AGENDA SCOTT COUNTY BOARD OF COMMISSIONERS SHAKOPEE, MINNESOTA JULY 17, 2018

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1 AGENDA SCOTT COUNTY BOARD OF COMMISSIONERS SHAKOPEE, MINNESOTA JULY 17, :00 a.m. (1) CONVENE COUNTY BOARD (2) AMENDMENTS TO THE AGENDA (3) APPROVE MINUTES OF JULY 10, 2018 COUNTY BOARD MEETING (4) RECOGNITION OF INTERESTED CITIZENS Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to approach the microphone for the benefit of viewers and interested citizens. (5) NEW EMPLOYEE WELCOME (6) CONSENT AGENDA Customer Service: Creating a Customer Experience That is Respectful, Responsive and Solution- Oriented 6.1 Approve the Request for an Interim Use Permit for Paul Doucette, Applicant, and Doucette Family Holdings, LLC, Property Owner, in Section 28 of Louisville Township (No fiscal impact) 6.2 Approve the Application for a One Day Temporary On-Sale Liquor License for Parish of Saints Joachim and Anne of Shakopee in Louisville Township (No fiscal impact) Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals 6.3 Approve the Agreed Upon Service Fees Between Spring Lake Township and the Scott County Property and Taxation Services Department for Assessment Years 2018 and 2019 (No fiscal impact) 6.4 Adopt Resolution No ; Authorizing the Third Amendment to the Agreement With Bolton and Menk, Inc. for Consultant Services for County Project 21-27, the County Highway 21 and Trunk Highway 13 Intersection Project, and a Budget Amendment to Increase the Transportation Improvement Program (Budget amendment to the Transportation Improvement Program of $75,435) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and Communicating its Value to the Public 6.5 Approve Record of Disbursements and Approve Claims (No fiscal impact) Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe, Health and Livable Community 6.6 Approve Payroll Processing of Personnel Actions (No fiscal impact) (7) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO ADVANCING A SAFE, HEALTH AND LIVABLE COMMUNITY 7.1 Recognition of Scott County Retiree Neil Nelson (No fiscal impact) (8) RECESS FOR RECEPTION AND ROOM RECONFIGURATION

2 (9) PARTNERSHIP: ALIGNING EXISTING RESOURCES, VOLUNTEERS AND PROGRAMS TO ACHIEVE SHARED GOALS 9.1 Adopt Resolution No ; Designating August 25, 2018 as Scott County Historical Society Day in Scott County, Minnesota (No fiscal impact) (10) INNOVATION: EXPLORING AND ADOPTING NEW TECHNOLOGIES AND PROCESSES WITH THE GOAL OF IMPROVING SERVICE AND REDUCING THE LONG TERM COST OF SERVICE DELIVERY 10.1 Receive Information on Scott County Delivers Topic: Mental Health Crisis Services/Mental Health Center/Case Management (No fiscal impact) (11) COMMITTEE REPORTS AND COMMISSIONER UPDATES (12) COUNTY ADMINISTRATOR UPDATE (13) RECESS FOR ATTORNEY/CLIENT MEETING (14) ADJOURN FOLLOWING THE MEETING THE BOARD WILL MEET IN A WORKSHOP SETTING TO DISCUSS HIRING PROCESS OPTIONS UPCOMING MEETINGS July 31, 2018 August 1, 2018 County Board Workshop County Board Meeting Gary L. Shelton County Administrator (952)

3 MINUTES BOARD OF COMMISSIONERS COUNTY OF SCOTT JULY 10, 2018 (1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present: Commissioner Wolf, presiding, Commissioner Weckman Brekke, Commissioner Beard, Commissioner Beer and Commissioner Ulrich. (2) County Staff Present: A. Gary Shelton, County Administrator B. Ron Hocevar, County Attorney C. Pam Selvig, Health and Human Services Director D. Luke Hennen, Sheriff E. Tony Winiecki, County Engineer F. Lisa Freese, Transportation Services Director G. Lezlie Vermillion, Community Services Director/Deputy County Administrator H. Craig Jenson, Transportation Planning Manager I. Lori Huss, Employee Relations Director J. Paul Nelson, Natural Resource and Environmental Services Manager K. Melissa Bokman, Senior Planner L. Debra Brazil, Deputy Clerk to the Board (3) Media Present: A. Andrew Hazzard, SW News Media (4) Amendments to the Agenda Chair Wolf announced the following amendments to the agenda. The request to authorize an Agreement with On-Demand Group for project management and consulting services has been pulled from the agenda. The request to conduct a public hearing for the Draft Scott Watershed Management Organization Comprehensive Water Resources Management Plan has been amended to ask the Board to consider authorizing release of the Plan for the final 90 day agency review and approval. Commissioner Weckman Brekke moved, seconded by Commissioner Ulrich to approve the agenda as amended. The motion carried unanimously. (5) Minutes: On a motion by Commissioner Ulrich, seconded by Commissioner Beard, the Minutes of June 19, 2018 were approved. (6) Recognition of Interested Citizens: Vice Chair Weckman Brekke and Community Services Director/Deputy County Administrator Lezlie Vermillion recognized County Administrator Gary Shelton and presented him with a plaque in honor of his 40 years of employment with Scott County.

