- September 2, Kricket's Tavern Brandt Pike. - End of Year Legislation - Police Division. * A.E. David Co. * Montgomery County.

Transcription

1 CITY OF HUBER HEIGHTS STATE OF OHIO Public Services and Safety Committee Meeting October 5, :30 P.M. City Hall 6131 Taylorsville Road City Council Conference Room 1. Members Present: 2. Guests Present: 3. Approval of Minutes: - September 2, Topics of Discussion: - Kricket's Tavern Brandt Pike - End of Year Legislation - Police Division * A.E. David Co. * Montgomery County * Galls * Maintenance and Service Agreements * K.E. Rose * Purchase of Vehicles

2 - End of Year Legislation - Fire Division * Dayton Fire Garage * Phoenix Outfitters * McKesson * 2016 EMS Grant - Fire Station 25 - Construction - Award Contract - Breast Cancer Awareness and Fire Prevention Activities Update - Fire Division 5. Recommendations / Actions: 6. Adjournment:

3 AI-3307 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Police Division - A.E. David Co. - Uniforms Submitted By: Maria Beisel Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: None Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - End of Year Legislation - Police Division Information * A.E. David Co. Purpose and Background A.E. David Company is the only local supplier that carries this brand of uniform and can meet the demand. The Police Division has set a not to exceed amount of $31,500 for the purchase of uniforms in Fiscal Impact Source of Funds: Police Budget Cost: $31,500 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

4 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE PURCHASE OF UNIFORMS IN THE POLICE DIVISION AND WAIVING THE COMPETITIVE BIDDING REQUIREMENTS. WHEREAS, it is necessary to purchase uniforms for members of the Police Division; and WHEREAS, the annual purchase of uniforms will be in excess of $25,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to contract for the purchase of uniforms for the Police Division with the A.E. David Company for FY 2016 in an amount not to exceed $31,500. Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

5 AI-3308 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Police Division - Montgomery County - Spending Limits Submitted By: Maria Beisel Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: Motion/Ordinance/ Resolution No.: Emergency Legislation?: No Agenda Item Description or Legislation Title * Montgomery County Information Purpose and Background The Police Division utilizes several services through Montgomery County such as Prisoner Housing, Fingerprinting, Medical Testing, Radio Lease, Court Parking, etc. With the upgrade of the radio system and unknown increased costs for 2016, the Police Division has requested a spending limit of $200,000. This amount allows flexibility and provides for the unknown costs or unexpected needed services. Fiscal Impact Source of Funds: Police Budget Cost: $200,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

6 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE SPENDING LIMITS TO MONTGOMERY COUNTY, OHIO FOR MULTIPLE SERVICES WITHIN THE POLICE DIVISION. WHEREAS, the citizens of Huber Heights require the efficient and effective delivery of municipal services, and WHEREAS, the Police Division utilizes several sole source services through Montgomery County such as Prisoner Housing, Prisoner Processing, Medical Testing, Radio Lease, Radio Maintenance and Court Parking. WHEREAS, all City expenditures in excess of $25,000 require authorization by City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that; Section 1. City Council authorizes the spending limit with vendor Montgomery County, Ohio at a not to exceed cost of $200,000 for FY Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

7 AI-3309 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Police Division - Galls - Spending Limits Submitted By: Maria Beisel Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: Motion/Ordinance/ Resolution No.: Emergency Legislation?: No Agenda Item Description or Legislation Title * Galls Information Purpose and Background This legislation is to set a spending limit for the Police Division with Galls for a not to exceed amount of $25,000. Fiscal Impact Source of Funds: Police Budget Cost: $25,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

8 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE SPENDING LIMITS WITH VENDOR GALLS FOR THE PURPOSE OF BALLISTIC VESTS, EQUIPMENT AND UNIFORM PURCHASES. WHEREAS, the Police Division replaces ballistic vests and other equipmenton a rotation schedule; and WHEREAS, Roy Tailor was the local authorized and sole source supplier of our vests and has merged with Galls, a current vendor for specialized Police equipment and uniform items; and WHEREAS, the cost of the vests and specialized equipment will exceed $15,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. City Council authorizes the spending limit with vendor Galls at a not to exceed amount of $25,000 for FY Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

9 AI-3319 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Various Divisions - Maintenance and Service Agreements Submitted By: Maria Beisel Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: Motion/Ordinance/ Resolution No.: Emergency Legislation?: No Agenda Item Description or Legislation Title * Maintenance and Service Agreements Information Purpose and Background This legislation authorizes spending limits and/or maintenance and service contracts for multiple vendor services within the Police, Finance and Fire Divisions. Fiscal Impact Source of Funds: Police Budget Cost: Various Amounts Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

