INDEPENDENT SCHOOL DISTRICT 152. School Board Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota

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1 INDEPENDENT SCHOOL DISTRICT 152 School Board Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota April 23, :00 PM MISSION STATEMENT: To develop the maximum potential of every learner to thrive in a changing world. ATTENDANCE: Mark Altenburg Scott Steffes Cassidy Bjorklund Bill Tomhave Melissa Burgard Matt Valan Kara Gloe Brandon M. Lunak 1. CALL TO ORDER A. Call to Order and Roll Call B. Pledge of Allegiance AGENDA C. Preview of Agenda - Brandon M. Lunak, Interim Superintendent D. Approval of Meeting Agenda Moved by: Seconded by: Comments: E. We Are Proud This is the time during the meeting to recognize outstanding achievements of students, staff and community members. After an honoree's name has been read they will accept their certificate(s) and a photo will be taken. We Are Proud of Moorhead High School student Riley Schock who qualified for the 2018 Minnesota Class 3A state wrestling tournament held March 2 and 3 in St. Paul. Schock, wrestling at 182 pounds, placed fourth at state. The wrestling head coach is Kenard Booker, and assistant coaches are Mike 1

2 Hamm and Trent Sovde. We Are Proud of Moorhead High School student Alex Seigel for being awarded a 2018 Minnesota Scholastic Art Silver Key Award for his photography entry titled Feeding Frenzy. He was honored February 17 at the Weisman Art Museum in Minneapolis. His art teachers are Grady Carlson and Marissa Jensen. We Are Proud of Moorhead High School students Anna Ludwig, Hali Selseth, Chani Thorne, Levi Mastrud, Hope Stromsodt, Ali Astrup and Mariah Kellerman for being selected to exhibit artwork at the 4th Annual MSUM High School Art Exhibition. Chani Thorne earned an honorable mention in photography, and Levi Mastrud earned a Best in Show in sculpture. Their art teachers are Grady Carlson and Marissa Jensen. We Are Proud of Moorhead High School student Megan Markert, who was selected by audition for the Minnesota All-State Band for the school year. Markert attended All-State Camp at Concordia College in August. She reconvened with the All-State Band in February to perform at the Minnesota Music Educators Association state conference, but the final concert was canceled hours prior to the performance due to weather. Markert is a student of Moorhead High band teacher Pam Redlinger. We Are Proud of Moorhead High School student Emiley Nelson who was selected by audition for the Minnesota Band Directors Association Grades 9-10 Honor Band for both the and school years. This year Nelson worked under the direction of Dr. Robert Taylor, and the ensemble performed April 22 at Kasson-Mantorville High School. Nelson s band teacher is Pam Redlinger. We Are Proud of Moorhead High School student Tor Kartenson who was selected by audition for the 2018 Concordia College High School Honor Band, which is made up of students from a five-state region. His band teacher is Pam Redlinger. Kartenson worked April 6-8 under the direction of composer Jim Stephenson and was part of a world premier of Trench Coat, a piece written by the composer/conductor. We Are Proud of Moorhead High School Science Olympiad team members who qualified for the 2018 Science Olympiad state competition held March 3 at Bethel University. State qualifiers are Fatuma Abdallah, Calvin Darling, Andrew Gullickson, Ethan Kirkey, Katie LeGare, Avyan Mejdeen, Sofia Perez Chupina, Emma Pranger, Erika Stanek, Lila Stanley, Michael Valdez and David Wichmann. Cal Darling and Erika Stanek placed first at state in the Herpetology event. Coaches are Moorhead High teachers Angie Jelinek and Jana Kasper. We Are Proud of Nathan Helgeson and Ethan Sculthorp, Horizon Middle School East Campus students, for placing second in the Roller Coaster event at the 2018 Division B State Science Olympiad competition held in March at St. Olaf. Christine Berg is the Science Olympiad coach. We Are Proud of the Horizon Middle School West Campus Destination 2

3 Imagination Team sdrawkcabsihtyas for placing third at the Destination Imagination Lakes and Prairie Regional Tournament held April 7. Students competed in the elementary level scientific challenge Unlikely Attraction. Team members are Sam Schaefer, Evan Froslie, John Altenberg, Skyla Bergin, Sadie Kolehmainen, and Vivian Ming. Team manager is Terese Schaefer. We Are Proud of the Ellen Hopkins Elementary Destination Imagination Team Time Travelers for placing third at the Destination Imagination Lakes and Prairie Regional Tournament held April 7. Students competed in the elementary level fine arts challenge Change of Tune. Team members are Isabelle Loween, Ella Lammers, Rachel Leiseth, Lela Hultgren, Hazel Schmidt, Kennadi Berg and Claire Haberman. Team manager is Kate Bohmer. We Are Proud of the Horizon Middle School East Campus Destination Imagination Team Howling Owls for tying for second place at the Destination Imagination Lakes and Prairie Regional Tournament held April 7. Students competed in the middle level fine arts challenge Change of Tune. Team members are Aiden Williams, Nona Harrison, Amelia Bailly, Gabby Mutschelknaus, Christopher Sween, Julia Smithmeyer and Lewis Long. Team managers are Kenyon Williams and Amy Anderson. We Are Proud of the Ellen Hopkins Elementary Destination Imagination Team Soccer Puppy Beasts for placing third at the Destination Imagination Lakes and Prairie Regional Tournament held April 7. Students competed in the elementary level engineering challenge Drop Zone. Team members are Kate Jenkins, Claire Gibb, Simone Bailey, Braeden Perkins, Henry Theye, and Logan Bergman. Team manager is Ryan Jenkins. We Are Proud of Moorhead High School student Thalia Christenson for being selected by audition to participate in the Grades 9-10 SSAA Honor Choir sponsored by the American Choral Directors Association of Minnesota. The Grades 9-10 SSAA Honor Choir rehearsed and performed under the direction of Dr. Jennaya Robinson on February 22 in Minneapolis. Christenson is a student of Rachel Horan, choir teacher at Moorhead High School. F. Matters Presented by Citizens/Other Communications (Non-Agenda Items) (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) 2. CONSENT AGENDA All items on the Consent Agenda are considered to be routine, and have been made available to the School Board at least two (2) days prior to the meeting; the items will be enacted by one resolution. There will be no separate discussion of these items unless a School Board member so requests, in which event that item will be removed from this agenda and considered under separate resolution. To the extent possible, School Board member inquiries on consent agenda items are to be made directly to the district administration prior to the time of the meeting. 3

4 A. SUPERINTENDENT - Brandon Lunak (1) April 9, 2018 Special Meeting Minutes and April 9, 2018 Regular Meeting Minutes B. FINANCE AND OPERATIONS - Brandon Lunak C. LEARNING AND ACCOUNTABILITY - Missy Eidsness D. HUMAN RESOURCES - Kristin Dehmer (1) Resignations (2) Family/Medical Leaves (3) New Employees (4) Additional Staffing (5) Return from Leave of Absence (6) Student Training Experience/Internship E. LEARNER SUPPORT SERVICES - Duane Borgeson (1) Extended School Year and Learning Year Programs' Staffing Plan Suggested Resolution: Move to approve the Consent Agenda as presented. Moved by: Seconded by: Comments: 3. TRANSPORTATION REVIEW AND SCENARIOS: Brandon Lunak 4. RESOLUTION RELATING TO THE TERMINATION AND NON- RENEWAL OF TEACHING CONTRACTS OF PROBATIONARY TEACHERS: Kristin Dehmer Suggested Resolution: Move to approve the Resolution Relating to the Termination and Non-Renewal of Teaching Contracts of Probationary Teaches as presented. Moved by: Seconded by: Comments: Roll Call Vote: 5. MOORHEAD PUBLIC SERVICE EASEMENT: Brandon Lunak Suggested Resolution: Move to approve the Moorhead Public Service Easement Agreement for the SE Main Avenue/ 20th Street/ 21st Street Railroad Grade Separation Safety Project as requested. Moved by: 4

5 Seconded by: Comments: 6. CITY OF MOORHEAD EASEMENT: Brandon Lunak Suggested Resolution: Move to approve the permanent Right of Way and temporary easement for construction purposes, over, under, across and through part of Lot 1, Block 1, Moorhead Senior High School Second Addition as described in the Clay County recorded plat for the SE Main Avenue/ 20th Street /21st Street Railroad Grade Separation Project starting in the summer of Moved by: Seconded by: Comments: 7. SUPERINTENDENT CONTRACT FOR : Scott Steffes Suggested Resolution: Move to approve the three-year contract of Brandon Lunak to serve as Superintendent of the Moorhead Area Public Schools beginning July 1, 2017 as presented. Moved by: Seconded by: Comments: 8. SUPERINTENDENT CONTRACT: Scott Steffes Suggested Resolution: Move to approve the contract of Brandon Lunak to serve as Superintendent of the Moorhead Area Public Schools from April 1, 2018 to June 30, Moved by: Seconded by: Comments: 9. FIRST READING OF POLICIES: Brandon Lunak 10. MAY 14, 2018 SCHOOL BOARD MEETING CANCELLATION: Brandon Lunak Suggested Resolution: Move to approve canceling the May 14, 2018 School Board meeting. Moved by: Seconded by: Comments: 11. COMMITTEE REPORTS 12. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD 13. ADJOURNMENT 5

6 CALENDAR OF EVENTS School Board - April 23, 7 p.m., PCE Superintendents Advisory Council - April 26, 7 p.m., PCE District Staff Development Committee - April 27, Noon-1:30 p.m., PCE District Technology Committee - May 1, 4 p.m., PCE Continuing Education Committee - May 1, 4 p.m., PCE Joint Powers Committee - May 3, 7 a.m., PCE District Health Insurance Committee - May 3, 4 p.m., PCE Education Moorhead Recognition Dinner - May 3, 5:30 p.m., Marriott Indian Education Parent Committee - May 7, 6 p.m., PCE Moorhead Schools Legacy Foundation - May 8, 7 a.m., PCE Robert Asp PTAC - May 8, 6:30 p.m., Media Center S.G. Reinertsen PTAC - May 8, 6:30 p.m., Media Center Instruction and Curriculum Advisory Committee - May 10, 7 a.m., PCE Red River Area Learning Center Family Night - May 10, 5:30 p.m., Vista Center for Education Dorothy Dodds PTAC - May 10, 6:30 p.m., Media Center Ellen Hopkins PTAC - May 10, 6:30 p.m., Media Center Horizon Middle School PTAC - May 15, 6:30 p.m., Horizon East Media Center Coffee with the Mayor and Superintendent - May 16, 10 a.m., Moorhead Center Mall District Title I Parent Advisory Committee - May 17, 11:30 a.m., PCE Early Childhood Family Education Advisory Committee - May 17, 6:30 p.m., PCE Policy Review Committee - May 21, 7 p.m., PCE Activities Advisory Council - May 22, 7:15 a.m., MHS School Board Retirement Celebration - May 29, 5:30 p.m., PCE School Board - May 29, 7 p.m., PCE 6

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8 Office of Superintendent Memo S C TO: School Board FROM: Brandon M. Lunak, Interim Superintendent DATE: 4/17/2018 RE: April 9, 2018 Special Meeting Minutes and April 9, 2018 Regular Meeting Minutes Attached please find the April 9, 2018 special meeting minutes and April 9, 2018 regular meeting minutes for your review. Suggested Resolution: Move to approve the April 9, 2018 special meeting minutes and April 9, 2018 regular meeting minutes as presented. BML:mde ATTACHMENTS: Description Type Work Session Cover Memo Cover Memo 8

9 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 5:00 p.m. and requested board member roll call. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Kristin Dehmer. Member absent: Brandon M. Lunak. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) None. MSBA SUPERINTENDENT SEARCH PROCESS: Kristin Dehmer, executive director of human resources, and board members discussed the final step of the search process to negotiate the superintendent s contract parameters and salary. Discussion was held related to the April 1, 2018-June 30, 2018 bridge contract and the salary included. At the November 27, 2017 board meeting members approved appointing Brandon Lunak as interim superintendent effective December 1, 2017 through June 30, 2018 or earlier if a permanent superintendent is able to assume the position. Compensation was provided on a prorated annual rate of $154,715 as agreed upon for the interim superintendent duties. Board members discussed the three-year contract from July 1, 2018 through June 30, Dehmer noted it was common practice to negotiate a three-year contract for school superintendents as state statute only allows for a superintendent to have a three-year contract. Discussion was held related to annual evaluations, and Chair Steffes said MSBA has a Superintendent Evaluation Workshop scheduled for May 8 or May 9 and asked board members to attend if interested. Board members recommended no salary increase for the contract period of April 1, 2018-June 30, 2018 based on an annual salary of $154,715 and recommended a three-year contract with an annual salary of $176,948 for the contract year, $184,203 for the contract year, and $191,755 for the contract year. Board members recommended revising the language in ARTICLE IX - SALARY to read Upon completion of a Doctoral Program a one-time stipend of $3,000 will be paid on July 1 of the year the degree is awarded. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 6:13 p.m. Matt Valan, Clerk 9

