BOARD OF EDUCATION SHEBOYGAN AREA SCHOOL DISTRICT Sheboygan, Wisconsin REGULAR MEETING MINUTES Tuesday, November 23, 2010

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1 Office of the Superintendent SHEBOYGAN AREA SCHOOL DISTRICT Sheboygan, WI BOARD OF EDUCATION SHEBOYGAN AREA SCHOOL DISTRICT Sheboygan, Wisconsin REGULAR MEETING MINUTES Tuesday, November 23, 2010 The regular meeting of the Board of Education of the Sheboygan Area School District was held on Tuesday, the 23 rd day of November 2010, in the Central Administration Building Boardroom, 830 Virginia Avenue, Sheboygan, Wisconsin. President David Gallianetti presided. This regular meeting was announced in the SHEBOYGAN PRESS in compliance with the Open Meeting Law of the Wisconsin Statutes. President Gallianetti called the meeting to order at 6:05 p.m. Present: Mr. David Gallianetti, Mr. Mark Mancl, Ms. Barbara Tuszynski, Mr. John Hill, Dr. Susan Hein, Ms. Jennifer Pothast, Ms. Marcia Reinthaler, Mr. Larry Samet. Excused: Mr. Ronald Rindfleisch President Gallianetti requested that everyone stand and join him in the Pledge of Allegiance. Moved by Mr. Mancl, seconded by Dr. Hein to approve the agenda as presented. All ayes. Motion carried APPROVAL OF MINUTES Moved by Mr. Hill, seconded by Ms. Reinthaler to approve the minutes of the Regular Meeting of October 26, 2010; Closed Session of October 26, 2010; and Closed Session of November 9, All ayes. Motion carried RECOGNITIONS North High Lakeland Math Meet Championship team ; North High Girls Tennis State team; and Wisconsin Charter Schools Association 2010 Annual Award Winners Mr. Ted Hamm for Charter Person of the Year Gold award and Charter Innovator of the Year Gold award; and Mr. Jim Johnson, Charter School Teacher of the Year Gold award were recognized. DIPLOMA Moved by Ms. Pothast, seconded by Mr. Hill to award a high school diploma to Brandon J., North High class of 2010, and to Matthew W., Riverview Academy class of All ayes. Motion carried STUDENT REPRESENTATIVES Ms. Megan G. of North High and Mr. Zakary P. of South High reported on activities in their respective high schools. COMMUNITY INPUT President Gallianetti read the community input guidelines and invited community members to provide input. Input was received from Kay Robbins in support of the Early Learning Center facility and programs, and requested that consideration be given to other options to focus finances including older more expensive buildings to maintain. SUPERINTENDENT S REPORT Superintendent Sheehan provided a report of events/activities in the district. A. Life of an Athlete Program MISCELLANEOUS