4 (7) Consent Agenda: Commissioner Beard requested that the request to enter into an Agreement with Kimley-Horn and Associates for design and environmental documentation consultant services for the County Highway 42 project be pulled from the consent agenda for further discussion. A. Commissioner Beard moved, seconded by Commissioner Ulrich to approve the Application for a Charitable Gambling Permit for Knights of Columbus #2023 for an event to be held at the Scott County Fair in St. Lawrence Township on July 27 to July 29, The motion carried unanimously. B. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Authorizing Entering Into a Purchase Order With TAPCO for the Purchase of Rectangular Rapid Flash Beacons, Flasher Cabinets, Signal Poles, and Accessible Pedestrian Signal Push Buttons for the County Highway 16 Pedestrian Crossing Project. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. C. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Authorizing Final Payment to Landwehr Company in the Amount of $6,557 for Demolition of Five Buildings and Associated Work on County Projects (CP) 17-31, CP 27-19, and CP A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. D. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Authorizing Final Payment to BKJ Land Company in the Amount of $5, for the Construction of a Trail Along County Highways 78 and 79. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. E. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Approving a Master Agreement With Presidio Networked Solutions, Inc., Attachment 1 for the Provision of Unified Communications Skype for Business Managed Services, and Attachment 2 for Ad-Hoc Unified Communications Service and Support. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. F. Commissioner Beard moved, seconded by Commissioner Ulrich to approve the appointment of Mark Siemers of Commissioner District 2 to the Community Corrections Advisory Board for a term effective July 10, 2018 through December 31, The motion carried unanimously. G. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Authorizing Submittal of Transportation Projects to the Transportation Advisory Board for Consideration in the 2018 Regional Solicitation Process. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. H. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Approving a Change in the Optional Health Insurance Plan for Retirees Who Are Medicare Eligible; and Rescinding Resolution No A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. I. On the recommendation of the County Administrator, Commissioner Beard moved, seconded by Commissioner Ulrich to approve the payroll processing of personnel actions indicated below and certified by the Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota Statutes and the Scott County Merit Personnel System: 1. Separation of employment for Pamela Besser, PT (50% FTE) Library Associate, Community Services Division, effective 07/12/ Separation of employment for Theresa Fish, FT Senior Accountant, Office of Management and Budget, effective 06/15/18.

