PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING January 12, 2015 Opening Prayer 6:55 PM ~ offered by Crystal Osterink

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1 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Dan Fryling, Tim Haagsma (T Haagsma may be unable to attend) Absent with Prior notice: Carol VanLaan CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING January 12, 2015 Opening Prayer 6:55 PM ~ offered by Crystal Osterink 1) Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers 2) Motion to Approve Agenda - ACTION ITEM II. Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. CONSENT AGENDA 1) Board Meeting Minutes A. December 8,2014 Regular Meeting Minutes 2) Building Department A. December 2014 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports 1

2 (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for 12/034/14 thru 12/30/14 B. Payments of the bills from 12/03/14 thru 12/30/14 in the amount of $232, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- 2) Planning Commission a) Proposed Language Amendment for Chapter 19 Special Land Uses Non- a) First Read: Proposed Amendment to Chapter 25 of the Gaines Charter Township Code of Ordinances; to add language prohibiting Medical Marijuana Provisioning Centers within Township boundaries 3) Engineering Department Non-Action Items 4) Treasurer s Department Non- 5) Assessing Department: Non-Action Items 6) Water & Sewer Department Non- a) December 2014 Revenue Report 2

3 IV. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) 2) Non-Action items: a) Cost center overage 2014 Budget b) Potential cost increase Hope Network c) Transportation Funding Package d) Website Statistics December 2014 e) KDL January 2015 Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held February 09, 2014 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 3

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5 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING February 9, 2015 Opening Prayer 6:55 PM ~ offered by Don R. Hilton, Sr. 1) Recognition of Individuals and/or Delegations A. Public Hearing - hearing to consider the following request for File No TS, to rezone the lands known as part of PPN ( th Street) and PPN ( th Street) from I-1 (Light Industrial) to PUD (Planned Unit Development); to establish a multi-use facility with the principal use of the existing building being a Science, Technology, Engineering, Arts, and Mathematics (S.T.E.A.M.) education facility. B. Public Hearing CDBG Fund Usage C. Ken Yonkers State of the State update D. Tom McCutcheon Update from Community Policing Officer *3 minute time limit for unscheduled speakers 2) Motion to Approve Agenda - ACTION ITEM Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. 1

6 II. CONSENT AGENDA 1) Board Meeting Minutes A Regular Meeting Minutes 2) Building Department A Building Department Annual Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports B. January 2015 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for 01/13/2015 thru 02/04/2015 B. Payments of the bills from 01/01/2015 thru 02/04/2015 in the amount of $174, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- 2) Planning Commission a. Preliminary Plat Review: Harmon Farms (Olthouse Property) 7320 Hanna Lake Ave., Michael McGraw Signature Land Development Corp., File No MM b. PUD Rezoning: Creation of the Pyramid PUD and review of Phase 1; Step 2: Public Hearing; 4400 and part of th Street; Todd Schaal of Education Campus Investors, File No TS Non- 3) Engineering Department a. Contract for Professional Services Non-Action Items 2

7 4) Treasurer s Department a. On behalf of Parks & Rec Committee purchase of sign for Hardy Pond Non- 5) Assessing Department: Non-Action Items 6) Water & Sewer Department Non- IV. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) a) Resolutions to Approve use of Community Block Grant Funds a. Resolution Use CDBG funds for North Kent Transit b. Resolution Use CDBG funds for 60 th Street Sidewalk Improvement Project c. Resolution Use CDBG funds for the removal and elimination of Blight d. Resolution Support of Consolidated 911 Emergency Dispatch Serviced Funded by Phone Surcharges b) Cutlerville Fire c) Road Closure request Cutlerville-Gaines Chamber of Commerce for 2015 Cutlerville Days e) Purchase of Trailer Transport equipment for Cemetery operation/maintenance 2) Non-Action items: a) Website Statistics January 2015 b) KDL (month) Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous 3

8 VII. ADJOURNMENT 1) The next regular Township Board meeting will be held March 16, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 4