10 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING AN EXPENDITURE OF FUNDS FOR MAINTENANCE, SERVICE, OR PURCHASING AGREEMENTS FOR VARIOUS ITEMS OF ELECTRONIC EQUIPMENT OPERATED BY THE CITY OF HUBER HEIGHTS AND WAIVING THE BIDDING REQUIREMENTS. WHEREAS, continuous operation of a number of items of electronic equipment, computer systems, and software are dependent on following organizations that provide maintenance or service effective January 1, 2016; and WHEREAS, maintenance of those items and systems is critical to the ongoing operation of the Public Safety and Finance Departments. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to enter into an agreement for the maintenance, service, and/or purchase of electronic equipment and computer software with the following organizations effective January 1, 2016: Agile Networks Connectivity Switch Maintenance for Phones, Radios - $22,000 Montgomery County Radio Maintenance, Prisoner Care - $200,000 State of Ohio - LEADS Program - $10,000 P & R Communications Radio Maintenance - $150,000 Verizon Wireless MDT s - $55,000 Creative Microsystem Inc. Financial Applications - $60,000 Creative Microsystem Inc. Public Safety Applications - $85,000 GTG-GIS - $20,000 Alerts Tracking - Fire & EMS Software & Maintenance - $23,000 CDW-G State Term Contract vendor for computer/electronic equipment - $40,000 Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

11 AI-3320 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Police Division - K.E. Rose - Spending Limits Submitted By: Maria Beisel Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: Motion/Ordinance/ Resolution No.: Emergency Legislation?: No Agenda Item Description or Legislation Title * K.E. Rose Information Purpose and Background K.E. Rose is the local authorized supplier and maintenance site of the specific emergency vehicle equipment and has proprietary knowledge and provides special skills and service to install the new specialized equipment for the vehicles in the Police Division. Fiscal Impact Source of Funds: Police Budget Cost: $100,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

12 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE SPENDING LIMITS WITH VENDOR K.E. ROSE FOR THE PURPOSE OF MAINTENANCE, PARTS AND EQUIPPING PATROL VEHICLES IN THE POLICE DIVISION. WHEREAS, the Police Division will purchase replacement police cruisers and staff cars in 2016; and WHEREAS, K.E. Rose is the local authorized supplier and maintenance site of the specific emergency vehicle equipment and has proprietary knowledge and provides special skills and service to install the new specialized equipment for the vehicles; and WHEREAS, the cost of the emergency equipment, parts, labor, and maintenance for the new police vehicles will exceed $25,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The Police Division is authorized to utilize the services of K.E. Rose for the purpose of installation, maintenance and repair of specialized police equipment for FY 2016 at a cost not to exceed $100,000. Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

13 AI-3321 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Purchase of Police Vehicles Submitted By: Maria Beisel Department: Police Division: Police Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: None Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title * Purchase of Vehicles Information Purpose and Background There is an ongoing need to purchase vehicles for use by the Police Division of the City of Huber Heights in order to provide continued service to the citizens. Fiscal Impact Source of Funds: Police Budget Cost: $130,000 Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

14 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION 2015-R- AUTHORIZING THE CITY MANAGER TO PURCHASE VEHICLES FOR USE BY THE POLICE DIVISION THROUGH THE OHIO COOPERATIVE PURCHASING PROGRAM, GSA AUTOCHOICE, OR BY DIRECT NEGOTIATIONS. WHEREAS, there is an ongoing need to purchase vehicles for use by the Police Division of the City of Huber Heights in order to provide continued service to the citizens; and WHEREAS, purchases greater than $15,000 require authorization by the City Council; and WHEREAS, there is a current offer to purchase new vehicles under the Ohio state term bid pricing, GSA pricing, or direct negotiations. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to order and purchase the vehicles either through the State bidding process, GSA Autochoice, or by direct negotiation with dealers in order to allow that the City obtain the lowest and best proposal for said vehicles. Section 2. The City Manager is hereby authorized to contract for the purchase of vehicles by the Police Division at a cost not to exceed $130,000. Section 3. Consistent with the provisions of the City Charter and the Huber Heights Codified Ordinances, the competitive bidding requirements are hereby waived. Section 4. The authorization granted herein does ratify action previously taken by City Staff to ensure these contract prices can be taken advantage of by the City. Section 5. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

15 AI-3323 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Fire Division - Dayton Fire Garage - Spending Limits Submitted By: Mark Ashworth Department: Fire Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: Handouts Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - End of Year Legislation - Fire Division Information * Dayton Fire Garage Purpose and Background Annually, the Fire Division identifies anticipated grants and/or vendors that are currently being utilized for goods and/or services that will exceed the $25,000 required cap for bidding and meet the requirements for "sole source" vendors. The purpose of this legislation being presented tonight is for approval and authorization to exceed those said dollar amounts. Fiscal Impact Source of Funds: Fire Division Budget Cost: $30,000 Recurring Cost? (Yes/No): Yes Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

