Tuesday, August 27, :00 A.M. Physical Location: 1105 Terminal Way Reno, NV Third floor conference room

Transcription

1 UCP MEMBER ORGANIZATIONS Carson Area Metropolitan Planning Organization Clark County Department of Aviation, McCarran International Airport Nevada Department of Transportation Regional Transportation Commission of Southern Nevada Regional Transportation Commission of Washoe County Reno Tahoe Airport Authority (NUCP) Disadvantaged Business Enterprise (DBE) Airport Concessions Disadvantaged Business Enterprise (ACDBE) NUCP MEETING MINUTES Tuesday, August 27, :00 A.M. Physical Location: Regional Transportation Commission of Washoe County 1105 Terminal Way Reno, NV Third floor conference room Conference Call Phone Number: (567) Passcode: The following is a summary of the Minutes taken from the NUCP meeting and is not a detailed verbatim transcription of the Minutes. I. Call to Order Roll Call Meeting was called to order by at 10:06 a.m. Chair Schuman was absent. Members Present: Debbie Munoz, Vice Chair Regional Transportation Commission of Washoe County Catherine Smith Clark County Department of Aviation Amy Shaw Clark County Department of Aviation Kathy Keever, Secretary Reno Tahoe Airport Authority Reno Tahoe Airport Authority Pat Torvinen Nevada Department of Transportation Gingi Robinson Nevada Department of Transportation Graham Dollarhide CAMPO Debra Coleman Regional Transportation Commission of Southern Nevada Others Present: Cindy Olivares ACC via telephone Meagan Jensen FHWA via telephone August 27, 2013 Meeting Minutes Page 1 of 7

2 Assemblywoman Irene Bustamante Adams via telephone Assemblywoman Dina Neal via telephone Brian Ayala Ayala s Concession Group, Inc. via telephone Aaron Martinez A.M. Engineering via telephone II. Approval of Minutes of the July 30, 2013 Meeting (For Possible Action) introduced this item and entertained comments from the committee. Vice Chair Munoz indicated Item VI. b. regarding the meeting in Reno needed to be changed from July 17, 2013 to July 16, Secretary Keever will make the change and e mail the final version to the committee. Catherine Smith McCarran, NDOT, RTC Washoe, Reno Tahoe, CAMPO Minutes of the July 30, 2013 meeting were approved as amended. III. Approval of Agenda (For Possible Action) introduced this item and entertained comments from the committee and there was none. Graham Dollarhide McCarran, NDOT, RTC Washoe, Reno Tahoe, CAMPO Agenda for the August 27, 2013 meeting was approved. IV. Public Comment (Opening Period) No public comment. V. New Business a. Nevada Department of Transportation Certification Review: i. Kyle Mountain Fire LLC, dba, Water Pros (DBE) Las Vegas (For Possible Action) introduced this item and Ms. Torvinen reviewed the agenda materials. Ms. Torvinen stated the application was presented to the Board at the July 2013 meeting and was tabled for the August 2013 meeting due to some discrepancies. Ms. Torvinen entertained comments/questions from the August 27, 2013 Meeting Minutes Page 2 of 7

3 committee. Mr. Dollarhide questioned the difference from a previous DBE application regarding the 1% gifting. He noted it was a similar case and it was recommended and approved for denial. Ms. Torvinen explained that the 1% gifting of that applicant was gifted six days before the application was received by NDOT and there wasn t sufficient consideration before the transfer was made. She also stated there were other issues. Secretary Keever Catherine Smith Approve DBE certification of Kyle Mountain Fire LLC, dba, Water Pros ii. A.M. Engineering LLC (DBE) Elko (For Possible Action) introduced this item and Ms. Torvinen reviewed the agenda committee. Secretary Keever questioned the NAICS code Highway, Street, and Bridge Construction. It was agreed Construction Management would fall under this category. Catherine Smith Approve DBE certification of A.M. Engineering LLC iii. Project Management Systems (DBE) Gardnerville (For Possible Action) introduced this item and Ms. Torvinen reviewed the agenda committee and there was none Secretary Keever August 27, 2013 Meeting Minutes Page 3 of 7

