INDEPENDENT SCHOOL DISTRICT 152. School Board Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota

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1 INDEPENDENT SCHOOL DISTRICT 152 School Board Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota December 10, :00 PM MISSION STATEMENT: To develop the maximum potential of every learner to thrive in a changing world. ATTENDANCE: Mark Altenburg Scott Steffes Cassidy Bjorklund Bill Tomhave Melissa Burgard Matt Valan Kara Gloe Brandon M. Lunak 1. CALL TO ORDER A. Call to Order and Roll Call B. Pledge of Allegiance AGENDA C. Preview of Agenda - Brandon M. Lunak, Superintendent D. Approval of Meeting Agenda Moved by: Seconded by: Comments: E. Superintendent's Spud Award (The Superintendent's Spud Awards are presented by the superintendent of Moorhead Area Public Schools to employees, students, parents and community members who display exceptional performance in their action and behavior to continue the district's tradition of excellence.) The Superintendent s Spud Award is presented to Haley Dellaneva for her distinguished service that positively impacts the community. Since 2011 Dellaneva, with the support of her family, has raised more than $170,000 to provide milk for students in the Moorhead, Fargo and West Fargo school districts through Haley s Milk Run, a volunteer motorcycle run during the summer. In 2018 each school district received $11,500 from Haley s Milk Run to help elementary students receive 1

2 milk for snack break during the school year. F. Matters Presented by Citizens/Other Communications (Non-Agenda Items) (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) 2. CONSENT AGENDA All items on the Consent Agenda are considered to be routine, and have been made available to the School Board at least two (2) days prior to the meeting; the items will be enacted by one resolution. There will be no separate discussion of these items unless a School Board member so requests, in which event that item will be removed from this agenda and considered under separate resolution. To the extent possible, School Board member inquiries on consent agenda items are to be made directly to the district administration prior to the time of the meeting. A. SUPERINTENDENT - Brandon Lunak (1) November 26, 2018 Meeting Minutes B. LEARNING AND ACCOUNTABILITY - Tamara Uselman C. HUMAN RESOURCES AND OPERATIONS - Kristin Dehmer (1) December Claims (2) Donations (3) Family/Medical Leaves (4) Change in Contracts (5) Resignations (6) Retirement (7) New Employees D. LEARNER SUPPORT SERVICES - Duane Borgeson Suggested Resolution: Move to approve the Consent Agenda as presented. Moved by: Seconded by: Comments: 3. CERTIFICATION OF FINAL 2018 PAYABLE 2019 PROPERTY TAX LEVY: Kristin Dehmer Suggested Resolution: Move to approve the certification of the final 2018 Payable 2019 Property Tax Levy in the amount of $18,842,

3 Moved by: Seconded by: Comments: 4. RESOLUTION ESTABLISHING COMBINED POLLING PLACES: Brandon Lunak Suggested Resolution: Move to approve the Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places Will Remain Open for Voting for School District Elections Not Held on the Day of a Statewide Election as presented. Moved by: Seconded by: Comments: 5. SECOND READING OF POLICIES: Brandon Lunak Suggested Resolution: Move to approve the following policies: Instruction and Curriculum Advisory Committee 231, Community Education Advisory Council 237, Part-Time and Substitute Staff Salaries 415, Health Examination 423, Employee Assistance 426, Employee Use of Facilities for Private Gain 441, Subpoena of a School District Employee 443, Employee-Student Relationships 450, Master Agreements with Employee Groups 480, School District Automated External Defibrillator (AED) 713, Wellness 536, Prohibition of Harassment and Violence 570, Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees 506, and Policies Incorporated by Reference for Employees/Personnel 499, as presented. Moved by: Seconded by: Comments: 6. SECOND READING OF POLICY 422 FAMILY AND MEDICAL LEAVE: Brandon Lunak Suggested Resolution: Move to approve the policy 422 Family and MedicalLeave as presented. Moved by: Seconded by: Comments: 7. SECOND READING OF POLICY 723 PUBLIC DATA REQUESTS: Brandon Lunak Suggested Resolution: Move to approve the policy 723 Public Data Requests as presented. Moved by: Seconded by: Comments: 8. REGION I JOINT POWERS BOARD: Brandon Lunak Suggested Resolution: Move to approve appointing to fill the 3

