CONTENT WELCOME LETTER.4 PREVIOUS CONGRESS STATISTICS.5 CME ACCREDITATION.7 PREVIOUS NMDPD 2014 SUPPORTERS & EXHIBITORS.8 GENERAL INFORMATION.

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1 Support and Exhibition Prospectus

2 CONTENT WELCOME LETTER PREVIOUS CONGRESS STATISTICS... 5 CME ACCREDITATION PREVIOUS NMDPD 2014 SUPPORTERS & EXHIBITORS GENERAL INFORMATION CONGRESS TOPICS PRELIMINARY PROGRAMME...11 SUPPORT CATEGORIES SUPPORT BENEFITS EDUCATIONAL SUPPORT OPPORTUNITIES PROMOTIONAL SUPPORT OPPORTUNITIES...15 ADVERTISING OPPORTUNITIES EXHIBITION ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORS...22 CONTRACTS & CONDITIONS BOOKING AND PAYMENT...23 BOOKING FORM TERMS OF PAYMENT CANCELLATION/MODIFICATION POLICY VAT INFORMATION TERMS AND CONDITIONS Page 2

3 WELCOME LETTER Dear Colleagues, Following the successful NMDPD Congress in Nice, France, we are delighted to invite you to join us for the 11 th International Congress on Non-Motor Dysfunctions in Parkinson s Disease and Related Disorders, taking take place in Ljubljana, Slovenia on October 6-9, We hope that NMDPD in this vibrant and charming city will be as much a success as our previous congresses. NMDPD s aim is to discuss the new developments in the understanding of the non-motor aspects of Parkinson s disease and other movement disorders and their management. During this exciting congress, we shall have an opportunity to deliberate on brain diseases and how they contribute to cognition and behaviour. We shall try to identify the psychological markers of Parkinson s dementia and of dementia with Lewy bodies, and also the biochemical and genetic factors involved. The identification in recent years of widespread alpha-synuclein deposits, from the periphery and up to the cortex, has contributed to our understanding but at the same time raised new and still unanswered questions as well as exciting new therapeutic possibilities. The overlap with Alzheimer s disease and with fronto-temporal dementia will be two other central issues. Delirium, dementia, anxiety, psychosis and impulse control disorders frequently affect the lives of patients and caregivers even more than motor disturbances, and they therefore deserve special attention. Besides cognitive impairment, patients with movement disorders frequently complain of disturbances of the autonomic nervous system, REM sleep behaviour disorder, and hyposmia, to name just a few. All these aspects which will be discussed in detail. We encourage you to not only attend the congress but to also submit an abstract, thereby contributing to what we are confident will be a splendid scientific programme in an amazing environment. Ljubljana, a picturesque city along the Ljubljanica and Sava rivers, will provide a wonderful opportunity to exchange ideas and present new research findings. We look forward to hosting you in Ljubljana! Yours Sincerely, Amos D. Korczyn Israel Congress Chairmen Heinz Reichmann Germany K. Ray Chaudhuri UK Zvezdan Pirtošek Slovenia Page 3

4 PREVIOUS CONGRESS STATISTICS TOP 20 COUNTRIES PARTICIPANTS BY PROFESSIONAL ROLE PARTICIPANTS BY AGE Page 4

5 PARTICIPANTS BY WORLD REGIONS PARTICIPANTS BY WORK PLACE PROFESSIONAL INTEREST Page 5

6 PREVIOUS NMDPD 2014 SUPPORTERS & EXHIBITORS PLATINUM SUPPORTER SILVER SUPPORTER GENERAL SUPPORTER EXHIBITORS Page 6

7 GENERAL INFORMATION Date: 6-9 October, 2016 Participants: 600 expected Congress Venue: Gospodarsko razstavišče, d.o.o. Dunajska cesta 18, SI Ljubljana, Slovenia Tel: +386 (0) Fax: +386 (0) Website: Congress Organisers: Kenes International Rue François-Versonnex 7, CH 1207 Geneva, Switzerland Tel: Fax: mdpd@kenes.com Website: Technical and Exhibition Department Ms.Silvia Beiserman Meeting planner Tel: Ext. 922 Fax: Hotel Accommodation for Groups Ms. Shirley Raphaely Hotel Sales Manager Tel: Ext. 586 Fax: sraphaely@kenes.com Support and Exhibition Ms. Daniela Bloch Sponsorship and Exhibition specialist Tel: Ext. 913 Fax: dbloch@kenes.com Congress Language: The official language of the Congress is English. All abstract submissions and presentations must be submitted in English. Page 7

