22-26 SEPTEMBER 2018 SPONSOR S PROSPECTUS

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1 The 33rd World Congress of Biomedical Laboratory Science SEPTEMBER 2018 PALAZZO DEI CONGRESSI, FIRENZE, ITALY SPONSOR S PROSPECTUS Dear Sirs, As Chairs of the Scientific Committee of the 33 rd World Congress of International Biomedical Laboratory Science (IFBLS), We have the pleasure to contact you to officially inform you on the date and place of the event that will be held in Firenze (Italy) on September 22-26, 2018 at Palazzo dei Congressi. We wish also to inform you that MZ Congressi has been charged to manage and organize IFBLS The Congress Organising Committee, in according with the Scientific Committee has decided to maintain the same categories of promotional involvement employed for the previous IFBLS 2016 Congress, that took place in Kobe, Japan, from August 31 to September 4, with customized sponsors packages, in addition to standard exhibitors and sponsors opportunities. A significant advantage granted to major sponsors will be the priority in the selection of exhibition space, sponsored events, and workshop scheduling. IFBLS is a NGO (non-governmental organization) affiliated with the WHO (World health organization) with an aim to promote Biomedical Laboratory Science worldwide. The IFBLS Congress is a biennial event gathering Biomedical Laboratory Scientists and Technologists from all over the world to present the newest developments in science, education and professional development. In connection with the Congress, IFBLS also holds its General Assembly of Delegates, contributing to a larger number of participants. As a partner of WHO the educational role of the Congress is always highlighted. The congress will be promoted internationally through newsletters, social media, advertisements and specific meetings. Updated information will be continually uploaded in the Congress website ( and spread thought our ing list as well. We would like also to point out that the Congress Organising Committee and the Scientific Committee intend to give great importance to the scientific contribution of the participating companies through the organization of the industry workshops. CME accredited (for Italian participants only) and educational meeting will be organized. Furthermore, in order to meet company expectations, the Exhibition Area will be open during the three central congress days. For further information, please do not hesitate to contact MZ Congressi. Kindly regards, Alba Marzo, Fernando Capuano Chair Scientific Committee, Chair Organising Committee 1

2 WEEK AGENDA SEPTEMBER 22, Open Forum City Tours Opening Ceremony SEPTEMBER , Plenary Lectures Scientific Sessions Poster Session and Lunch Time Scientific Sessions Scientific Sessions SEPTEMBER 26, Gad Closing Ceremony Laboratory Tour 2

3 USEFUL CONTACTS CONGRESS CHAIRS Dr. Alba Marzo Azienda Ospedaliero Universitaria Careggi Largo Brambilla 3, Firenze - Italy ph: (39) mob: (39) ; (39) mail: alba.marzo@unifi.it; alba.marzo@tin.it Dr. Fernando Capuano Unione Sanitaria Internazionale Roma - Italy ph: (39) mail: fernandocapuano68@gmail.com ORGANISING SECRETARIAT Via Carlo Farini Milano, Italy Phone Fax sponsor@ifbls2018.org Conference dedicated website: 3

4 GENERAL INFORMATION CONFERENCE VENUE Firenze Fiera Congress and Exhibition Center Piazza Adua, 1 FIRENZE LOCATION DESCRIPTION Located in the heart of Florence, this is a unique conference & exhibition area. It is only a few steps away from the Santa Maria Novella Railway Station and only 5 km from the Amerigo Vespucci Airport. Palazzo dei Congressi Located in the 19 th century Villa Vittoria, Palazzo dei Congressi boasts a prestigious Auditorium, which can host up to 1,000 people, with 920 square meters available for exhibitions, as well as various halls with a capacity from 50 to 200 seats, located on the 4 floors of the villa. Surrounded by a centuries-old park, Palazzo dei Congressi and the Limonaia (Lemon House) nearby are located in front of Palazzo degli Affari. HOTEL ACCOMMODATION We will arrange hotel rooms at preferential rates in different price categories for the period of the Congress in hotels close to Congress Venue and in the city center as well as other areas of the town. In order to book your room at special conditions, you need to visit the Congress website, there will be available a special platform. 4