5 3. Separation of employment for Chrissy Degendorfer, FT Temporary Office Assistant-Unclassified, Office of Management and Budget, effective 03/22/ Separation of employment for Dustin Olson, Intermittent (34% FTE) Facility Probation Officer-Unclassified, Health and Human Services Division, effective 06/22/ FT Probationary employment of Megan Langhoff, Social Worker II, Health and Human Services Division, effective 07/02/ FT Probationary employment of Alison Jonell, Social Work Case Manager, Health and Human Services Division, effective 07/09/ FT Probationary employment for Brandon Severson, Equipment Mechanic, Transportation Services Division, effective 06/25/ FT Probationary employment for Erin Martin, Therapist, Health and Human Services Division, effective 07/02/ FT Probationary employment for Stephanie Walter, Corrections Officer, Sheriff s Office, effective 07/23/ FT Probationary employment for Ty Domben, Corrections Officer, Sheriff s Office, effective 07/23/ FT Probationary employment for Mark Callahan, Highway Division Program Manager, Transportation Services Division, effective 07/23/ FT Temporary employment of Delores Myrman, Office Assistant-Unclassified, Office of Management and Budget, effective 06/21/ FT Temporary employment of Allen Sticha, Office Assistant-Unclassified, Community Services Division, effective 06/29/ FT Temporary employment of Roselyn Menke, Office Assistant-Unclassified, Community Services Division, effective 09/21/ FT Temporary employment for Truman Van Beeck, GIS Technician-Unclassified, Community Services Division, effective 06/19/ FT Temporary employment of Lexy Malecha, Office Assistant-Unclassified, Community Services Division, effective 06/25/ PT (50% FTE) Temporary employment of Patti McColl, Office Assistant-Unclassified, Community Services Division, effective 06/25/ Intermittent (34% FTE) employment for Chrissy Degendorfer, Office Assistant-Unclassified, Office of Management and Budget, effective 07/10/ Change in employment status for Casey Meyer, FT Temporary Office Assistant-Unclassified to FT Probationary Administrative Specialist, Community Services Division, effective 06/25/ Reclassification for Thomas Shoemaker, FT Probationary Residential Appraiser to FT Probationary Senior Residential Appraiser, Community Services Division, effective 06/25/ The recognition of the following individuals as volunteers which will enable them to be covered for liability insurance purposes in accordance with the insurance contracts currently in force with Scott County: Kristi Dalida Kristen Washington Joanne Naas Jair Merino Fernandez Rebekah Griffin Timothy Peichel Mary Rambeck Karly Lunda Angela Rasmussen Motion carried unanimously. (8) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and Communicating its Value to the Public: At Commissioner Beard s request, Transportation Services Director Lisa Freese presented the request to enter into an Agreement with Kimley-Horn and Associates for design and environmental documentation consultant services for the County Highway 42 reconstruction project. Ms. Freese explained the project and noted it is scheduled for construction in Originally the work program had this project being delivered by internal staff resources. However, due to staff constraints, the number of construction projects scheduled, and the need to deliver this project on time, it is necessary to direct select a consultant to finish design activities and prepare construction plans and documents for roadway project bidding and construction. Ms. Freese reported Kimley-Horn and Associates has delivered several large

6 projects for the County during the past 10 years and has a track record of delivering quality plans on time and with excellent constructability. Commissioner Beard stated he asked for this item to be pulled from the consent agenda in order to present to the public that the County has a well thought out plan for future road construction. The importance of keeping to the timeframes outlined in the plan to avoid impacting other projects was discussed. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Authorizing Entering Into an Agreement With Kimley-Horn and Associates for Design and Environmental Documentation Consultant Services for the County Highway 42 Reconstruction Project in the Cities of Shakopee and Prior Lake, and Authorizing a Budget Amendment for the Transportation Improvement Program. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. (9) Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals: A. Ms. Freese requested approval to enter into a Cooperative Agreement with the State of Minnesota Department of Transportation to construct the Trunk Highways (TH) 169/41 and County Highways (CH) 78/14 freight mobility project in Jackson and Louisville Townships. Ms. Freese gave an overview of the project history, the use of transportation sales tax funds, other funding leveraged, the project status, the proposed layout, and the proposed construction staging. Ms. Freese explained the Cooperative Agreement memorializes the understanding of the process and expectations by both parties for construction management on the project. It also identifies the jurisdiction responsibilities for both parties after project completion for maintenance and operations of the new interchange, the bridges, and the stormwater ponds. The Commissioners, Mr. Shelton, and Ms. Freese acknowledged and thanked staff for their work on the project, the Commissioners for enacting the transportation sales tax to allow projects such as this to move forward, and local businesses and the Scott County Association for Leadership and Efficiency (SCALE) partners for supporting the transportation sales tax. Commissioner Beard moved, seconded by Commissioner Ulrich to adopt Resolution No ; Authorizing Entering Into Cooperative Agreement No With the State of Minnesota Department of Transportation to Construct the Trunk Highways 169/41 and County Highways 78/14 Freight Mobility Project in Jackson and Louisville Townships. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried unanimously. B. Senior Planner Melissa Bokman presented an overview of the Draft Scott Watershed Management Organization Comprehensive Water Resources Management Plan (Plan) and the comments received to date. The priorities, guiding principles, and goals of the Plan were also reviewed. Ms. Bokman reported the Scott Planning Commission reviewed the Plan and comments received and recommends approval. Commissioner Beard moved, seconded by Commissioner Weckman Brekke to open the public hearing at 10:15 a.m. to receive comments on the Draft Scott Watershed Management Organization Comprehensive Water Resources Management Plan. The motion carried unanimously. Hearing no public comment, Commissioner Beard moved, seconded by Commissioner Weckman Brekke to close the public hearing at 10:15 a.m. The motion carried unanimously. Commissioner Weckman Brekke moved, seconded by Commissioner Beer to authorize release of the Draft Scott Watershed Management Organization Comprehensive Water Resources Management Plan for the final 90-day agency review and approval. The motion carried unanimously.