2 Ms Diane Wilcenski, Dr. Maureen McAvoy, and Athletic Directors Mr. Jason Ledermann and Mr. Dan Stengel shared information from studies and a recent workshop on the affects of alcohol and drugs on athletes. Mr. Stengel and Mr. Ledermann reviewed programs developed to assist in the leadership of athletes in the high schools including the athletes as role models, being held to a high standard, etc. Additional training opportunities will be available in Green Bay, as well as the John Underwood workshop in New York in June President Gallianetti complimented the athletic directors for their collaboration and effective team building for the students; the synergy between North/South is as good as it has ever been. B. Resolution Authorizing the Issuance and Sale of $895,000 Note Anticipation Notes Pursuant to Section 67.12(1)(B), Wisconsin Statutes Moved by Mr. Samet, seconded by Dr. Hein to approve the Resolution Authorizing the Issuance and Sale of $895,000 Note Anticipation Notes Pursuant to Section 67.12(1)(B) Wisconsin Statutes. All ayes. Motion carried C. Program Review Update: Student Learning Plan (SLP) Administration provided an update of the Student Learning Plan, discussing the essential learnings, and related assessments. D. National Circuit Debate Tournament Moved by Mr. Hill, seconded by Ms. Pothast to confirm approval for the North High debate team who traveled to Glenview, IL, November 19-21, 2010, to compete in the National Circuit Debate tournament as per Policy Motion carried 6-2 (Ms. Reinthaler, Ms. Tuszynski, nay) A. CURRICULUM & INSTRUCTION COMMITTEE 1. Diplomas REPORT OF COMMITTEES Moved by Ms. Reinthaler, seconded by Mr. Hill to approve the administration at North High School and Riverview Academy s request to award high school diplomas to Brandon J., class of 2010 and Matthew W., class of All ayes. Motion carried 2. Summer School Report Dr. Matt Driscoll provided a summary of the 2010 summer school program. The Summer School Planning and Organizational Committee will meet in November to discuss marketing ideas and strategies to increase enrollment in the enrichment courses. 3. Skills USA National Conference Field Trip Moved by Ms. Pothast, seconded by Mr. Hill to approve South High School students to travel to Kansas City, Missouri, June 20-25, 2011, to compete in the Skills USA National Conference as per Policy All ayes. Motion carried Moved by Ms. Reinthaler, seconded by Mr. Hill to approve South High School students to travel to Kansas City, Missouri June 20-25, 2011 to compete in the Skills USA National Conference as per Policy All ayes. Motion carried B. HUMAN RESOURCES COMMITTEE 1. Appointments 2

3 Moved by Ms. Pothast, seconded by Dr. Hein to confirm the following appointments. All ayes. Motion carried Moved by Mr. Mancl, seconded by Dr. Hein to confirm the following appointments. Motion carried (Mr. Rindfleisch abstained). TEACHER Sarah Oehldrich ELL / Fifth Grade Lakeland College Bachelor s Degree Cleveland, WI Jackson / Washington No experience $29, (prorated) Ms. Oehldrich has been hired for the school year as an ELL Teacher (80%) at Jackson Elementary School / Fifth Grade Teacher (20%) at Washington School effective November 1, She received her degree from Lakeland College in January She is certified in Elementary Education and ELL, ages She was one of two candidates interviewed. Mallory Spaeth Third Grade Lakeland College Bachelor s Degree West Bend, WI Longfellow No experience $29, (prorated) Ms. Spaeth has been hired for the school year as a Third Grade Teacher at Longfellow Elementary School effective October 25, She received her degree from Lakeland College in January She is certified in Elementary Education and Mathematics, ages She was one of three candidates interviewed. SUBSTITUTE TEACHERS Steven Gruenke Degreed, Non-certified Substitute Grace Rindfleisch (Retired SASD Educational Assistant) Degreed, Non-certified Substitute Robert Theis Social Studies, Economics, Geography, and History, ages SUBSTITUTE EDUCATIONAL ASSISTANTS Kelly Hanson Katherine Marco Ann Reinbacher Grace Rindfleisch (Retired SASD Educational Assistant) SUBSTITUTE SECRETARY Ann Reinbacher AFTER-SCHOOL PROGRAM TUTOR Sandra Fries Sheridan October 11, 2010 $10.00 per hour STUDENT LIFEGUARDS Ashen Anderson South October 18, 2010 $7.25 per hour Daniel Weber North October 13, 2010 $7.25 per hour NOON HOUR SUPERVISORS Kelly Hanson Lincoln-Erdman October 20, 2010 $7.35 per hour Charles Simpson Sheridan October 4, 2010 $7.35 per hour SUBSTITUTE NOON HOUR SUPERVISORS Sharon Claussen Cooper October 20, 2010 $7.35 per hour Rachel Dolgner Cooper October 11, 2010 $7.35 per hour Sandra Fries Sheridan October 11, 2010 $7.35 per hour Megan Kunstman Pigeon River October 22, 2010 $7.35 per hour Laura Schoening Cooper October 13, 2010 $7.35 per hour Brian Van Scoter Cooper October 15, 2010 $7.35 per hour EXTRA PAY FOR EXTRA SERVICE (COACHES/ADVISORS) South High 3

