MINUTES KENTON COUNTY FISCAL COURT Covington Courthouse 303 Court St. Covington, KY Tuesday, January 27, :00 P.M.

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1 MINUTES KENTON COUNTY FISCAL COURT Covington Courthouse 303 Court St. Covington, KY Tuesday, January 27, :00 P.M. Call to Order Judge Kris Knochelmann called to order the January 27, 2015 meeting of the Kenton County Fiscal Court, and called upon Beth Sewell to lead the invocation and the Pledge of Allegiance. Present: Staff: Judge/Executive Kris Knochelmann Commissioner Beth Sewell, District 1 Commissioner Joe Nienaber, District 3 County Attorney Stacy Tapke Joe Shriver, County Administrator Scott Gunning, Assistant County Administrator Roy Cox, County Treasurer Steve Hensley, Emergency Management Director Sue Kaiser, Fiscal Court Clerk Approval of Minutes Minutes -January 13, 2015 Judge Knochelmann presented the minutes of the January 13, 2015 meeting for approval by the Court. Nienaber. Judge Knochelmann called for a voice vote, and the motion passed Citizens Address No one came before the court at this time. General Business Claims List - January 22, 2015 A. County Treasurer Roy Cox presented the claims list for January 22, 2015, and asked if the court had any questions. No questions were asked.

2 Judge Knochelmann stated that the Claims List stands as submitted. B. Andy Yeager and Rob Hans from the Transportation Cabinet, District Six presented on this year's Rural Secondary Program. Rob Hans introduced Ralph Franxman, who is branch manager from Project Delivery and Preservation, and Andy Yeager who is the Staff Engineer over Campbell and Kenton County. Andy Yeager stated that this year Kenton County was allotted $604,000 (rounded amount), and of that $195,000 was designated to the routine maintenance. $90,000 was set aside for flex funds, which varies from county to county based on roadway conditions. $3862 County Administrative Expense is taken off the total. Leaves roughly $315,000 for projects, but there was $48,500 was undistributed from last year to be added into this year. This leaves a total of $363,000. Mr. Yeager explained that he met with Nick Hendrix, and determined that one of the best projects would be Rich Rd/KY 14 from Piner Ridge Rd. down to KY The cost would be about $148,000. The roadway will be milled and resurfaced. The next project would be from Little Cruise Bridge to KY 177 which would be around $97,000. The third project would be by KY 536, from KY 16 to the second intersection with Staffordsburg Rd. This roadway would also be milled and resurfaced. Finally, with $28,000 left there isn't enough to do anymore resurfacing. So a guardrail on KY 14 will be replaced at the cost of $21,200. With the $7000 left plans are to use the money for in house funds to the crew to do some slip repairs. The total is about 5.7 miles of resurfacing, plus the guardrail and slip repairs. If the county elects not to use the flex funding, the proposal would be to do a surface of KY 177 from Ishmael Rd. up to Bowman Creek Bridge. That comes in at $116,000, which is over the amount of flex funding. Our rural department down in Frankfort will have to give additional funding. Nick Hendrix stated that they went out and ran all the routes, and this is a good program. He approves of all that is proposed. Judge Knochelmann asked if Rob Hans could comment on potential reduction in Rural Secondary Road Program monies due to the state gas tax. Rob Hans stated that at the end of 2014, based on the wholesale price of gasoline going down, the motor fuel usage tax was reduced by 4.3 cents. That ultimately removes about $140,000,000 of available funding that comes to the Transportation Cabinet in the state allotment for potential projects. That is ultimately going to reduce the availability of funds for construction of new project, for maintenance of existing roadways and the rural secondary roads project. There is some discussion