9 Meeting called by Supervisor Don R. Hilton, Sr. PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING March 16, 2015 Opening Prayer 6:55 PM ~ offered by Carol VanLaan Pledge of Allegiance to the Flag Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM PUBLIC HEARING (1): Street Lighting Special Assessment District Weathervane Phase 2 of Cook s Crossing Board discussion/action to certify the special assessment roll regarding Street Lighting Special Assessment District Weathervane Phase 2 of Cook s Crossing PUBLIC HEARING (2): Street Lighting Special Assessment District Weathervane Phase 2 of Cook s Crossing Board discussion/action regarding final approval for Street Lighting Special Assessment District Weathervane Phase 2 of Cook s Crossing I. CUSTOMARY ITEMS 1) Recognition of Individuals and/or Delegations A. Jameson Schryer from WMEAC regarding Plaster Creek (10 minutes) *3 minute time limit for unscheduled speakers 2) Motion to Approve Agenda - ACTION ITEM Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. 1

10 II. CONSENT AGENDA 1) Board Meeting Minutes A. 02_09_2015 Regular Meeting Minutes 2) Building Department A. February 2015 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for 2/11/15 thru 3/10/15 B. Payments of the bills from 2/11/15 thru 3/10/15 in the amount of $202, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- 2) Planning Commission Non- 3) Engineering Department a) Proposed Lot Line Adjustment for BGUA Non-Action Items 4) Treasurer s Department a) th Quarter Financial Reports Non- 5) Assessing Department: 2

11 Non-Action Items 6) Water & Sewer Department Non- a) February 2015 Revenue Report IV. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) a) Bryon Township Summer Rec program/gaines participation b) Road Closure Request Cutlerville-Gaines Chamber July 11,2015 Dutton Days Parade/Festival c) Liquor License Renewals a. Applebee s b. Logan s c. Stonewater d. Briarwood e. Peppino s 2) Non-Action items: a) The Right Place - $2,000 commitment b) Kent County Sheriff th Qtr. Reports c) Kent County Road Commission 2014 Act 51 Report d) Website Statistics February 2015 e) KDL March Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held April 13, ) There is a Township Board Workshop meeting scheduled for April 27, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. 3

12 *Preliminary Agenda Subject to Change 4

13 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 4:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING March 25, :00PM Opening Prayer 3:55 PM ~ Don Hilton Pledge of Allegiance to the Flag 1) Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers 2) Motion to Approve Agenda - ACTION ITEM II. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- 2) Planning Commission Non- 3) Engineering Department 1

14 Non-Action Items 4) Treasurer s Department Non- 5) Assessing Department: Non-Action Items 6) Water & Sewer Department Non- III. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers IV. SUPERVISOR S OFFICE 1) a) Future oversight of Dutton Fire Department b) Cutlerville Fire Committee recommendation to move forward with combining three departments starting with appointing Todd Szakacs as overseer, then addressing the formal formation of a fire district NOTE this would involve changing his employment status to full-time c) Cutlerville Fire Committee recommendation to purchase 1st on scene fire unit 2) Non-Action items: a) Submittal of Safer Grant Application V. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VI. ADJOURNMENT 1) The next regular Township Board meeting will be held April 13, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. 2

15 *Preliminary Agenda Subject to Change 3

16 Meeting called by Supervisor Don R. Hilton, Sr. PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING April 13, 2015 Opening Prayer 6:55 PM ~ offered by Laurie Lemke Pledge of Allegiance to the Flag Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM PUBLIC HEARING (1): Street Lighting Special Assessment District South Creek East OPEN PUBLIC HEARING Board discussion/action to certify the special assessment roll regarding Street Lighting Special Assessment District South Creek East CLOSE PUBLIC HEARING PUBLIC HEARING (2): Street Lighting Special Assessment District South Creek East OPEN PUBLIC HEARING Board discussion/action regarding final approval for Street Lighting Special Assessment District South Creek East CLOSE PUBLIC HEARING PUBLIC HEARING (3): Carmelo s Italian Pizza Application for a Tavern License OPEN PUBLIC HEARING Board discussion/action regarding Carmelo s request for a Tavern License CLOSE PUBLIC HEARING I. CUSTOMARY ITEMS 1) Recognition of Individuals and/or Delegations a) Mr. Michael Nickels regarding Township Burning ordinance (10 minutes) b) Community Policing Officer Tom McCutcheon 1

17 2) Motion to Approve Agenda - ACTION ITEM Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. II. CONSENT AGENDA 1) Board Meeting Minutes A. 03_16_2015 Regular Meeting Minutes B. 03_25_2015 Special Meeting Minutes 2) Building Department A. March 2015 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for 3/16/2015 thru 4/07/2015 B. Payments of the bills from 3/16/2015 thru 4/07/2015 in the amount of $102, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- 2) Planning Commission Non- 2