4 David Henning** External Candidate Assistant Debate $2,743 Moved by Ms. Pothast, seconded by Mr. Mancl to approve #2 Retirements and #4 Leave of Absence without Compensation. All ayes. Motion carried 2. Retirements Moved by Mr. Rindfleisch, seconded by Dr. Hein to grant the following requests to retire and to recognize the employees for their years of service per Board policy. All ayes. Motion carried Janice Hill P.C. Support Manager Information Services years of service Diane Wilcenski Asst. Superintendent Student & Instructional years of service 3. Teacher Hiring Study Mr. Calabresa provided an overview of the teacher hiring over the last three years. This data is reviewed annually for informational purposes. Statistically 83-84% of those hired that live 2 hours or less away from Sheboygan are retained for three years or more; 51-52% if they live more than 2 hours away. 4. Leave of Absence Without Compensation Moved by Mr. Mancl, seconded by Mr. Rindfleisch to approve the following request for a personal leave of absence without compensation. All ayes. Motion carried Barbara Virant Educational Assistant Farnsworth school year C. FACILITIES/RECREATION/THEATRE COMMITTEE 1. South High School New Storage Building Moved by Mr. Samet, seconded by Mr. Hill to approve the construction of an outdoor storage shed ($27,000) at South High School. All ayes. Motion carried The South High School Activities Department proposed the construction of a storage shed to store the track and football equipment. All monies for the project are donated. Moved by Mr. Hill, seconded by Ms. Reinthaler to approve administration s recommendation to construct a $27,000 outdoor storage shed at South High School. All ayes. Motion carried 2. Sheboygan Theatre Company s Financial Report (Information/Action) Mr. Samet/Ms. Tuszynski. to approve the Sheboygan Theatre Company s Financial Reports for the period of September 1-30, All ayes. Motion carried Moved by Ms. Reinthaler, seconded by Mr. Hill to approve the Sheboygan Theatre Company s Financial Reports for the period of September 1-30, All ayes. Motion carried 3. Facility Permits Administration presented the Facility Permit report for the period of October 1-31, 2010 for information. D. FINANCE & BUDGET COMMITTEE Moved by Mr. Samet, seconded by Dr. Hein to approve items #1, #2, and #7. All ayes. Motion carried 4

5 1. Capital Improvements Moved by Dr. Hein, seconded by Mr. Mancl to approve the Fund 41 Capital Projects. All ayes. Motion carried A. Capital Improvements 2008 Completed Project Totals 542, , Capital Projects Expenses Under Appropriation To Date Appropriation 08 ADA 10, , , Special Assessment 25, , , Asbestos Removal 45, , , Blacktop/Concrete 85, , Classroom Furn 132, , , Door/Hdwr Replace 26, , # 20, Electrical Equip 15, , , Lockers/Blinds 5, , Playground Facil 27, , Plumbing Equip/Repl 21, , # 5, Security & Fire Systems 169, , , Tractor Truck 142, , , Tuckpointing 40, , , Urban/North Ath Fld 45, , , N/S/HM Auditorium 10, , , Bldg/Addn/Renov/Rmdl 34, , , Sub-total 1,375, , , B. Capital Improvements 2009 Completed Project Totals Capital Projects Expenses Under Appropriation To Date Appropriation 09 ADA 4, , Asbestos Removal 35, , # 10, Auditoriums 10, Blacktop/Concrete 25, , , Classroom Furniture 17, , Door Hardware 4, , Electrical Equip Repl 5, , Facilities Upgrades/Needs 12, , Fencing 16, , , HVAC 16, , Lighting 10, , Playground/Athl Equip Repl 20, , Plumbing Repl 29, , Roofing 323, , Service Systems 48, , # 4, Special Assessments 20, , Tractor/Truck Repl 56, , , Sub-total 650, , , C. Capital Improvements 2010 Completed Project Totals