3 Resolutions Ordinances in the Kentucky Legislature right now about entertaining some bills that will attempt to freeze the state portion of motor fuel usage tax. It will take us until 2018 to get back to previous funding levels if the price of fuel keeps increasing. There wasn't enough funding to address all of the roadway needs that we have had previously, and the allotment has gone down. Judge Knochelmann asked if we need to take action on this issue tonight. Mr. Hans wanted action to be taken, and needs a copy of the minutes from tonight to submit to the central office. Joe Shriver stated that Nick Hendrix wants to work with Mr. Hans staff, and bring the resolution to the next meeting. Judge Knochelmann decided to wait until the next meeting to take action. A. Resolution No Resolution No B (Action Requested) A Resolution for the Kenton County Fiscal Court Concerning Fiscal Year budget adjustments. Roy Cox stated that he has three adjustments. The first is the shuffling of dollars for the General Fund on the personnel changes that have taken place. The second is to get the golf courses a little more money. Lastly, the adjustment is for the refunds for the county occupation license. These were funds that were withheld from employees of the IRS by the IRS remitted to the county. These refunds need to go back to the IRS employees. Judge Knochelmann asked what time frame this was from the IRS. Mr. Cox answered that this was from A. SECOND READING - Ordinance No (Action Requested) An Ordinance of the Kenton County Fiscal Court repealing Kenton County Ordinances and relating to discarded items and establishing acts, actions, behavior, or conditions which constitute nuisances and the penalties to be imposed for violations thereof. Stacy Tapke explained that this is an Ordinance for consideration. You already have code enforcement, and participate in the code enforcement board. They enforce violations of the international property maintenance code and zoning ordinance.

4 This allows staff to cite under the nuisance code, and will go thru the board to enforce the nuisance code. A lot of cities have joint nuisance and code enforcement boards. Now they will be able to go out and have an extra tool for property issues. Nienaber. Judge Knochelmann called for a roll call vote. Commissioner Sewell: Yes, Commissioner Nienaber: Yes and Judge Knochelmann: Yes. The motion passed B. SECOND READING - Ordinance No (Action Requested) An Ordinance amending the Kenton County Zoning Ordinance to add permanent wall sign regulations for institutional uses in all zones subject to reasonable size limitations. Stacy Tapke explained that this was previously submitted to the planning commission from an application from the Fiscal Court. It is allowing institutional uses and zones to have set sign limitations. It has gone before the Planning Commission, and now we are adopting their findings and facts. Commissioner Nienaber asked if this was recommended for general housekeeping, or was there something that drove this ordinance. Ms. Tapke answered that she is not quite sure. Commissioner Nienaber asked if there are other restrictions in regards to percentage of frontage. Ms. Tapke answered yes, that is correct. Nienaber. Judge Knochelmann called for a roll call vote. Commissioner Sewell: Yes, Commissioner Nienaber: Yes and Judge Knochelmann: Yes. The motion passed Consent Agenda (Action Requested) A. Exhibit No Request approval to extend the lease to Gary and Nancy Thompson for the property located at 3549 Mills Road Kenton County, Kentucky The lease agreement is for one year beginning February 20, 2015 and ending on February 19, 2016 at $ per month. B. Exhibit No Request to go out to bid for home incarceration services, telephone services, and jail Commissary for the Kenton County Detention Center

5 C. Exhibit No Request to accept the transfer of nine (9) Motorola Portable Radios from the Kenton County Police Department to the Kenton County Homeland Security and Emergency Management Department. Executive Orders All three items on the consent agenda were voted on together. A. Executive Order No (Action Requested) An Executive Order relating to the reappointment of Mark Reitzes to the Parks and Recreation Board for a three year term, expiring on February 1, B. Executive Order No (Action Requested) An Executive Order relating to the reappointment of Adam Davey to the Parks and Recreation Board for a three year term, expiring on February 1, C. Executive Order No (Action Requested) An Executive Order relating to the reappointment of Brian Halloran to the Parks and Recreation Board for a three year term, expiring on February 1, D. Executive Order No (Action Requested) An Executive Order relating to the reappointment of Steve Preston to the Parks and Recreation Board for a three year term, expiring on February 1, 2018.

6 E. Executive Order No (Action Requested) An Executive Order relating to the appointment of JoAnn Lonnemann to the NKADD Council on Aging Board for a two year term, expiring on June 30th, 2016 Commissioner Nienaber made the motion for approval; seconded by Commissioner Sewell. Judge Knochelmann called for a voice vote, and the motion passed F. Executive Order No (Action Requested) An Executive Order relating to the resignation of Sarah McLaughlin, an Animal Shelter Technician, effective January 24, G. Executive Order No (Action Requested) An Executive Order relating to amending the meeting schedule for 2015 Judge Knochelmann explained that this is just to move the time of the Caucus meeting to 2:00 p.m. from 1:00 p.m. Administrative Reporting Brian Capps-Police Brian Capps explained that they have purchased in-car video cameras. They are currently working out bugs on the software. Secondly, new tasers have been purchased. All of the officers will need to be trained. They have been upgraded from the current 12 year old models. Officers will have four hours of training. This was done all by grants of $ from federal and state. Lastly, new training is being implemented. It is defensive tactics training, which will be taught to the department by the officers that took the training to become instructors. This is ground fighting, and the training will begin in February. Mr. Capps updated on personnel issues. One person has been called up to active duty in the National Guard. He will be leaving to go overseas in March. Another officer will be going on active duty status for 6 months in February, but he will be remaining stateside. Nick Hendrix-Public Works Nick Hendrix started with the topic of Bromley-Crescent Springs Rd. He explained that we have SNK funding from OKI for phase one of Bromley-Crescent Springs Rd. He has met with

