Rome. Sponsor. Prospectus. Challenges2012 in Laparoscopy & Robotics The European Congress of Laparoscopy 2012

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1 Challenges2012 in Laparoscopy & Robotics The European Congress of Laparoscopy 2012 Some of the most prominent Laparoscopic Urological Surgeons will perform innovative live surgery demonstrating the full spectrum of urological procedures. Rome June Ergife Palace Hotel Rome, Italy Course Directors Vincenzo Disanto Bari, Italy Vito Pansadoro Rome, Italy Surgeons Sam Bhayani Aldo Bocciardi Renaud Bollens Vincenzo Disanto Richard Gaston Inderbir Gill Günter Janetscheck Alex Mottrie Vito Pansadoro Vipul Patel Jens Rassweiler Jens Uwe Stolzenburg Ingolf Türk Sponsor Xu Zhang Prospectus

2 Invitation Invitation for Industry Sponsorship and Exhibition D ear Colleagues, It is a great pleasure to invite you to Rome for the 9th European Meeting of Challenges in Laparoscopy and Robotics. The scientific program will include live laparoscopic and robotic surgery performed by the world s most renowned surgeons. Interesting presentations and pertinent debates to laparoscopy and robotics will enrich the program and guarantee a scientific program at the highest level. We hope that you will follow the sound, action and speed of this special program and that this will be a memorable meeting for all of you from a scientific as well as a social standpoint. See you in Rome!

3 Exhibition Acitivities Area Activities Previous Congress Please note that the following activities are taking place With almost 700 delegates in 2011 in the exhibition area: Challenges in Laparoscopy & Robotics is considered Coffee breaks The European Congress of Laparoscopy. Lunches Sponsors and Exhibitors at Exhibition opening hours (subject to change): Thursday, June 7th, 2012 Challenges in Laparoscopy & Robotics 2011, Leipzig, 9-11 June, a.m p.m Friday, June 8th, 2012 Platinum Sponsors 9.00 a.m p.m 4 Saturday, June 9th, a.m p.m 5 Gold Sponsors Silver Sponsors Sponsors

4 Information Dates City-Country Congress Venue June, 7th-8th-9th, 2012 Rome, Italy Ergife Palace Hotel Via Aurelia, Rome, Italy 6 Participants Congress Organizer Over 700 expected! Meetings & Events Fedra Congressi Viale dei SS. Pietro e Paolo, Rome, Italy Tel Fax info@fedracongressi.com Exhibition-sponsorship Ms. Raffaella Greco Tel Fax raffaella.greco@fedracongressi.com Hotel Accomodation for groups Ms. Elisabetta Rosetti Tel Fax info@fedracongressi.com

5 About Rome Rome About Rome Rome The Green Areas With around 52 thousand hectares of agricultural land, Rome is Europe s greenest city. As well as its public parks, Rome boasts a great deal more greenery, as well as agriculture on its outskirts. The protected zones cover 40 thousand hectares. Rome is Europe s largest agricultural municipality with 517 square metres of agriculture accounting for 40% of its total surface. Symbols 8 Rome is the capital of the Italian Republic It is the most populous and largest municipality in Italy and is among Europe s major capitals in terms of the amount of terrain it covers. 9 In addition to the municipal emblem, there is the Capitoline wolf, the bronze statue depicting the legendary she-wolf suckling the twins Romulus and Remus; the Colosseum, ancient Rome s largest amphitheatre, which was also listed in 2007 as one of the seven wonders of Historical and Architectural Riches It is the city with the highest concentration of historical and architectural riches in the world. Its historical centre, outlined by the enclosing Aurelian Walls, layering nearly three thousand years of antiquity, is an invaluable the modern world (the only one in Europe); the dome of St. Peter s Basilica in the Vatican, dominating the entire city and symbolizing Christianity. The symbol of the city in antiquity was the military effigy of an imperial eagle, while in the Middle Ages it was a lion, denoting supremacy. testimony to the European western world s cultural, artistic and historical legacy and in 1980 it was, together with the Holy See s property beyond the confines of the Vatican State as well as the Basilica of St. Paul outside the Walls, were added to UNESCO s World Heritage List. Rome, the heart of Catholic Christianity, is the only city in the world to host an entire foreign state within its confines, the enclave of the Vatican City, and it is for this very reason that it is often referred to as the capital of two States. Over 16% of the world s cultural treasures are located in Rome (70% in all of Italy). The Name Urbe: in ancient times the word Urbs was automatically used to mean Rome itself. Caput Mundi: Capital of the world Urbe Aeterna: The Eternal City The Seven Hills Traditionally, Rome was built on seven hills, the names of which were lost over the passing of time, leaving historians slightly in doubt. However the city s ancient heart is comprised of the historical seven hills: Palatine, Aventine, Capitoline, Quirinal, Viminal, Esquiline and Caelian.

6 About Rome Rome Liability and Insurance The Blond Tiber The Blond Tiber is the river god once referred to in the elegies of ancient Rome, a god demanding respect and love which is indeed how, in a certain sense, it has remained in the minds of Romans. Over time however, they have lost contact with the river flowing through the city between the left bank, the historic centre, and the right, which was one time called the suburbs The Congress Secretariat and organizers cannot accept liability for personal accidents or loss of or damage to private property of participants and accompanying persons, either during or indirectly arising from Challenges in Laparoscopy & Robotics 2012.