8 CONGRESS TOPICS Animal models Autonomic dysfunction Biomarkers Captocormia Clinical manifestations Cognitive dysfunction Deep brain stimulation Depression and apathy Diagnostic criteria Dystonia Emotions and the basal ganglia Gait and balance Genetics Gilles de la Tourette History Hundington s Impulsive control disorders Imaging Instrumentation Lewy body dementia Mild Cognitive Impairment Mood disorders Musculoskeletal dysfunction Neuroimaging Neuropathology New therapies Non-motor symptoms Non-motor fluctuations Olfaction Pain Pharmacoeconomics of NMS Psychosis QoL Scales and scores Sensory impairment (smell, vision, etc) Sleep, RSBD Speech impairment Subcortical structures effect on cognition and mood Therapy TMS Vascular factors in PD Page 8

9 October 2016 Thursday, 6 th Time Marmora 1 16:30-17:30 Opening Ceremony 17:30-19:00 Plenary Session 1 19:00 Welcome Reception October 2016 Friday, 7 th Time Marmora 1 Urška Hall 1-2 Urška Hall 3 Urška Hall 4 08:30-10:00 Plenary Session 2 10:00-10:30 Coffee Break, Exhibition and e-poster Viewing PRELIMINARY PROGRAMME 10:30-12:00 Multisystem Atrophy Deep brain stimulation 12:00-13:30 Sponsored symposium Non Pharmacological Treatment 13:30-14:30 Break, Exhibition and e-poster Viewing 14:30-16:00 Sponsored symposium 16:00-16:30 Break, Exhibition and e-poster Viewing 16:30-18:00 Frontotemporal dementia Impulse Control Disorders 18:00-19:30 Trainees symposium October 2016 Autonomic Dysfunction Saturday, 8 th Genetics Olfaction Time Marmora 1 Urška Hall 1-2 Urška Hall 3 Urška Hall 4 08:30-10:00 Plenary Session 3 10:00-10:30 Coffee Break, Exhibition and e-posters viewing 10:30-12:00 Basal Ganglia and Emotion 12:00-13:30 Sponsored symposium Sleep Biomarkers in PD Pain 13:30-14:30 Break, Exhibition and e-poster Viewing 14:30-16:00 Oral Presentations Oral Presentations Oral Presentations Oral Presentations 16:00-16:30 Coffee Break, Exhibition and e-posters viewing 16:30-18:00 Plenary Session 4 October 2016 Sunday, 9 th Time Marmora 1 Urška Hall 1-2 Urška Hall 3 Urška Hall 4 08:30-10:00 Gait Neuroimaging Huntington s Disease 10:00-10:30 Coffee Break, Exhibition and e-posters viewing 10:30-12:00 Plenary Session 5 12:00-12:30 Closing Ceremony Dementia with Lewy Bodies Page 9