4 vacancy on the Region I Joint Powers Board with the term expiring on December 31, Moved by: Seconded by: Comments: 9. COMMITTEE REPORTS 10. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD 11. ADJOURNMENT CALENDAR OF EVENTS Special School Board - December 10, 5 p.m., PCE School Board - December 10, 7 p.m., PCE Moorhead Schools Legacy Foundation - December 11, 7 a.m., PCE Robert Asp PTAC - December 11, 6:30 p.m., Media Center S.G. Reinertsen PTAC - December 11, 6:30 p.m., Media Center Special Education Parent Advisory Committee - December 12, Noon, PCE High School Facilities Task Force - December 12, 5:30 p.m., Media Center Instruction and Curriculum Advisory Committee - December 13, 7 a.m., PCE Health/Safety/Wellness Committee - December 13, 9:30 a.m., PCE Red River Area Learning Center Family Night - December 13, 5:30 p.m., Vista Center for Education Citizen Finance Advisory Committee - December 13, 6 p.m., PCE Horizon PTAC - December 18, 6:30 p.m., Horizon West Media Center Winter Break Begins - December 24 E-12 Classes Resume 4

5 Office of Superintendent Memo S C TO: School Board FROM: Brandon M. Lunak, Superintendent DATE: 12/4/2018 RE: November 26, 2018 Meeting Minutes Attached please find the November 26, 2018 meeting minutes for your review. Suggested Resolution: Move to approve the November 26, 2018 meeting minutes as presented. BML:mde ATTACHMENTS: Description Type Minutes Cover Memo 5

6 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION NOVEMBER 26, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 7:00 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance. Members present: Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Brandon Lunak. Member absent: Mark Altenburg. PREVIEW OF AGENDA: Superintendent Brandon Lunak recommended approval of the agenda to proceed with a revision to page 15. APPROVAL OF AGENDA: Bjorklund moved, seconded by Gloe, to approve the agenda as revised. Motion carried 6-0. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) Dakota Rhodes, th Street South - Shared concerns related to the district s wellness policy and the multiple options each day for students to choose chocolate milk. CONSENT AGENDA: Tomhave moved, seconded by Bjorklund, to approve the Consent Agenda as presented: Minutes - Approve the November 13, 2018 regular meeting minutes and November 14, 2018 special meeting minutes as presented. Resignations Heather Reilly - Food Server, Horizon Middle School East Campus, effective November 15, Lesley Anderson - Lunchroom Supervisor, Ellen Hopkins Elementary, effective November 30, Miriah Sannes - LSS Teacher, Dorothy Dodds Elementary, effective December 21, Family/Medical Leaves Kristi Troutman - Food Service, S.G. Reinertsen Elementary, medical leave (non-fmla) beginning October 30, 2018 for an undetermined amount of time. 6

7 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION NOVEMBER 26, 2018 PAGE 2 Missy Jacobson - School Nurse, Horizon Middle School, medical leave (FMLA) beginning December 10, 2018 through approximately December 14, Hannah Johnson - Teacher, S.G. Reinertsen Elementary, medical leave (FMLA) beginning March 18, 2019 for the remainder of the school year. Teresa Schuster - MARRS Coordinator, Probstfield Center for Education, medical leave (FMLA) beginning December 11, 2018 through approximately January 1, New Employees Zaman Alo - Lunchroom Supervisor/Crossing Guard, S.G. Reinertsen Elementary, $11.00 per hour, 5.25 hours per day, effective November 5, 2018 (replaces Rezan Berwari). Janae Boswell - Paraprofessional, Indian Education, Horizon Middle School East Campus/ Moorhead High School, $16.45 per hour, 4 days per week, 6.5 hours per day, effective November 9, 2018 (new position per the staffing plan). Christopher Beeber - Custodian, Horizon Middle School West Campus, 40 hours per week, $16.65 per hour, effective November 19, 2018 (replaces Howard Freeman). Kristian Jensen - Paraprofessional, Horizon Middle School East Campus, 6.75 hours per day, $17.39 per hour, effective November 13, 2018 (new position per the staffing plan). Perwin Habib - Paraprofessional, Moorhead High School, 6.75 hours per day, $17.62 per hour, effective November 19, 2018 (replaces Karla Thompson). Mohamed Mohamud - Paraprofessional, Horizon Middle School East Campus, B21 (0-2) $16.45 per hour, 6.75 hours per day, effective November 26, 2018 (replaces Luke Peterson). Additional Staffing - Due to priorities of staffing, including class sizes, equity and building support in schools, the following staffing additions were approved: an additional 1.0 FTE paraprofessional at Ellen Hopkins Elementary for additional student support and an additional 1.0 FTE paraprofessional/job coach at Moorhead High School/Vista Center for Education for additional student support. The positions are for the school year. Government Account Standards Board (GASB) Post Employment Benefit Valuation Reports Under GASB 73, 74 and 75 - Approve both the GASB statement 73 and the GASB statement 74 and 75 for the valuation year beginning July 1, 2017 and ending June 30, 2018 as presented. Land Lease Agreement with the City of Moorhead - Approve the proposed land lease agreement with the City of Moorhead as presented. The City of Moorhead would pay the district an annual rental fee per acre on 77 tillable acres in the amount of $155 per acre, or $11,935 for a period of two years commencing on January 1, 2019 and ending on December 31, School Resource Officer Agreement - Approve the School Resource Officer Agreement for the school year in the amount of $81,688. 7