7 the Judge and GRW on this project. GRW has two alternative alignments. They have about two to three months before it is ready for a public meeting. This section goes up to Amsterdam, just north of St. John's. We are going to pursue additional SNK funding to get us from there into downtown Bromley. Next, Mr. Hendrix discussed sub-division regs. There are a couple more meetings scheduled with PDS to discuss this issue. Mr. Hendrix stated that South Kenton County Citizen's Group held a meeting last Tuesday evening that he attended. They have a lot of good energy, and he is interested in the concerns with our roads. Commissioner Sewell is leading the effort out there. There was some general confusion with what the county maintains, and what the state maintains. So, a map was sent out earlier this week to show who maintains which section. In addition, Mr. Hendrix reported that February 7th will be the next monthly clean up for solid waste. John Stanton-External Affairs John Stanton stated that he is working his way thru the list of cities, and our federal state representatives. He pointed out Shane Noem in the audience. Shane is the field representative for Mitch McConnell. Mr. Stanton continued by saying that the theme is about the roads. He will be working with the Judge and Commissioner Nienaber in his roll with OKI. Additionally, Mr. Stanton feels that the South Kenton Citizen's Group is an impressively organized group. He will be working with the agriculture and the service's subcommittee. They have a focused sense of what they want to accomplish. Scott Gunning-Buildings/Grounds/Golf/Parks Scott Gunning reported that Northern Kentucky Baseball will now do all the scheduling for Lincoln Ridge and Pioneer Park, due to the growth of the organization. This was approved by the Recreation Commission. Also, the crew leader position was posted, and applications are being reviewed. Interviews will be conducted later this week, into early next week. This position will handle the day to day operations in the park. Next, Mr. Gunning thanked Thomas Swift for his involvement in an Eagle Scout project that renovates all the shelter houses at Doe Run Lake. Mr. Gunning stated that the Recreation calendar is being reviewed to see what changes can be made based on citizen's input. The calendar should be set within the next few weeks. Switching topics to the golf course, the employees are back from furlough. We are paying attention to the cash flow from the golf course.

8 The issue of the water main break that took place at 303 Court St. was addressed, as well as the issue of security in the administrative offices. The Court St. administrative office is the only one in the county that doesn't have a counter to protect her from any incidents. We are in the process of getting quotes to build a counter. The price will be around $3500. Ralph Bailey-Projects Ralph Bailey apologized for bringing his issue to the court under administrative reporting. Due to bids coming in late, it was not possible to have paperwork ready. There was a good response to the remodeling of Judge Lape' s office remodel. Radius Construction is the lowest and best bid. Their bid is $57,400, and includes duct cleaning. The reason the prices are separate for duct cleaning is because the duct cleaning may not be necessary. Asking for approval to offer the contract to Radius Construction. These costs are not handled by the County. They are forwarded to AOC, and they reimburse the county. Judge Knochelmann pointed out that the Judges have always felt strongly about the relationship that Ralph deals with people. Everyone always speaks highly of him. Commissioner Nienaber made the motion for approval; seconded by Commissioner Sewell. Judge Knochelmann called for a voice vote, and the motion passed Roy Cox-Treasurer Roy Cox stated that he needs for the record to reflect that the financial reports for December 2014 have been submitted. Also, our normal meeting for February 10 has been canceled, so he asked the court for permission to send out a claims list on February 6th. He would issue the checks on February 10th. He will bring the claims list to the final meeting in February for approval. Joe Shriver stated that if there should be any questions about anything on the Claim's List, we will pull those before any kind of checks are sent. Nienaber. Judge Knochelmann called for a voice vote, and the motion passed Joe Shriver-County Administrator Joe Shriver reviewed Executive Order It was a late addition to the agenda asking for the hiring of Kimberly Strategier as a tax clerk for the Treasury Office/COLT Division. Secondly, he wanted to commend Steve Hensley and Jerry Wood on the way they handled the water main break on Monday, January 26th. They were on the scene right away, and kept giving excellent updates. Richard Harrison from the Water District did an excellent job assessing the situation, and getting the water main break fixed quickly. All the efforts of everyone involved were excellent. Judge Knochelmann asked for action to be taken on the hiring of Kimberly Strategier.