6 Capital Projects Expenses Under Appropriation To Date Appropriation 10 ADA 5, , Asbestos Removal 35, , Blacktop/Concrete 40, , Classroom Furniture 7, , Door Hardware 4, , Electrical Equip Repl 5, , Facilities Upgrades/Needs 40, , HVAC 20, , Lighting 10, , Plumbing Repl 30, , Roofing 330, , # 114, Service Systems 48, , Special Assessments 20, , Tractor/Truck Repl 56, , Sub-total 650, , , Total Fund 41 2,675, , ,646, ,109, D. QSCB Proceeds 718, , # 25, Transfers of Appropriations-Between Functions Moved by Mr. Mancl, seconded by Dr. Hein to approve the transfers of appropriations between functions. All ayes. Motion carried FROM: Pupil Trvl, Contracted Field Trips, Washington TO: Pupil Dues & Fees, Undiff Curriculum, Washington FROM: Supplies, Reg Curriculum, Farnsworth TO: Computer Sftwr, Off of the Principal, Farnsworth FROM: Pupil Trvl, Instructional Serv, Central Support 1, TO: Pupil Lodging/Meals, State Tourney, North High 1, FROM: Employee Dues/Fees, Office of the Principal, South TO: Temp PT Prof/Devel, Oth Gen Administration FROM: Supplies, Reg Curriculum, Farnsworth TO: Equipment Components, Office of the Principal, Farnsworth FROM: Supplies, Undiff Curriculum, Cooper TO: Oth Non-Cap Equip, Office of Principal, Cooper FROM: Apparel, Dramatics Club, South High TO: Printing/Binding, Office of the Principal, South High Transfers of Appropriations FROM: Library Books, School Library, Wilson 2, TO: Audio-Visual Media, Lib Media Resources, Wilson 2, Audit 6

7 Ms. Thomes stated that the results of the audit Management Letter and Annual Financial Report of June 30, 2010, demonstrate that the district is in compliance and no inconsistencies were noted. Mr. Bryan Grunewald, Schenck Business Solutions, presented the results of the audit including the Management Letter and Annual Financial Report, June 30, The district is in compliance and no inconsistencies were noted. Mr. Grunewald stated that the post-employment benefits is a liability that is not reflected in the budget and it is recommended that the district continue to evaluate the impact of providing other post-employment benefits, identify opportunities to control future costs, and to continue to evaluate long term funding alternatives. Mr. Grunewald reviewed the district fund balances which represented 16.3% at the time of audit. The Sheboygan Public Education Foundation was not audited this year (completed on a rotation basis), however, there is a financial review. 5. Resolution Authorizing the Award of the Sale of Not to Exceed $895,000 Ms. Thomes and Mr. Brian Brewer of Robert W. Baird presented the proposed debt service schedule for the $895,000 QSCB loan that was approved by the Board of Education in June Fund Balance Designation Moved by Mr. Samet, seconded by Dr. Hein to approve the annual designation of fund balances on the district s Balance Sheet as follows. All ayes. Motion carried General Fund Designated for working capital $13,611, Designated for subsequent year s budget $ 2,776, Designated for self-insurance claims $2,583, Designated for inventories and prepaid items $121, $19,092, Other Post-Employment Benefits (OPEB) Trust Fund Designated for self-insurance claims $458, Recreation Fund Designated for working capital $381, Designated for community fee-based programs $112, $493, Moved by Dr. Hein, seconded by Mr. Mancl approve the annual designation of fund balances. All ayes. Motion carried Ms. Thomes explained that this is a snapshot in time (June 30) of assets, not cash. A portion of the balance will be going towards alleviation of the tax levy in Gifts Moved by Mr. Mancl, seconded by Dr. Hein to approve gifts $2500 and greater, and to accept all gifts. All ayes. Motion carried Gift Donor Building/Program Amount For Information Monetary Woodland Dunes Nature Ctr Lincoln Erdman Elmo & projector Wilson PTA Wilson Monetary Exxon Mobile Corp. Lincoln-Erdman Monetary Sauk Trail Conservation Club Longfellow Monetary Johnsonville Rod & Gun Club Longfellow Monetary Muskies Inc., Between the Lakes Chapter Longfellow Monetary Petermann s Hunting & Fishing Club Longfellow

