Wayne County Airport Authority Board Meeting

Transcription

1 Wayne County Airport Authority Board Meeting Michael Berry Administration Building Kevin Clark Conference Room Rogell Drive Building #602 Detroit, MI (734) Wednesday, 11/28/2018 2:00-4:00 PM ET DRAFT AGENDA I. ROLL CALL II. CONSENT AGENDA - ITEMS FOR VOTE AS A GROUP A. Approval of Minutes from October 17, 2018 Board Meeting Draft Board Meeting Minutes B. Delta Air Lines, Inc. (Lease Agreement) Resolution to approve a new Lease Agreement with Delta Air Lines, Inc. (Delta) for Building 514 at Detroit Metropolitan Airport. The term of the agreement shall commence on January 1, 2019 and terminate on December 31, 2028, with an option for Delta to terminate after five years after providing a six-month notice. The total square footage to be leased shall be 230,736 square feet, resulting in annual rental revenue of $600, Resolution - Delta Air Lines, Inc. Delta Air Lines, Inc. Contract Award Recommendation C. Delta Air Lines, Inc. (Reimbursable Agreement) Resolution to approve an amendment to the Reimbursable Agreement with Delta Air Lines, Inc. (Delta), to extend the term and recoup costs associated with providing additional law enforcement officers in Delta's ticket lobby and baggage claim areas in the McNamara Terminal at Detroit Metropolitan Airport. The amended term shall be extended until December 31, The estimated cost to be reimbursed to the Airport Authority in 2019 is $1,131,

2 Resolution - Delta Air Lines, Inc. (Add'l Police Officers) Delta Air Lines, Inc. (Add'l Officers) Memorandum D. Active Aero Group, Inc. (Lease Agreement) Resolution to approve an amendment to the Lease Agreement with Active Aero Group, Inc., to increase the rented premises by an additional 31,450 square feet of land for a parking lot at Willow Run Airport. The term of the amendment shall commence on December 1, 2018 and terminate on April 30, The total amended square footage to be leased shall be 1,182,594 square foot; resulting in annual rental revenue of $83, Resolution - Active Aero Group, Inc. Active Aero Group, Inc. Contract Award Recommendation E. Mersino Dewatering, Inc. (Stormwater Pumping Services and Related Equipment) Resolution to approve a contract with Mersino Dewatering, Inc., to provide on-call waste pumping equipment rental and related services for the Airport Authority. The term of the contract shall commence on December 1, 2018 and terminate on November 30, 2021, with two (2) one-year renewal options exercisable by the CEO, subject to the vendor's satisfactory performance and availability of budgeted funds. The cost of the contract shall not exceed $300, The contract was competitively solicited and Mersino Dewatering, Inc. was deemed the lowest responsive and responsible bidder. Resolution - Mersino Dewatering, Inc. Mersino Dewatering, Inc. Contract Award Recommendation F. Logical Concepts, Inc. dba Omnisite (Remote Alarm Monitoring System for Pump Stations) Resolution to approve a special exception to the competitive solicitation process and a contract with Logical Concepts, Inc. dba Omnisite, to provide remote alarm monitoring, online data equipment upgrades and additional parts as necessary for the Omnisite Supervisory Control and Data Acquisition Systems (SCADA) at Detroit Metropolitan and Willow Run Airports. The term of the contract shall commence on January 1, 2019 and terminate on December 31, The cost of the contract shall not exceed $35, Resolution - Logical Concepts, Inc. dba Omnisite Logical Concepts, Inc. dba Omnisite Contract Award Recommendation

3 G. D.J. Conley Associates, Inc. (Maintenance Equipment for North Powerhouse) Resolution to approve an amendment to the contract with D.J. Conley Associates, Inc., to extend the term and add funds for the continued purchase of materials, parts and asneeded technical assistance, labor for the maintenance of Cleaver-Brooks boilers and related equipment for the North Powerhouse at Detroit Metropolitan Airport. The amended contract shall terminate on December 19, The cost of the amendment shall not exceed $50,000.00, which, together with the previous contract authorization amount of $100,000.00, results in total contract costs that shall not exceed $150, Resolution - D.J. Conley Associates, Inc. D.J. Conley Associates, Inc. Contract Award Recommendation H. Kone, Inc. (Maintenance for Elevators, Escalators, and Moving Walkways) Resolution to approve an amendment to the contract with Kone, Inc., to add funds for the continued preventative, corrective and emergency maintenance and repair services for elevators, escalators and moving walkway systems at Detroit Metropolitan Airport. The term of the contract remains unchanged. The cost of the amendment shall not exceed $250,000.00, which, together with the previous contract authorization amount of $3,000,000.00, results in total contract costs that shall not exceed $3,250, Resolution - Kone, Inc. Kone, Inc. Contract Award Recommendation I. Mead & Hunt, Inc. (Amendment to Willow Run Airport Master Plan) Resolution to approve an amendment to the contract with Mead & Hunt, Inc., to add funds and modify the scope of work to include an environmental study to update the Willow Run Airport Master Plan and related documents. The term of the amendment shall commence on November 28, 2018 and terminate upon final payment for all required services completed under this amended contract. The cost of the amendment shall not exceed $200,000.00, which, together with the previous contract authorization amount of $1,169,752.00, results in total contract costs that shall not exceed $1,369, Resolution - Mead & Hunt, Inc. Mead & Hunt, Inc. Contract Award Recommendation