10 SUPPORT CATEGORIES Support category status depends upon the total amount of your support contribution. This will consist of items such as advertisements, satellite symposia, support items and exhibition space (excluding storage space). You will benefit from outstanding advantages linked to your support category. Status will be allocated as follows: CATEGORY PLATINUM Supporter MINIMUM CONTRIBUTION 40,000 (+VAT) and up GOLD Supporter From 28,000 (+VAT) - 39,999 SILVER Supporter From 12,500-27,999 GENERAL Supporter Any Amount SUPPORT BENEFITS Benefits will be allocated to Supporters based on the following table: BENEFIT Priority Choice: Industry Supported Symposium PLATINUM Supporter GOLD Supporter SILVER Supporter 1 st 2 nd 3 nd Priority Choice: exhibition space 1 st 2 nd 3 nd Congress registrations SUPPORTER s logo with hyperlink on Congress website * Full Colour Inside Page Advertisement in the Final Programme SUPPORTER s logo in the Programme Acknowledgement on Supporters Board on-site A printed acknowledgement in categories in the Final Programme **Companies booking exhibition space only will be acknowledged as exhibitor. **All Acknowledgements and Advertisements are subject to receipt by publishing date. Page 10

11 EDUCATIONAL SUPPORT OPPORTUNITIES Medical education plays an important role in the quality of healthcare delivered across the globe. By providing an educational grant in support of the educational opportunities below, you are making a vital contribution to these efforts. All educational grants are managed in compliance with relevant accreditation and industry compliance criteria. In order to ensure independence of all CME accredited elements, companies providing grants may not influence the topic, speaker selection, or any other aspect of the content or presentation. No promotional, commercial, or advertising materials may be included in the following opportunities. All support will be disclosed to participants. Unrestricted Educational Grants in support of an existing session 15,000 (+VAT) An existing scientific session accepted or invited by the Scientific Committee and supported by a grant from the industry. Support will be acknowledged in the Industry Support and Exhibition section of the programme guide as: Session Title Supported by an unrestricted educational grant from All support will be recognised in the Industry Support and Exhibition section of the programme guide, on the event website, and with signage during the event A full inside page advertisement in the final programme E-Posters 15,000 (+VAT) Kenes e-posters are a unique combination of scientific posters and interactive content. An e-poster is an electronic version of the traditional paper poster and is shown at dedicated digital stations at the event. E-Posters create unique networking and engagement opportunities and generate participants interest and good exposure for authors. The highly trafficked e-poster terminals located in prime locations will allow attendees to access the electronic presentations easily and conveniently. E-poster sponsorship support includes: Signage at the entrance to the e-poster area with Supported by... and a company logo only Signage, Supported by... and a company logo only on each individual e-poster station, on the sail as shown in the photo below Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event Page 11

12 Speaker s Ready Room 5,500 (+VAT) Facilities will be available at the Congress centre for speakers and abstract presenters to check their presentations. Supporter s name/or company logo will appear on a sign near the room Opportunity to provide Supporters mouse pad at each workstation Opportunity to display Supporters logo on screensavers at each workstation Supporter s logo with hyperlink on Congress website Acknowledgement in Supporters List in the Final Programme Acknowledgement on Supporters Board on-site Educational Participation Grant - Please contact the sponsorship and exhibition specialist for further Companies may support NMDPD 2016 with an Educational participation grant. Participants will have to follow the criteria decided by NMDPD 2016 in order to be eligible to apply for an educational participation grant. The winners from the grant will be contacted by the NMDPD 2016 Secretariat. All support will be recognised in the Industry Support and Exhibition section of the programme guide, on the event website, and with signage during the event following all compliance regulations Grants of other amounts may be discussed and are appreciated and important to the success of the event. Mobile Application The Mobile Application enables participants to access all Congress related information and functions, such as scientific programme, abstracts, e-posters, faculty information, participant s personal scheduler, membership information, industry support and exhibition information (separate section), city information, etc.. Support will be recognised on the home screen with Supported by... and a company logo only Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event 18,000 (+VAT) Wi-Fi Landing page (TBC) Please contact ILS for further details The supporter could choose to place logo and advertisement (TBC) on the splash page of the Congress Wi-Fi page. Page 12