7 Sponsorship Opportunities Sponsorship Opportunities Congress Bags Cyber Center Sponsor will provide the Congress bags ,00 +VAT 21% The bags will bear the Sponsor s logo and the There will be a Cyber Center equipped with workstations Congress logo where attendees may check s. Sponsor s logo with hyperlink on Congress website Your company s logo will be prominently displayed. 12 Acknowledgement in the Sponsors List in the Program Acknowledgement on Sponsors Board on-site Notepads and Pens Sponsor will provide notepads and pens. The notepads and pens will bear the Sponsor s name/company logo and will be distributed in the participants Congress bags Sponsor s logo with hyperlink on Congress website Acknowledgement in the Sponsors List in the Program Acknowledgement on Sponsors Board on-site 13 Opportunity to display company logo on screen saver and screen background Opportunity to distribute mouse pads and related promotional gifts from the Cyber Center Opportunity to provide your company s letterhead for the Cyber Center s printers Opportunity to place your own carpet for branding Sponsor s logo with hyperlink on Congress website Acknowledgement in the Sponsors List in the Program Acknowledgement on Sponsors Board on-site Coffee Breaks 5.500,00 +VAT 21% (one coffee break) Coffee will be served during breaks on each day of Congress. Sponsor s logo will appear on a sign at the coffee area Sponsorship will be acknowledged on signage at the coffee breaks areas Sponsor will be given the opportunity to brand the napkins (at an extra cost) Name Badge Lanyards 6.000,00 +VAT 21% All participants must wear name badges for the duration of the congress and exhibition. Apart from indicating the name and country of origin of the delegate, they are vital in order to control access to restricted parts of the event programme and are therefore constantly looked at. In addition to traditional badge clips, the bearer is offered the option of wearing the name badge using a lanyard. By advertising on the lanyard, you will have the sole Sponsor s logo with hyperlink on Congress website ability to brand the lanyard in your colours with your logo. Acknowledgement in the Sponsors List in the Program Your company will have to supply the lanyards Acknowledgement on Sponsors Board on-site

8 Sponsorship Opportunities Exhibition 14 Promotional Material 3.000,00 +VAT 21% (one leaflet for each bag) Inclusion of promotional material, such as leaflets and brochures, in the participants Congress bags. Sponsor s product information will be available for all Congress participants Sponsor s logo with hyperlink on Congress website Acknowledgement on Sponsors Board on-site Acknowledgement in the Sponsors List in the Convention Program 15 Space only rental (Minimum of 6 sqm) 500,00 +VAT 21% per square meter This includes: Exhibitors badges 100 word company/product profile in the Program Cleaning of public areas and gangways Shell scheme rental (Minimum of 6 sqm) 650,00 +VAT 21% per square meter This includes: Back and Partition walls Open ceiling 3x chairs 1x rectangular table 1x waste bin 1x coat hanger 1 kw multiplug connection Basic lighting-1 spotlights 100 watts each 3 sqm Fascia panel (no logo) Exhibitors badges Cleaning of public areas and gangways Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors Technical Manual.

9 Exhibition Additional Information for Sponsors & Exhibitors Allocation of Exhibition Space Application for Sponsorship and/or Exhibition must be Space Allocation will be made on a first come, first made in writing with the enclosed booking enquiry form. served basis. A completed Exhibition Booking Form and Contract should be faxed/ ed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the Contracts & Confirmation Sponsors Once a Sponsorship Booking Form is received a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment to the Sponsorship. order in which application forms with payment are received. Exhibitors 16 Exhibitors Techinical Manual An Exhibitors Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following: Technical details about the Venue Final exhibition details and information 17 Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. Sponsorship Terms & Conditions Terms and Conditions of Sponsorship are included in this Prospectus and will be included in the Sponsorship agreement. Contractor details Services available to exhibitors and order forms Booking procedures & Payment information Terms of payment Exhibition Terms & Conditions The Terms and Conditions of exhibiting are included in 60% upon receipt of the sponsorship agreement and first invoice this Prospectus. Please note that signing of the Exhibition 40% by November 24th, 2011 Booking Form & Contract indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. All payments must be received before the start date of the Congress. Should the Sponsor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Payment methods Option 1: Payment by check. Please make checks payable to: Fedra Congressi Option 2: Payment by Bank Transfer. Please make drafts payable to Fedra Congressi

10 Additional Information for Sponsors & Exhibitors Banking Information Account Holder: Fedra Congressi SAS IBAN IT56G Swift: POCI IT M1094 Bank charges are the responsibility of the payer 18 Cancellation - Reduction Policy Cancellation or reduction of sponsorship items must be made in writing to Fedra Congressi The organizers shall retain: 10% of the agreed package amount if the cancellation/ reduction is made before November 30th, 2011, inclusive 50% of the agreed package amount if the cancellation/ reduction is made between November 30th, 2011 and February 28th, 2012, inclusive 100% of the agreed package amount if the cancellation/ reduction is made after February 28th, 2012 Please note that it is the Exhibitor s/sponsor s responsibility to comply with the local authority s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) Code of Practice on the Promotion of Medicines.

11 Scientific Secretariat Vincenzo Pansadoro Foundation Via Aurelia 559, Rome 00165, Italy Tel Fax Web site: Operative Secretariat Fedra Congressi Viale dei SS. Pietro e Paolo 23, Rome 00144, Italy Tel Fax info@fedracongressi.com Web site: Fondazione Vincenzo Pansadoro Per la Ricerca Uro-Oncologica Design: Printing: O.GRA.RO.