16 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE FIRE DIVISION S SPENDING LIMITS WITH CITY OF DAYTON FIRE DEPARTMENT FOR EMERGENCY VEHICLE REPAIR AND WAIVING THE COMPETITIVE BIDDING PROCESS. WHEREAS, the repair and service of the Fire Division s fire apparatus is needed to provide for fire and emergency medical service protection to the community; and WHEREAS, the funds to repair and service fire and emergency medical service apparatus are in the 2016 Fire Division budget and will exceed $25,000.00; and WHEREAS, the City of Dayton Fire Department is currently servicing and repairing the Fire and EMS emergency vehicles and has historical knowledge of the equipment. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized expenditures with the City of Dayton Fire Department for the service and repair of emergency Fire and EMS equipment for a not to exceed amount of $30,000 for FY Section 2. Bidding requirements are hereby waived consistent with appropriate provisions of the Huber Heights City Charter, Administrative Code, Section (a)(2). Section 3. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

17 AI-3322 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Fire Division - Phoenix Outfitters - Spending Limits Submitted By: Mark Ashworth Department: Fire Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: None Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title * Phoenix Outfitters Information Purpose and Background Annually, the Fire Division identifies anticipated grants and/or vendors that are currently being utilized for goods and/or services that will exceed the $25,000 required cap for bidding and meet the requirements for "sole source" vendors. The purpose of this legislation being presented tonight is for approval and authorization to exceed those said dollar amounts. Fiscal Impact Source of Funds: Fire Division Budget Cost: $50,000 Recurring Cost? (Yes/No): Yes Funds Available in Current Budget? (Yes/No): Yes Financial Implications: Resolution Attachments

18 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE FIRE DIVISION S SPENDING LIMITS WITH PHOENIX SAFETY OUTFITTERS AND WAIVING THE COMPETITIVE BIDDING REQUIREMENT. WHEREAS, it is necessary to purchase Personnel Protective Equipment (PPE) and Class A, Dress uniforms for the Fire Division; and WHEREAS, annual purchases of said equipment will be in excess of $25,000; and WHEREAS, the amount of the funds to be spent with Phoenix Safety Outfitters are allocated funds in the 2016 Fire Division budget; WHEREAS, Phoenix Safety Outfitters is the sole source vendor able to meet the Fire Division s specifications for Personnel Protective Equipment (PPE) and Class A, dress uniforms, and provide consistent and timely service. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized expenditures with the Phoenix Outfitters for uniforms and other equipment for a not to exceed amount of $50,000 for FY Section 2. Bidding requirements are hereby waived consistent with appropriate provisions of the Huber Heights City Charter, Administrative Code, Section (a)(2). Section 3. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

19 AI-3324 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Fire Division - McKesson - Spending Limits Submitted By: Mark Ashworth Department: Fire Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: None Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title * McKesson Information Purpose and Background Annually, the Fire Division identifies anticipated grants and/or vendors that are currently being utilized for goods and/or services that will exceed the $25,000 required cap for bidding and meet the requirements for "sole source" vendors. The purpose of this legislation being presented tonight is for approval and authorization to exceed those said dollar amounts. Fiscal Impact Source of Funds: Fire Division Budget Cost: $75,000 Recurring Cost? (Yes/No): Yes Funds Available in Current Budget? (Yes/No): Yes Financial Implications: 2016 EMS Grant Resolution Attachments

20 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE FIRE DIVISION S SPENDING LIMITS WITH MCKESSON DBA MED3000 TO PROVIDE EMS BILLING SERVICES FOR THE CITY OF HUBER HEIGHTS FIRE DIVISION AND WAIVING THE COMPETITIVE BIDDING REQUIREMENTS. WHEREAS, the City of Huber Heights has passed legislation permitting the City of Huber Heights Fire Division to charge certain fees for EMS services and removals; and WHEREAS, the City of Huber Heights has an existing contract with McKesson (DBA Med3000) and in the business of providing billing services for EMS services will exceed $25,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. City Council authorizes the spending limit with vendor McKesson (DBA Med3000) at a not to exceed cost of $75,000 for FY 2016 to provide EMS billing services on the terms and conditions provided in the RFP, the proposal, and on such other terms and conditions as the City Manager determines to be in the best interest of the City. Section 2. Bidding requirements are hereby waived consistent with appropriate provisions of the Huber Heights City Charter, Administrative Code, Section (a)(2). Section 3. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