8 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION NOVEMBER 26, 2018 PAGE 3 The agreement is from the City of Moorhead for two Moorhead Police Department school resource officers who will serve Horizon Middle School and Moorhead High School, and also includes the DARE officer agreement for $33,000. Motion carried 6-0. FISCAL YEAR 2018 AUDIT REPORT: Derek Flanagan, Eide Bailly LLP, presented the executive summary of the district s audit report for the fiscal year ending June 30, The report provides an overview of the district s finances and demonstrates the district s accountability for the money it receives and spends. Total revenue s budgeted were $80.6 million and actual revenues were $79.8 million for a difference of 1.0 percent. For expenditures, the district budgeted just under $84 million. Actual expenditures were lower at $78.5 million for a difference of 6.5 percent. Revenues exceeded expenditures to increase the fund balance by approximately $1.3 million. The district s unrestricted fund balance and unassigned fund balance is at 18.8 percent of general fund operating expenditures, which is just over the 17 percent minimum required according to School Board policy. Valan moved, seconded by Tomhave, to accept the fiscal year school district audit report as presented by Eide Bailly LLP. Motion carried 6-0. MAJOR MAGNITUDE FIELD TRIP REQUEST-MOORHEAD HIGH SCHOOL CHOIR STUDENTS TO SOUTHERN CALIFORNIA: Kathie Brekke, Moorhead High School choir director, presented information related to a proposed Major Magnitude Field Trip for Moorhead High School choir students during the school year. The performing trip to Southern California will be Thursday, January 16 through Tuesday, January 21, The choir will perform a patriotic tribute performance on USS Midway, a performance at the San Diego Zoo, and an area high school exchange concert. The choir will have a clinic session at the Grammy Museum and at University of Southern California. Students will experience several cultural tours and a Broadway show. The anticipated cost per person is $1,700, which covers transportation (anticipated airline cost), hotel, admission to attractions, and two meals each day. Students will be funding the trip using their own resources. Bjorklund moved, seconded by Gloe, to approve the Major Magnitude Field Trip request for Moorhead High School choir students to travel to Southern California on January 16-21, Motion carried

9 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION NOVEMBER 26, 2018 PAGE 4 MOORHEAD HIGH SCHOOL COURSE PROPOSAL: Assistant principal Josh Haag provided information related to the course proposal from Moorhead High School to add College American Government (concurrent credit class through MState). This proposal is for a separate section(s) of American Government that meets all current standards while incorporating the MState requirement for the Minnesota Transfer Curriculum (MnTC) Goal Areas 5 and 9. This course provides an analysis of the organization, institutions, and functions of the United States government. This course will meet all current state standards for American Government plus the MnTC competencies. The Instruction and Curriculum Advisory Committee and district administration reviewed this proposal and recommended the course be added to the Moorhead High School registration book. Gloe moved, seconded by Burgard, to approve the addition of College American Government for Moorhead High School as presented. Motion carried WORLD'S BEST WORKFORCE REPORT SUMMARY: Tamara Uselman, assistant superintendent for learning and accountability, reported information related to the World s Best Workforce Report Summary. Information for this summary was compiled from the district s World s Best Workforce Annual Report on Curriculum, Instruction and Student Achievement. The summary report addresses stakeholder engagement, equitable access to excellent teachers, and the goals, strategies, and results for each of the five areas of World s Best Workforce. The district is required to submit the report summary to the Minnesota Department of Education by December 15, Burgard moved, seconded by Valan, to approve the World s Best Workforce Report Summary and submit to Minnesota Department of Education before December 15, Motion carried 6-0. FIRST READING OF POLICIES: Superintendent Lunak and board members conducted a first reading of the following policies: Instruction and Curriculum Advisory Committee 231, Community Education Advisory Council 237, Part-Time and Substitute Staff Salaries 415, Health Examination 423, Employee Assistance 426, Employee Use of Facilities for Private Gain 441, Subpoena of a School District Employee 443, Employee-Student Relationships 450, Master Agreements with Employee Groups 480, School District Automated External Defibrillator (AED) 713, Family and Medical Leave 422, Wellness 536, Prohibition of Harassment and Violence 570, Public Data Requests 723, Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees 506, and Policies Incorporated by Reference for Employees/Personnel