13 PROMOTIONAL SUPPORT OPPORTUNITIES Plenary Symposium (non-cme) 25,000 (+VAT) Exclusive Support of an Official Symposium in a Plenary Hall of up to 90 minutes. (Programme subject to approval of the Congress Scientific Committee). Hall rental, Standard audio/visual equipment, Display table Permission to use the phrase: Official Symposium of the 11 th International Congress on Non Motor Dysfunctions in Parkinson s Disease and related disorders according to compliance regulations Symposia slots are allocated on a first come, first served basis, time slots available for those sessions are as follows: TBA Possibility to a follow up meet the expert session the following day in a parallel hall for an additional 10,000 (+VAT) Inclusion of Supporter s Symposium invitation in the Congress bags (inserts to be provided by Supporter) Full Page Colour Symposium Advertisement in the Industry Support and Exhibition Section of the Programme (A possibility to upgrade it to an Inside back cover for an additional amount of 1,000 (+VAT) if this item has not been sold yet) Indicated in the programme as: Industry Plenary Symposium (not included in the main event) For Illustration only Page 13

14 Parallel Symposium (non-cme) 20,000 (+VAT) Exclusive Support of an Official Symposium in a Plenary Hall of up to 60 minutes. (Programme subject to approval of the Congress Scientific Committee). Hall rental, Standard audio/visual equipment, Display table Permission to use the phrase: Official Symposium of the 11 th International Congress on Non Motor Dysfunctions in Parkinson s Disease and related disorders according to compliance regulations Symposia slots are allocated on a first come, first served basis, time slots available for those sessions are as follows: TBA Possibility to a follow up meet the expert session the following day in a parallel hall for an additional 10,000 (+VAT) Inclusion of Supporter s Symposium invitation in the Congress bags (inserts to be provided by Supporter) Full Page Colour Symposium Advertisement in the Industry Support and Exhibition Section of the Programme (A possibility to upgrade it to an Inside back cover for an additional amount of 1,000 (+VAT) if this item has not been sold yet) Symposia Programmes will be included in the Industry Support and Exhibition section of the Programme (subject to receipt by publishing deadline) Indicated in the programme as: Industry Plenary Symposium (not included in the main event) For the above Symposia packages, the following applies: Special time slots will be designated and will be allocated on first come, first served basis. The Supporting company for the Satellite Symposia may select speakers and topics. The Supporting company, in addition to the Support fee, must cover all speakers expenses including registration fees, accommodation and travel expenses. This also applies in the case where the Symposium speakers have already been invited by the Congress. Satellite Symposium programmes are subject to approval by the scientific committee of the Congress. In cases where the scientific committee disapproves the Satellite Symposia programme, each party will be entitled to cancel the Satellite Symposia booking without paying any penalty for the cancellation or for damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will have any claims, demands, suits towards the other. Page 14

15 Congress Bags 20,000 (+VAT) Supporter will provide funding for the participants Congress bags. The bags will bear the Supporter s logo and the Congress logo. Supporter s logo with hyperlink on Congress website Acknowledgement in Supporters List in the Final Programme Acknowledgement on Supporters Board on-site The bags would be distributed outside of the educational area of the congress For Illustration only Internet Area 11,500 (+VAT) There will be an Internet Area equipped with workstations where attendees may check s. Your company s logo will be prominently displayed in this area. Opportunity to display company logo on screen saver Opportunity to display company logo on screen background Opportunity to distribute mouse pads from the Internet Area Opportunity to provide your company s letterhead for the Internet Area s printers Supporter s logo with hyperlink on Congress website Acknowledgement in Supporters List in the Final Programme Acknowledgement on Supporters Board on-site Notepads and Pens 4,500 (+VAT) The Notepads and Pens will bear the Supporter s name/company logo and will be distributed in the participants Congress bags Acknowledgement in Supporters List in the Final Programme Supporter s logo with hyperlink on Congress website Acknowledgement on Supporters Board on-site Faculty Dinner (Sole Support) 15,000 (+VAT) This is an opportunity for the Supporter to be associated with a prestigious dinner for the International and Local Congress Faculty. The dinner would in compliance with industry codes. 6 complimentary invitations to the Faculty Dinner Supporter s logo on Congress website Acknowledgement on Supporters Board on-site Acknowledgement on the Supporters List in the Final Programme Page 15