10 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 7:00 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Brandon Lunak. Member absent: None. PREVIEW OF AGENDA: Interim superintendent Brandon Lunak recommended approval of the agenda to proceed as presented. APPROVAL OF AGENDA: Tomhave moved, seconded by Burgard, to approve the agenda as presented. Motion carried 7-0. WE ARE PROUDS: We Are Proud of Moorhead High School weightlifting team members who qualified for the 2018 Minnesota High School State Weightlifting Championship on March 10. The Moorhead Varsity team (based on age) placed first in Minnesota. In Varsity, Olivia Carlson placed sixth in the 58 kilo weight class, Lexi Thomas placed fifth in the 58 kilo weight class, Shane Spencer placed third in the 90 kilo weight class, Dominique Charley placed third in the 90+ kilo weight class, Tristan Duerr placed third in the 105+ kilo weight class, Fabi Perez placed second in the 53 kilo weight class, Denise Charley placed second in the 90+ kilo weight class, Chrisanto D Agostino placed second in the 94 kilo weight class, Ali Younis placed second in the 105 kilo weight class, Jameson Cozad placed second in the 105+ kilo weight class, and Hailey Sonnenberg placed first in the 69 kilo weight class. In Junior Varsity, Jordan Nichols placed fourth in the 58 kilo weight class, Zoe Stein placed fourth in the 63 kilo weight class, Cristian Vega placed fourth in the 95 kilo weight class, Jack Newcomb placed third in the 85 kilo weight class, and Claire Atchison placed second in the 75 kilo weight class. Weightlifting coaches are Cory Herrmann, John Lubitz, Heather Hvezda and Kristen Kleven. We Are Proud of Horizon Middle School West Campus students who received individual awards in the Grade 6 Regional Math Masters Tournament held in Moorhead on March 16. Fourteen teams from the area participated in both individual and team rounds. 10

11 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 2 Individual medals went to Horizon students Macy Larson, first place, and Gunnar Thommason, second place. Individual ribbons went to Jacob Rossland, seventh place, and Rylen Wohlfeil, ninth place. Leigh Dornfeld is the Math Masters coordinator. Math Masters of Minnesota is a statewide competition that challenges students to use higherorder thinking skills and problem-solving abilities in mathematics and recognizes academic effort and achievement. We Are Proud of the Horizon West Black Team for placing third out of 14 teams in the Grade 6 Regional Math Masters Tournament held March 16 in Moorhead. Team members are Macy Larson, Taliah Triggs, Justin Sheldon, Paige Stephenson and Gunnar Thommason. Leigh Dornfeld is the Math Masters coach. We Are Proud of the Horizon West White Team for placing fourth out of 14 teams in the Grade 6 Regional Math Masters Tournament held March 16 in Moorhead. Team members are Coco Anderson, Cameron Benesh, Courtney Haberer, Tate Linn and Rylen Wohlfeil. Leigh Dornfeld is the Math Masters coach. We Are Proud of the Horizon West Orange Team for placing seventh out of 14 teams in the Grade 6 Regional Math Masters Tournament held March 16 in Moorhead. Team members are Izzy Kelly, Stefan Peterson, Jacob Rossland, Daniel Stromsodt and Logan Olschlager. Leigh Dornfeld is the Math Masters coach. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) Blake Plankers, th Avenue South - Shared a statement on behalf of Education Moorhead in support of fair and consistent teacher evaluation and development systems as it relates to the future of the teaching profession and impact on children. Tom Dooher, th Street South - Expressed concerns related to the non-renewal of probationary teaching contracts at Ellen Hopkins Elementary School, that teachers need more time to improve their craft, and the need to implement better teacher mentoring programs and an evaluation process that has no room for subjective decisions. 11

12 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 3 Matthew Peterson, th Street South - Shared examples of his efforts to relate to his students, read positive comments from his teacher evaluation, shared his surprise at not being renewed, and said he will do what is needed to keep teaching. Judy Schaible, 810 Westwynd Drive, West Fargo, N.D. - Expressed the need to assist and support developing new teachers, especially with the increase of social and emotional needs of students and how these needs create great challenges even for experienced teachers. Kent Wolford, nd Avenue South - Shared his experience with teaching and Education Moorhead, and expressed the importance of school board members being involved in the teacher evaluation process. Bethany Cromwell, th Street South - Shared that at least two of the teachers being nonrenewed went beyond expectations to work with her children at Ellen Hopkins Elementary and expressed concern about the school climate because of teachers not feeling supported and how that will affect her children. CONSENT AGENDA: Valan moved, seconded by Bjorklund, to remove item 2.D.(1) Resignations from the Consent Agenda. Motion carried 7-0. Steffes moved, seconded by Valan, to table item 5. RESOLUTION RELATING TO THE TERMINATION AND NON-RENEWAL OF TEACHING CONTRACTS OF PROBATIONARY TEACHERS until the April 23 board meeting. Motion carried 7-0. Valan expressed concern about not wanting the issues swept under the rug and talked about at a private meeting. He thanked presenters for sharing their concerns. Dehmer noted private data could not be discussed due to data privacy, but that information could be shared in a closed session. Discussion was held regarding what could be discussed. Dehmer said the teacher evaluation process is the only topic that could be discussed. Tomhave said the board needs more information about the process prior to making decisions. Altenburg noted his concern about the Spanish immersion teachers recommended for nonrenewal. Dehmer explained the district is required to lay off any teachers hired as community experts or under variances, which is done every year. Many of the Spanish immersion teachers are considered community experts and must be laid off each year, but could be rehired after July 1. 12

13 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 4 Discussion was held related to scheduling a special board meeting prior to the April 23 board meeting. Steffes will work with Lunak and Dehmer to schedule a special meeting. Bjorklund said it is important to schedule a meeting as soon as possible due to numerous community, staff and students concerns, and other job opportunities. Valan and Steffes rescinded the motion. Altenburg moved, seconded by Bjorklund, to postpone item 2.D.(1) Resignations until the April 23 board meeting. Motion carried 7-0. Altenburg moved, seconded by Gloe to postpone item 5. RESOLUTION RELATING TO THE TERMINATION AND NON-RENEWAL OF TEACHING CONTRACTS OF PROBATIONARY TEACHERS until the April 23 board meeting. Motion carried 7-0. Bjorklund moved, seconded by Tomhave, to approve the Consent Agenda as revised: Minutes - Approve the March 19, 23, 24 and 28, 2018 special meeting minutes and March 26, 2018 regular meeting minutes as presented. Claims - Approve the March claims, subject to audit, in the amount of $2,317, General Fund: $1,482, Food Service Fund: $130, Community Service Fund: $25, Post Employment Irrevocable Trust Fund: $8, Construction Fund: $669, TOTAL: $2,317, Approve the March wire payments, subject to audit, in the amount of $6,049, General Fund: $1,887, Debt Redemption Fund: $4,162, Post Employment Irrevocable Trust fund: $95.00 TOTAL: $6,049, Retirements Connie Calvert - Paraprofessional, Robert Asp Elementary, effective June 30, Anne McLarnan - Media Administrative Assistant, S.G. Reinertsen Elementary, effective June 6,

14 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 5 Change in Contracts Jeriann Carvell - Paraprofessional, EIS,.8 FTE to Paraprofessional, Ellen Hopkins Elementary, 1.0 FTE, effective March 26, 2018 for the remainder of the school year. Greg Schuer - Night Custodian, Horizon Middle School West Campus, to Day Custodian, Horizon Middle School West Campus, effective April 2, 2018 (replaces Bahaa Kadeem). Bahaa Kadeem - Day Custodian, Horizon Middle School West Campus to Media Administrative Assistant, Horizon Middle School East Campus, A12 (0-2) $16.17 per hour, 8 hours per day, effective March 20, 2018 (replaces Cheryl Suter). Family/Medical Leaves Max Israel - Custodian, Horizon Middle School West, family/medical leave (FMLA) beginning March 19, 2018 through March 26, Bayan Alemadi - Paraprofessional, Horizon Middle School East, family/medical leave (non- FMLA) beginning March 29, 2018 Sarah Armstrong - Paraprofessional, Robert Asp Elementary, family/medical leave (non-fmla) beginning March 26, 2018 through April 6, Trish Dampier - Bus Driver, District-wide, medical leave (non-fmla) beginning March 28, 2018 through April 11, New Employees Sabrina Salmon - Lunchroom Supervisor, Dorothy Dodds Elementary, 2 hours per day, $10.50 per hour, effective March 20, 2018 (replaces Maria Alfaro). Melissa Deal - Adult Basic Education Teacher, Wheaton location, 2 hours per week during school year and Wednesday evening as needed, $29.86 per hour, effective March 16, 2018 (replaces Connie Benson). Fartun Abdulkarim - EL Liaison, District wide, B22 (4) $18.36 per hour, 7 hours per day, effective March 19, 2018 (replaces Abdi Osman). Zeinab Arshe - Lunchroom Supervisor, Ellen Hopkins Elementary, 2.5 hours per day, $10.50 per hour, effective April 2, 2018 (replaces Sheelan Shaker). Motion carried 7-0. ADVANCEMENT VIA INDIVIDUAL DETERMINATION (AVID) 2018 SENIORS: Angela Doll, Moorhead High School assistant principal and AVID site coordinator, presented with a small team of AVID seniors, Clay Hall, Avyan Mejdeen and Fatima Abdullah, about their experiences in the AVID program. Each student shared how AVID assisted in their growth and development over time, suggestions for the AVID program for the future, and their next steps after graduation. 14

15 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 6 Angela Doll provided a short overview of how the AVID program changed over the last four years at Moorhead High School: increased AVID Elect teachers from one to three; increased AVID sections from one to four; next year will increase sections to five and have a period equivalent of an AVID coordinator (six periods a day dedicated to AVID); AVID ambassadors improved the college prevalence in the building, AVID schoolwide quality professional development; and grew the AVID site team and developed teacher capacity to provide quality professional development to colleagues. UPDATE ON HIGH SCHOOL IMPLEMENTATION PLAN: PORTRAIT OF A GRADUATE: Missy Eidsness, assistant superintendent of learning and accountability, and Angela Doll, assistant principal at Moorhead High School, provided an update on the progress of the Portrait of a Graduate Action Plan. March was spent organizing professional development activities that align to the Portrait of a Graduate Action Plan. Eidsness and Doll reviewed each of the options available to high school staff for the summer of 2018 that include: Metro Tech Camp in June; department chair leadership planning time (strategic direction instruction); Education that Works - EdVentures (strategic direction instruction); Buck Institute (strategic direction instruction); AVID Institute (strategic direction instruction); Google Summit (strategic direction technology); and curriculum writing for teams. Gloe moved, seconded by Bjorklund, to approve the update on the High School Implementation Plan: Portrait of a Graduate Report as presented. Motion carried 7-0. SECOND READING OF POLICY 498 WORKLOAD LIMITS FOR CERTAIN SPECIAL EDUCATION TEACHERS: Tomhave moved, seconded by Valan, to approve the policy, Workload Limits for Certain Special Education Teachers 498, as presented. Motion carried 7-0. SECOND READING OF POLICY 410 EMPLOYMENT OF FACULTY AND STAFF: Bjorklund moved, seconded by Burgard, to approve the policy, Employment of Faculty and Staff 410, as presented. Motion carried 7-0. SECOND READING OF POLICY 411 VETERANS PREFERENCE HIRING: Tomhave moved, seconded by Gloe, to approve the policy, Veterans Preference Hiring 411, as presented. Motion carried 7-0. SECOND READING OF POLICY 412 EMPLOYEE LICENSE STATUS: Altenburg moved, seconded by Bjorklund, to approve the policy, Employee License Status 412, as presented. Motion carried 7-0. SECOND READING OF POLICY 413 EMPLOYMENT BACKGROUND CHECKS: Burgard moved, seconded by Tomhave, to approve the policy, Employment Background Checks 413, as presented. Motion carried