10 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION NOVEMBER 26, 2018 PAGE 5 SCHEDULE SPECIAL SCHOOL BOARD MEETING: Gloe moved, seconded by Bjorklund, to approve scheduling a special School Board meeting on December 10, 2018 at 5 p.m. in the Probstfield Center for Education Board Room 224 for the purpose of discussing elementary enrollment and building capacity. Motion carried 6-0. COMMITTEE REPORTS: Brief reports were heard related to the American Indian Education Parent Committee events, and the Policy Review Committee, Red River Area Learning Center Family Night, High School Facilities Task Force, and Dorothy Dodds Elementary PTAC meetings. Valan noted he was the Turkey Bingo caller at Dorothy Dodds, Bjorklund attended a kindergarten maker-space project at Dorothy Dodds, and Tomhave attended the Minnesota Rural Education Association Conference in Brainerd. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD: Chair Steffes noted a communication related to the Lakes County Service Cooperative Board election and requested board members return ballots prior to December 7. Steffes reminded board members of the MSBA Annual Leadership Conference scheduled for January and to contact Michelle with travel plans. Superintendent Lunak said he was working with Minnesota school districts, Fred Nolan, Minnesota Rural Education Association, and Representative Ben Lien and Minnesota House researchers, related to the Long-Term Facilities Maintenance formula being affected by average age of facilities. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 8:19 p.m. Matt Valan, Clerk 10

11 Human Resources and Operations Memo OEDHRO C TO: Brandon M. Lunak, Superintendent FROM: Kristin L. Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: December Claims The December claims are as follows: General Fund $1,510, Food Service Fund $235, Community Service Fund $11, Post Employment Irrevocable Trust Fund $15, TOTAL $1,772, The December construction claims are as follows: Total Construction Fund $150, The November wire payments are as follows: General Fund $2, Internal Service Fund $670, TOTAL $672, Suggested Resolution: Move to approve the December claims, subject to audit, in the amount of $1,772,357.67, the December construction claims, subject to audit, in the amount of $150,459.47, and the November wire payments, subject to audit, in the amount of $672, KLD:tra 11

12 Human Resources and Operations Memo OEDHRO C TO: Brandon M. Lunak, Superintendent FROM: Kristin L. Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: Donations Moorhead Area Public Schools has received the following donation: Trey and Joell Drew donated a wheelchair valued at $4,000 to the Early Intervention Services program at Probstfield Center for Education. Suggested Resolution: Move to accept the donation of the wheelchair and direct administration to send a thank you. KLD:tra 12

13 Human Resources and Operations Memo HR C TO: Brandon Lunak, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources & Operations DATE: 12/3/2018 RE: Family/Medical Leaves The administration requests the approval of the family/medical leave for the following employees: Mary Jo Gaugler Paraprofessional, Horizon Middle School West Campus, extension of leave through January 1, Diane Karsten Teacher, Moorhead High School, medical leave (FMLA) beginning November 26, 2018 through December 3, Christina Tareski Teacher, Ellen Hopkin Elementary, medical leave (FMLA) beginning November 26, 2018 through November 30, Lydia Alfaro Bus Driver, Transportation, medical leave (non-fmla) beginning November 28, 2018 through December 3, Amy Griego Paraprofessional, S.G. Reinertsen Elementary, medical leave (FMLA) beginning December 10, 2018 through January 28, Jeriann Carvell Paraprofessional, Probstfield Center for Education, medical leave (non FMLA) beginning January 2, 2019 through February 1, Kenora Kallstrom Teacher, Horizon Middle School West Campus, family/medical leave (FMLA) beginning April 23, 2019 through June 5, Lindsay Weaver Teacher, S.G. Reinertsen Elementary, family/medical leave (FMLA) beginning April 23, 2019 through June 5,

14 Suggested Resolution: Move to approve the family/medical leave for Mary Jo Gaugler, Diane Karsten, Christina Tareski, Lydia Alfaro, Amy Griego, Jeriann Carvell, Kenora Kallstrom, and Lindsay Weaver as presented. KLD:jal 14