18 3) Engineering Department a) th Street Request for reimbursement of wastewater use fee b) th Street Variance of W&S ordinance requested c) th Street Request for reimbursement of wastewater use fee d) Grandview Ventures Appeal of Water and Sewer Charges Non-Action Items a) W&S Advisory Committee draft meeting minutes 4) Treasurer s Department Non- 5) Assessing Department: Non-Action Items 6) Water & Sewer Department Non- a) March 2015 Revenue Report IV. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) a) LLC Request for a Tavern License by Carmelo s (public hearing at beginning of meeting) b) Bloom, Sluggett, Morgan ~ Increase in hourly rate c) Mel Fryling Electric Increase in hourly rate d) Recommendation for the purchase of helmets & turnout gear for the Dutton Fire Department e) Fireworks permit application for annual Crystal Springs Property Owners Association 2) Non-Action items: a) Letter to Audrey Nevins-Weiss, Byron Township b) Letter to (then) Fire Chief Russell Jansen c) New BSA Server d) Thank you from The Right Place e) Website Statistics March 2015 f) KDL April Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3

19 3) Miscellaneous VII. ADJOURNMENT 1) There is a Township Board Workshop meeting scheduled for April 27, ) The next regular Township Board meeting will be held May 11, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 4

20 Meeting called by Supervisor Don R. Hilton, Sr. PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES WORKSHOP MEETING April 27, 2015 Opening Prayer 6:55 PM ~ Dan Fryling Pledge of Allegiance to the Flag Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS 1) Recognition of Individuals and/or Delegations 2) Motion to Approve Agenda - ACTION ITEM II. WORKSHOP TOPICS: 1) Dutton Fire Department 2) Cutlerville Fire Department 3) Formation of a Fire District III. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous IV. ADJOURNMENT 1) The next regular Township Board meeting will be held May Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 1

21 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING May 11, 2015 Opening Prayer 6:55 PM ~ Crystal Osterink Pledge of Allegiance to the Flag 1) Motion to Approve Agenda - ACTION ITEM 2) Recognition of Individuals and/or Delegations a) Barry Hatchner 6631 Crystal Downs Ct. (fencing behind Wendy s) (10 minutes) b) Dan Velthuizen Annual Audit Recap (10 minutes) c) Dana Lehman Parks & Rec Committee (purchase/placement of benches for park) (10 minutes) 3) Variance Request TSFR Apple Venture LLC Ordinance Variance Request (10 minutes) Board action regarding LLC Ordinance Variance Request from TSFR Apple Venture *3 minute time limit for unscheduled speakers Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. 1

22 II. CONSENT AGENDA 1) Board Meeting Minutes A. 04_ 13_2015 Regular Meeting Minutes B. 04_27_2015 Workshop Meeting Minutes 2) Building Department A. April 2015 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for April 21, 2015 thru May 6, 2015 B. Payments of the bills from April 21, 2015 thru May 6, 2015 in the amount of $251, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- a) 1 st Quarter Revenue and Expenditure Report b) Results of 5/5/15 Election 2) Planning Commission a) Rezoning for the Pyramid PUD Taking it off the Table for a vote b) Major PUD Amendment Hammond Estates Non- 3) Engineering Department a) 60 th Street Sidewalk Improvements CDBG Funds b) 6313 Wing Avenue Request to be put on Payment Plan for Connection Fees c) th Street Utility Bill Refund Request Non-Action Items 2

23 4) Treasurer s Department a) Accept and File 1 st Qtr Financial Report Non- 5) Assessing Department: Non-Action Items IV. 6) Water & Sewer Department Non- a) April 2015 Financials Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) a) Park and Recreation Committee s request to purchase benches for PWP b) Formation of Fire District/Authority (discussion with possible action) c) Resolution recognizing former Fire Chief Jansen s service to the community 2) Non-Action items: a) Kent County Report May 2015 b) Kent County Dispatch fees c) Kent County Sheriff 1 st Qtr. Report d) Website Statistics April 2015 e) KDL May Newsletter VI. VII. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous ADJOURNMENT 1) The next regular Township Board meeting will be held June 8, ) June 22, 2015 has been reserved for a Workshop Meeting Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 3