16 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 7 SECOND READING OF POLICY 414 EMPLOYEE PUBLIC AND PRIVATE PERSONNEL DATA: Bjorklund moved, seconded by Valan, to approve the policy, Employee Public and Private Personnel Data 414, as presented. Motion carried 7-0. SECOND READING OF POLICY 422 FAMILY AND MEDICAL LEAVE: Altenburg moved, seconded by Tomhave, to approve the policy, Family and Medical Leave 422, as presented. Motion carried 7-0. SECOND READING OF POLICY 424 EMPLOYEE RIGHT TO KNOW - EXPOSURE TO HAZARDOUS SUBSTANCES: Gloe moved, seconded by Burgard, to approve the policy, Employee Right to Know - Exposure to Hazardous Substances 424, as presented. Motion carried 7-0. SECOND READING OF POLICY 425 HEALTH AND SAFETY PROTECTION: Altenburg moved, seconded by Bjorklund, to approve the policy, Health and Safety Protection 425, as presented. Motion carried 7-0. SECOND READING OF POLICY 445 EMPLOYEES AS VENDORS OF SCHOOL SUPPLIES: Valan moved, seconded by Tomhave, to approve the policy, Employees as Vendors of School Supplies 445, as presented. Motion carried 7-0. SECOND READING OF POLICY 449 GIFTS TO EMPLOYEES: Altenburg moved, seconded by Tomhave, to approve the policy, Gifts to Employees 449, as presented. Motion carried 7-0. SECOND READING OF POLICY 473 LICENSED PERSONNEL PERFORMANCE EVALUATION: Altenburg moved, seconded by Bjorklund, to approve the policy, Licensed Personnel Performance Evaluation 473, as presented. Motion carried 7-0. SECOND READING OF POLICY 499 POLICIES INCORPORATED BY REFERENCE FOR EMPLOYEES/PERSONNEL: Burgard moved, seconded by Tomhave, to approve the policy, Policies Incorporated by Reference for Employees/Personnel 499, as presented. Motion carried 7-0. COMMITTEE REPORTS: Brief reports were heard related the Destination Imagination regional competition and the swim banquet??? and the Joint Powers Committee, Activities Advisory Council, and Ellen Hopkins PTAC meetings. 16

17 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION APRIL 9, 2018 PAGE 8 OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD: A brief discussion was held related to canceling the May 14 board meeting due to the all-city orchestra concert and board member conflicts. Gloe announced the second PB and J Fundraiser is scheduled for April 28 from 12 noon to 4 p.m. at Junkyard Brewery. Board members were reminded of the April 21 Celebration of Schools and Dedication at 11 a.m. at Horizon Performing Arts Center. Open houses are scheduled from 9-10:30 a.m. at the six new and renovated K-8 schools. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 8:28 p.m. Matt Valan, Clerk 17

18 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/16/2018 RE: Resignations The administration requests approval of the resignations for the following employees: Christol Kendall Machart Jump Start Teacher, Probstfield Center for Education, effective March 26, Amber Graves Food and Nutrition Server, Moorhead High School, effective March 28, Karena Stowman Paraprofessional, Horizon Middle School West Campus, effective April 6, Joan Fjeldseth Paraprofessional, Moorhead High School, effective April 10, Shirley Klocke Lunchroom Supervisor, S. G. Reinertsen Elementary, effective April 17, Nareman Jabar Food and Nutrition Server, S.G. Reinertsen Elementary, effective April 23, Josh Fuller Paraprofessional, Red River Area Learning Program, Vista Center for Education, effective April 27, Shannon Olson Crossing Guard, S. G. Reinertsen Elementary, effective May Sarah Stark Physical Education Teacher, Robert Asp Elementary, effective at the end of the school year. Melissa Stewart Jump Start Teacher, Probstfield Center for Education, effective at the end of the school year. 18

19 Michelle Damewood EL Teacher, Horizon Middle School East Campus, effective at the end of the school year. Jonae Mundstock Teacher currently on leave, effective at the end of the school year. Chelsea Cash LSS Teacher, Horizon Middle School East Campus, effective at the end of the school year. Abegail Harthun LSS Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Nicolle Hillier Elementary Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Matt Retzer LSS Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Emily Sevigny Spanish Immersion Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Holly Cariveau Spanish Immersion Teacher, Horizon Middle School West Campus, effective at the end of the school year. Stephanie Kimber Math Teacher, High School, effective at the end of the school year. Rigo Castillon Spanish Teacher, High School, effective June 6, Shan Khnano Lunchroom Supervisor, Horizon Middle School West Campus, effective April 5, Suggested Resolution: Move to approve the resignations of Christol Kendall Machart, Amber Graves, Karena Stowman, Joan Fjeldseth, Shirley Klocke, Nareman Jabar, Josh Fuller, Shannon Olson, Sarah Stark, Melissa Stewart, Michelle Damewood, Jonae Mundstock, Chelsea Cash, Abegail Harthun, Nicolle Hillier, Matt Retzer, Emily Sevigny, Holly Cariveau, Stephanie Kimber, Rigo Castillo and Shan Khnano as presented. KLD:smw 19

20 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/17/2018 RE: Family/Medical Leaves The administration requests approval of the Family/Medical Leave for the following employees: Sara Brady Teacher, Ellen Hopkins Elementary, medical leave (FMLA) beginning March 28, 2018 through approximately April 6, Corey Johnson Paraprofessional, Horizon Middle School East Campus, medical leave (non-fmla) beginning April 2, 2018 through April 11, Charles Jordan Paraprofessional, Horizon Middle School West Campus, family medical leave (non-fmla) beginning April 3, 2018 through April 6, Nicole Odegard Teacher, Moorhead High School, medical leave (non-fmla) beginning April 2, 2018 for the remainder of the school year. Elizabeth Cruz Paraprofessional, S.G. Reinertsen Elementary, family medical leave (non-fmla) beginning May 10, 2018 for the remainder of the school year. Megan Hilleren Teacher, Ellen Hopkins Elementary, family medical leave (FMLA) beginning August 27, 2018 through November 13, Suggested Resolution: Move to approve the medical leave for Sara Brady, Corey Johnson, Charles Jordan, Nicole Odegard, Elizabeth Cruz and Megan Hilleren as presented. KLD:jal 20

21 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/17/2018 RE: New Employees The administration requests the approval of hiring the following New Employees subject to satisfactory completion of federal and state statutes and district requirements: Shane McGrath Building Computer Technician, Dorothy Dodds Elementary, 1.0 FTE, B24 (0-2) $18.15 per hour, 8 hours per day, effective April 25, (Replaces Greg Softing) Ladan Hussein Lunchroom Supervisor, Horizon Middle School West Campus, $10.50 per hour 3 hours per day, effective April 9, (Replaces Paula Burnette) Howard Freeman Night Custodian, Horizon Middle School West Campus, A12 (5) $17.37 per hour, 8 hours per day, effective April 23, (Replaces Greg Schuer) Suggested Resolution: Move to approve the employment of Shane McGrath, Ladan Hussein and Howard Freeman as presented. KLD:smw 21

22 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/17/2018 RE: Additional Staffing The administration requests the following staffing additions to the priorities for staffing including class sizes, equity and building support in schools. Community Education ECFE Outreach Coordinator +1.0 FTE A 1.0 FTE is being requested to replace the current home visiting position, which we currently contract through Lakes Country Service Cooperative. Community Education has adequate funding from the ECFE budget. Suggested Resolution: Move to approve additional staffing for the School Year for the ECFE Outreach Coordinator. KLD:smw 22

23 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/17/2018 RE: Return from Leave of Absence The administration requests approval for the Return from Leave of Absence for the following employees: Kelsey Jenkins Teacher, Red River Area Learning Program, Vista Center for Education, effective with the school year. Jodi Gramlow Early Childhood Special Education Teacher, EIS, effective with the school year. Suggested Resolution: Move to approve the Return from Leave of Absence for Kelsey Jenkins and Jodi Gramlow as presented. KLD:smw 23

24 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/17/2018 RE: Student Training Experience/Internship Attached is the Student Training Experience/Internship agreement with Minnesota State University Moorhead and Moorhead Area Public Schools to serve as a student placement center for Social Work interns. Terms of this agreement shall be for the period of July 1, 2018 through June 30, Moorhead Area Public Schools Policy 921 supports the agreements with universities and colleges to provide Student Training Experience/Internship. Moorhead Area Public Schools would provide students of Minnesota State University Moorhead an opportunity to work cooperatively in a Social Work learning situation with a Social Worker certified by the State of Minnesota. Suggested Resolution: Move to approve the agreement with Minnesota State University Moorhead as presented. KLD:smw ATTACHMENTS: Description MSUM Social Work agreement Type Backup Material 24

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31 Learner Support Services Memo LSS.18.07C TO: Brandon Lunak, Superintendent FROM: Duane Borgeson DATE: 4/16/2018 RE: Extended School Year and Learning Year Programs' Staffing Plan Attached is the information regarding the 2018 summer programming that extends learning opportunities through Special Education and Red River Area Learning Center. We look forward to providing services for students through these programs this summer. Suggested Resolution: Move to approve the 2018 Extended School Year and Learning Year programs for Moorhead Area Public Schools. dsb ATTACHMENTS: Description ESY Staffing Plan Detail ESY Staffing Plan Summary Alternative Programs Summer Staffing Plan Type Cover Memo Cover Memo Cover Memo 31

32 Staff Name Position Site Teacher Hours Para Hours Rate **Indicates has been sent to confirm offer** Teacher MHS 76 Teacher MHS 76 Teacher MHS 76 Para MHS 81 **All teachers/related service are 4hrs/day (76 Hours Total)-Unless noted Para MHS 81 Para MHS 81 **All paras are 4.5 hours unless noted (81 Hours) Para MHS 81 Para MHS 81 Vista 76 Para Vista 81 Teacher HZN-DT 76 Para HZN-DT 81 Teacher HZN-DCD 76 Teacher HZN-DCD 76 Teacher HZN-DCD 76 Para HZN-DCD 81 Para HZN-DCD 81 Para HZN-DCD 81 Para HZN-DCD 81 Para HZN-DCD 81 Teacher HZN 76 Para HZN 81 Para HZN 81 Teacher HZN 76 Para HZN 81 Teacher SGR 76 Para SGR 81 Para SGR 81 Teacher SGR 76 Para SGR 81 Para SGR 81 Teacher SGR 76 Para SGR 81 Teacher SGR-DT 76 Para SGR-DT 81 Teacher SGR 76 Para SGR 81 Teacher SGR 76 Para SGR 81 Para SGR 81 Para SGR 81 Teacher EIS Skills/DCD 76 Teacher EIS 76 Para EIS 81 Para EIS 81 Para EIS 81 Teacher EIS 76 Para EIS 81 Teacher EIS 76 Para EIS 81 Other SLP SLP SLP SLP SLP OT OT PT DAPE DAPE Vision (apprx. 2hr/wk) 12 DHH (apprx. 6hr/wk) 36 Interpreter (apprx. 6hr/week) 36 EIS Evaluation Ronda Buysse, ECSE Christine Soukup, EC Kendra Routh, SLP Elizabeth Plankers, SL Karie Currie, OT Kathy Sayler, OT Chelsey Gauer, PT Eval Hour Subtotal 550 Total Hours:

33 ESY Staffing Plan Summary 32 Licensed Staff (teachers and related service providers) up to 2432 hrs 31 Non-licensed Staff (paraprofessionals and interpreter up to 2466 hrs 7 Licensed Early Intervention Staff for summer evaluations up to 550 hrs 33

34 BUDGET: Summer 2018 Alternative Learning Programs Summer Excel Elementary: Program Location Finance Code Position Total Hours Hourly Rate Salary Benefits * Total TC+ Code Summer Excel Estimated Students: 100 Note: add a 0 in the beginning of the code. Summer Excel Robert Asp Lead Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Paraprofessional Summer Excel Robert Asp Paraprofessional Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Teacher Summer Excel Robert Asp Secretary Summer Excel Robert Asp Staff Summer Excel Robert Asp Lead Teacher Summer Excel Robert Asp Supplies 300 XXXXX Summer Excel Estimated Students: Summer Excel Ellen Hopkins Lead Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Teacher Summer Excel Ellen Hopkins Paraprofessional Summer Excel Ellen Hopkins Paraprofessional Summer Excel Horizon West Lead Teacher Summer Excel Supplies XXXXX Summer Excel Estimated Students: 89 Summer Excel SG Reinertsen Lead Teacher Summer Excel SG Reinertsen Teacher Summer Excel SG Reinertsen Teacher Summer Excel SG Reinertsen Teacher Summer Excel SG Reinertsen Teacher Summer Excel SG Reinertsen Paraprofessional Summer Excel SG Reinertsen Interpreter