7 (10) Committee Reports and Commissioner Updates: A. Commissioner Beard attended the Shakopee Chamber of Commerce meeting on June 19. B. Commissioner Beard attended the League of Minnesota Cities conference on June 20. C. Commissioner Beard attended an Association of Minnesota Counties event on June 21. D. Commissioner Beard attended the Association of Minnesota Counties Board of Directors meeting on June 22. E. Commissioner Beard met with Mr. Shelton on June 27. F. Commissioners Beard and Weckman Brekke attended the County/Court Communication and Policy Committee meeting on June 27. G. Commissioner Beard met with a member of the Jordan City Council on July 3. H. Commissioner Beard reported the Scott-Carver-Dakota Community Action Program (CAP) is aware that the County is considering taking back the administration of the Women, Infants, and Children (WIC) program and the biggest concern is for the transition to be smooth. I. Commissioner Weckman Brekke attended the Metropolitan Library Service Agency meeting on June 21. J. Commissioners Weckman Brekke, Beard, and Beer attended the Scott County 4-H shooting sports demonstration on June 21. K. Commissioners Weckman Brekke and Wolf conducted the Chair/Vice Chair planning meeting on June 26. L. Commissioner Weckman Brekke attended the Live, Learn, Earn Education Preparedness Subcommittee meeting on June 26. M. Commissioner Weckman Brekke attended the Jordan Commercial Club meeting on June 28. N. Commissioner Weckman Brekke met with Ms. Vermillion on July 9. O. Commissioner Weckman Brekke reported ProAct, Inc. has named a Scott County resident to its Board of Directors. P. Commissioners Ulrich and Beard attended the Scott County Transportation Committee meeting on June 19. Q. Commissioner Ulrich attended the Metropolitan Council Transportation Advisory Board meeting on June 20. R. Commissioner Ulrich attended the Live, Learn, Earn Steering Committee meeting on June 26. S. Commissioner Ulrich attended the Minnesota Valley Transit Authority meeting on June 27. T. Commissioner Ulrich attended the Families and Individuals Sharing Hope (FISH) Board meeting on June 28. U. Commissioner Beer has had numerous meetings and conversations with residents regarding road projects. V. Commissioner Beer attended Ribfest in Prior Lake on June 21. W.Commissioner Wolf attended the Scott County Employee Insurance Committee meeting on June 20. X. Commissioner Wolf attended the Scott Watershed Management Organization Planning Commission meeting on June 25. Y. Commissioner Wolf attended the Metropolitan Mosquito Control District Executive Committee meeting on June 27. Z. Commissioner Wolf attended the Vermillion River Watershed Joint Powers Board meeting on June 28. AA. Commissioner Wolf attended the Scott County Planning Advisory Commission meeting on July 9. (11) County Administrator Update: An update of the Suburban Counties Working Group s efforts to have the structure of the Metropolitan Council changed was given. The Savage City Council approved the sale of a parcel of land to the Scott County Community Development Agency for $1.00 for an intensive residential treatment services (IRTS) facility. Discussions have been held regarding guardian ad litem fees and the judges support the position that these fees are to be paid by the State and not the Counties. The suit filed in conciliation court by a guardian ad litem against Scott County has been settled.

8 On a motion by Commissioner Beer, seconded by Commissioner Weckman Brekke, the meeting adjourned at 10:32 a.m. Thomas J. Wolf Chair Gary L. Shelton County Administrator Clerk of the Board Debra K. Brazil Deputy Clerk to the Board

9 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: PRESENTER: Marty Schmitz AGENDA #6.1 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: JULY 17, 2018 Community Services Zoning Administration CONSENT AGENDA: Yes No PROJECT: Doucette Gravel Mining IUP ATTACHMENTS: Yes No TIME REQUESTED: N/A ACTION REQUESTED: Approve the Request for an Interim Use Permit for Paul Doucette, Applicant, and Doucette Family Holdings, LLC, Property Owner, in Section 28, Louisville Township CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: Deputy Clerk : Date: DISTRIBUTION/FILING INSTRUCTIONS: Background/Justification: The purpose of this agenda item is to approve the request for an Interim Use Permit for Paul Doucette, Applicant, and Doucette Family Holdings, LLC, Property Owner in Section 28, Louisville Township. Paul Doucette has requested an Interim Use Permit to mine and screen 50,000 to 100,000 cubic yards (cy) of sand and gravel material on land owned by Doucette Family Holdings and Paul and Cheryl Doucette at Johnson Memorial Drive in Section 28 of Louisville Township, zoned UER & I-1. The mine site is approximately 2.7 acres in size and includes stormwater channel stabilization work. Mining activities include stripping, screening, stockpiling, and reclamation to grades that allow for future development of the mine site into industrial lots.