5 SPONSORSHIP The Organising Committee has decided to offer 3 levels of promotional packages - Platinum, Gold and Silver Sponsors - in addition to standard exhibitors and sponsors. The following choices offer a wide range of opportunities to promote your company during the Conference: 1. Platinum Sponsor: for a first-class presence of leading companies; 2. Gold Sponsor: for an important presence; 3. Silver Sponsor: for a remarkable presence; Let us now take a look at the real opportunities that Platinum, Gold and Silver Sponsors can take advantage of: More efficient planning of costs: you will receive a sponsoring "package" that already comprises the entire promotion during the Congress; Priority in choosing the position in the exhibition area and all other sponsoring initiatives; Publication of the company Logo. FOREWORD For participating companies a booth has always represented one of the most effective means of promotional communication. In addition to spotlighting the company s presence at the event, the booth achieves three essential aims: Consolidating corporate image Promoting products by providing first-hand knowledge of them Facilitating contact with clients by creating a point of reference Reserved to the ITALIAN PHARMACEUTICAL COMPANIES: Ministerial Procedure (AIFA) We remind you that, according to the applicable law and except for new dispositions, companies subject to the law n 541 on 30/12/1992 both comma 6 and comma 7 must provide their documentation through the AIFA website within 70 days before conference commencement. 5

6 SPONSORSHIP PACKAGES PLATINUM Sponsorship Package: ,00 euro + VAT 22% Exhibition Space: 5m x 3m = 15 mq Sponsorship options to be defined for a total amount of 3.000,00 Flyer in the Conference Bag Big Logo on the Final Program and on the web site Advertising page in the Final Program 5 Box Lunch tickets Special discount for Workshop* *For Platinum Sponsors organize a Workshop will cost instead of GOLD Sponsorship Package: ,00 euro + VAT 22% Exhibition Space: 6m x 2m = 12 mq Sponsorship options to be defined for a total amount of 2.000,00 Flyer in the Conference Bag Big Logo on the Final Program and on the web site 3 Box Lunch tickets Special discount for Workshop* *For Gold Sponsors organize a Workshop will cost instead of SILVER Sponsorship Package: 6.000,00 euro + VAT 22% Exhibition Space: 3m x 2m = 6 mq Sponsorship options to be defined for a total amount of 1.000,00 Flyer in the Conference Bag Big Logo on the Final Program and on the web site 2 Box Lunch tickets EXHIBITION SPACE 3.000,00 + vat 22% Bare space with NO pre-equipped booth: 3m x 2m = 6 mq 6

7 EDUCATIONAL WORKSHOPS The Educational Workshops will be schedule before Lunch Time, on Monday and Thursday, without any overlap with other congress events. INDUSTRY EXHIBITION Several meters will be allocated to offer space in order that the latest innovations in the field Biomedical Laboratory Science. Exhibition area will be open from September 23 to September 25, Further technical information about: Pre-equipped booth, Set-up and dismantling, Collection, storage and pick-up of the conference material, Booth clean-up, Electrical power supply etc. will be sent by March INFORMATION ON COMPANY BADGE Exhibitors will be given a number of exhibitors badges depending on the level of sponsorship: Platinum 15 badges Gold 10 badges Silver 6 badges Exhibitor 3 badges These badge will show only the name of the company and will allow company employees (only) access to the exhibition area and to the room of its own workshops (no congress lectures). BOX LUNCH On September will be distributed to all participants Box Lunches (containing a sandwich, water and fruit, accurate research on seasonal raw materials of Italian excellence). For company staff will be possible to reserve tickets within July 2018 (Euro 15,00 + VAT). CONFIRMATION OF RESERVATIONS Use the enclosed application forms (A or B), which should be sent by fax ( ) or by to the Organising Secretariat. Availability will be confirmed upon a first come, first served basis. The exhibition space contract with confirmation of the reservation will be then sent by . One copy must be signed by an officer of the company and returned to the Organising Secretariat. Placement in exhibition space is definitive, however the Organising Secretariat reserves the right to change location based on the received reservations. REMITTANCE The entire balance must be remitted no later than 30th June 2018, using the means of payment specified on the contract Forms at the end of this document. The payment could be split as follows: 50% when sending the signed forms + 50% within 30th June 2018 If the Forms are signed after the above date, the balance of 100% will be due as outright payment. In any case all the Forms should be signed and received within 30th June Lacking the above, sponsorship availability could not be granted. You will not receive your invoice on paper by postal service. All invoices will be sent by and the electronic document will be considered as the original invoice. 7

8 Sponsor s Prospectus E X H IB IT IO N A R E A L O C A T IO N Booth nr. From 1 to 10 From 17 to Area 3m x 2m = 6 mq 3m x 2m = 6 mq 6m x 2m = 12 mq 5m x 3m = 15 mq Exhibitor Exhibitor Gold Sponsor Platinum Sponsor 8