35 Summer Excel Horizon West Lead Teacher Summer Excel SG Reinertsen Teacher Summer Excel SG Reinertsen Teacher Summer Excel SG Reinertsen Supplies XXXXX SUMMARY: TOTAL: EXCEL ELEMENTARY >>> Notes: All positions are contingent on student enrollment. Positions may be discontinued during the summer term(s) if the enrollment does not support the staffing plan; Students at Dorthy Dodds will be served with students from Reinertsen for Summer The Horizon West budget is embedded in Elementary Excel k-4 projections according to actual costs from Summer Transportation for the Summer Excel Programs in August is available on a limited basis via shuttles from area parks and other key locations. The funding for the transportation is provided with Title One Part A revenue. * Rates: FICA/MED:.0765; PERA.0725; TRA.075 Summer Academy - Secondary: Program Location Session(s): Finance Code: Staff Name Position Total Hours Hourly RateSalary Benefits * Total TC+ Code Summer Term Middle Horizon East June, July Lead Teacher Summer Term Middle Horizon East June, July Secretary Summer Term Middle Horizon East June, July Secretary Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July Teacher Summer Term Middle Horizon East June, July * Teacher LSS Summer Term Middle Horizon East August Teacher Summer Term Middle Horizon East August Lead Teacher ALC Middle Level Vista August Teacher ALC Middle Level Vista August Teacher ALC Vista August Liaison Middle Level - All Supplies >>> 500 SUMMARY: TOTAL >>> Horizon East >>> June, July, August Notes: All positions are contingent on student enrollment. Positions may be discontinued during the summer term(s) if the enrollment does not support the staffing plan. All positions are contingent on student enrollment. Positions may be discontinued during the summer term(s) if the enrollment does not support the staffing plan. * The LSS position is funded between the Summer Academy and LSS according to existing funding guidelines for the school year. * Rates: FICA/MED:.0765; PERA.0725; TRA.075 Program Location Session(s): Finance Code: Staff Name Position Total Hours Hourly RateSalary Benefits * Total TC+ Code Summer Term HS MHS June, July, August Lead Counsel Excel HS MHS June, July Teacher

36 Excel HS MHS June Teacher Excel HS MHS June Teacher Excel HS MHS June, July Teacher Excel HS MHS July Teacher Excel HS MHS July Teacher Excel HS MHS June, July Teacher Excel HS MHS June Teacher Excel HS MHS June, July Teacher Excel HS MHS June Hall Monitor Red River ALC Vista June, July, August Counselor Red River ALC Vista June, July, August Teacher Red River ALC Vista June, July, August Teacher Red River ALC Vista June, July, August Liaison, Job C Red River ALC Vista June, July, August Paraprofessio Red River ALC Vista June, July, August Teacher Red River ALC Vista June, August Teacher Red River ALC Vista June, July, August Tutor Red River ALC Vista June, July, August Tutor Red River ALC Vista June, July Tutor Red River ALC Vista June, July Liaison - LSS Red River ALC Vista June, July, August LSS as neede Red River ALC Vista June, July, August Liaison Red River ALC Vista June, July, August Transition Fac Secondary MHS, Vista June, July, August Extended Day - Learning Year Revenue Notes: All positions are contingent on student enrollment. Positions may be discontinued during the summer term(s) if the enrollment does not support the staffing plan. * The LSS position is funded between the Summer Academy and LSS according to existing funding guidelines for the school year. * * Rates: FICA/MED:.0765; PERA.0725; TRA.075 West Central Regional Juvenile Center: Secure and Nonsecure Programs: Finance Code: Name Program(s) Position Hours - June Hours - July Hours - Aug Total Hours Rate Salary Benefits Total TC+ Code Program LSS Consult Tchr LSS Nonsecure Teacher Nonsecure Nonsecure Transition Facilitato Nonsecure Secure Teacher Secure Secure Teacher Secure All (ALC) Teacher All (ALC) Secure Teacher Secure Secure Tutor Secure Secure Teacher Secure Secure Paraprofessional Secure LSS Transition Facilitato LSS Nonsecure Teacher Nonsecure Secure Teacher Secure Secure Teacher Secure 36

37 Secure Paraprofessional Secure Secure Tutor Secure Secure Tutor Secure Nonsecure Paraprofessional Nonsecure Secure Paraprofessional Secure Nonsecure Tutor Nonsecure Secure Teacher Secure TOTAL - WCRJC - Care and Treatment Summer Term and Red River ALC Independent Study at WCRJC>>> Note: All positions are contingent on student enrollment. Positions may be discontinued during the summer term(s) if the enrollment does not support the staffing plan. * Rates: FICA/MED:.0765; PERA.0725; TRA.075 Estimated Expenditures by Grade Level - Locations: Alternative Learning - Moorhead District; Summer 2018 Grades Grades Grades WCRJC

38 Assistant Superintendent of Finance and Operations Memo OASFO R TO: School Board FROM: Brandon M. Lunak, Interim Superintendent DATE: 4/17/2018 RE: Transportation Review and Scenarios Mike Steffen, director of transportation, and Dan Bacon will present a review and evaluation of the ISD 152 transportation program. The review and evaluation will include scenarios and cost analysis based on the school board presentation from last November. Attached please find the summary that will be the basis for their presentation. BML: dmb ATTACHMENTS: Description Transportation Review Type Cover Memo 38

39 2018 Transportation Review 39

40 Cost Comparison Between Districts District Enrollment District Area (sq miles) 2017 Students Transported 2017 Budget * 2017 Cost per Student 2016 Students Transported 2016 Budget * 2016 Cost per Student Moorhead $2,832,963 $ $2,624,734 $ Grand Rapids $1,877,258 $ $1,826,645 $ Brainerd $2,357,881 $ $2,186,912 $ Bemidji ,348,329 $ $3,246,163 $ Alexandria ,629,543 $ $1,398,996 $ * All Budget numbers are for general education transportation only Information above provided by Minnesota Department of Education Data Center 40

41 Scenario #1: Reducing eligibility distance to.5 mile to all schools Elementary Additional Eligible Students Current # of Gen Ed Routes (Special Ed) Current Average Loads * Runs Additional Routes * Cost per Additional Routes *** Dorothy Dodds (3) $102,000 Robert Asp (3) $204,000 Ellen Hopkins (2) $204,000 S.G. Reinertson (2) $357,000 Middle Horizon (9) $0 High School Moorhead High (11) $0 Total $867,000 41

42 Scenario #2: Elementary eligibility.5 mile, Middle School 1 mile, High School 1 mile Elementary Additional Eligible Students Current # of Gen Ed Routes (Special Ed) Current Average Loads * Runs Additional Routes * Cost per Additional Routes *** Dorothy Dodds (3) $102,000 Robert Asp (3) $204,000 Ellen Hopkins (2) $204,000 S.G. Reinertson (2) $357,000 Middle Horizon 0 35 (9) $0 High School Moorhead High 0 22 (11) $0 Total $867,000 42

43 Scenario #3: Elementary eligibility.5 mile, Middle School 1 mile, High School 2 miles Elementary Additional Eligible Students Current # of Gen Ed Routes (Special Ed) Current Average Loads * Runs Additional Routes * Cost per Additional Routes *** Dorothy Dodds (3) $102,000 Robert Asp (3) $204,000 Ellen Hopkins (2) $204,000 S.G. Reinertson (2) $357,000 Middle Horizon 0 35 (9) $0 High School Moorhead High (11) $0 Total $867,000 43

44 Scenario #4: Reducing eligibility to.75 miles to all schools Elementary Additional Eligible Students Current # of Gen Ed Routes (Special Ed) Current Average Loads * Runs Additional Routes * Cost per Additional Routes *** Dorothy Dodds (3) $51,000 Robert Asp (3) $51,000 Ellen Hopkins 62 6 (2) $102,000 S.G. Reinertson 44 4 (2) $102,000 Middle Horizon (9) $0 High School Moorhead High (11) $0 Total $306,000 44

45 Scenario #5: Elementary eligibility.75 mile, Middle School 1 mile, High School 1 mile Elementary Additional Eligible Students Current # of Gen Ed Routes (Special Ed) Current Average Loads * Runs Additional Routes * Cost per Additional Routes *** Dorothy Dodds (3) $51,000 Robert Asp (3) $51,000 Ellen Hopkins 62 6 (2) $102,000 S.G. Reinertson 60 4 (2) $102,000 Middle Horizon 0 35 (9) $0 High School Moorhead High 0 22 (11) $0 Total $306,000 45

46 Scenario #6: Elementary eligibility.75 mile, Middle School 1 mile, High School 2 miles Elementary Additional Eligible Students Current # of Gen Ed Routes (Special Ed) Current Average Loads * Runs Additional Routes * Cost per Additional Routes *** Dorothy Dodds (3) $51,000 Robert Asp (3) $51,000 Ellen Hopkins 62 6 (2) $102,000 S.G. Reinertson 60 4 (2) $102,000 Middle Horizon 0 35 (9) $0 High School Moorhead High (11) $0 Total $306,000 46

47 Definitions Runs: Segments of a route Routes: Consists of multiple runs Cost per student (Total cost/number of students affected) *Elementary route loads are targeted at 45 students per bus ** Middle School and High School routes are targeted at 60 students per bus ***$51,000 per route (2 hrs in AM/ 2 hrs in PM, additional time billed per hour) 47

48 Cost Summary Scenario Students affected Total cost Cost per student 1..5 mile for all schools 796 $867,000 $ mile elementary, 1 mile middle, 1 mile high school 591 $867,000 $ mile elementary, 1 mile middle, 2 miles high school 591 $867,000 $ mile all schools 277 $306,000 $ mile elementary, 1 mile middle, 1 mile high school 191 $306,000 $ mile elementary, 1 mile middle, 2 mile high school 191 $306,000 $

49 Spanish Immersion Busing Spanish Immersion students to their home school and shuttling them to Hopkins. Busing students to home school would make an additional 172 students eligible for transportation. This would create 4 additional routes. 4 additional routes would cost approximately $204,000. Currently the buses that would be able to shuttle Spanish Immersion students are running middle school Excel shuttles. 49

50 School Bus Types Standard Diesel $90, years Useful life Resale market Fuel readily available Propane Engine $96, years Useful life No resale market Fuel depot required Cost $120,000 - $145,000 CNG Powered Engine $127, years Useful life No resale market Fuel depot required Electric Powered $270, years Useful life No resale market Additional electrical service required Information above provided by Telin Transportation Group, Lakeville MN. 50

51 MN Statute 123B B.88 Independent School Districts Transportation Subdivision 1. Providing transportation In any district, the board must arrange for the attendance of all pupils living two miles or more from the school, except pupils whose transportation privileges have been voluntarily surrendered under subdivision 2, or whose privileges have been under section 123B.91 subdivision 1, clause (6), or 123B.90, subdivision 2 51

52 Cost Impact The routes we have today do not have slack during the elementary school route time. $51,000 was used as the Minimum cost per contracted route is ( term). With load of 45 students expect an annual cost increase of $867,000 to transportation for students who live between.5 and 1 mile. If we increase the target load to 60 students, the expected annual cost increases to approximately $700,

53 Human Resources Memo HR R TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/16/2018 RE: Resolution Relating to the Termination and Non-Renewal of Teaching Contracts of Probationary Teachers At the January 8, 2018 school board meeting the reduction of 3.0 full-time equivalents (FTE) of programs and licensed position was approved and is delineated as follows: FTE Position Grade Level 1.0 Instructional Coach K Elementary Teacher K-6 Additional staffing reductions are necessary due to statutory provisions, teachers, returning from leaves and filling vacancies during the year. Some of these reductions will be absorbed through teacher transfers, retirements, resignations and leaves. Consider the resolution directing administration to effect termination and non-renewal of the positions of probationary teachers as listed below: WHEREAS: the following teachers are probationary teachers in Independent School District 152: Termination and Non-Renewal of Contracts Amanda Eide Matt Backlund Devon Drawz Brittany Coalwell-Escobedo Clark Olson Jenny West Rebecca Donahue Jennifer Cook Matthew Peterson Carmen Valero Cristina Camarero Susana Martin Hernandez Carolina Aleman Karina Schwindt Licensure Area Elementary Education DD ABS ECSE EBD DD EBD Elementary Education Physical Education Elementary Education Elementary Education Elementary Education Elementary Education Elementary Education FTE