10 The request was recommended by the Scott County Planning Advisory Commission on July 9, 2018 in accordance with Chapters 2, 10, 30, and 60 of the Scott County Zoning Ordinance No. 3 based on the Criteria of Approval and Conditions listed below: Fiscal Impact: None

11 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION Paul Doucette, Applicant and Doucette Family Holdings, LLC, Property Owners Criteria for IUP Approval (Chapter 2-7-1): 1 The proposed use does not create an excessive burden on public facilities. The proposed operation utilizes US 169 as a haul route. US 169 is a principal arterial roadway capable of accommodating the additional truck traffic. The County will be constructing a frontage road through the site. The frontage road will be used to access the mine if it is finished prior to the completion of mining. 2. The proposed use is compatible with uses on adjacent lots. The mine is located in industrial & Urban Expansion zones adjacent to US 169. The mine will be active for 1 to 2 years. Adjacent land is generally undeveloped with the exception of the applicant and his family, the closest home to the mine is about 2,000 away. The mine complies with all setback requirements in the Zoning Ordinance. 3. The proposed improvements will be designed to not hinder orderly and harmonious development in the zoning district. The mine site is temporary. At the conclusion of mining, the site will be permanently restored to stabilize the ravine on the bluff and prepare the site for the development of industrial lots in the future. 4. Adequate measures have been taken to provide ingress and egress so to minimize traffic congestion and access to public roads. Trucks will use the existing commercial access at Johnson Memorial Drive to access 169. Traffic generated from the mine will be an average of 4 loads per hour based on 100,000 cy of material mined in one mining season. MnDOT reviewed the request and has no comments at this time (see MnDOT ). The County will be constructing a frontage road through the site. The frontage road will be used to access the mine if it is finished prior to the completion of mining. 5. Adequate water supply, individual sewage treatment facilities, erosion control, and stormwater management are provided in accordance with applicable standards. The applicant has provided a Resource Management Plan to deal with stormwater management as well as erosion control. Portable restrooms will be provided for employees. No washing of sand or gravel material is planned at this location. 6. The proposed buildings will need to meet all Building Code requirements. No buildings are proposed for this temporary mining operation. Conditions of Approval: 1. The permit shall be operated in compliance with the applicant s approved Plan; Interim Use Permit Application dated May 2018, and Doucette Channel Design dated 6/19/18 prepared by Sunde Engineering. (As may be amended to comply with County requirements) 2. The mine site shall be used solely to provide sand and gravel material. 3. Hours of operation for the mine shall be: Mining/processing/Truck loading/ Hauling 7:00 a.m. to 7:00 p.m. Monday-Friday 7:00 a.m. to 3:00 p.m. Saturday Equipment Maintenance Permitted during daylight hours No work on Sundays Hours may be modified by the Township or County if valid complaints are received regarding noise or other impacts associated with the mine operations or vehicle traffic. 4. Mining shall be completed in one or two mining seasons. Reclamation can continue into a third mining season. 5. Oils, solvents and other hazardous wastes shall be managed in accordance with the Scott County Hazardous Waste Management Ordinance.