16 Welcome Reception (Sole Supporter) 12,000 (+VAT) Supporter will have the opportunity to promote the company through a welcome reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes. Supporter s logo on sign at the entrance to the Welcome Reception Opportunity to provide items bearing company logo for use at the event Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event Lunch breaks 8,500 (+VAT) Supporter will have the opportunity to promote the company through one of the lunch breaks throughout the congress in the exhibition hall. Supporter s logo on a roll up at the entrance of the exhibition hall where lunch will be served Opportunity to provide branded items- napkins, coasters, cups, branded spoons etc. Opportunity to hand out material during the break Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. The lunch break will be presented in all official publications as supported by : Company name/logo Similar possibility for a coffee break- for a price offer please contact the sponsorship and exhibition specialist Participants badge Lanyards 5,000 (+VAT) Sponsor s company logo will appear on the badge cords and will be distributed to Congress participants Sponsor s logo on Congress website For Illustration only Webmail For Satellite Symposia (for companies with industry session) 1,500 (+VAT) Be part of a combined mail that will be sent in the name of all the companies holding an industry session to all the participants a few weeks prior to the event. If you wish to send your own design please contact the Sponsorship and Exhibition Specialist. These promotional opportunities will be separate from promotion of the overall event and will be clearly identified as Satellite Symposia/Session (not included in the main event CME/CPD credit offering). Page 16

17 ADVERTISING OPPORTUNITIES Advertisements are available in the following Congress publications: Type Inside Back Cover Back Cover Inside Page Final Programme 4,500 +VAT 3,500 +VAT Mini Programme (sole supporter) 7,500 +VAT Final Programme / Mini Programme The Final Programme & Mini Programme will be distributed to all registered participants in the Congress bags and will contain the timetable, information about the scientific programme and other useful information. Advertisements would be placed in the final programme according to compliance regulations. As for the mini programme, support would be acknowledged in an inside page according to compliance regulations as supported by- Company name/logo Supporter s logo with hyperlink on Congress website Acknowledgement in the Supporters List in the Final Programme Acknowledgement on Supporters Board on-site Promotional Material Inclusion of promotional material, such as leaflets and brochures, in the participants Congress bags. Material should be provided by Supporter and approved by the Secretariat. *The distribution arrangement will be advised. Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the Congress website, and with signage during the event 3,000 (+VAT) Page 17

18 EXHIBITION The commercial/technical Exhibition will be held in the Venue s exhibition hall. The floor plan has been designed to maximise Exhibitors exposure to the delegates. Space Only Rental (Minimum of 12 sqm) The price for space only includes: Exhibitors Technical Manual Exhibitors badges 100 word company / product profile in the Programme Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors 550 (+VAT) per sqm Shell Scheme Rental The price for shell scheme includes: 600 (+VAT) per sqm Shell Scheme Stand sketch For Illustration only Exhibitors badges Shell scheme frame, basic lighting Fascia panel with standard lettering 100 word company / product profile in the Programme Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors Technical Manual. Page 18

19 ALLOCATION OF EXHIBITION SPACE Space Allocation will be made on a first come, first served basis. A completed Support and Exhibition Booking Form and Contract should be faxed / ed to ensure reservation of a desired location. Upon receipt of the Support and Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after. Any additional exhibitors will be charged an exhibitor registration fee of 130 (+VAT). An exhibitor registration form will be included in the Exhibitor s Manual. EXHIBITORS TECHNICAL MANUAL An Exhibitors Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following: Technical details about the Venue Final exhibition details and information Contractor details Services available to exhibitors and order forms SITE INSPECTIONS Exhibitors and Supporters are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this. Contact information can be found in the General Information Section. EXHIBITOR PROFILE Upon receipt of the booking form, you will be asked to please send a 100-word Exhibitor Company/ Product profile by to sbeiserman@kenes.com This will be published in the list of exhibitors in the Final Programme. EXHIBITION TERMS & CONDITIONS The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the SUPPORT and EXHIBITION BOOKING FORM indicates acceptance of these Terms and Conditions. SUPPORT and EXHIBITION BOOKING FORM will be held as a valid liable contract, by which both parties will be bound. Hermes-Merkur has been elected as the exclusive handler for all Kenes congresses in The exclusivity of Hermes-Merkur for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the congress. This organisational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the congress. Further details will be included in the Exhibition Technical Manual. Page 19