4 Approve DBE certification of Project Management Systems b. McCarran International Airport i. Airport Concessions, LLC (ACDBE) Las Vegas (For Possible Action introduced this item and Ms. Smith reviewed the agenda committee and there was none. Pat Torvinen Approve ACDBE certification of Airport Concessions, LLC ii. Ayala s Concession Group, Inc. (ACDBE) Las Vegas (For Possible Action) introduced this item and Ms. Olivares reviewed the agenda committee. It was noted Ayala s was originally denied certification as an ACDBE in March 2010 and it was determined at that time Ayala s was not an independent firm. The issue of independence was thoroughly investigated. In December 2011 Ayala s Concession Group (ACG) ended its relationship with Ayala s Inc., including all financial and employment ties. It was determined ACG is now an independent firm. Secretary Keever Approve ACDBE certification of Ayala s Concession Group, Inc. iii. Entourage VIP Protective Services, LLC (DBE) Las Vegas (For Possible Action) introduced this item and Ms. Olivares reviewed the agenda committee and there was none. August 27, 2013 Meeting Minutes Page 4 of 7

5 Graham Dollarhide Pat Torvinen Approve DBE certification of Entourage VIP Services iv. Munford Professional Services, LLC (DBE) Las Vegas (For Possible Action) introduced this item and Ms. Smith reviewed the agenda committee. Ms. Smith stated Munford Professional Services (MPS) was denied certification by NDOT on February 10, 2010, it was determined at that time MPS was not an independent firm because of the relationship with Ahern Rentals. In December 2012 MPS ended its relationship with Ahern Rentals. McCarran s certification investigation determined MPS as an independent firm. Ms Torvinen asked how Ahern Rentals handed over their portion of the ownership. Ms. Smith explained there was not an ownership with Ahern that Mr. Munford worked for them. She stated all ties were severed. Pat Torvinen disclosed that due to NDOTs previous denial with Munford, NDOT will abstain from voting on this item. McCarran, RTC South, RTC Washoe, Reno Tahoe, CAMPO NDOT McCarran, RTC South, RTC Washoe, Reno Tahoe, CAMPO Approve DBE certification of Munford Professional Services, LLC c. Selection/Appointment of NUCP Secretary (6 month appointment) Secretary Keever stated she would continue the Secretary appointment through December The selection/appointments of Chairman, Vice Chairman and Secretary could all be made at that time. Secretary Keever will continue as NUCP Secretary through December August 27, 2013 Meeting Minutes Page 5 of 7

6 VI. Discussion a. Small Business Enterprise (SBE) Application, Certification and Database Ms. Coleman asked if SBE contract language was available from NDOT and it was not. Secretary Keever indicated ACC (their DBE Consultant) would be providing SBE contract language and suggested RTC South contact them as well since they utilize the same consultant. Ms. Shaw stated McCarran s attorney will draft their SBE language. It was agreed all members will share and compare their contract language. Ms. Shaw informed the committee that McCarran would be holding an SBE outreach event on October 4, 2013 and would provide the committee with the agenda when available. b. Office of Inspector General (OIG) Audit Report of U.S. Department of Transportation DBE Program Secretary Keever stated Reno Tahoe Airport Authority received an additional request for information from OIG. Ms. Shaw indicated OIG was onsite at McCarran and stated OIG is looking for new DBE and ACDBEs, not new with the entities but new in the national database. c. Other Ms. Shaw stated she invited Assemblywoman Irene Bustamante Adams and Assemblywoman Dina Neal to the NUCP committee meeting. and Secretary Keever explained to the committee that Agenda items are due Monday prior to Thursday postings. A draft agenda will be distributed to the committee for review on Tuesday and all comments/corrections are due early Wednesday. A final version will be submitted to the committee late Wednesday afternoon for posting on Thursday. In the event of a holiday the committee members will be notified of the day change. Ms. Shaw requested the following language be inserted into the Meeting Minutes. The NUCP meeting is also being recorded and will be made available upon request. She suggested this language be inserted into the box where it states...the following is a summary of the Minutes... Secretary Keever stated she was approached by the Reno Airport s Clerk of the Board indicating their Legal Counsel has requested Supporting Material requests be included in public meeting agendas. There was a discussion in regards to the information that would be provided to the public and it was agreed to provide only the Agendas and the Summaries. Secretary Keever would provide the Supporting Material language prior to the next agenda release. VII. Public Comment (Concluding Period) Mr. Ayala with Ayala s Concession Group thanked the committee. August 27, 2013 Meeting Minutes Page 6 of 7

7 VIII. Next Meeting: September 24, 2013 at 10:00 a.m. Regional Transportation Commission of Southern Nevada Conference Room S. Grand Central Parkway Adjournment Meeting adjourned at 11:03 a.m. August 27, 2013 Meeting Minutes Page 7 of 7