12 6. The property shall be maintained in a neat and orderly manner. Noxious vegetation shall be controlled in compliance with County Ordinances. 7. There shall be no overnight camping of employees of the company on the site. 8. The applicant shall water the haul roads and processing areas of mine as needed to minimize dust. 9. The applicant shall comply with all requirements of MnDOT and the County Highway Department for site access and obtaining required access permits. 10. The applicant shall provide Scott County with a $75,000 security/letter of Credit to insure the Erosion Control Plan and Reclamation Plan are followed. This security shall be provided to the County prior to commencement of site activities. 11. At the conclusion of mining, the mine shall be closed and the site reclaimed consistent with the approved plans dated May 29, The applicant shall monitor for dust and soil tracking onto Roads. The applicant shall take action to reduce dust and soil tracking onto roadways. Material tracked on the roadway shall be immediately swept. Paul Doucette has requested an Interim Use Permit to mine and screen 50,000 to 100,000 cubic yards (cy) of sand and gravel material on land owned by Doucette Family Holdings and Paul and Cheryl Doucette at Johnson Memorial Drive in Section 28 of Louisville Township, zoned UER & I-1. The mine site is approximately 2.7 acres in size and includes stormwater channel stabilization work. Mining activities include stripping, screening, stockpiling, and reclamation to grades that allow for future development of the mine site into industrial lots. Operations will include striping of topsoil and overburden from the area to be mined. These materials will be stockpiled on the north side of the mine to aid in screening the mine from adjacent properties and Highway 169. Sand and gravel will be mined to a depth of approximately across the site. No mining will occur below the water table. Sand and gravel will be excavated, screened to separate rock from sand, stockpiled, loaded into trucks and hauled from the site. Trucks will use the existing commercial access at Johnson Memorial Drive to access 169. Traffic generated from the mine will be an average of 4 loads per hour based on 100,000 cy of material mined in one mining season. MnDOT reviewed the request and has no comments at this time (see MnDOT ). The mining activities will comply with all required setbacks. With the exception of the applicant and his family, the closest home to the mine is about 2,000 away. Mining, screening, loading and reclamation activity will be conducted between 7 am and 7 pm Monday through Friday and 7 am to 3 pm on Saturday. The applicant has indicated that the mine will be active for one or two years. The site is located along the MN River Bluff. An existing drainage way has carved a steep ravine through primarily sandy soils. The drainage way receives drainage from just less than 11 acres on top of the bluff. The drainage way is approximately feet wide but water typically flows in a much narrower channel 2-4 feet wide situated along the very southern edge of the drainage way. Steep eroding slopes near vertical in places, flank the sides of the drainage way. The project proposes constructing a channel, 4 feet wide at the base with 3:1 side slopes and a depth of 2 feet in the center with the channel bottom lined with riprap. This new channel will be wider and deeper than most of the existing channel which will reduce the velocity and erosive potential of the water during a storm event. The drainage way varies from 13-16% slope and while these improvements will greatly improve the stability of the drainage way there will still be some potential for erosion during very large events. Reclamation grades include blending 3:1 slopes into the existing slopes along the base of the bluff. Slopes will be seeded and mulched and vegetation established that will provide additional stabilization of the slopes. Erosion control blankets will be used on all slopes that are 3:1 or greater. Six inches of topsoil will be spread over the site. At the conclusion of mining, the site will be permanently restored to fit in with the existing contours. In the future, the applicant intends to develop the site as industrial lots. The Louisville Township has recommended approved of the request.

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33 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: AGENDA #6.2 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: July 17, 2018 Property & Customer Services CONSENT AGENDA: Yes No PRESENTER: Tammy Willmore - X8662 PROJECT: ATTACHMENTS: Yes No TIME REQUESTED: N/A ACTION REQUESTED: Approve the Application for a One Day Temporary On-Sale Liquor License for Parish of Saints Joachim and Anne of Shakopee in Louisville Township CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: DISTRIBUTION/FILING INSTRUCTIONS: Certified Copy Tammy Willmore Customer Service Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to approve the application for a One Day Temporary On-Sale Liquor License for Parish of Saints Joachim and Anne of Shakopee in Louisville Township. This event will be held on August 19, All background checks have been done and found to be satisfactory. The Louisville Town Board and Scott County staff recommend approval. Fiscal Impact: None.

34 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: AGENDA #6.3 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: JULY 17, 2018 Property and Customer Services Property and CONSENT AGENDA: Yes No Taxation Services PRESENTER: Michael Thompson PROJECT: ATTACHMENTS: Yes No TIME REQUESTED: N/A ACTION REQUESTED: Approve the Agreed Upon Service Fees Between Spring Lake Township and the Scott County Property and Taxation Services Department for Assessment Years 2018 and 2019 CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: DISTRIBUTION/FILING INSTRUCTIONS: Michael Thompson, Property and Taxation Services Cindy Geis, Property and Customer Service Director Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is it to approve the agreed upon service fees between Spring Lake Township and the Scott County Taxation Department for assessment years 2018 and In 2017 the County Board of Commissioners approved Assessment Agreements covering all jurisdictions in Scott County through the 2019 assessment, with the exception of Spring Lake Township. Spring Lake Township decided not to enter into a similar agreement at the time so that they could revisit the terms of the Assessment Agreement subsequent to annexation discussions.

35 The Taxation Department strives to conduct a fair and equitable property assessment, comply with all statutory requirements, and ensure that excellent customer service is provided, all at a reasonable cost. The proposed contract amounts highlighted below represent approximate 4% increases for each year. Those figures are unchanged from the amounts previously proposed to Spring Lake Township in 2017, and are in line with percentage increase amounts for all other jurisdictions over the same time period. Staff attended Spring Lake Township s monthly Board meeting on June 14 th and explained the services provided and answered questions pertaining to the service agreement. The contract received unanimous approval from the Township Board at that time. Fiscal Impact: The fiscal impact over the two year agreement is shown above. The revenue is reflected in the operating budget for the Property and Taxation Services department.

