Invitation to Sponsorship & Exhibition

Transcription

1 Invitation to Sponsorship & Exhibition Welcome to Aalborg!

2 Would you like to be an exhibitor at Nordic Congress of General Practice 2019, Aalborg? About the Nordic Congress of General Practice The Nordic Congress of General Practice takes place alternate years, rotating through the Nordic countries. The 2017 Congress took place in Iceland, with an attendance of more than 1,400. The 2019 Congress will be held in Aalborg, Denmark. We are expecting some 1,200 1,400 delegates at the 2019 Congress in Aalborg. As an exhibitor, you will be able to connect with and display your products to the target groups below. Primary target group of the Congress: Researchers from Denmark, Sweden, Norway, Finland and Iceland. GPs from Denmark, Sweden, Norway, Finland and Iceland. Junior doctors from Denmark, Sweden, Norway, Finland and Iceland. Medical students from Denmark Quality developers in the Regions, etc., working with general practice Doctors and others involved in GP in-service training programmes. Secondary target group: Other European GPs. About Nordic Congress of General Practice 2019, Aalborg The 21st Nordic Congress of General Practice builds on a rich tradition of pioneering research in general medicine. This event will have a special focus on core values, current challenges and changing practice. The congress brings together clinicians, researchers and administrators, young and experienced, with a shared interest in primary care. The venue in Aalborg holds unique opportunities for exchanging ideas, discussing research and promoting general practice perspectives. The Cimbrian bull, the trademark of Aalborg, stands for strength and stamina; these characteristics provide a solid foundation in a time of shifting sands and changing landscapes. Chair of the Host Organizing Committee Jette Kolding Kristensen 2

3 Contact for Exhibition & Sponsorship: Peder Andersen T: Contact Organising Committee: Sanne Bernard Congress Venue: Ålborg Kongres- og kulturcenter Addresse: Europa Pl Aalborg Denmark Congress Secretariat Herlev Ringvej 2C DK-2730 Herlev Helle Klestrup T: hek@discongress.com Congress Website Table of contents DELEGATE ITEMS 4 EXHIBITION 5 ORDER FORM 6 CANCELLATION & PAYMENT POLICY 6 FLOORPLAN 7 3

4 Delegate Items The following items bring visibility to the sponsor and a unique opportunity to reach each and every delegate. The items should be free from commercial brand names and product logos from drug companies. Delegate Bag DKK 40,000 Always a popular collectible at Congresses, sponsorship of the Delegate Bag provides the sponsor with an excellent marketing opportunity during the Congress, and extended exposure for years beyond. The sponsor will be recognised by a company logo on the front of the bag. The bag will feature the NCGP 2019 Congress logo. The Congress organizers reserve the right to show the name of the bag manufacturer on the bag. Do note that NCGP 2019 Congress Committee retains full rights to approve the final design of the bag, including location of logos. Pencil and Note Pad DKK10,000 + production cost and delivery Sponsors may supply pencil and pad for the congress bag. This opportunity provides sponsors a way of providing delegates with a needed service, as well as a visible advertising method that the delegates will carry away with them. Company name and/or logo are generally placed on the pencil and pad and the company name will be included in the List of Sponsors. Bag Insert DKK 5,000 + production and delivery costs for Insert of sponsor s item into the Delegate Bag. Item must be relevant to the Congress and approved by the Congress Organisers. Only a limited number of bag inserts will be made available, and this item is granted on a first come, first served basis. For more information, please contact the Sponsor & Exhibition Secretariat, Peder Andersen Phone: (DIS) exhibition@discongress.com Please note: all prices are exclusive of VAT. 4

5 Exhibition at NCGP 2019 A commercial exhibition will be arranged in conjunction to the congress. The exhibition will take place at Fundamentet, The Exhibiting gives unparalleled opportunity to reach professionals, academics, practitioners, social planners, policy makers and advocates from North Europe. The commercial exhibition and poster area will be integrate with the catering services. Exhibition information The exhibition will be open during conference hours, June The program structure will make time for the participants to visit your stand. How to apply for Exhibition Space Please send your request for exhibition space to exhibition@discongress.com Every effort will be made to accommodate exhibitors request for space and position. The floor spaces are assigned on a first come - first served basis. DIS reserves the right before the construction of the stands to modify the exhibition floor plan. A full technical manual giving further general and technical information, advice and full details about the exhibition, venue, organisers and ancillary services will be available to exhibitors and will be circulated late Stand Information Stands as floor space only. The charge for floor space is: DKK 3,500 per square meter (sqm) and a minimum of 6 sqm. The charge is for floor space only excl. of carpet, walls, electricity, etc. All exhibitors must bring their own equipment. Floor space rental includes: daily cleaning of aisles and common areas general lighting for all the event areas 1 conference bag per exhibition company free internet free exhibitor registration fee with: - 1 free badge up to 9 sqm, 2 free badges 12 sqm and more Extra Exhibitor badges DKK 2,000 Please find updated floor plan at 6 sqm Build is extra please contact: exhibition@discongress.com 5

6 NCGP 2019 order form INVOICE ADDRESS - PLEASE USE BLOCK LETTERS Name of company Contact person Address Address City Phone Country Fax VAT No We would like to book the following Exhibition/Sponsor items: Items DKK: Stand no: Stand size: DKK: For the value of: DKK: Terms of Payment A deposit of 50% of the total fee due will be invoiced once this signed Booking Form has been received. The second payment of 50% of the total fee will be invoiced 3 months before the Congress. Cancellation Policy Cancellations must be received in writing. A cancellation charge of 50% of total fees will apply to cancellations received between 9 months and 3 months prior to the meeting. For cancellations received later than 3 months prior to the meeting a 100% charge of the application will be applied. Signature of this form implies compliance with the rules stated in this document. Signature: Date: This application is legally binding Return to Attn: NCGP2019 Peder Andersen exhibition@discongress.com or fax

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