4 J. Tyler Technologies, Inc. f/k/a Munis, Inc. (Financial System Software) Resolution to approve an amendment to the contract with Tyler Technologies, Inc. f/k/a Munis, Inc., to add funds and to extend the term for an additional year for the continued on-going software maintenance, systems hosting and related software and support services for the Airport Authority's financial software system (Munis). The amended contract shall terminate on January 31, The cost of the amendment shall not exceed $350,000.00, which, together with the previous contract authorization amount of $2,156,380.00, results in total contract costs that shall not exceed $2,506, Resolution - Tyler Technologies, Inc. fka Munis, Inc. Tyler Technologies, Inc. fka Munis, Inc. Contract Award Recommendation K. Forum Communication Systems, Inc. dba Forum Communications International (Emergency Alert System) Resolution to approve an amendment to the contract with Forum Communication Systems, Inc. dba Forum Communications International, to add funds for the continued maintenance and support of the Emergency Alert System at Detroit Metropolitan and Willow Run Airports. The term of the contract remains unchanged. The cost of the amendment shall not exceed $306,000.00, which, together with the previous contract authorization amount of $300,000.00, results in total contract costs that shall not exceed $606, Resolution - Forum Communications International Forum Communications International Contract Award Recommendation L Airport Authority Holiday Season Employee Appreciation Program Resolution to approve the 2018 Airport Authority Holiday Season Employee Appreciation Program, which shall not exceed $35, Resolution - Holiday Season Employee Appreciation Program Holiday Season Employee Appreciation Program Memorandum

5 III. NEW BUSINESS - ACTION ITEMS A. Wayne County Airport Authority Retirement Health Benefit System Corrective Action Plan Resolution to approve the Wayne County Airport Authority Retirement Health Benefit System Corrective Action Plan, in accordance with Public Act 202 of Resolution - WCAA Retirement Health Benefit Corrective Action Plan WCAA Retirement Health Benefit Corrective Action Plan Memorandum B. Rauhorn Electric, Inc. (Electrical Upgrades - Package A) Resolution to approve a contract with Rauhorn Electric, Inc., to provide construction services for the Electrical Upgrades Project - Package A (Wick and Middlebelt Roads) at Detroit Metropolitan Airport. The term of the contract shall commence upon Board approval and terminate upon final payment for all required services. The cost of the contract shall not exceed $6,777, The contract was competitively solicited and Rauhorn Electric, Inc. was deemed the lowest responsive and responsible bidder. Resolution - Rauhorn Electric, Inc. Rauhorn Electric, Inc. Contract Award Recommendation C. Shaw Systems and Integration (Security System and Network Upgrades - Package B) Resolution to approve a special exception to the competitive solicitation process and a contract with Shaw Systems and Integration, to provide construction services for the Security System and Network Upgrades Project - Package B at Detroit Metropolitan Airport. The term of the contract shall commence upon Board approval and terminate upon final payment for all required services. The cost of the contract shall not exceed $7,372, Resolution - Shaw Systems and Integration Shaw Systems and Integration Contract Award Recommendation D. Toebe Construction LLC (North Terminal Gate Expansion - Package A) Resolution to approve a contract with Toebe Construction LLC, to provide construction services for the North Terminal Gate and Apron Expansion - Package A at Detroit Metropolitan Airport. The term of the contract shall commence upon Board approval and terminate upon final payment for all required services. The cost of the contract shall not exceed $21,871, The contract was competitively solicited and Toebe Construction LLC was deemed the lowest responsive and responsible bidder.

6 Resolution - Toebe Construction LLC Toebe Construction LLC Contract Award Recommendation E. Delegation of Authority - North Terminal Gate Expansion - Package B Resolution to delegate authority to the Chief Executive Officer to approve and execute the Construction Services Agreement with the lowest responsive and responsible Bidder. The anticipated contract value is approximately $3,000, Resolution - Delegation of Authority - North Terminal Gate Expansion Delegated Authority - Passenger Boarding Bridge Equipment for NT Gates Memorandum F. FY 2019 WCAA Organizational Goals Resolution to accept and approve the Wayne County Airport Authority's FY 2019 Organizational Goals, as proposed. Resolution - FY 2019 WCAA Organizational Goals FY19 Airport Authority Performance Goals IV. INFORMATION ITEMS A. Audit Committee Report from October 29, 2018 Audit Committee Meeting October 29, 2018 Audit Committee Meeting Summary B. Report from Interim Chief Financial Officer, Istakur Rahman C. Report from Interim Chief Executive Officer, Chad Newton 1. Professional Standards Team Presentation, Chad Newton and Tom Kalbfleisch 2. CEO Monthly Report - pursuant to WCAA Procurement and Contracting Ordinance, Article VII Section 1 CEO Monthly Report - October, 2018 V. CHAIRPERSON'S COMMENTS

7 VI. PUBLIC COMMENT VII. NEXT MEETING OF THE WAYNE COUNTY AIRPORT AUTHORITY BOARD IS SCHEDULED FOR WEDNESDAY, JANUARY 16, 2018 AT 2:00 P.M. AT THE MICHAEL BERRY ADMINISTRATION BUILDING, ROGELL DRIVE, BUILDING 602, DETROIT, MI VIII. ADJOURN