36 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: AGENDA #6.4 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: July 17, 2018 Transportation Services Program Delivery CONSENT AGENDA: Yes No Highway Department PRESENTER: Tony Winiecki PROJECT: CH ATTACHMENTS: Yes No TIME REQUESTED: N/A ACTION REQUESTED: Adopt Resolution No ; Authorizing the Third Amendment to the Agreement With Bolton and Menk, Inc. for Consultant Services for County Project 21-27, the County Highway 21 and Trunk Highway 13 Intersection Improvement, and a Budget Amendment to Increase the Transportation Improvement Program CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: DISTRIBUTION/FILING INSTRUCTIONS: Deputy Clerk : Date: Background/Justification: The purpose of this agenda item is to adopt Resolution No ; authorizing the third Amendment to the Agreement with Bolton and Menk, Inc. for consultant services for County Project (CP) 21-27, the County Highway (CH) 21 and Trunk Highway (TH) 13 intersection improvement and a budget amendment to increase the Transportation Improvement Program (TIP).

37 The base project reconstructs CH 21 from Duluth Avenue to east of TH 13. CH 21 is currently a four lane undivided roadway without turn lanes at TH 13. The project will include construction of a roundabout at the intersection of CH 21 and TH 13, a partial ¾ access at Main Avenue, a roundabout at Arcadia Avenue, and a ¾ access at Duluth Avenue. The project will also include a partial ¾ access on TH 13 at Pleasant Avenue. Bolton and Menk, Inc. was selected and entered into an Agreement with the County to provide preliminary design, public involvement, traffic modeling, surveying, and hydraulics/wetlands work. The Contract was approved by the County Board on May 2, 2017 for an amount not to exceed $411,109 by Resolution No The first Amendment was approved on December 5, 2017 by Resolution No to increase the Contract total for additional preliminary design work and to add final design services to the original scope of work for a Contract increase of $499,813. The second Amendment was approved on March 6, 2018 by Resolution No to add an evaluation of the sufficiency of existing storm sewer inlet and pipe capacity on CH 21, soil borings and geotechnical recommendations, and additional design services for retaining wall replacement for a Contract increase of $22,992. Since that time, the City of Prior Lake, MnDOT, and the County have made project decisions necessitating a third Amendment: Extending the trail improvements to the Franklin Trail intersection accommodating the Americans with Disabilities Act (ADA) standard ramp design at each corner including a traffic signal revision to provide Accessible Pedestrian Signal (APS) technology Additional field delineation and reporting on two additional wetlands to confirm the boundaries and no impacts. The wetlands are located north of County State Aid Highway (CSAH) 21 at Duluth Street and the southeast quadrant of TH 13/CSAH 21. Provide construction plans for the City of Prior Lake s water and sewer replacement. (City s request and cost) Include project construction communication services (business communications, web support, roundabout education) to assist with TH 13 pavement reconstruction project also occurring in (MnDOT s request and cost) To accommodate these project changes, the County requested that Bolton and Menk add work totaling $131,210 to the final design services described as follows: First Amendment: $499, Second Amendment: $ 22, Third Amendment $131, Original Contract Value: $411, New Total Contract Value: $1,065, The Transportation Improvement Program (TIP) has programmed $989,689 for design costs on this project. The budget will need to be amended by $75,435 to cover the new contract value; the additional funding will come from reimbursement for services from MnDOT and the City of Prior Lake. The City of Prior Lake has agreed that $25,450 for design of city utilities and city streetscape will be at the sole cost of the City. In addition, the State of Minnesota will have sole cost for contracted services totaling $64,370 for construction support services. These services are being included in this Contract Amendment at both agencies request and the County will be reimbursed via Cooperative Construction Agreements in The County s share of the Third Amendment is $41,390 and the TIP program dollars are sufficient to cover the consultant design services. Fiscal Impact: A budget amendment to increase consultant design spending on this project for $75,435 which will be offset by additional revenue.