15 Human Resources and Operations Memo HR C TO: Brandon Lunak, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: Change in Contracts The administration requests the Change in Contract for the following employees: Stacey Zbasnik Paraprofessional, S.G. Reinertsen Elementary,.5 FTE to 1.0 FTE effective October 22, (new per staffing plan). Dana Putz Food Server, Robert Asp Elementary,.75 FTE to Food Server, Robert Asp Elementary, 1.0 FTE, effective November 9, Sienna Anderson Lunchroom Supervisor, Dorothy Dodds Elementary, 2 hours per day to Lunchroom Supervisor/Crossing Guard, Dorothy Dodds Elementary, 4 hours per day, effective November 13, 2018 (replaces Hayat Karimi). Elisa Ramirez Lunchroom Supervisor, Dorothy Dodds Elementary, 2 hours per day to 7.25 hours per day, effective November 13, 2018 (replaces Shelby Bauer). Shelby Bauer Lunchroom Supervisor, Dorothy Dodds Elementary, to Assistant Cook, Dorothy Dodds Elementary, A13 (2) $16.72 per hour, 8 hours per day, effective November 19, 2018 (replaces Amanda Koskela). Bayan Amedy Lunchroom Supervisor, Horizon Middle School West Campus to Food Server, S.G. Reinertsen effective November 26, 2018 (replaces Nareman Jabar). Zikri Ahmed ELL Paraprofessional, Moorhead High School, 6.75 hours per day to Hall Monitor, High School, 8 hours per day, effective December 3, 2018 (new per staffing plan). Suggested Resolution: Move to approve the Change in Contract for Stacey Zbasnik, Dana Putz, Sienna 15

16 Anderson, Elisa Ramirez, Shelby Bauer, Bayan Amedy, and Zikri Ahmed as presented. KLD:kre 16

17 Human Resources and Operations Memo HR C TO: Brandon Lunak, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: Resignations The administration requests approval of the resignation of the following employee: Farrah Azzam AVID Tutor, Horizon Middle School East Campus, effective December 3, Suggested Resolution: Move to approve the resignation of Farrah Azzam as presented. KLD:kre 17

18 Human Resources and Operations Memo HR C TO: Brandon Lunak, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: Retirement The administration requests approval of retirement for the following employee: Michelle Erickson Administrative Assistant, Probstfield Center for Education, effective January 31, Suggested Resolution: Move to approve the retirement for Michelle Erickson as presented. KLD:kre 18

19 Human Resources and Operations Memo HR C TO: Brandon Lunak, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: New Employees The administration requests the approval of hiring the following New Employees subject to satisfactory completion of federal and state statutes and district requirements. Janaya Fugleberg LSS Teacher, Horizon West Middle School, BA (0) $27,348.61, effective November 19, 2018 (new per staffing plan). Hadel Ibrahim Food Server, Horizon East Middle School, 2.75 hours per day, $12.40 per hour, effective November 26, (Replaces Heather Reilly). Cassandra Lougheed Lunchroom Supervisor, Ellen Hopkins Elementary, $11 per hour, 5 days per week, 2.5 hours per day, effective December 3, (Replaces Lesley Anderson). Kevin Syverson Bus Driver, Transportation,.625 FTE, (0-2) $17.25 per hour, effective December 3, (Replaces Saeed Abdi). Brittany Dybsand Bus Driver, Transportation,.625 FTE, (3) $17.55 per hour, effective December 3, (Replaces Robbie Norman). Suggested Resolution: Move to approve the employment of Janaya Fugleberg, Hadel Ibrahim, Cassandra Lougheed, Kevin Syverson, and Brittany Dybsand as presented. KLD:kre 19

20 Human Resources and Operations Memo OEDHRO.020R TO: Brandon M. Lunak, Superintendent FROM: Kristin L. Dehmer, Executive Director of Human Resources and Operations DATE: 12/4/2018 RE: Certification of Final 2018 Payable 2019 Property Tax Levy School districts are no longer required to hold a separate Truth in Taxation hearing or continuation hearing. Districts are required to discuss the levy and the current year's budget at a regularly scheduled board meeting and allow public to speak; this will occur at the upcoming meeting on December 10, 2018 at 7:00 pm. The final levy certification will be adopted at the same meeting. The School Board approved the preliminary tax levy on September 24, The next step in the levy certification process requires the School Board to certify the district's final 2018 Payable 2019 Property Tax Levy by December 31, Attached please find the Levy Limitation and Certification Report provided by the Minnesota Department of Education. The amount that will be levied for each of the categories and the total levy are listed below: General - RMV Voter Exempt $1,347, General - RMV Other Exempt $4,855, General - NTC Other GENED $0.00 General - NTC Other Exempt $3,485, Community Service - Other Exempt $471, Debt - Voter Non-exempt $7,126, OPEB/Pension - Other Non-exempt $1,555, Total Levy $18,842, Suggested Resolution: Move to approve the certification of the final 2018 Payable 2019 Property Tax Levy in the amount of $18,842, Moved by: Seconded by: Comments: KLD:tra 20

