SPONSORSHIP AND EXHIBITION PROSPECTUS

Transcription

1 SPONSORSHIP AND EXHIBITION PROSPECTUS

2 WELCOME LETTER Dear friends and colleagues, It is for me a great pleasure and a great privilege, to invite you to attend the 4th International Clinical Congress of Oncology Astorga, Ovarian Cancer, "State of the Art", in Panama City, which will take place from June 27 to The International Congress has become, in a special meeting, to connect around 400 professionals interested in gynecological cancer from all over the world, to collaborate with other health organizations, to share knowledge and support research, with the aim of achieving care optimal of women with gynecological neoplasms. The city of Panama, is one of the most cosmopolitan capitals of Central America. It is a fusion of history and modernity, both a vibrant metropolis, as a gateway to tropical escapes. Panama is a regional trade center and the main point of connection in Central America. It is an honor for Astorga Oncology Clinic, to receive the confidence and lead the efforts, to make the 4th International Congress, Ovarian Cancer, "State of the Art", and to achieve this be an event of academic and scientific interest with more than 45 sessions of different themes. I look forward to seeing you at this important event that will help improve our practices. We are waiting for you in Panama City! Dr. Claudia Calle CEO Astorga Oncology Clinic 2

3 GENERAL INFORMATION DATES June 27 to 29, 2019 PLACE Hotel Sheraton Grand Panamá Vía Israel y Calle 77, San Francisco, Panamá, City, Panamá Panama City, capital of the Republic of Panama, is the main cultural and economic center of the country. Its Old Town was declared a World Heritage Site in 1997 and the Panama Canal, one of the most amazing engineering works of the 20th century, besides being a great tourist attraction. Tocumen airport, less than3 km. from the center, it is an international hub with direct connection to more than 70 cities. The city has a tropical subequatorial climate characterized by rain and warm temperatures. Its landscape combines a variety of botanical parks with some of the tallest skyscrapers in the world, showing an interesting contrast and making it the ideal place for leisure and business tourism. CONGRESS WEBSITE ORGANIZING COMMITTEE Dra. Claudia Calle CEO Astorga Oncology Clinic SCIENTIFIC COMMITTEE Dr. Mauricio Lema Hematology Oncologist Dr. René Pareja Ginecologic Oncologist Dr. Robert Coleman Ginecologic Oncologist Dr. Pedro Ramírez Ginecologic Oncologist 3

4 GENERAL INFORMATION ORGANIZING SOCIETY TECHNICAL SECRETARIAT KENES GROUP Tel SPONSORSHIP AND EXHIBITION Jorge Quiroz LANGUAGE The official language of the Congress will be English Alternative languages: Spanish INSURANCE We recommend all attendees to contract their own travel insurance and medical coverage. 4

5 DATA FROM THE PREVIOUS EDITION International Cervical Cancer Congress 2017 Medellín, june participants 39 speakers Multiple exhibitors SPONSORS OF THE PREVIOUS EDITION 5

6 WHY BE PART OF IT Community Construction The sponsors will have the opportunity to position themselves within the community as an influential partner for individuals and agencies working in this space. Generation of Prospects Having presence in the event will allow you direct access to your target market and help in the development of viable prospects within the Sector. Interaction with the Audience The sponsors will have the opportunity to show thought leadership through their participation in the scientific program, developing content and inviting speakers to present their proposals on the best practices and the predominant topics in the sector. Brand Recognition Many existing organizations have a recognition in the sector, we offer an opportunity through sponsorship so that your brand is recognized by our audience and members, not only for the local market, but on all continents. Position yourself as Exemplary Corporate Citizen Another powerful benefit of sponsorship is to be seen as supporting the sector towards the future, projecting a powerful message, generating good name for your company as well as social and organizational capital. Prop up the present Participate in a young and innovative event with international recognition that will attract more than 300 specialists, with the opportunity to increase the visibility of your product and establish or strengthen the leadership of your brand in the field of ovarian cancer in Latin America. Be part of the future. The event will feature speakers of the highest level who will share their knowledge in cutting-edge techniques and the results of their research on solid and hematological malignancies, radiotherapy, oncological surgery, pain and palliative care and clinical research, with a view to achieving the best care of patients. Support the scientific training of specialists. 6