9 OTHER SPONSORSHIPS OPPORTUNITIES Sponsor s Prospectus Scientific Workshop Companies interested in sponsoring a workshop should contact MZ Congressi to select a slot among those available. Workshops will be assign in the order that they are reserved. USB (With Abstracts) (700) An USB containing the scientific abstracts will be distribute to each participant. Company sponsoring the item has the opportunity to include the Company logo in a USB side. Congress APP The APP will be available to all participants and can be downloaded on smartphones and tablet platforms. Company has the opportunity to have the logo in the home page. Congress Bags (700) Production by the company Congress bags supplied by Sponsor with the own logo and the congress logo. The Organising Committee has to approve the item. Pads and Pens (700) Production by the company Each congress bag will include a notepad and pen. The sponsor's logo will be printed on them. Badge Lanyards (700) Production by the company All participants will wear badges throughout the whole duration of the Congress. Sponsor's logo will be printed on badge lanyards. Internet Point The Internet point will operate at the Congress venue each day. Participants will be entitled to access Internet for free. The sponsor's logo will be used as screen saver. Box Lunch (700) Company Logo on the boxes Logo on the Signposts Company has the opportunity to sponsor the signage for the Congress area. Sponsor's logo will be printed on signs. Personalized t-shirts for the Staff * Production by the company They will wear them during the whole Conference. On the clothes it will be printed both the Company logo and the Conference logo. Personalized Water Dispensers Company has the opportunity to place their logo on all water dispenser around the venue. Personalized Audiovisiual Center Production by the company Technicians will wear t-shirts during the whole Conference. On the clothes it will be printed both the Company logo and the Conference logo. The sponsor's logo will be used as screen saver. Post-it (700) Production by the company Company has the opportunity to brand post-it which will be inserted in each congress bag. Internal ADV page in the final program Company will provide an AD page to be included in the Final Programme distributed during the Congress. Conference Map with Logo (700) Company has the opportunity to sponsor the signage for the exhibition area. Sponsor's logo will be printed on signs. Leaflet/Gadgets in Conference Bags (700) Production by the company N. 1 sponsor's leaflet or gadget will be inserted in each congress bag. 9

10 Form A (SPONSORSHIP PACKAGES please make only one choice) Please return to MZ CONGRESSI by fax / by sponsor@ifbls2018.org COMPANY ADDRESS CITY / PROVINCE / COUNTRY/ ZIP CODE VAT nr Contact Name Phone Fax Mobile SPONSORSHIP PACKAGE We confirm our sponsorship under the following formula: PLATINUM package ,00 + VAT 22% Booth nr. GOLD package ,00 + VAT 22% Booth nr. SILVER package 6.000,00 + VAT 22% Booth nr. EXHIBITION Booth 3x ,00 + VAT 22% Booth nr. REMITTANCE Payment shall be remitted in the following instalments by the respective due dates: First instalment 50% At signature of the agreement Balance 50% Within June 30th 2018 The Company shall remit payment by bank transfer to the following bank account: Account Holder: MZ CONGRESSI SRL IBAN: IT 47 V Banca Intesa Sanpaolo Milan Italy The Company must state the reason for all payments If the Forms are signed after June 30 th 2018, the balance of 100% will be due as outright payment. In any case the Forms should be signed and received within 30 th June Date Signature and company seal 10

11 Form B (SPONSORSHIP OPPORTUNITIES) Please return to MZ CONGRESSI by fax / by sponsor@ifbls2018.org Sponsor s Prospectus COMPANY ADDRESS CITY / PROVINCE / COUNTRY/ ZIP CODE VAT nr Contact Name Phone Fax Mobile Availability will be confirmed upon a first come, first served basis Scientific Workshop USB (With Abstracts) (700) Congress APP Congress Bags (700) Production by the company Pads and Pens (700) Production by the company Badge Lanyards (700) Production by the company Internet Point Box Lunches (700) Logo on the Signposts Personalized t-shirts for the Staff * Production by the company Personalized Water Dispensers around the venue Personalized Audiovisiual Center Production by the company Post-it (700) Production by the company Internal ADV page in the definitive program Conference Map with Logo (700) Leaflet/Gadgets in Conference Bags (700) Production by the company Global amount of our sponsorship is Euro + VAT 22% 11

12 REMITTANCE Payment shall be remitted in the following instalments by the respective due dates: First instalment 50% At signature of the agreement Balance 50% Within June 30th 2018 The Company shall remit payment by bank transfer to the following bank account: Account Holder: MZ CONGRESSI SRL IBAN: IT 47 V Banca Intesa Sanpaolo Milan Italy The Company must state the reason for all payments If the Forms are signed after June 30 th 2018, the balance of 100% will be due as outright payment. In any case the Forms should be signed and received within 30 th June Date Signature and company seal 12

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