21 AI-3325 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 End of Year Legislation - Fire Division EMS Grant Submitted By: Mark Ashworth Department: Fire Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: None Emergency Legislation?: No Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title * 2016 EMS Grant Information Purpose and Background Annually, the Fire Division identifies anticipated grants and/or vendors that are currently being utilized for goods and/or services that will exceed the $25,000 required cap for bidding and meet the requirements for "sole source" vendors. The purpose of this legislation being presented tonight is for approval and authorization to exceed those said dollar amounts. Fiscal Impact Source of Funds: Grant Cost: $5,000 Recurring Cost? (Yes/No): N/A Funds Available in Current Budget? (Yes/No): N/A Financial Implications: Resolution Attachments

22 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO ACCEPT AWARDED GRANT FROM THE OHIO STATE BOARD OF EMS. WHEREAS, the City of Huber Heights Fire Division has been identified by the Ohio State Board of EMS as eligible to receive a grant award up to the amount of $5,000.00; and WHEREAS, the City of Huber Heights has applied for this grant in order to assist in the delivery of high quality Emergency Medical Services to its citizens; and WHEREAS, the funding from the grant would be utilized to purchase patient care equipment and reimburse the City for continuing education training for City of Huber Heights Fire Division personnel. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. The City Manager is hereby authorized to accept a grant from the Ohio State Board of EMS, to receive the amount of $5,000.00; and to take all actions required thereunder. Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements including Section of the Ohio Revised Code. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

23 AI-3327 Topics of Discussion 4. Public Services and Safety Committee Agenda Meeting : 10/05/2015 Fire Station 25 - Construction - Award Contract Submitted By: Scott Falkowski Department: Planning Council Committee Review?: Public Services and Safety Committee (s) of Committee Review: 10/05/2015 Audio-Visual Needs: None Emergency Legislation?: Yes Motion/Ordinance/ Resolution No.: Agenda Item Description or Legislation Title - Fire Station 25 - Construction - Award Contract Information Purpose and Background Bids for the construction of Fire Station 25 are due on Wednesday, October 7, 2015 and a recommendation to award the contract will be included in the City Council Meeting packet for the meeting of October 12, Fiscal Impact Source of Funds: Capital Fund Cost: N/A Recurring Cost? (Yes/No): No Funds Available in Current Budget? (Yes/No): No Financial Implications: Resolution Exhibit A Attachments

24 CITY OF HUBER HEIGHTS STATE OF OHIO RESOLUTION NO R- AUTHORIZING THE CITY MANAGER TO AWARD THE BID AND ENTER INTO A CONTRACT FOR THE CONSTRUCTION PACKAGE FOR THE FIRE STATION 25 FACILITY, AND DECLARING AN EMERGENCY. WHEREAS, City Council by Ordinance No O-2179 determined to proceed with a new satellite Fire Station at 9975 State Route 202 to include among other things, parking facilities, all driveways, roads and other necessary appurtenances; and WHEREAS, City Council by Resolution No R-6199 and Resolution No R-6230 set forth certain processes and procedures relating to construction bidding, change orders and construction management of the Recreation Facility Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of Huber Heights, Ohio that: Section 1. After due deliberation and after being advised that the bidding process for this work was conducted in accord with Resolution No R-6230, the City Manager is authorized accept the bid/quote and enter into an agreement with in an amount not to exceed $ attached hereto as Exhibit A with respect to the construction work for the Fire Station 25. Section 2. Council affirms the acceptance of this bid/quote pursuant to Chapter (b) of Part 1, Title 7 of the Codified Ordinances of the City of Huber Heights. Section 3. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its Committees that resulted in such formal action were taken in meetings open to the public and in conformance with all legal requirements including Section of the Ohio Revised Code. Section 4. This Resolution confers no legal rights upon the above identified bidder. Section 5. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of public peace, health, safety and welfare and for the further reason that awarding the contract at the earliest possible time is necessary to keep the Fire Station 25 Project construction on schedule; therefore, this Resolution shall take effect immediately upon its adaptation by Council. Passed by Council on the day of, 2015; Yeas; Nays. Effective : AUTHENTICATION: Clerk of Council Mayor

25 5 Fire Station 25

26

27

28 3.10 Contractor shall at all times keep the Project Site free from any accumulation of rubbish, debris, and waste and shall keep existing pavement broom clean and free of soil or aggregate that might be brought off site from the project site. Upon completion of the work and prior to final payment by the City, Contractor shall thoroughly remedy any defects, and leave the project site in a clean and orderly condition. If, in the discretion of the City or Project Manager, Contractor is determined at any time to be in violation of this section 3.10, the City may deduct the City's actual cost to remedy the violation from the amount shown due to Contractor on its next payment application (progress or final) for each day Contractor is determined to be in violation of this Section 3.10.

29

30

31

32

33

34

35

36 Prj.Mgr.,orArchitect

37

38

39

40

41

42

43