54 Wei Wei Qian Michelle Rolewitz Laura Kowatch Chantz Rud Katelynn Engebretsen Alison Bendickson Julie McCrosky Chinese American Sign Language Language Arts Auto/Tech ECSE ECSE Social Studies Suggested Resolution: Move to approve the Resolution Relating to the Termination and Non-Renewal of Teaching Contracts of Probationary Teaches as presented. Moved by: Seconded by: Comments: Roll Call Vote: KLD:smw ATTACHMENTS: Description Probationary Resolution Type Resolution Letter 54

55 Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO THE TERMINATION AND NON-RENEWAL OF THE TEACHING CONTRACT OF (name of teacher) A PROBATIONARY TEACHER. WHEREAS (name of teacher) is a probationary teacher in Independent School District No BE IT RESOLVED by the School Board of Independent School District No. 152, that pursuant to Minnesota Statute 122A.40, subd. 5, that the teaching contract of,(name of teacher) a probationary teacher in Independent School District No. 152, is hereby terminated at the close of the current school year. BE IT FURTHER RESOLVED that written notice has been sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form: Name Address City, State, Zip Dear (name of teacher), NOTICE OF TERMINATION You are hereby notified that at a regular meeting of the School Board of Independent School District No. 152 held on April 9, 2018, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the school year. Said action of the Board is taken pursuant to M.S. 122A.40, subd. 5. You may officially request that the School Board give its reason for the non-renewal of your teaching contract. However, such a request must be received within ten days after the receipt of this notice. Yours very truly, SCHOOL BOARD OF EDUCATION SCHOOL DISTRICT NO. 152 Clerk of the School Board The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor of: and the following voted against the same: and the following were absent: whereupon said resolution was declared duly passed and adopted. 55

56 Assistant Superintendent of Finance and Operations Memo OASFO R TO: School Board FROM: Brandon M. Lunak, Interim Superintendent DATE: 4/17/2018 RE: Moorhead Public Service Easement Moorhead Public Service (MPS) beginning in the summer of 2018 will be entering into the Railroad Grade Separation Safety Project on SE Main Avenue/ 20th Street/ 21st Street. As a result, MPS is requesting a permanent easement for the placement of the 115KV transmission line and a 25 foot easement to get MPS back to the 20th/ 21st street right of way as described. Attached is the MPS easement agreement. Suggested Resolution: Move to approve the Moorhead Public Service Easement Agreement for the SE Main Avenue/ 20th Street/ 21st Street Railroad Grade Separation Safety Project as requested. Moved by: Seconded by: Comments: BML: dmb ATTACHMENTS: Description Moorhead Public Service Agreement Moorhead School District Map Type Cover Memo Cover Memo 56

57 EASEMENT AGREEMENT THIS AGREEMENT is made effective this day of April, 2018, by and between: Independent School District No. 152, a political subdivision of the State of Minnesota th Street South Moorhead, Minnesota (individually and collectively referred to as Grantor whether one or more) and Moorhead Public Service a Utility of the City of Moorhead a municipal corporation 500 Center Avenue North, 2 nd Floor Moorhead, Minnesota (hereinafter Grantee or MPS whether one or more) 12/06/16/3 1 57

58 RECITATIONS: A. Grantor is the sole owner in fee simple of real property located in the County of Clay and State of Minnesota, described as set forth in Exhibit A attached hereto. This will hereinafter be referred to as the Subject Property. Grantor represents that to its knowledge there are no liens, encumbrances, or Easements against the Subject Property except as disclosed in Exhibit B. B. Grantor has agreed to provide a Permanent Easement and a Construction Easement to MPS, its successors and assigns, for the following purposes: B.1. For the installation, placement, construction, repair, operation, maintenance, replacement and upgrading of: electrical lines, above, upon and below the surface; electrical support poles upon, above and below the surface; cables; support structures; wires; insulators; controls; sensors; water lines below the surface; surface and/or above-the-surface equipment; communication lines and devices above, below and upon the surface; switching equipment; transformers; meters; access points; monitors; inter-duct; hydrants; valves; curb boxes; curb stops; anchoring systems for utility supports and poles; location signs; barriers to protect Equipment; and Utility Equipment located above, below and upon the surface. This will collectively and separately be referred to as the Equipment. B.2. For the operation of the Equipment; the transmission of electricity; the distribution of electricity; the distribution of water; the operation of communication lines and fibers; and any other utility service provided by MPS and all Equipment and functions related thereto. This will be referred to collectively and separately as the Utility Services. B.3. For the installation, placement, construction, repair, operation, maintenance, replacement and upgrading of electrical lines; water lines; communication lines and Equipment above, below and/or upon the surface as needed to carry out the Utility Services. B.4. For a right of ingress and egress onto the Subject Property for the purpose of surveying, engineering, constructing, operating, maintaining, repairing, improving, upgrading, removing obstacles and replacing of the previously described Equipment, and Utility Services and the providing of the Utility Services. B.5. For the trimming, cutting, and/or elimination of trees and shrubbery in excess of 15 feet in height and the removal of any other obstacles within the Easement Area and for the topping or trimming, from time to time, of all weak, dead, leaning, or dangerous trees or shrubs, which may in any manner interfere with or strike the Transmission Lines, distribution lines, communication lines, support structures, and/or poles. 12/06/16/3 2 58

59 These purposes will be hereinafter collectively and individually referred to as the Easement Purposes. C. Grantor is granting and conveying to Grantee an Easement above, below, upon and across a portion of the Subject Property identified as the Easement Area. The description of the Easement Area is attached hereto as Exhibit C. D. Grantor is granting and conveying to Grantee an Easement under, upon, and across the Easement Area for the Easement Purposes. This grant and conveyance is on a permanent and perpetual basis. E. This Easement is being provided for good and adequate consideration, which may include, but is not limited to, the providing of Utility Services to the Subject Property by Grantee. NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements of the parties, the adequacy and sufficiency of which is hereby acknowledged by both parties, it is agreed as follows: Section 1. Recitations. The Recitations set forth above are hereby incorporated into this Agreement. Section 2. Grant of Easement. Grantor does hereby grant and convey to Grantee, its successors and assigns a perpetual, irrevocable Easement above, below and upon the Easement Area for the Easement Purposes. Section 3. Obligation to Keep Clear. Grantor, its successors and assigns will be obligated to keep the Easement Area free and clear from the placement or location of buildings and obstacles of any kind which may interfere with the construction, operation, maintenance, upgrading, and repair of installations made to serve the Easement Purposes. This does not prevent parking of motor vehicles or installing hard surfaces upon the Easement Area, except as it relates to the location of Equipment located upon or above the surface. No water-retention structures or improvements may be constructed in the Easement Area. No water-retention structures may be constructed near the Easement Area which would adversely affect the Equipment or the Easement Purposes. No excavations may occur near the Easement Area if the same may adversely affect the support of any portion of the utility structures and/or Equipment located within the Easement Area. Section 4. Obligation to Repair. In the event damage is done to the surface of the Easement Area or any other portion of the Subject Property in the course of constructing, installing, maintaining, repairing, operating, upgrading, and/or replacing Equipment installed pursuant to fulfilling the Easement Purposes, Grantee or its 12/06/16/3 3 59

60 successors and assigns, at their expense, will be obligated to refill any excavations; level the ground to its level prior to any excavation; and repair any damage to the Subject Property leaving it in substantially as good a condition as it was prior to the commencement of the work. To the extent prohibited items, such as buildings or obstacles are located upon or above the Easement Area, Grantee is not obligated to return those items to the same condition as prior to performing its work. If the Area was grass prior to the work being performed, the Area will be reseeded or sodded, with the election to either reseed or sod being that of Grantee at Grantee s discretion, with the obligation to water and care for the seeded or sodded Area resting with Grantor, its successors or assigns. Section 5. Damages to Grantor s Property/Consideration. In the event of damage caused by Grantee to the Subject Property, including the Easement Area, during the course of construction, maintenance, upgrading, repair, or replacement, Grantee will be obligated to reasonably repair the same or to pay reasonable damages for what Grantee had an obligation to repair but does not repair. Grantee will timely perform repairs dependent upon the weather and time of year or will timely pay damages. Grantee has provided adequate consideration for the obtaining of the Easement. No additional consideration will be paid for this Easement or use of this Easement. Section 6. Right of Access. Included with the grant of the Easement, Owner is granting and conveying to MPS the right of ingress and egress to the Subject Property. This access is for MPS, its successors, assigns, employees, agents, contractors, subcontractors, engineers, inspectors, and insurers. This right of ingress and egress does not restrict the ability of Owner to use and develop all portions of the Subject Property as Owner deems appropriate, as long as the Easement Area is kept clear; use or improvement does not interfere with Easement Purposes as provided herein; ingress and egress is provided to the Subject Property; and all other terms of this Easement Agreement are abided. Section 7. Obligation Not To Interfere. Grantor, its successors and assigns, will be obligated to keep the Easement Area free and clear from the placement or location of any buildings or any obstacles of any kind which may interfere with the construction, operation, maintenance, upgrading, repair, and replacement of installations made to serve the Easement Purposes. No structures may be constructed within the Easement Area except that hard surfaces, walking paths and bike paths built in accord with applicable codes and regulations may be constructed within the Easement Area. MPS will have the right to expand and adjust the location of the Transmission Line within the Easement Area and to change its support structure arrangement. These restrictions do not prevent the parking of motor vehicles or installing of hard surfaces over the Easement Area, except as it relates to interference with the location of the support and anchor structures for the Transmission Line and any improvements thereto. No water retention ponds or excavations (collectively Retention 12/06/16/3 4 60

61 Ponds ) may be constructed within the Easement Area or adjacent to the Easement Area if the Retention Ponds will adversely affect the support of the Equipment. No construction or uses may be made of the Easement Area in any manner which will interfere with the construction, operation, maintenance, repair, replacement, or upgrading of the Transmission Line, or which will endanger the Transmission Line or any of the equipment or personnel of MPS, its contractors and subcontractors, as used in accessing, constructing, operating, maintaining, repairing, upgrading, and replacing the Transmission Line. Section 8. Indemnity. Grantee shall indemnify and hold harmless Grantor for any damages or injuries caused by or arising from Grantee s use of the Easement Area or Subject Property, except as may be caused or arise from the negligence of Grantor, its employees or agents. Section 9. Perpetual. The Easement created hereby is perpetual and irrevocable. To the extent any law or regulation affects the permanent nature of this Easement, this Easement will be deemed to be in effect for the longest time period allowed by law. Section 10. Binding on Successors. The Easement created hereby will be binding upon the parties, their heirs, successors, and assigns. Section 11. Easement Runs With the Land. The terms and covenants of this Easement will run with the Subject Property. It is further provided that the covenants and terms contained in the Agreement shall survive and remain effective regardless of whether any subsequent documents or other instruments hereafter executed convey or mortgage the Subject Property. This Easement Agreement may be terminated only by written document recorded with the Clay County Recorder executed by all those holding an ownership interest in the Subject Property and by MPS or its successor or assigns. Section 12. Cumulative Rights. Every right, power, and remedy provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power, or remedy provided for in this Agreement or under applicable law. Nothing shall preclude a party hereto from the exercise of all of the rights, powers, and remedies under this agreement or under applicable law. Section 13. Quality of Work. All work performed by Grantee, its agents, successors, and assigns, related to restoration of the Subject Property shall be performed in a good and worker-like manner and shall be done to allow restoration in a reasonable manner. Section 14. Execution of Additional Documents. The parties agree to execute such additional documents as may be necessary to carry out the intent as set forth in this Agreement and to accomplish the Easement Purposes set forth in this 12/06/16/3 5 61

62 Agreement. This may include extensions or renewals of this Agreement as necessary to reflect the permanent and perpetual nature of this Easement. Dated: April, GRANTOR: INDEPENDENT SCHOOL DISTRICT NO. 152, a political subdivision of the State of Minnesota By: Its: By: Its: STATE OF MINNESOTA ) : ss. COUNTY OF CLAY ) On this day of, 2018, before me, a Notary Public in and for said County and State, personally appeared and, to me known to be the and of Independent School District No. 152, a political subdivision of the State of Minnesota, the entity which is described in and that executed the foregoing instrument, and acknowledged before me that said entity executed the same. Notary Public: Dated:, /06/16/3 6 62