24 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING June 8, 2015 Opening Prayer 6:55 PM ~ offered by Crystal Osterink Pledge of Allegiance to the Flag 1) Motion to Approve Agenda - ACTION ITEM 2) Presentation of Resolution to former Fire Chief Russell Jansen 3) Recognition of Individuals and/or Delegations 1 s t read - Ordinance granting Consumers Energy the authority to lay, maintain and operate gas service in the Township Presentation of Certificate of Participation from ATR KDL Annual Report 10 minutes Lance Werner, Library Director Shirley Bruursema, KDL Board of Trustee Cathy Neis, KDL Gaines Township Branch Manager *3 minute time limit for unscheduled speakers 1

25 II. Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. CONSENT AGENDA 1) Board Meeting Minutes A. 05_11_2015 Regular Meeting Minutes 2) Building Department A. May 2015 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for May 8, 2015 thru June 1, 2015 B. Payments of the bills from May 8, 2015 thru June 1, 2015 in the amount of $135, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office a) a. Consumers Energy Authorization for Change b. New FOIA Requirements i. Public Summary of Township FOIA Policies & Guidelines ii. FOIA Detailed Cost Itemization iii. Request for Public Records iv. FOIA Procedures and Guidelines b) Non- NONE 2) Planning Commission a) Action items: Zoning Ordinance Amendments: a. Chapter TB b. Chapter TB c. Chapter TB d. Chapter TB e. Chapter TB f. Chapter TB 2

26 Non- b) Presentation of the 2014 Planning Department Annual Report 3) Engineering Department NONE Non- NONE 4) Treasurer s Department a) a. Funds Transfer request b. First Rights Non- NONE 5) Assessing Department: a) Tax Rate Request Non-Action Items NONE 6) Water & Sewer Department NONE Non- NONE IV. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) a) Recommendation from the Personnel Committee b) Multi-city Trail Resolution c) DFD Par Plan Grant Application Resolution d) M-6 Trail request for support 2) Non-Action items: a) 1 s t read - Ordinance granting Consumers Energy the authority to lay, maintain and operate gas service in the Township b) Recognition of Dan VanderMolen c) Michael Alex Brew Appointment as alternate on the Board of Appeals d) Cutlerville Fire - Update e) Website Statistics May 2015 f) KDL (month) Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3

27 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held July 13, ) NOTE June 22, 2015 is reserved for a Workshop or Special meeting Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 4

28 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES WORKSHOP MEETING June 22, 2015 Opening Prayer 4:00 PM ~ Carol VanLaan 1) Motion to Approve Agenda ACTION ITEM 2) Recognition of Individuals and/or Delegations 2 nd read - Ordinance granting Consumers Energy the authority to lay, maintain and operate gas service in the Township Board Action Approve/Disapprove Ordinance granting Consumers Energy the Authority to lay, maintain and operate gas service in the Township II. WORKSHOP TOPICS: III. IV. 1) Hiring of Township Manager 2) Filling Assessor Position 3) Formation of Byron Gaines Fire District (BGFD) Update COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous ADJOURNMENT 1) The next regular Township Board meeting will be held July Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 1

29 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Carol VanLaan, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING July 13th, 2015 Opening Prayer 6:55 PM ~ offered by Laurie Lemke Pledge of Allegiance to the Flag 1) Motion to Approve Agenda - ACTION ITEM 2) Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers II. Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. CONSENT AGENDA 1) Board Meeting Minutes A Regular Meeting Minutes and Workshop Meeting Minutes 2) Building Department A. June 2015 Building Department Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 1

30 3) Clerk s Office A. Check Register for 06_05_15 thru 06_30_15 B. Payments of the bills from 06_05_15 thru 06_30_15 in the amount of $104, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office a) 2) Planning Commission b) Non nd Qtr. Revenue and Expenditure Report a) Action items: 1. Rezoning Request: b) Non- 3) Engineering Department a) Action items: S Division Ave 31 Manila Street 1. South Creek East Final Plat Approval b) Non-Action items: 1. Proposed Property Purchase from Tax Sale 4) Treasurer s Department a) b) Non- 5) Assessing Department: a) Tax Rate Request b) Non-Action Items 2

31 6) Water & Sewer Department a) b) Non- 1. June Financial Report IV. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers V. SUPERVISOR S OFFICE 1) a) Recommendation from Personnel Committee regarding Township Manager Position b) Resignation of Carol VanLaan 2) Non-Action items: a) Assessor s Position Update b) 2016 Budget Process Update c) Township Streetlight assessment rate d) June 2015 Website stats *The July KDL newsletter was not available VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held August 10th, ) NOTE July 20, 2015 is reserved for a Workshop or Special meeting Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 3