7 SPONSORSHIPS PACKAGES SPONSORSHIPS CATEGORIES DIAMOND GOLD SILVER BRONZE COLLABORATOR GENERAL Registration Space in the Commercial Exhibition 8 8 m2 5 6 m2 3 4 m2 2 2 m2 0 Roll up 0 Logo on lanyards and badges Logo in wallets WiFi Speakers Dinner Hall of speakers Signage Logo in congress ballpoint Logo in the notebooks of the congress Audiovisual 1 promotional Mailing Full page in final program Half page in final program 1 header banner in newsletter 1 side banner in newsletter Insert in portfolio Digital announcement in loop onsite Logo on the Congress website Logo in the final program Logo panel of on-site acknowledgments Logo on acknowledgment slide The sponsor will receive their status depending on the package they wish to hire. All packages have - space options in the commercial sample, inscriptions and brand visibility. 1) You can choose one of these options (assignment according to request order). 2) You can choose one of these options (assignment according to request order). 3) You can choose one of these options (assignment according to request order). 4) Content / design provided by the sponsor. 5) Production by the sponsor. 7

8 LIST OF INDIVIDUAL SPONSORSHIP OPORTUNITIES ITEM Educational support in official sessions SCIENTIFIC PROGRAM Sponsorship of speakers Special Sponsorship "Lunch Symposium" Ad in program (full page) Ad in program (half page) Interpretation and translation in rooms Station recharging devices TECHNOLOGY BRANDING CATERING COMMERCIAL EXHIBIT CONGRESS MATERIAL SPECIAL SPONSORSHIP Promotional mailing (content provided by the sponsor) Banner top newsletter Side banner newsletter Digital ad Seat covers in plenary room Other options of your interest Coffee break, by service Juice stations in common areas Roll up Digital ad Relax Zone Insert in congress bag Sports race Parallel Sports Activity REGISTRATION PACKAGES Discounts on the registration fee according to the number of contracted units: Registration Packages From 40 From 20 From 10 Discount 10 % discount 8 % discount 5 % discount 8

9 COMMERCIAL EXHIBITION The Commercial Exhibition will be located in the balcony area, on the same floor as the Gran Ancón Plenary Hall and the Technical Secretariat. **Exhibition Plan (subject to changes due to organizational needs and / or stands not sold). Consult the Technical Secretariat for the final sale plan of the exhibition. The commercial spaces will try to provide maximum exposure of the companies and ensure the constant flow of people. The minimum size of the commercial space is 2m 2, and includes *: 2 exhibitor passes Electric connection Fair carpet Cleaning of common areas and corridors 9

10 COMMERCIAL EXHIBITION Visits to the headquarters can be organized prior to the Congress. If you wish to schedule an appointment, please contact the Technical Secretariat. To ensure the reservation of a specific location it is necessary to send the reservation form and the contract duly completed. The final space assignments will be made taking into account the order of arrival of the application and the proof of payment of the sponsorship. The space in the commercial sample is acquired as part of one of the sponsorship packages. For other proposals, please consult with the Secretariat. Commercial Space Size Corresponding Package Free Exhibitor passes 8 m 2 6 m 2 4 m 2 2 m 2 Diamond 4 Gold 3 Silver 2 Bronze 2 *The rent of the exhibition spaces does not include furniture, extra electricity consumption or cleaning of the stand. All these services and others will be available for contracting through the Exhibitor Technical Manual that will be sent two months before the Congress. 10

11 RESERVATION PROCEDURE AND PAYMENT INFORMATION The prices established in this document DO NOT INCLUDE TAXES. PAYMENT OPTIONS 50% of the amount of the collaboration with the signing of the agreement / contract. 50% remaining, before April 15, All payments must be made before the start of the Congress. In the event that the Sponsor has not completed the payment prior to the start of the Congress, the organizers will have the right to cancel their reservation, applying the corresponding cost according to the Cancellation Policy specified in the following point. CANCELLATION / REDUCTION POLICY In case of cancellation or reduction of Sponsorship, you must communicate in writing to Jorge Quiroz and take into account the following penalties: 25% of the amount of the package contracted if the cancellation / reduction is made as of November 1, % of the amount of the package contracted if the cancellation / reduction is made between January 15, 2019 and April 15, % of the amount of the package contracted if the cancellation / reduction is made after April 15, PAYMENT METHOD Wire Transfer ACCOUNT NAME ACCOUNT NUMBER NAME OF THE BANK SWIFT ADDRESS TILESA KENES SPAIN ES BBVA SWIFT CODE: BBVASMM IBAN: ES Bank charges will be borne by the sender 11