63 GRANTEE: Moorhead Public Service, a utility of The City of Moorhead, a Municipal corporation Kenneth J. Norman, President Ralph Mehnert- Meland, Secretary STATE OF MINNESOTA ) : ss. COUNTY OF CLAY ) On this day of, 2018, before me, a Notary Public in and for said County and State, personally appeared Kenneth J. Norman and Ralph Mehnert- Meland, to me known to be the President and Secretary, respectively, of Moorhead Public Service, a utility of The City of Moorhead, a Municipal corporation, the corporation that is described in and that executed the foregoing instrument, and acknowledged before me that such corporation executed the same. Notary Public: THIS INSTRUMENT WAS DRAFTED BY: John V. Boulger Wold Johnson, P.C nd Avenue North, Ste. 400 P.O. Box 1680 Fargo, ND (701) /06/16/3 7 63

64 Exhibit A to Easement Agreement Legal Description of Subject Property of which the Easement area is a part. 12/06/16/3 8 64

65 Exhibit B to Easement Agreement Liens and Encumbrances 12/06/16/3 9 65

66 Exhibit C to Easement Agreement Designated Easement Area 12/06/16/

67 PARCEL Legend PROPOSED TRANSMISSION POLES PROPOSED TRANSMISSION LINE PROPOSED MPS EASEMENT SUBJECT PROPERTY 2nd Ave S Str nd Loop St S 21st St S Str. 12 MPS TRANSMISSION EASEMENT 12,021 SF 22nd St S IND SCHOOL DISTRICT #152 Option 1 4th Ave S Str CENTER AVENUE, BOX 779 MOORHEAD, MINNESOTA PH: (218) FAX: (218) MPS@MPSUTILITY.COM O Map No. 1/1 Author: MTC Map Projection: Date: Revised: 2/14/2018 NAD 1983 HARN Adj MN Clay Feet 67 1:1,011 F:\Distribution\Easements\2018\20-21 Street\Moorhead School Dist.mxd

68 Assistant Superintendent of Finance and Operations Memo OASFO R TO: School Board FROM: Brandon M. Lunak, Superintendent DATE: 4/17/2018 RE: City of Moorhead Easement The City of Moorhead beginning in the summer of 2018 will be entering into the Railroad Grade Separation Safety Project on SE Main Avenue/ 20th Street/ 21st Street. The SE Main Avenue/20th Street/21st Street Railroad Grade Separation Project consists of improvements to Highway-Rail-Grade Crossings and Rail Safety at intersections and rail crossings. The project will improve transportation system safety, reliability, mobility and connectivity by addressing numerous regional and local transportation issues by providing a grade separation between railroad and traveling public at the existing at-grade railroad crossings. The City of Moorhead is requesting a permanent Right of Way easement on part of Lot 1, Block 1, Moorhead Senior High School Second Addition, according to the recorded plat together with a temporary easement grant for construction purposes over, under, across and through part of Lot 1, Block 1, Moorhead Senior High School Second Addition, as described in the Clay County recorded plat. The temporary easement will be 36 months in duration within the time frame of April 1, 2018 to March 31, Attached is the temporary easement from the City of Moorhead. Suggested Resolution: Move to approve the permanent Right of Way and temporary easement for construction purposes, over, under, across and through part of Lot 1, Block 1, Moorhead Senior High School Second Addition as described in the Clay County recorded plat for the SE Main Avenue/ 20th Street /21st Street Railroad Grade Separation Project starting in the summer of Moved by: Seconded by: Comments: BML: dmb ATTACHMENTS: Description Type 68

69 Offer to Purchase Value Calculation Memoradum of Agreement Temporary Easement Cover Memo Cover Memo Cover Memo Cover Memo 69

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76 MEMORANDUM OF AGREEMENT SOUTHEAST MAIN AVENUE/20 TH STREET/21 ST STREET RAILROAD GRADE SEPARATION SAFETY PROJECT Parcel No: 2 Fee Owners: Independent School District No. 152 On this day of, 2018, Independent School District No. 152, a public corporation organized and existing under the laws of the State of Minnesota, Owner of the above described parcel of property located in County of Clay, State of Minnesota, did execute and deliver a conveyance to the aforesaid real estate to the City of Moorhead. This agreement is now made and entered as a Memorandum of all the terms, and the only terms, agreed upon in connection with the above transaction. It is hereby acknowledged and agreed upon between the parties that: 1. The Owner has been furnished with the approved estimate of just compensation for the property acquired and a summary statement of the basis for the estimate. The Owner understands that the acquired property is for use in connection with the construction of the Southeast Main Avenue/ 20 th Street/ 21 st Street Railroad Grade Separation Safety Project. 2. The Owner understands and acknowledges that SRF s representatives have no direct, indirect, present or contemplated future personal interest in the property or in any benefits from the acquisition of the property. 3. That in full compensation for the conveyance of said property, the City of Moorhead shall pay the Owner the sum of $ for land and damages. Owner understands that payment by the City of Moorhead must await approval of title and processing of a voucher. 4. Access to Moorhead High School shall be maintained throughout the term of work by the City of Moorhead, through either 2 nd Avenue or 4 th Avenue. City agrees that at no time shall 2 nd Avenue and 4 th Avenue be closed at the same time. 5. City agrees to install and maintain a temporary traffic light at the intersection of 4 th Avenue and 34 nd Street to improve access while work is being performed on the Owner s property, at the sole expense of City. 6. City agrees that the easement area located north of 2 nd Avenue will be used only for access and as a staging area. 7. City agrees that there shall not be any loss of parking spaces on the property owned by Owner as a result of this project. 8. City agrees to replace the fence located on the property, if removed or damaged by City, at the cost of City. MAPSHD:Users:dbecker:Downloads:VOGEL-# v2-Memorandum_of_Agreement.DOCX 76

77 It is understood and agreed that the entire agreement of the parties is contained in this Memorandum of Agreement and that this Agreement supersedes all oral agreements and negotiations between the parties. Owner(s) Independent School District No. 152, a public corporation organized and existing under the laws of the State of Minnesota The City of Moorhead By: Its: By: Brandon Lunak Its: Interim Superintendant MAPSHD:Users:dbecker:Downloads:VOGEL-# v2-Memorandum_of_Agreement.DOCX 77

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82 Human Resources Memo HR R TO: School Board FROM: Scott Steffes, Chair DATE: 4/17/2018 RE: Superintendent Contract for On March 28, 2018, the School Board offered a contract to Brandon Lunak to serve as the district's new superintendent effective July 1, The district's utilized MSBA Executive Search Services to support a comprehensive search process which included stakeholder surveys, constituent meetings, and interviews with five candidates. The School Board met on April 9, 2018 to determine contract parameters and begin negotiation of the initial contract. The contract includes a salary of $176,948 for the contract year, $184,203 for the contract year, and $191,755 for the contract year as well as benefits agreed to and identified in the Superintendent contract. Suggested Resolution: Move to approve the three-year contract of Brandon Lunak to serve as Superintendent of the Moorhead Area Public Schools beginning July 1, 2017 as presented. Moved by: Seconded by: Comments: KLD:smw ATTACHMENTS: Description Superintendent Contract Type Backup Material 82

83 SUPERINTENDENT S CONTRACT MOORHEAD INDEPENDENT SCHOOL DISTRICT NO. 152 July 1, 2018 through June 30, 2021 SUPERINTENDENT S CONTRACT MOORHEAD INDEPENDENT SCHOOL DISTRICT NO. 152 MOORHEAD, MINNESOTA 83

84 ARTICLE I PURPOSE The School Board of Independent School District No. 152, Moorhead, Minnesota (School District) enters into this Contract with Brandon Lunak (Superintendent), a legally qualified and licensed Superintendent, who agrees to perform the duties of Superintendent of the School District. The School District and the Superintendent agree as follows: ARTICLE II APPLICABLE STATUTE This Contract is entered into between the School District and the Superintendent in conformance with Minn. Stat. 123B.143. ARTICLE III LICENSURE The Superintendent shall furnish, throughout the life of this Contract, a valid and appropriate license to act as Superintendent in the State of Minnesota as provided by applicable state laws, rules, and regulations. ARTICLE IV DURATION, EXPIRATION, TERMINATION DURING THE TERM, MUTUAL CONSENT, AND CONTINGENCY Section 1. Duration This Contract is for a term of 3 years, commencing July 1, 2018 and ending June 30, This contract may be negotiated for additional years with mutual agreement of the School Board and Superintendent. It shall remain in full force and effect unless modified by mutual consent of the School Board and the Superintendent or unless terminated as provided herein. Section 2. Expiration This Contract shall expire at the end of the term specified in III, A. hereof. At the conclusion of its term, neither party shall have any further claim against the other, and the School District's employment of the Superintendent shall cease, unless a subsequent contract is entered into in accordance with M.S. 123B.143, Subd. 1. Three (3) to six (6) months prior to the expiration of this Contract, at the Superintendent s written request, the School board shall conduct a performance evaluation of the Superintendent pursuant to M. S. 13D.05, Subd.3. Section 3. Termination During the Term The Superintendent's employment may be terminated during the term of this Contract only for cause as defined in M.S. 122A.40, Subds. 9 or 13. Except for purposes of describing grounds for discharge, the provisions of M.S. 122A.40 shall not be applicable. If the School Board proposes to terminate the Superintendent during the Contract term for cause as described in M.S. 122A.40, 2 84

85 Subds. 9 or 13, it shall notify the Superintendent in writing of the proposed grounds for termination. The Superintendent shall be entitled to a hearing before an arbitrator provided the Superintendent makes such a request in writing within fifteen (15) calendar days after receipt of the written notice of the proposed termination. In such event, the parties shall jointly petition the Bureau of Mediation Services (BMS) for a list of five (5) arbitrators. The arbitrator shall be selected by the parties through the normal striking process as provided by BMS rules. The arbitrator shall conduct a hearing under normal arbitration procedure rules and issue a written decision. The decision of the arbitrator shall be final and binding upon the parties, subject to normal judicial review of arbitration decisions as provided by law. The Superintendent may be suspended with pay pending final determination by the arbitrator. If the Superintendent fails to request a hearing as provided herein within the fifteen (15) calendar day period, it shall be deemed acquiescence by the Superintendent to the School Board's proposed action and the proposed action shall become final on such date as determined by the School Board, and the Superintendent shall have no further claim or recourse. Section 4. Mutual Consent This Contract may be terminated at any time by mutual consent of the School Board and the Superintendent. Section 5. Contingency If this Contract is a subsequent contract entered into prior to the completion of an existing Contract, this subsequent contract is contingent upon the Superintendent completing the terms of the existing Contract. ARTICLE V DUTIES The Superintendent shall have charge of the administration of the schools under the direction of the School Board. The Superintendent shall be the chief executive officer of the School District; shall direct and assign teachers and other School District employees under the Superintendent's supervision; shall organize, reorganize, and arrange the administrative and supervisory staff, including instruction and business affairs, as best serves the School District subject to the approval of the School Board; shall select all personnel subject to the approval of the School Board; shall, from time to time, suggest policies, regulations, rules, and procedures deemed necessary for the School District, and, in general, perform all duties incidental to the office of the Superintendent and such other duties as may be prescribed by the School Board from time to time. The Superintendent shall abide by the policies, regulations, rules, and procedures established by the School Board and the State of Minnesota. The Superintendent shall have the right to attend all School Board meetings and all School Board and citizen committee meetings, serve as an ex-officio member of the School Board and all School Board committees, and provide administrative recommendations on each item of business considered by each of these groups. 3 85

86 ARTICLE VI DUTY YEAR AND LEAVES OF ABSENCE Section 1. Basic Work Year The Superintendent s duty year shall be for the entire twelve (12) month Contract year, and the Superintendent shall perform services on those legal holidays on which the School District is authorized to conduct school if the School Board so determines. The Superintendent shall be on duty during any emergency, natural or unnatural, unless otherwise excused in accordance with School Board administrative policy. Section 2. Vacation The Superintendent shall earn twenty-seven (27) working days of annual paid vacation each Contract year. Unused vacation must be taken within twelve months after the end of the Contract year in which it is earned. Upon termination of employment, the Superintendent shall be entitled to payment for any unused vacation days accrued and earned pursuant to the provisions of this paragraph. Section 3. Holidays The Superintendent shall be entitled to holidays each Contract year designated as follows: New Year s Eve New Year s Day Good Friday Memorial Day Independence Day President s Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day The School District reserves the right, if school is in session, to change any of the above holidays and establish another holiday in lieu thereof. Any legal holiday, which falls within the Superintendent s vacation period, shall not be counted as a vacation day. Holidays that fall on weekends will be observed on a day established by the School Board. Section 4. Sick Leave The Superintendent shall be entitled to 60 sick leave days per year to cover any illness or injury incurred, up to the time she becomes eligible for coverage under the LTD insurance benefit (60 days) provided for all District employees. Sick leave will be accrued each year with a maximum accrual of 180 days. Section 5. Personal and Emergency Leave The Superintendent may be granted paid personal or emergency leave during the Contract year at the discretion of the School Board. Section 6. Bereavement Leave The Superintendent may be granted paid bereavement leave during the Contract year at the discretion of the School Board. Section 7. Workers Compensation Pursuant to M.S. Chapter 176, the Superintendent injured on the job in the service of the School District and collecting workers compensation insurance may draw sick leave and receive full salary from the 4 86