20 ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORS Applications for Support and/or Exhibition must be made in writing with the enclosed booking enquiry form. CONTRACTS & CONDITIONS SUPPORTERS Once a SUPPORT and EXHIBITION BOOKING FORM is received a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment to the Support. Upon receipt of the Support Booking Form the organiser will reserve the items listed in it. Completion of the SUPPORT and EXHIBITION BOOKING FORM by the Supporter shall be considered as a commitment to purchase the items. EXHIBITORS Once a SUPPORT and EXHIBITION BOOKING FORM is received a confirmation of exhibition will be mailed to you with an accompanying invoice. SUPPORT TERMS & CONDITIONS Terms and Conditions of Support are included in this Prospectus and will be included in the Support agreement. Please note: that it is the Exhibitor s / Supporter s responsibility to comply with the local authority s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) Code of Practice on the Promotion of Medicines. SPECIAL REQUESTS Packages can be tailored to suit your objectives. Please feel free to contact the Support and Exhibition Sales Department to discuss your needs. Please contact Ms. Daniela Bloch at dbloch@kenes.com ACKNOWLEDGEMENT Please note that all Supporters and exhibitors may be acknowledged in the Final Programme, on the acknowledgement board at the Congress and on the Congress website. Please forward your company logo (in EPS, Illustrator, jpg or PDI format 300 dpi) to sbeiserman@kenes.com Page 20

21 BOOKING FORM BOOKING AND PAYMENT Please complete all details and send to: Daniela Bloch 11 th International Congress on Non Motor Dysfunctions in Parkinson s Disease and related disorders Kenes International, Rue François-Versonnex 7, 1207 Geneva, Switzerland, Tel: Ext: 913 Fax: dbloch@kenes.com CONTACT NAME: COMPANY NAME: ADDRESS: POST / ZIP CODE: TELEPHONE: VAT NUMBER: CITY: COUNTRY: FAX: WEBSITE: I would like to book the following Supporter Items: EDUCATIONAL OPPORTUNITIES Item Price (+VAT) Educational Grant in Support of Existing Session 15,000 E-Posters/Poster boards (TBC) 15,000 Abstract CD Rom 14,000 Speaker Ready Room 5,500 Speaker Support Please contact ILS Mobile Application 18,000 Wi-Fi Landing page TBA please address ILS if relevant Total Amount (please complete) PROMOTIONAL OPPORTUNITIES Item Price (+VAT) Plenary Symposium 25,000 Parallel Symposium 20,000 Congress Bags 20,000 Internet Area 11,500 Notepads and Pens 4,500 Faculty Dinner 15,000 Welcome reception 12,000 Lunch breaks 8,500 Lanyards 5,000 Webmail 1,500 Total Amount (please complete) Page 21

22 ADVERTISING OPPORTUNITIES Item Price (+VAT) Final programme Inside back cover 4,500 Final programme Inside page 3,500 Mini programme 7,500 Total Amount (please complete) Choice Choice # 1 Stand Number EXHIBITION SPACE Space only 550 per sqm /Shell Scheme 600 per sqm No. of Square Meters Total Price Choice # 2 Choice # 3 Total Amount (please complete) Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed: Provisional Booking The item will be released if not confirmed within 14 days Please send me a contract and first deposit invoice TERMS OF PAYMENT 60% upon receipt of the Support agreement and first invoice 40% by May 6 th, 2016 Any company which finalises its participation prior to this date would be paying 100% upon receipt. All payments must be received before the start date of the Congress. Should the Supporter fail to complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. PAYMENT METHOD Option 1: Payment by check. Please make checks payable to: NMDPD2016 Option 2: Payment by Bank Transfer. Please make drafts (in EUR) payable to: NMDPD 2016 Congress, Ljubljana (account holder: Kenes International) Credit Suisse Geneva, 1211 Geneva 70, Switzerland Bank Account: IBAN: CH Clearing Number: 4835, Swift Address: CRESCHZZ12A Bank charges are the responsibility of the payer and should be paid at source in addition to the registration fees. Page 22