32 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING August 10, 2015 Opening Prayer 6:55 PM ~ Dan Fryling Pledge of Allegiance to the Flag 1) Motion to Approve Agenda - ACTION ITEM 2) Recognition of Individuals and/or Delegations A. Barry Hatchner Request to have Township install a fence between his property and Wendy s ACTION BY BOARD IN RESPONSE TO MR. HATCHNER S REQUEST B. Community update from Officer Tom McCutcheon *3 minute time limit for unscheduled speakers Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. II. CONSENT AGENDA 1) Board Meeting Minutes A. Regular Meeting Minutes from July 13, ) Building Department A. Building Department July Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports 1

33 (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for July 10, 2015 thru August 5, 2015 B. Payments of the bills from July 10, 2015 thru August 5, 2015 in the amount of $162, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office a) Cemetery Fees Non- 2) Planning Commission a) Zoning Ordinance Amendment, Chapter 17 - Signage Non- 3) Engineering Department a) VanHeest PDR Application 9087 Kalamazoo Avenue Non-Action Items 4) Treasurer s Department a) Accept and File the 2 nd Qtr Financial Report Non- a) Renaming of M-6 to the David John Warsen Memorial Highway 5) Assessing Department: Non-Action Items 6) Water & Sewer Department 2

34 Non- IV. Recognition of Individuals and/or Delegations Statement of interest to fill vacant Trustee seat: V. SUPERVISOR S OFFICE 1) a) Bryan Baldwin b) Angela Burnside c) Kathy VanderStel a) Appointment of Trustee to fill seat vacated by Carol VanLaan b) Recommendation to approve contract with The Rapid c) Recommendation to approve proposed Assessor s employment package d) Recommendation from the Dutton Fire Committee to promote Firefighter Brett Holmes to permanent POC Status e) Recommendation from the Dutton Fire Committee to change POC pay structure f) Cutlerville Fire auto-response agreement g) Neverthesame road closure request h) Electronics Recycling Event Fee for holding event i) Resolution recognizing September 18, 2015 as Prisoner of War/Missing in Action Recognition Day 2) Non-Action items: a) Website Statistics July 2015 b) KDL August Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held September 14, 2105 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 3

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36 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Angela Burnside, Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 6:05 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING August 27, :00PM Opening Prayer 5:55 PM ~ Don Hilton Pledge of Allegiance to the Flag 1) Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers 2) Motion to Approve Agenda - ACTION ITEM II. SUPERVISOR S OFFICE 1) a) Accept/deny 84 th Street Sub-area Plan and distribution of plan to the surrounding communities for a 42 day period. 2) Non-Action items: a) Thank you from The Soper Family III. Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers IV. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 1

37 3) Miscellaneous V. ADJOURNMENT 1) The next regular Township Board meeting will be held September 14, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 2

38 Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Angela Burnside, Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING September 14, 2015 Opening Prayer 6:55 PM ~ Eric Fouch Pledge of Allegiance to the Flag 1) Motion to Approve Agenda - ACTION ITEM 2) Recognition of Individuals and/or Delegations PUBLIC HEARING 1 st Read of Ordinance granting Consumers Energy the authority to install, maintain and operate electric service in the Township *3 minute time limit for unscheduled speakers II. Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. CONSENT AGENDA 1) Board Meeting Minutes A. Regular Meeting Minutes from August 10, 2015 and joint Planning Commission meeting August 27, ) Building Department A. Building Department August Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 1

39 3) Clerk s Office A. Check Register for 08/14/15 thru 09/08/15 B. Payments of the bills from 08/14/15 thru 09/08/15 in the amount of $91, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office a) Railtown Brewing Company request for support for a manufacturing license for winemaking Non- 2) Planning Commission a) Major PUD Amendment to Walgreens/Spica PUD request to permit an outpatient clinic within Bloomfield Plaza b) 84 th and Kalamazoo Sub-Area Plan Review and possible action to adopt and distribute Non- 3) Engineering Department Non-Action Items 4) Treasurer s Department a) Steven s Point/Cook s Crossing Trail Non- 5) Assessing Department: Non-Action Items 6) Water & Sewer Department Non- 2