87 School District, the salary to be reduced by an amount equal to the insurance payments, and only that fraction of the days not covered by insurance will be deducted from accrued sick leave. Section 8. Jury Service The Superintendent who serves on jury duty shall be granted the day or days necessary as stipulated by the court to discharge this responsibility without any salary deduction or loss of basic leave allowance. Expenses received for this service shall be retained by the Superintendent. Section 9. Military Leave Military leave shall be granted pursuant to applicable law. Section 10. Medical Leave Subd. 1 Statutory Reference. Pursuant to M.S. 122A.40, Subd. 12., the Superintendent shall have a right to a leave of absence for health reasons. Subd. 2 Procedure. If the Superintendent is unable to perform regular duties because of personal illness or disability and has exhausted all sick leave credit available or has become eligible for long term disability compensation and has not been suspended or placed on leave of absence pursuant to M.S. 122A.40, Subd. 12, the Superintendent shall, upon request, be granted a medical leave of absence, without pay, up to one year in duration. The School Board may, in its discretion, extend such a leave upon written request. A request for medical leave of absence or extension thereof, pursuant to this section, shall be accompanied by a written statement from a physician outlining the condition of health and estimated time at which the Superintendent is expected to be able to resume normal responsibilities. Section 11. Insurance Application A Superintendent on unpaid leave is eligible to continue to participate in group insurance programs if permitted under the insurance policy provisions. The Superintendent shall pay the entire premium for such insurance commencing with the beginning of the leave and shall pay to the School District the monthly premium in advance. In the event the Superintendent is on paid leave from the School District under Section 4. above or supplemented by sick leave pursuant to Section 5. above, the School District will continue insurance contributions as provided in this Contract until sick leave is exhausted. Thereafter, the Superintendent must pay the entire premium for any insurance retained. ARTICLE VII INSURANCE Section 1. Health and Hospitalization and Dental The School District shall provide the Superintendent and Superintendent's dependents with health and hospitalization and dental insurance coverage of the superintendent s preference for the premium, under the School District's group plan, at the expense of the School District. $5,500 will be contributed to the superintendent s VEBA Account annually. In the event this Contract will cause or does cause penalties, fees, or fines to be assessed against the School District, the parties agree to reopen negotiations that result in a revised Contract 5 87

88 between the parties that eliminate or reduce penalties, fees, or fines to be assessed against the School District. The amount of any reduction in the School District s contribution toward the Superintendent s healthcare benefits as a result of addressing the highly compensated employee component of the ACA will be placed into another School District provided benefit(s) (i.e., a retirement HRA, salary, etc.) as agreed upon between the parties. Section 2. Life Insurance The School District shall provide, at the expense of the School District, term life insurance coverage for the Superintendent under the School District s group life insurance plan in the amount of $300,000, payable to the Superintendent's named beneficiary (ies). Section 3. Long-Term Disability Insurance The School District shall provide, at the expense of the School District, long-term disability insurance coverage for the Superintendent under the School District's group plan. Section 4. Liability Insurance The School District shall provide, at the expense of the School District, liability insurance coverage naming the Superintendent as an insured, along with the School District, in an amount not less than that which is required by law for the School District. Section 5. Eligibility The eligibility of the Superintendent and the Superintendent s dependent(s) and beneficiary (ies) for insurance benefits shall be governed by the terms of the insurance policies purchased by the School District pursuant to this article. Section 6. Claims Against the School District It is understood that the School District's only obligation is to purchase the insurance policies described herein, and no claim shall be made against the School District as a result of denial by an insurer of insurance benefits if the School District has purchased the policies and paid the premiums described herein. ARTICLE VIII OTHER BENEFITS Section 1. Deferred Compensation The Superintendent will be eligible to participate in a School District approved tax-sheltered annuity/mutual fund plan through payroll deduction established pursuant to Section 403(b) of the Internal Revenue Code of 1986, Minnesota Statutes, Section 123B.02, Subd. 15, and School District policy, and as otherwise provided by law. The Superintendent shall be entitled to a matching contribution of 5% of salary, not to exceed $8,500 in the first year of this Contract. All contributions will be paid in twelve (12) equal monthly installments according to the provisions within this paragraph and not to exceed the maximum allowed by law. Section 2. Health Reimbursement Account The School District shall contribute the sum of $2,500 per Contract year to a School District approved Health Reimbursement Account. 6 88

89 Section 3. Automobile The School District shall compensate the Superintendent for business use of the Superintendent s private automobile at the maximum allowable Internal Revenue Service rate per mile pursuant to Minn. Stat , Subd. 1. The Superintendent shall submit mileage reimbursement requests to the School Board Chairperson for approval. Section 4. Conferences and Meetings The School District shall pay all legally valid expenses and fees for the Superintendent's attendance at professional conferences and meetings with other educational agencies when attendance thereof is required, directed, or permitted by the School Board. The Superintendent shall periodically report to the School Board relative to all meetings and conferences attended. The Superintendent shall file itemized expense statements to be processed and approved in accordance with School District policy and law. ARTICLE IX SALARY The Superintendent shall be paid an annual salary of $176,948 for the contract year, $184,203 for the contract year, and $191,755 for the contract year. The annual salary may be modified, but shall not be reduced, during the term of this Contract. The salary shall be paid in twelve (12) equal installments during the Contract year. Upon completion of a Doctoral Program, a one-time stipend of $3000 will be paid on July 1 of the year the degree is awarded. ARTICLE X OTHER PROVISIONS Section 1. Outside Activities While the Superintendent shall devote full time and due diligence to the affairs and the activities of the School District, the Superintendent may serve as a consultant to other school districts or educational agencies, lecture, engage in writing and speaking activities, and engage in other activities if such activities do not impede the Superintendent's ability to perform the duties of the Superintendency. The Superintendent shall not engage in other employment, consultant service or other activity for which a salary, fee, or honorarium is paid without the prior approval of the School Board. Section 2. Indemnification and Provision of Counsel In the event that an action is brought or a claim is made against the Superintendent arising out of or in connection with the Superintendent's employment, and the Superintendent is acting within the scope of employment or official duties, the School District shall defend and indemnify to the extent permitted by law. Indemnification, as provided in this section, shall not apply in the case of malfeasance in office or willful or wanton neglect of duty, and the obligation of the School District herein shall be subject to the limitations as provided in Minnesota Statutes, Chapter

90 Section 3. Dues The Superintendent is encouraged to belong to and participate in appropriate professional and educational organizations when such membership will serve the best interests of the School District. Accordingly, the School District will pay the membership dues for professional and educational organizations as are required, directed, or permitted by the School Board. The Superintendent shall present appropriate statements for approval as provided by law and School District policy. The School District shall pay the Superintendent s membership dues for the following local civic organizations: F-M Chamber and Moorhead Rotary. Section 4. Severance Pay. Upon separation from the School District by the Superintendent for termination of employment, resignation or retirement, the Superintendent will receive severance pay in the following manner: a. Up to 114 days of sick leave, if available, through the completion of five years of service as Superintendent. b. Up to 130 days of sick leave, if available, after completing ten years of service as Superintendent. The Superintendent must have banked adequate sick days in the three (3) years preceding separation, having been entitled to up to sixty days per year if needed, in order to receive the entire severance. If the net amount of sick days available in the three (3) years preceding separation is less than the maximum amount of eligible days available, (i.e. 114 days, 130 days) the Superintendent will receive the actual amount of sick days remaining as severance pay. Total severance of all types will be capped at the amount allowable under applicable statute. Severance pay shall be paid in one lump sum within thirty (30) days following separation to the Superintendent s designated district approved 403(b) special pay plan in total. If the amount of severance pay exceeds the 403(b) special pay plan limits in the year of separation, the remaining severance pay will be paid to the 403(b) special pay plan in the year or years following separation until the entire amount has been paid. If the Superintendent dies while employed or before receiving payment after separation from the School District, the balance shall be paid to the Superintendent s named beneficiary (ies), or lacking same, to the surviving spouse of the Superintendent, if any, otherwise to the estate of the deceased Superintendent. ARTICLE XI SEVERABILITY The provisions of this Contract shall be severable, and if any such provision or the application of any such provision under any circumstances is held invalid, it shall not affect any other provisions of this Contract or the application of any provision thereof. 8 90

91 This Contract shall be effective only upon signatures of the Superintendent and of the officers of the School Board after authorization for such signatures by the officers is given by the School Board in appropriate action in its minutes. IN WITNESS WHEREOF, I have subscribed my signature this 23 rd day of April IN WITNESS WHEREOF, I have subscribed my signature this 23 rd day of April Superintendent Chairperson Clerk 9 91

92 Human Resources Memo HR R TO: School Board FROM: Scott Steffes, Chair DATE: 4/16/2018 RE: Superintendent Contract Below please find the recommendation for a bridge Superintendent contract for Brandon Lunak for April 1, 2018 to June 30, The recommended salary will be $154,715, which is continuation of the agreed upon Interim Superintendent salary negotiated in December Suggested Resolution: Move to approve the contract of Brandon Lunak to serve as Superintendent of the Moorhead Area Public Schools from April 1, 2018 to June 30, Moved by: Seconded by: Comments: KLD:smw ATTACHMENTS: Description Superintendent Contract Type Backup Material 92

93 SUPERINTENDENT S CONTRACT MOORHEAD INDEPENDENT SCHOOL DISTRICT NO. 152 April 1, 2018-June 30, 2018 SUPERINTENDENT S CONTRACT MOORHEAD INDEPENDENT SCHOOL DISTRICT NO. 152 MOORHEAD, MINNESOTA 93

94 ARTICLE I PURPOSE The School Board of Independent School District No. 152, Moorhead, Minnesota (School District) enters into this Contract with Brandon Lunak (Superintendent), a legally qualified and licensed Superintendent, who agrees to perform the duties of Superintendent of the School District. The School District and the Superintendent agree as follows: ARTICLE II APPLICABLE STATUTE This Contract is entered into between the School District and the Superintendent in conformance with Minn. Stat. 123B.143. ARTICLE III LICENSURE The Superintendent shall furnish, throughout the life of this Contract, a valid and appropriate license to act as Superintendent in the State of Minnesota as provided by applicable state laws, rules, and regulations. ARTICLE IV DURATION, EXPIRATION, TERMINATION DURING THE TERM, MUTUAL CONSENT, AND CONTINGENCY Section 1. Duration This Contract is for a term 3 months, commencing April 1, 2018 and ending June 30, This contract may be negotiated for additional years with mutual agreement of the School Board and Superintendent. It shall remain in full force and effect unless modified by mutual consent of the School Board and the Superintendent or unless terminated as provided herein. Section 2. Expiration This Contract shall expire at the end of the term specified in III, A. hereof. Section 3. Termination During the Term The Superintendent's employment may be terminated during the term of this Contract only for cause as defined in M.S. 122A.40, Subds. 9 or 13. Except for purposes of describing grounds for discharge, the provisions of M.S. 122A.40 shall not be applicable. If the School Board proposes to terminate the Superintendent during the Contract term for cause as described in M.S. 122A.40, Subds. 9 or 13, it shall notify the Superintendent in writing of the proposed grounds for termination. The Superintendent shall be entitled to a hearing before an arbitrator provided the Superintendent makes such a request in writing within fifteen (15) calendar days after receipt of the written notice of the proposed termination. In such event, the parties shall jointly petition the Bureau of Mediation Services (BMS) for a list of five (5) arbitrators. The arbitrator shall be 2 94