9 Conunissioner Sewell made the motion for approval; seconded by Commissioner Nienaber. Judge Knochelmann called for a voice vote, and the motion passed County Attorney's Report County Attorney Stacy Tapke reported that Leadership of Northern Kentucky class of 2015 is in attendance tonight. Next, she introduced her assistant Chris Nordloh. He was with the Kenton County office part time, and is now on board full time. He is assisting with all Fiscal Court and county items. Commissioner's Report Commissioner Jon Draud Conunissioner Draud was not in attendance Commissioner Beth Sewell Conunissioner Sewell wanted to thank the Judge for allowing us to have the opportunity to hear from all the department heads. She feels it is helpful, and wants it to continue. Also, she wanted to thank all that came to the South Kenton County meeting. Everyone is welcome to come to the meetings. They will probably be on a quarterly basis. There are four conunittees that were broken out after the survey was completed. We are focusing on agritourism and agriculture, road services and zoning. Judge Knochelmann wanted the staff members to be acknowledged for attending a lot of the afterhour' s meetings throughout the county. Commissioner Joe Nienaber Conunissioner Nienaber stated that he appreciates the staff reporting as well. It is good to be able to see what is going on behind the scenes. Conunissioner Nienaber added that he is interested in what is going to come out of the press conference with the Governor's tomorrow. He is excited about his part in OKI, and the 175 project. He is dedicated to Northern Kentucky having their voice in the project. Judge Knochelmann stated that he attended a meeting today with District 6, and they gave us a county report. He would like to include Conunissioner Nienaber in those meetings in the future.

10 Judge/Executive's Report Judge Knochelmann addressed the court stating that we are working on the CVG bill. Had a meeting today with our State Reps, and will have the second meeting tomorrow. Updates will come soon on the next steps. In addition, Scott Gunning will be reaching out to set up our planning meeting. We have settled on a planning advisory that was referred to us by Fidelity. We had three proposals, and this one is the least expensive. It will be as good as any of the others. Finally, going into the fourth week Judge Knochelmann is surprised at how full the schedule has been. He appreciates all of the staff and department heads, and they have been very helpful. Executive Session No executive session needed Adjournment Having completed all business before the Court, Commissioner Nienaber offered a motion to adjourn which was seconded by Commissioner Sewell. Judge Knochelmann requested a voice vote whereupon all members present voted in the affirmative with a 3-0 vote. CLERK CERTIFICATION I, Sue J. Kaiser, having been appointed to the office of Fiscal Court Clerk, do hereby certify that this is a true and accurate record of the actions taken by the Kenton County Fiscal Court at the meeting of January 13, ~.e_d=,~ Sue J. Kaiser Fiscal Court Clerk

11 Judge/Executive's Report Judge Knochelmann addressed the court stating that we are working on the CVG bill. Had a meeting today with our State Reps, and will have the second meeting tomorrow. Updates will come soon on the next steps. In addition, Scott Gunning will be reaching out to set up our planning meeting. We have settled on a planning advisory that was referred to us by Fidelity. We had three proposals, and this one is the least expensive. It will be as good as any of the others. Finally, going into the fourth week Judge Knochelmann is surprised at how full the schedule has been. He appreciates all of the staff and department heads, and they have been very helpful. Executive Session No executive session needed Adjournment Having completed all business before the Court, Commissioner Nienaber offered a motion to adjourn which was seconded by Commissioner Sewell. Judge Knochelmann requested a voice vote whereupon all members present voted in the affirmative with a 3-0 vote. CLERK CERTIFICATION I, Sue J. Kaiser, having been appointed to the office of Fiscal Court Clerk, do hereby certify that this is a true and accurate record of the actions taken by the Kenton County Fiscal Court at the meeting of January 27, ~~Pct ~ Sue J. Kaiser Fiscal Court Clerk