12 SPONSORSHIP FORM AND COMMERCIAL EXHIBITION COMPULSORY COUPLING NAME AND SURNAME: COMPANY: CITY AND COUNTRY: POSITION: FULL ADDRESS: TELEPHONE: VAT / VAT NUMBER: I WANT TO BOOK THE FOLLOWING PRODUCTS PRODUCT PRICE TOTAL PRICE COMMERCIAL EXHIBITION PREFERENCE STAND NUMBER M PRICE M Choice 1 Choice 2 Choice 3 We accept the Terms and Conditions included in this Sponsorship Manual and we accept to respect the recommendations for the participation of the industry in the Congress. I am authorized to sign this document on behalf of the Applicant / Company: SIGNATURE: DATE: 12

13 APPLICATION TO PARTICIPATE OBLIGATIONS AND RIGHTS OF THE EXHIBITOR TERMS AND CONDITIONS Only applications to participate as an Exhibitor in Congress that are received in the appropriate forms duly completed and addressed to Kenes will be considered. The registration will be confirmed to the extent that space is available. Applicants will be informed in writing of the acceptance or rejection of their applications. In case of rejection, all payments will be reimbursed. In the case of acceptance, the Exhibitors will be bound by the terms and conditions listed here and / or in the brochure and / or in any other contractual agreement between the parties. The registration implies the complete acceptance of the exhibition regulations by the Exhibitors. Any violation of these regulations may lead to the immediate revocation of the right to participate in the Congress without compensation or reimbursement of the amounts already paid or payment of damages to the Exhibitor. When submitting an application to participate, the Exhibitor commits definitively and irrevocably to occupy the assigned space and to maintain its facilities until the date and time defined for the closing of the event. The Exhibitor can only present in his stand or space the materials, products or services described in the application to participate. Advertising of signatures that are not registered as exhibitors is not allowed. The transfer or sublease of assigned spaces, totally or partially, is prohibited. OBLIGATIONS AND RIGHTS OF THE ORGANIZER The organizer undertakes to assign the Exhibitor the space in accordance with the preferences indicated by the applicants. Applications will be considered in the order of receipt of the forms accompanied by the corresponding payment. If absolutely necessary, the organizer reserves the right to modify the positioning of the stands, without obligation to compensate the Exhibitor. The Organizer reserves the right to offer any space that has not been occupied on the eve of the opening of the Congress to a different firm, without obligation to provide compensation to the Exhibitor who did not show up. RESPONSIBILITIES / Insurance The Organizer does not insure the equipment and exhibition materials installed by the Exhibitor. Under no circumstances will be held responsible for loss, damage or destruction caused to the equipment, property or property of the Exhibitor. The Exhibitor assumes responsibility for its exposed material, its employees and delegates and for any third person who may visit its space. The Exhibitor must release from liability and compensate the Organizer, its suppliers, directors, employees, delegates and representatives, for any damage, loss, injury, cost, fine and complaint including all those caused by fires and that extend within a policy of covers hired by the exhibitor, its partners, representatives related to the materials, equipment, goods or properties exhibited for the event by the exhibitor. The Exhibitor will acquire insurance policies for the aforementioned damages. The Organizer reserves the right to change the venue, dates and times of the activities of the Congress without responsibility to the Exhibitor for damages or losses resulting from that. The Exhibitor will be notified in writing as soon as the changes have been made. EXHIBITION RULES The coordinator of the exhibition, acting under the direction of the organizing committee, has the final decision regarding the acceptance of the above. Exhibitors are prohibited from sharing the assigned space with others without the written consent of the exhibition coordinator. The Organizer reserves the right to alter the plan or limit the space allocated to each Exhibitor, postpone the exhibition or transfer it to another place if the circumstances require such action. In the event that any contingency prevents the exhibition from being held, the Organizer will not be responsible for the expenses incurred except the rental fees for the exhibition spaces. The exhibitors and their material must not block corridors, obstruct neighboring stands or damage the installations or equipment rented. Exhibitors are asked to leave enough free space to ensure a good view of the surrounding stands. Exhibitors are responsible for the design, installation and shipping costs of their display elements (and their disassembly) at the exhibition site. The use of flammable materials is not allowed. The exposed equipment must be installed under strict safety measures. 13