23 CANCELLATION/MODIFICATION POLICY Cancellation / Modification requests must be made in writing to: Daniela Bloch 11 th International Congress on Non Motor Dysfunctions in Parkinson s Disease and related disorders Kenes International, Rue François-Versonnex 7, 1207 Geneva, Switzerland, Tel: Ext: 913 Fax: dbloch@kenes.com ** Please ensure that your VAT number appear on the booking form, in order to allow VAT reclaim. The organisers shall retain: 10% of the agreed package amount if the cancellation/ modification is made before February 6 th, 2016 inclusive 50% of the agreed package amount if the cancellation/ modification is made between February 7 th, 2016 and June 6 th, 2016, inclusive 100% of the agreed package amount if the cancellation/ modification is made on or after June 7 th, VAT INFORMATION VAT (Subject to Change) All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice. Where applicable VAT fees can be claimed through: Mr. Richard Asquith TH/IF VAT Services Managing Director Tel (Work): +44 (0) Mobile: +44 (0) richard.asquith@tmf-group.com Dolphin House 2-5 Manchester Street Brighton BN2 1TF, United Kingdom We accept the contract terms and conditions (listed in this Support and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Congress. I am authorised to sign this form on behalf of the applicant/company. Signature: Date: Page 23

24 TERMS AND CONDITIONS These terms are the contractual agreement between the Organiser and the Exhibiting / Supporting Firm (Exhibitor/s / SUPPORTER/s). Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance SUPPORTERs/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement. Obligations and Rights of the Exhibitor/SUPPORTER Registration implies full acceptance by the Exhibitors/ SUPPORTERs of the exhibition / Support regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the Exhibitor/SUPPORTER. By submitting an application to participate, the Exhibitor / SUPPORTER make a final and irrevocable commitment to occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor/SUPPORTER may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited. Obligation and Rights of Organiser The Organiser undertakes to allocate exhibition space/support items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/SUPPORTERs. The Organiser reserves the right to offer to a different firm any stand, space or Support item that has not been occupied by the event of the opening of the Congress, with no obligation to provide compensation to the defaulting Exhibitor / SUPPORTER. Liability Insurance Equipment and all related display materials installed by Exhibitors / SUPPORTERs are not insured by the Organiser, and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / SUPPORTERs. The Exhibitor / SUPPORTER agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/SUPPORTER shall hold harmless the Organiser from any and all damages/claims including those usually covered by a fire and extended coverage policy. The SUPPORTER/Exhibitor will purchase insurance policies for the above listed damages. Exhibition Regulations The Exhibition Manager, acting under direction of the Organising Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor / SUPPORTER, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for expenses incurred other than the cost of exhibit space rental fees. All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures. Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour. It is the Exhibitor s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitor s risk and expenses. Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours. Payment is to be made in accordance with the conditions of payment listed in the prospectus. Should the Exhibitor /SUPPORTER fail to make a payment on time, the Organiser is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ Support items or seek compensation for non-fulfilment of contract. Participation by Exhibitors/SUPPORTERs is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the Organiser. Exhibitors badges will not be mailed in advance and may be collected from the Exhibition Manager s desk. The Organiser ensures daily cleaning of the aisles. Exhibitors / SUPPORTERs are responsible for the cleaning of their stands. The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed. Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings must be submitted to the Organiser for prior authorization. Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors. The Organiser will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made. Code of Practice It is the Exhibitor s / SUPPORTER s responsibility to comply with the local authority s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) Code of Practice on the Promotion of Medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organiser to any suits, demands by the SUPPORTERs/Exhibitor/any third party. Page 24