21 ATTACHMENTS: Description Truth in Taxation Hearing Presentation Certification Compliance Type Cover Memo Cover Memo Cover Memo 21

22 22 Public Hearing for Taxes Payable in 2019 DECEMBER 10, 2018 PRESENTED BY: Kristin Dehmer Executive Director of Human Resources and Operations Denice Sinner Director of Business Services

23 Tax Hearing Presentation State Law Requires Public Meeting: Between November 25 th and December 28 th After 6:00 PM May be part of regularly scheduled meeting May adopt final levy at same meeting State Law Requires Presentation of: Current year budget Prior year actual revenue & expenditures Proposed property tax levy including % increase Specific purposes & reasons taxes are being increased *State Law also requires the district allow for public comments 23

24 Agenda for Hearing 1. Background on Student Achievement and School Funding 2. Information on District Budget 3. Information on District s Proposed Tax Levy for Taxes Payable in Public Comments and Questions 24

25 Minnesota Public School Student Achievement is Strong State law requires all juniors and seniors be offered the ACT at no cost, but the test is no longer mandatory In 2018 Minnesota ranks first among the 19 states where 90% or more students take the college entrance exam, earning a composite score of 21.3 National composite score for 2018 is 20.8 based on 55% of 2018 graduating seniors taking the ACT 25

26 Constitution Assigns Legislature Responsibility to Set Funding for Minnesota Public Schools Minnesota Constitution ARTICLE XIII MISCELLANEOUS SUBJECTS Section 1 UNIFORM SYSTEM OF PUBLIC SCHOOLS. The stability of a republican form of government depending mainly upon the intelligence of the people, it is the duty of the legislature to establish a general and uniform system of public schools. The legislature shall make such provisions by taxation or otherwise as will secure a thorough and efficient system of public schools throughout the state. 26

27 As a Result School funding is highly regulated by the state State Sets: Formulas which determine revenue; most revenue based on specified amounts per pupil Tax policy for local schools Maximum authorized property tax levy (districts can levy less but not more than amount authorized by state, unless approved by voters) State also authorizes school board to submit referendums for operating and capital needs to voters for approval 27

28 Challenge: State Set Basic General Education Formula Lags Inflation Since , state General Education Revenue formula has not kept pace with inflation For Fiscal Year , Legislature approved an increase of 2% or $124 per year Per-pupil allowance for Fiscal Year would need to increase by another $618 (9.8%) to have kept pace with inflation since

29 Basic General Education Formula Lags Inflation 29

30 Underfunding of Special Education MDE reports the FY 2016 cost of providing special education programs was underfunded by $697 million, or an average of 40% underfunded Underfunding of special education costs necessitates a transfer from regular program resources to support an underfunded program mandated by state and federal law 30 Translating into a statewide average funding shortfall of $5,783 per special education student Primary options to bridge special education funding gap are to cut regular program budgets or increase referendum revenue, most districts have done both

31 Result: Growing Dependence on Referendum Revenue In , 65% of districts had operating referendum revenue averaging $332 per pupil For , all Minnesota districts have referendum revenue and/or local optional revenue levy authority averaging $1,371 per pupil o Referendum revenue provides 13% of General Fund operating revenue o Of this amount, $951 is a board approved or voter approved operating referendum, and $420 is Local Optional Revenue 31

32 Change in Tax Levy Does not Determine Change in Budget Tax levy is based on many statedetermined formulas plus voter approved referendums Some increases in tax levies are revenue neutral, offset by reductions in state aid Expenditure budget is limited by state-set revenue formulas, voter-approved levies, and fund balance An increase in school taxes does not always correlate to an equal increase in budget 32

33 School District Levy Cycle Differs from City/County Levy Cycle City/County: Budget Year same as calendar year 2019 taxes provide revenue for 2019 calendar year budget Schools: Budget year begins July 1st and coincides with school year 2019 taxes provide revenue for school fiscal year Budget will be adopted in June

34 Budget Information Because approval of school district budget lags certification of tax levy by six months, state requires only current year budget information and prior year actual financial results be presented at this hearing. The Fiscal budget will be set in June All school district budgets are divided into separate funds, based on purposes of revenue, as required by law Our District s Funds: General Food Service Community Service Building Construction * Debt Service Trust * Internal Service * OPEB Trust OPEB Debt Service * Annual budgets are not prepared for these funds 34

