facilitate a smooth transition between boards. Each board member reviewed concepts which the board as a whole needs to stop, start and continue. Discussion of Administrative Stability Mr. Wallace led a discussion on administrative stability. Mr. Wallace noted that four of the board members were asked to make several important, difficult decisions soon after they came onto the board. Mr. Wallace noted that the current board would like to make the transition easier for the new board. It was noted during discussion that the current board would like to tie up loose ends before the transition of boards. The current board would begin considering ways to pass along board responsibilities and possibly revise the organization structure of board meetings. The board then briefly discussed the practice of staggering administrative contract renewals. PUBLIC COMMENT Mr. Wallace invited public comment. A Kenilworth community member commented on the feasibility of temporary air conditioning solutions. ADJOURNMENT There being no further business, Mr. Wallace entertained a motion to adjourn. Mrs. Stacey Van Metre moved to adjourn the meeting at 10:16 p.m. The motion was seconded by Mrs. Suzanne Nelson. The motion carried with all yeses. Attest for Distribution: Chike Erokwu, Secretary Approved: Scott Wallace, President ATTEST: Chike Erokwu, Secretary 2/13/17 Kenilworth Board of Education Open Session Meeting Minutes Page 5 of 5

10 To: Kenilworth School District No. 38 Board of Education From: Dr. Crystal LeRoy, Superintendent/Chief School Business Official Date: March 2, 2017 Re: Reorganizational Meeting Date We will select a date for the board reorganizational meeting at tonight s meeting. Due to the law governing organization meeting timing and the deadline for canvassing new board members, the reorganizational meeting must take place between Tuesday, April 25 and Tuesday, May 2. Since we do not have a meeting scheduled during this timeframe, a special meeting date will need to be set. Please come prepared to compare calendars and choose from the following dates: Thursday, April 27 Monday, May 1 Tuesday, May 2 Should you have any questions, please do not hesitate to contact me.