38 BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Date: July 17, 2018 Resolution No.: Motion by Commissioner: Seconded by Commissioner: RESOLUTION NO ; AUTHORIZING A THIRD AMENDMENT TO THE AGREEMENT WITH BOLTON AND MENK, INC. FOR CONSULTANT SERVICES FOR COUNTY PROJECT 21-27, COUNTY HIGHWAY 21 AND TRUNK HIGHWAY 13 INTERSECTION IMPROVEMENT, AND A BUDGET AMENDMENT TO INCREASE THE TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, Scott County, in partnership with the City of Prior Lake and the Minnesota Department of Transportation (MnDOT), plans to reconstruct County Highway (CH) 21 from Duluth Avenue to east of Trunk Highway (TH) 13; and WHEREAS, the project is programmed for construction in 2019; and WHEREAS, in order to ensure timely and improved coordination in the delivery of three separate projects, it is necessary to amend the Contract for additional final design services for extending trail improvements, pedestrian ramps, traffic signal revisions for pedestrians, wetland delineation, and project and construction communication; and WHEREAS, MnDOT and the City of Prior Lake have also requested consultant services to be added to this Contract Amendment, at their sole cost; and WHEREAS, a budget amendment is necessary and these expenditures will be reimbursed by MnDOT and the City of Prior Lake; and WHEREAS, the Third Amendment for Bolton and Menk is for $131,210 to extend the Contract to an amount not to exceed of $1,065,124.

39 BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Date: July 17, 2018 Resolution No.: Motion by Commissioner: Seconded by Commissioner: NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners in and for the County of Scott, Minnesota, hereby authorizes the Chairperson of the Board to authorize an Amendment to the Agreement with Bolton and Menk for the CP 21-27, County Highway 21 and Trunk Highway13 Intersection Improvement Project for an amount not to exceed $1,065,124. BE IT FURTHER RESOLVED, that the Transportation Improvement Program be amended for consultant design to an amount not to exceed $1,065,124. BE IT FINALLY RESOLVED, that approval of this Amendment is subject to approval by the County Attorney s Office as to form. COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain Wolf Yes No Absent Abstain Beard Yes No Absent Abstain Beer Yes No Absent Abstain Ulrich Yes No Absent Abstain State of Minnesota) County of Scott ) I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 17 th day of July, 2018 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 17 th day of July, County Administrator Administrator's Designee

40 2018 RBA

41 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: AGENDA #6.5 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: July 17, 2018 OMB Finance Accounting CONSENT AGENDA: Yes No PRESENTER: Scott Goettl PROJECT: ATTACHMENTS: Yes No TIME REQUESTED: ACTION REQUESTED: Approve Record of Disbursements and Approve Claims CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: DISTRIBUTION/FILING INSTRUCTIONS: Kathy Shanks Deputy Clerk : Date: Background/Justification: The purpose of this Agenda item is to comply with MN Statute Subd. 1b Delegation for paying certain claims: A list of all claims paid under the procedures established by the county board shall be presented to the board for informational purposes only at the next regularly scheduled meeting after payment of the claim. The Record of Disbursements will be available at the meeting. Fiscal Impact: Invoices total $94,424, from June 1 through June 30, This includes tax distributions of $50,456,

42 AGENDA #6.6 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: JULY 17, 2018 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No PRESENTER: Monica Siegle ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: --- ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby Certified by the Employee Relations Director and the Appointing Authority to be in Compliance With the Provisions of Minnesota Statutes and the Scott County Personnel System CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: Deputy Clerk : Date: DISTRIBUTION/FILING INSTRUCTIONS: Monica Siegle, Employee Relations Background/Justification: 1. Separation of employment for Neil Nelson, Chief Deputy County Attorney, Attorney s Office, effective 07/27/ Separation of employment for Osman Hersi, FT Probationary Corrections Officer, Sheriff s Office, effective 06/27/18.

43 3. Separation of employment for Mark Hanson, Intermittent (34% FTE) Corrections Officer-Unclassified, Sheriff s Office, effective 06/27/ Separation of employment for Estee Kolles, Intermittent (34% FTE) Corrections Officer-Unclassified, Sheriff s Office, effective 06/27/ Promotion for Kathryn Elleraas, FT Social Work Case Manager to FT Probationary Social Work Supervisor, Health and Human Services Division, effective 07/16/18. Fiscal Impact: N/A

44 AGENDA #7.1 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: JULY 17, 2018 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No PRESENTER: Chair/Vice Chair ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: 15 Minutes ACTION REQUESTED: Recognition of Scott County Retiree Neil Nelson CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review Risk Management Review Budget Change ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public Partnership: Aligning existing resources, volunteers and programs to achieve shared goals Leadership: Anticipating changes and managing challenges based on reliable information and citizen input Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE: Approved: Denied: Tabled: Other: Deputy Clerk : Date: DISTRIBUTION/FILING INSTRUCTIONS: Monica Siegle, Employee Relations Background/Justification: The purpose of this agenda item is to recognize retiree Neil Nelson for his years of service to Scott County. History of employment and accomplishments with Scott County for Mr. Nelson are attached. Fiscal Impact: N/A