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40 Payable 2019 Property Tax Levy Determination of levy Comparison of 2018 to 2019 levies Specific reasons for changes in tax levy Impact on taxpayers 40

41 Property Tax Background Every owner of taxable property pays property taxes to various taxing jurisdictions (county, city/township, school district, special districts) in which property is located Each taxing jurisdiction sets own tax levy, often based on limits in state law County sends bills, collects taxes from property owners, and distributes funds back to other taxing jurisdictions 41

42 Parcel Specific Notice: This is a sample of the notice mailed to every property owner between November with information on the impact of the Proposed 2019 levy on their property. Contents: Proposed property tax compared to last year By voter approved and other By taxing jurisdiction Contains time and place of public meeting 42

43 School District Property Taxes Each school district may levy taxes in over 40 different categories Levy limits (maximum levy amounts) for each category are set by o State law o Voter approval Minnesota Department of Education (MDE) calculates detailed levy limits for each district 43

44 Property Tax Background School District Property Taxes Key steps in process are summarized on next slide Any of these steps may affect the taxes on a parcel of property, but district has control over only 1 of the 7 steps 44

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46 Schedule of Events in Approval of District s 2018 (Payable 2019) Tax Levy September 7: MDE prepared and distributed first draft of levy limit report setting maximum authorized levy September 24: School Board approved proposed levy amounts Mid-November: County mailed Proposed Property Tax Statements to all property owners December 10: Public hearing on proposed levy at regular meeting Following hearing, School Board will certify final levy amounts 46

47 Overview of Proposed Levy Payable in 2019 Total 2019 proposed property tax levy is a decrease from 2018 of $56,256, or.3% State law requires that we explain reasons for major increases in levy Some decreases in specific levies will also be explained 47

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49 Explanation of Levy Changes Category: Operating Referendum, Local Optional and Equity Revenue Change: + $391,225 Use of Funds: General Operating Expenses Reason for Change: All of these revenues are based on the number of students in the district, which is estimated to increase by 276 pupil units No change in authorized levy per pupil for voter and board approved amounts All of these revenues are also partially funded by the State through equalization aid. The district s total valuation increased, resulting in a reduction in aid from the State, and an offsetting increase in local levy 49

50 Explanation of Levy Changes Category: Achievement and Integration Revenue Change: + $236,301 Use of Funds: General Fund Revenue for racial and economic integration and increased student academic achievement Reason for Change: The district did not participate in this program in New revenue for 2019, for the school year The district qualifies for $787,671 of revenue, of which 70% ($549,232) comes from the State and 30% from local taxpayers 50

51 Category: Lease Levy Change: - $240,753 Explanation of Levy Changes Use of Funds: Expenses for leased space and equipment and lease purchase agreements Reason for Change: The district is no longer eligible to levy for the Sports Center as part of the lease levy program 51

52 Explanation of Levy Changes Category: General Fund Adjustments Change: -$920,976 Use of Funds: General Operating Expenses Reason for Change: Initial levies are best estimates with prior year levy adjustments calculated by state for up to three years In 2018, the levy adjustments in the general fund were $343,168 positive In 2019, the levy adjustments in the general fund were $577,808 negative The net result is a reduction from year to year of $920,976 Combination of 11 prior year levy adjustments and abatement levies 52

53 Category: Debt Service Change: $409,464 Explanation of Levy Changes Use of Funds: Annual required payments of principal & interest on voter approved bonds Reason for Change: Districts are required to levy at 105% of debt service payment amounts to cover delinquencies in tax collections Since delinquencies are generally less than 5%, most districts gradually build up fund balances in debt service funds Formulas in state law determine adjustments to tax levy for debt excess balances Debt Excess levy reduction for 2019 is $443,775 less than 2018 resulting in a levy increase 53

54 Factors Impacting Individual Taxpayers School Taxes Many factors can cause tax bill for an individual property to increase or decrease from year to year Changes in value of individual property Changes in total value of all property in District Increases or decreases in levy amounts caused by changes in state funding formulas, local needs and costs, voter-approved referendums, and other factors 54

55 Four Year School Levy Comparison Following are a table and graphs showing examples of changes in school district portion of property taxes from 2016 to 2019 Examples include school district taxes only All examples are based on a 19.9% increase in property value over this four year period Actual changes in value may be more or less than this for any parcel of property Intended to provide a fair representation of what has happened to school district property taxes over this period for typical properties 55

56 Impact on Taxpayers Examples are for property in City of Moorhead Amounts for 2019 are preliminary estimates, based on best available data final amounts could change slightly Estimates prepared by Ehlers, District s municipal financial advisors 56