40 IV. Recognition of Individuals and/or Delegations V. SUPERVISOR S OFFICE 1) a) Redetermination of Streetlight Assessment b) Reimbursement to resident of streetlight assessment charged in error c) Recommendation to appointment Trustee Burnside to fill seat vacated seat on Dutton Fire Committee d) Personnel Committee recommendation regarding auto-response agreement with Kentwood e) Recommendation to promote Deputy Chief Paul Sheely to position of Chief of the Dutton Fire Department 2) Non-Action items: a) Personnel Committee update regarding Manager s Position Tim Haagsma b) Personnel Committee update regarding Planner position c) Kent County Sheriff s quarterly reports d) Farmland Preservation Celebration e) Website Statistics August 2015 f) KDL August Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held October 12, ) The next Township Board Workshop meeting will be held September 28, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 3

41 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES WORKSHOP MEETING September 28, 2015 Opening Prayer 6:55 PM ~ Tim Haagsma Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Angela Burnside, Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS 1) Motion to Approve Agenda - ACTION ITEM 2) Recognition of Individuals and/or Delegations *3 minute time limit for unscheduled speakers II. OTHER DEPARTMENT/OFFICE REPORTS - NONE III. SUPERVISOR S OFFICE 1) None 2) Non-Action items: a) 1 st review of proposed 2015 budget a. Individual Departments Department Heads: Janice Boone Water and Sewer Jeff Gritter Engineering Laurie Lemke Treasurer Crystal Osterink - Cemetery Clerk Elections John Stuyfzand Building Inspections Teresa Zimmerman Assessing 1

42 Todd Szakacs - Planning Dept. Dutton Fire Cutlerville Fire Don Hilton/Kim Triplett Don Hilton/Kim Triplett b. Fund Expenditures b) Personnel Committee update regarding Manager s Position Tim Haagsma c) Personnel Committee update regarding Planner position IV. Recognition of Individuals wishing to address the board ~ limited to 3 minutes V. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VI. ADJOURNMENT 1) The next regular Township Board meeting will be held October 12, 2105 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 2

43 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Angela Burnside, Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING October 12, 2015 Opening Prayer 6:55 PM ~ Crystal Osterink 1) Motion to Approve Agenda - ACTION ITEM PUBLIC HEARING 2nd Read of Ordinance granting Consumers Energy the authority to install, maintain and operate electric service in the Township Board action to approve/disapprove Ordinance granting Consumers Energy the authority to install, maintain and operate electric service in the Township 2) Recognition of Individuals and/or Delegations a. Brigit Klohs, President & CEO, The Right Place 10 minutes *3 minute time limit for unscheduled speakers Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. II. CONSENT AGENDA 1) Board Meeting Minutes A. Regular Meeting Minutes from September 14, 2015 and the September 28, 2014 Workshop meeting 1

44 2) Building Department A. Building Department August Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org) 3) Clerk s Office A. Check Register for 09/16/15 thru 09/29/15 B. Payments of the bills from 09/16/15 thru 09/29/15 in the amount of $146, ) Committee Reports: 5) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- 2) Planning Commission Non- 3) Engineering Department Non-Action Items a) Brewer Sewer Project Bid submittals 4) Treasurer s Department Non- 5) Assessing Department: Non-Action Items 2

45 6) Water & Sewer Department Non- a) Water & Sewer Revenue Report IV. Recognition of Individuals and/or Delegations V. SUPERVISOR S OFFICE 1) a) Cutlerville Fire Department b) Personnel Committee update regarding Manager s Position Tim Haagsma c) Second review of 2016 Proposed Budget 2) Non-Action items: a) Personnel Committee update regarding Planner position b) Thank you from GVMC Clean Air Action Committee c) Website Statistics August 2015 d) KDL October Newsletter Not Available at this time VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) The next regular Township Board meeting will be held November 09, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 3

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47 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Angela Burnside, Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING November 09, 2015 Opening Prayer 6:55 PM ~ Angela Burnside 1) Motion to Approve Agenda - ACTION ITEM PUBLIC HEARING Proposed 2016 Budget Statement of Millage Rate 2) Recognition of Individuals and/or Delegations Derek Melville Byron Township Recreation Program Possible action by the Board as to whether or not to participate in the Byron Township Recreation Program for ) Chad Reynolds Requesting Ordinance prohibiting Jake braking in the Township 10 minutes *3 minute time limit for unscheduled speakers 1

48 Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. II. CONSENT AGENDA 1) Board Meeting Minutes A. Regular Meeting Minutes from October 12, ) Building Department A. Building Department October Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org. 3) Clerk s Office A. Check Register for October 13, 2015 thru October 30, 2015 B. Payments of the bills from 10/13/15 thru 10/30/15 in the amount of $234, ) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office a) Resolution to re-adopt our retirement plan b) New Precinct Non- 2