8 Monetary Wells Fargo Community Support Prog Grant Monetary Kohler Credit Union North Monetary Detienne, Nara North Monetary Lewis, Lorraine North Monetary Kaltenbrun, Stacey North Monetary Bouplon, Gary/Sandra North Monetary Kaltenbrun, Kathy North Monetary Kaltenbrun, Leo North Monetary Thorton, Lynn North Monetary Mrdjenovich, Sue/Michael North Monetary Cleveland PTA Cleveland 2, Monetary Woodland Dunes Nature Ctr & Preserve Jackson Monetary County of Sheboygan-CAN Fund South Monetary Robbins, Kay SASD Transportation Monetary Chiro-Health Chiropractic Care Ctr SASD Transportation Gift cards Walmart Wilson 1, Paper Pemco, Inc. Farnsworth Monetary Walmart #3324 North For Action Certificates Culver s of Sheboygan Wilson 3, Monetary The NEA Foundation Longfellow 4, E. COMMITTEE OF THE WHOLE 1. Resolution Authorizing the Award of the Sale of Not to Exceed $895,000 General Obligation Qualified School Construction Promissory Notes (Tax Credit) and Delegating Final Authority Within Certain Parameters Ms. Thomes stated that in June of 2010 the Board of Education approved the QSBC loan; Mr. Brian Brewer, Robert W. Baird, presented the process in preparing for future action by the Board of Education. 2. Long-Range (5-YEAR) Plan Moved by Mr. Hill, seconded by Ms. Reinthaler to approve the Sheboygan Area School District s Long- Range (5-Year) Plan. All ayes. Motion carried 3. Adjourn to Closed Session per Wisconsin State Statutes Sec (1)(c) Moved by Mr. Hill, seconded by Ms. Reinthaler to adjourn to Closed Session at 8:20 p.m. to consider and take possible action regarding employment, promotion, or compensation of any public employee over which the Board of Education has jurisdiction or exercises responsibility. A roll call vote was taken and motion carried Rindfleisch, Reinthaler, Hein, Hill, Mancl, Gallianetti, Samet, Pothast) Moved by Ms. Reinthaler, seconded by Mr. Rindfleisch to reconvene to Open Session at 8:38 p.m. All ayes. Motion carried Moved by Ms. Reinthaler, seconded by Mr. Rindfleisch to adjourn at 8:39 p.m. All ayes. Motion carried F. SPECIAL BOARD COMMITTEES/ASSIGNMENTS 1. Legislative Breakfast Mr. Samet reported from the meeting of November 16, Human Growth & Development Moved by Mr. Samet, seconded by Mr. Mancl to approve the appointment of Rev. J.D. McQueen of Grace Episcopal to serve on the Human Growth & Development committee. All ayes. Motion carried COMMUNICATIONS The following communication was received: from Chris Mullen re: tax levy FUTURE MEETING DATES 8

9 12/07/10 Special meeting of the Board of Education at 6:00 p.m. 12/14/10 Committee meetings at 6:00 p.m. 12/14/10 Regular Board of Education meeting following committee meetings followed by Closed Session 1/11/11 Committee meetings at 6:00 p.m. 1/25/11 Regular Board of Education meeting at 6:00 p.m. followed by Closed Session ADJOURN to CLOSED SESSION Moved by Mr. Mancl, seconded by Dr. Hein to Adjourn at 7:40 p.m. to Closed Session Per Wisconsin State Statutes Sec (1)(e) To deliberate and negotiate with possible action regarding collective bargaining. A roll call vote was taken and motion carried unanimously (Reinthaler, Hein, Hill, Mancl, Gallianetti, Tuszynski, Samet, Pothast). RECONVENE TO OPEN SESSION Moved by Dr. Hein, seconded by Ms. Pothast to reconvene in open session at 8:43 p.m. All ayes. Motion carried ADJOURN Moved by Mr. Mancl, seconded by Ms. Pothast to adjourn at 8:44 p.m. All ayes. Motion carried srp Joseph M. Sheehan, Ph.D. Secretary and Superintendent 9