95 selected by the parties through the normal striking process as provided by BMS rules. The arbitrator shall conduct a hearing under normal arbitration procedure rules and issue a written decision. The decision of the arbitrator shall be final and binding upon the parties, subject to normal judicial review of arbitration decisions as provided by law. The Superintendent may be suspended with pay pending final determination by the arbitrator. If the Superintendent fails to request a hearing as provided herein within the fifteen (15) calendar day period, it shall be deemed acquiescence by the Superintendent to the School Board's proposed action and the proposed action shall become final on such date as determined by the School Board, and the Superintendent shall have no further claim or recourse. Section 4. Mutual Consent This Contract may be terminated at any time by mutual consent of the School Board and the Superintendent. Section 5. Contingency If this Contract is a subsequent contract entered into prior to the completion of an existing Contract, this subsequent contract is contingent upon the Superintendent completing the terms of the existing Contract. ARTICLE V DUTIES The Superintendent shall have charge of the administration of the schools under the direction of the School Board. The Superintendent shall be the chief executive officer of the School District; shall direct and assign teachers and other School District employees under the Superintendent's supervision; shall organize, reorganize, and arrange the administrative and supervisory staff, including instruction and business affairs, as best serves the School District subject to the approval of the School Board; shall select all personnel subject to the approval of the School Board; shall, from time to time, suggest policies, regulations, rules, and procedures deemed necessary for the School District, and, in general, perform all duties incidental to the office of the Superintendent and such other duties as may be prescribed by the School Board from time to time. The Superintendent shall abide by the policies, regulations, rules, and procedures established by the School Board and the State of Minnesota. The Superintendent shall have the right to attend all School Board meetings and all School Board and citizen committee meetings, serve as an ex-officio member of the School Board and all School Board committees, and provide administrative recommendations on each item of business considered by each of these groups. ARTICLE VI DUTY YEAR AND LEAVES OF ABSENCE Section 1. Basic Work Year The Superintendent s duty year shall be for the entire twelve (12) month Contract year, and the Superintendent shall perform services on those legal holidays on which the School District is authorized to conduct school if the School Board so determines. The Superintendent shall be on duty during any emergency, natural or unnatural, unless otherwise excused in accordance with School Board administrative policy. 3 95

96 Section 2. Vacation The Superintendent shall earn twenty-seven (27) working days of annual paid vacation each Contract year, prorated for the period of April 1, 2018-June 30, Unused vacation must be taken within twelve months after the end of the Contract year in which it is earned. Upon termination of employment, the Superintendent shall be entitled to payment for any unused vacation days accrued and earned pursuant to the provisions of this paragraph. Section 3. Holidays The Superintendent shall be entitled to holidays each Contract year designated as follows: New Year s Eve New Year s Day Good Friday Memorial Day Independence Day President s Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day The School District reserves the right, if school is in session, to change any of the above holidays and establish another holiday in lieu thereof. Any legal holiday, which falls within the Superintendent s vacation period, shall not be counted as a vacation day. Holidays that fall on weekends will be observed on a day established by the School Board. Section 4. Sick Leave The Superintendent shall be entitled to 60 sick leave days per year to cover any illness or injury incurred, up to the time she becomes eligible for coverage under the LTD insurance benefit (60 days) provided for all District employees. Sick leave will be accrued each year with a maximum accrual of 180 days. Section 5. Personal and Emergency Leave The Superintendent may be granted paid personal or emergency leave during the Contract year at the discretion of the School Board. Section 6. Bereavement Leave The Superintendent may be granted paid bereavement leave during the Contract year at the discretion of the School Board. Section 7. Workers Compensation Pursuant to M.S. Chapter 176, the Superintendent injured on the job in the service of the School District and collecting workers compensation insurance may draw sick leave and receive full salary from the School District, the salary to be reduced by an amount equal to the insurance payments, and only that fraction of the days not covered by insurance will be deducted from accrued sick leave. Section 8. Jury Service The Superintendent who serves on jury duty shall be granted the day or days necessary as stipulated by the court to discharge this responsibility without any salary deduction or loss of basic leave allowance. Expenses received for this service shall be retained by the Superintendent. 4 96

97 Section 9. Military Leave Military leave shall be granted pursuant to applicable law. Section 10. Medical Leave Subd. 1 Statutory Reference. Pursuant to M.S. 122A.40, Subd. 12., the Superintendent shall have a right to a leave of absence for health reasons. Subd. 2 Procedure. If the Superintendent is unable to perform regular duties because of personal illness or disability and has exhausted all sick leave credit available or has become eligible for long term disability compensation and has not been suspended or placed on leave of absence pursuant to M.S. 122A.40, Subd. 12, the Superintendent shall, upon request, be granted a medical leave of absence, without pay, up to one year in duration. The School Board may, in its discretion, extend such a leave upon written request. A request for medical leave of absence or extension thereof, pursuant to this section, shall be accompanied by a written statement from a physician outlining the condition of health and estimated time at which the Superintendent is expected to be able to resume normal responsibilities. Section 11. Insurance Application A Superintendent on unpaid leave is eligible to continue to participate in group insurance programs if permitted under the insurance policy provisions. The Superintendent shall pay the entire premium for such insurance commencing with the beginning of the leave and shall pay to the School District the monthly premium in advance. In the event the Superintendent is on paid leave from the School District under Section 4. above or supplemented by sick leave pursuant to Section 5. above, the School District will continue insurance contributions as provided in this Contract until sick leave is exhausted. Thereafter, the Superintendent must pay the entire premium for any insurance retained. ARTICLE VII INSURANCE Section 1. Health and Hospitalization and Dental The School District shall provide the Superintendent and Superintendent's dependents with health and hospitalization and dental insurance coverage of the superintendent s preference for the premium, under the School District's group plan, at the expense of the School District. $5,500 will be contributed to the superintendent s VEBA Account annually. In the event this Contract will cause or does cause penalties, fees, or fines to be assessed against the School District, the parties agree to reopen negotiations that result in a revised Contract between the parties that eliminate or reduce penalties, fees, or fines to be assessed against the School District. The amount of any reduction in the School District s contribution toward the Superintendent s healthcare benefits as a result of addressing the highly compensated employee component of the ACA will be placed into another School District provided benefit(s) (i.e., a retirement HRA, salary, etc.) as agreed upon between the parties. 5 97

98 Section 2. Life Insurance The School District shall provide, at the expense of the School District, term life insurance coverage for the Superintendent under the School District s group life insurance plan in the amount of $300,000, payable to the Superintendent's named beneficiary (ies). Section 3. Long-Term Disability Insurance The School District shall provide, at the expense of the School District, long-term disability insurance coverage for the Superintendent under the School District's group plan. Section 4. Liability Insurance The School District shall provide, at the expense of the School District, liability insurance coverage naming the Superintendent as an insured, along with the School District, in an amount not less than that which is required by law for the School District. Section 5. Eligibility The eligibility of the Superintendent and the Superintendent s dependent(s) and beneficiary (ies) for insurance benefits shall be governed by the terms of the insurance policies purchased by the School District pursuant to this article. Section 6. Claims Against the School District It is understood that the School District's only obligation is to purchase the insurance policies described herein, and no claim shall be made against the School District as a result of denial by an insurer of insurance benefits if the School District has purchased the policies and paid the premiums described herein. ARTICLE VIII OTHER BENEFITS Section 1. Deferred Compensation The Superintendent will be eligible to participate in a School District approved tax-sheltered annuity/mutual fund plan through payroll deduction established pursuant to Section 403(b) of the Internal Revenue Code of 1986, Minnesota Statutes, Section 123B.02, Subd. 15, and School District policy, and as otherwise provided by law. The Superintendent shall be entitled to a matching contribution of 5% of salary, not to exceed $8,500 in the first year of this Contract. All contributions will be paid in twelve (12) equal monthly installments according to the provisions within this paragraph and not to exceed the maximum allowed by law. This amount will be prorated for the period of April 1, 2018-June 30, Section 2. Health Reimbursement Account The School District shall contribute the sum of $2,500 per Contract year to a School District approved Health Reimbursement Account. This amount will be prorated for the period of April 1, 2018-June 30, Section 3. Automobile The School District shall compensate the Superintendent for business use of the Superintendent s private automobile at the maximum allowable Internal Revenue Service rate per mile pursuant to Minn. Stat , Subd. 1. The Superintendent shall submit mileage reimbursement requests to the School Board Chairperson for approval. 6 98

99 Section 4. Conferences and Meetings The School District shall pay all legally valid expenses and fees for the Superintendent's attendance at professional conferences and meetings with other educational agencies when attendance thereof is required, directed, or permitted by the School Board. The Superintendent shall periodically report to the School Board relative to all meetings and conferences attended. The Superintendent shall file itemized expense statements to be processed and approved in accordance with School District policy and law. ARTICLE IX SALARY The Superintendent shall be paid a prorated salary for the period of April 1, 2018-June 30, 2018 based on an annual salary of $154,715. The annual salary may be modified, but shall not be reduced, during the term of this Contract. The salary shall be paid in three (3) equal installments during the period of April 1, 2018-June 30, ARTICLE X OTHER PROVISIONS Section 1. Outside Activities While the Superintendent shall devote full time and due diligence to the affairs and the activities of the School District, the Superintendent may serve as a consultant to other school districts or educational agencies, lecture, engage in writing and speaking activities, and engage in other activities if such activities do not impede the Superintendent's ability to perform the duties of the Superintendency. The Superintendent shall not engage in other employment, consultant service or other activity for which a salary, fee, or honorarium is paid without the prior approval of the School Board. Section 2. Indemnification and Provision of Counsel In the event that an action is brought or a claim is made against the Superintendent arising out of or in connection with the Superintendent's employment, and the Superintendent is acting within the scope of employment or official duties, the School District shall defend and indemnify to the extent permitted by law. Indemnification, as provided in this section, shall not apply in the case of malfeasance in office or willful or wanton neglect of duty, and the obligation of the School District herein shall be subject to the limitations as provided in Minnesota Statutes, Chapter 466. Section 3. Dues The Superintendent is encouraged to belong to and participate in appropriate professional and educational organizations when such membership will serve the best interests of the School District. Accordingly, the School District will pay the membership dues for professional and educational organizations as are required, directed, or permitted by the School Board. The Superintendent shall present appropriate statements for approval as provided by law and School District policy. The School District shall pay the Superintendent s membership dues for the following local civic organizations: F-M Chamber and Moorhead Rotary. 7 99

100 Section 4. Severance Pay. Upon separation from the School District by the Superintendent for termination of employment, resignation or retirement, the Superintendent will receive severance pay in the following manner: a. Up to 114 days of sick leave, if available, through the completion of five years of service as Superintendent. b. Up to 130 days of sick leave, if available, after completing ten years of service as Superintendent. The Superintendent must have banked adequate sick days in the three (3) years preceding separation, having been entitled to up to sixty days per year if needed, in order to receive the entire severance. If the net amount of sick days available in the three (3) years preceding separation is less than the maximum amount of eligible days available, (i.e. 114 days, 130 days) the Superintendent will receive the actual amount of sick days remaining as severance pay. Total severance of all types will be capped at the amount allowable under applicable statute. Severance pay shall be paid in one lump sum within thirty (30) days following separation to the Superintendent s designated district approved 403(b) special pay plan in total. If the amount of severance pay exceeds the 403(b) special pay plan limits in the year of separation, the remaining severance pay will be paid to the 403(b) special pay plan in the year or years following separation until the entire amount has been paid. If the Superintendent dies while employed or before receiving payment after separation from the School District, the balance shall be paid to the Superintendent s named beneficiary (ies), or lacking same, to the surviving spouse of the Superintendent, if any, otherwise to the estate of the deceased Superintendent. ARTICLE XI SEVERABILITY The provisions of this Contract shall be severable, and if any such provision or the application of any such provision under any circumstances is held invalid, it shall not affect any other provisions of this Contract or the application of any provision thereof

101 This Contract shall be effective only upon signatures of the Superintendent and of the officers of the School Board after authorization for such signatures by the officers is given by the School Board in appropriate action in its minutes. IN WITNESS WHEREOF, I have subscribed my signature this 23 rd day of April IN WITNESS WHEREOF, I have subscribed my signature this 23 rd day of April Superintendent Chairperson Clerk 9 101

102 Office of Superintendent Memo S R TO: School Board FROM: Brandon M. Lunak, Interim Superintendent DATE: 4/17/2018 RE: First Reading of Policies Attached please find the policies, Title 1 Policy Governing Parental Involvement 607, Selection of Textbooks and Instructional Materials 620, School District System Accountability 650, Staff Development for Minnesota Academic Standards and the NCLB Act 652, MAPS State Mandated Testing Plan and Procedure 660, Research Studies 922, Equal Educational Opportunity 501, Hazing Prohibition 571, Student Dress and Appearance 577, Bullying Prohibition 578, and Policies Incorporated by Reference for Students 599, for your review. BML:mde ATTACHMENTS: Description Policies Type Cover Memo 102

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