49 2) Planning Commission a) Preliminary Plat Approval: Harmon Farms b) StoneCo Rezoning th Street & Kalamazoo Ave. Non- 3) Engineering Department Non- 4) Treasurer s Department a) Accept and File the 3 rd Qtr Financial Report Non- 5) Assessing Department: Non-Action Items 6) Water & Sewer Department Non- a) October Financial Report IV. Recognition of Individuals and/or Delegations V. SUPERVISOR S OFFICE 1) a) Recommendation for Amendment to 2015 Budget b) Financial commitment to The Right Place c) Resolution To take formal Action Green Meadows Mobile Home Park d) Recommendation to hire Planning/Zoning Administrator e) Dutton Fire Committee Recommendation to Sell 2007 Dodge Ram f) Recommendation Regarding Dutton Fire Officer s Stipends g) Resolution Exemption from the Requirements of Public Act 152 of 2011 h) Resolution Establish Board of Trustees Per Diem i) Resolution Establish Supervisor s Salary j) Resolution Establish Treasurer s Salary k) Resolution - Establish Clerk s Salary 3

50 l) 3 rd Review of proposed 2016 General Fund Budget/TIRF/Parks & Trail Fund/Cable Grant Fund/Water & Sewer Budget/Building Inspections Budget Listing of changes made since last reading is included m) Resolution Adopt Appropriations Act 2) Non-Action items: a) Purchase of eight computers/ban personal communication devices b) Update regarding Street Light Assessment Districts c) Update regarding Snow Removal Contract d) Update regarding Engineering Department e) Update regarding Cutlerville Fire f) Kent County Sheriff 3 rd Qtr. Report g) Website Statistics October 2015 h) KDL November Newsletter VI. COMMENTS & DISCUSSION 1) Township Board 2) Supervisor 3) Miscellaneous VII. ADJOURNMENT 1) There is a workshop meeting scheduled for December 7, 2015 if needed The next regular Township Board meeting will be held December 14, 2015 Any interested persons are invited to attend and participate. Persons with disabilities needing any special accommodations should contact the Township offices one week prior to the meeting to request mobility, visual or any other assistance. *Preliminary Agenda Subject to Change 4

51 Pledge of Allegiance to the Flag Meeting called by Supervisor Don R. Hilton, Sr. Attendees: Supervisor Don R. Hilton, Sr., Clerk Crystal Osterink, Treasurer Laurie Lemke, Trustees Angela Burnside, Eric Fouch, Dan Fryling, Tim Haagsma CALLED TO ORDER AND ATTENDANCE AT 7:00 PM I. CUSTOMARY ITEMS PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING December 14, 2015 Opening Prayer 6:55 PM ~ Laurie Lemke 1) Motion to Approve Agenda - ACTION ITEM 2) Recognition of Individuals and/or Delegations A. Tom McCutcheon Update from Community Policing Officer *3 minute time limit for unscheduled speakers Consent agenda items are listed under item II, including payment of the bills, with no exception. All items are considered to be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda upon request of any Board Member. If you would like any item removed from the consent agenda so that it may be considered separately; please contact Kim by 10:00 a.m., the day of the meeting. II. CONSENT AGENDA 1) Board Meeting Minutes A. Regular Meeting Minutes from November 9,

52 2) Building Department A. Building Department November Revenue Report Summary for Mechanical & Plumbing Permits, Electrical Revenue Reports (In an effort to condense the size of meeting packets, we will be providing a Summary Report each month. A copy of the full report is on file and can be obtained by contacting Kim Triplett at kim.triplett@gainestownship.org. 3) Clerk s Office A. Check Register for 11/05/15 thru 12/09/15 B. Payments of the bills from 11/05/15 thru 12/09/15 in the amount of $156, ) Motion to Approve Consent Agenda - ACTION ITEM III. DEPARTMENT/OFFICE REPORTS 1) Clerk s Office Non- a) December 2015 General Fund Balance Report 2) Planning Commission a) Resolution to Retain Final Authority b) Resolution to set public hearing for SAD-South Park Non- 3) Engineering Department a) Resolution to Establish Water Supply & Sewer Rates and Charges for 2016 b) Recommendation to deny variance-new Orleans Fried Chicken Non- 4) Treasurer s Department Non- 2