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60 Minnesota Homestead Credit Refund Circuit Breaker Has existed since 1970s Available each year to owners of homestead property (applies to taxes paid on house, garage and one acre for ag homestead property) Annual income must be approximately $110,650 or less (income limit is higher if you have dependents) Sliding scale - refund based on income and total property taxes Maximum refund for homeowners is $2,710 Also available to renters Complete state tax form M-1PR ( 60

61 Minnesota Special Property Tax Refund Available each year to owners of homestead properties with a gross tax increase of at least 12% and $100 over prior year Helpful in first year after referendum Refund is 60% of amount by which tax increase exceeds greater of 12% or $100, up to a maximum of $1,000 No income limits Complete state tax form M-1PR ( 61

62 Senior Citizen Property Tax Deferral Allows people age 65 and older with household income of $60,000 or less to defer a portion of property taxes on their home Limits maximum amount of property tax paid to 3% of household income Additional taxes are deferred, not forgiven Provides predictability; amount of tax you pay will not change for as long as you participate in the program Deferred property taxes plus accrued interest must be paid when home is sold or homeowner(s) dies 62

63 Next Steps 1 2 Board will accept public comments on proposed levy Board will certify 2019 property tax levy 63

64 Make Moorhead Home Property Tax Rebate Program 2017 New Construction Permits (58) - Payable 2019/First Year of Rebate Ave S Ave S St S St S St S St S Ave S St S St S TH AVE S Ave S Ave S St S Ave S Ave S St S ST S St N Ave S St S St S St S Ave S Ave S TH ST S St S St S Ave S 466 Tessa Dr ST S St S St S St S Ave S Ave S St S St S rd St S St S Ave S St S St S St S St S Ave S St S Ave S 1120 Lilac Ln St S Ave S Ave S St S St S Ave S St S 1141 Lilac Ln St S 64

65 Make Moorhead Home Property Tax Rebate Program 2016 New Construction Permits (142) - Payable 2019/Second Year of Rebate RD 1/2 AVE S 4879 ABBY WAY ND ST S TH AVE S TH ST S TH ST S TH ST S TH AVE S TH ST S TH AVE S ND AVE S 4430 ALLYSON CT 4880 WESTMINSTER DR S ND ST S TH AVE S TH ST S TH ST S TH ST S TH ST S TH ST S TH AVE S ND AVE S TH AVE N 4861 WESTMINSTER DR ND ST S TH AVE S TH ST S TH ST S TH ST S 1103 LILAC LN TH ST S TH AVE S TH AVE S TH AVE N 4853 WESTMINSTER DR TH AVE S TH AVE S TH ST S TH ST S TH ST S TH ST S TH ST S TH AVE S TH AVE S RD ST N 4888 ABBY WAY TH AVE S TH AVE S th ST S TH ST S TH ST S TH ST S TH ST S TH AVE S TH AVE S TH AVE N ND AVE S TH AVE S ND ST S TH ST S TH ST S TH ST S TH ST S TH ST S TH AVE S TH AVE S ST AVE S ND AVE S TH AVE S ND ST S TH ST S TH ST S TH ST S TH ST S TH ST S TH AVE S TH AVE S RD AVE S ND AVE S TH AVE S ND ST S RD AVE N TH AVE S ST AVE S TH ST S 4505 BLUE STEM WAY TH AVE S TH AVE S 644 HAMPTON DR E TH ST S TH AVE S TH ST S TH ST S TH AVE S TH ST S TH ST S 4523 BLUE STEM WAY TH AVE S TH ST S 672 HAMPTON DR TH ST S TH AVE S TH ST S TH ST S TH AVE S TH AVE S TH ST S 4535 BLUE STEM WAY TH AVE S TH ST S 671 HAMPTON DR E TH ST S TH AVE S TH ST S TH ST S TH AVE S TH AVE S TH ST S 4559 BLUE STEM WAY 425 TESSA DR TH ST S 679 HAMPTON DR E RD AVE S TH AVE S TH ST S TH ST S TH AVE S TH AVE S TH ST S 4571 BLUE STEM WAY 426 TESSA DR TH ST S 623 ARLINGTON AVE ST ST S TH AVE S TH ST S TH ST S TH AVE S TH AVE S TH ST S TH AVE S TH ST S 65

66 Make Moorhead Home Property Tax Rebate Program 2016 Remodel Permits (23) - Payable 2019/Second Year of Rebate TH ST S 1548 JOHNSON DR TH AVE S RD AVE N 518 4TH ST S 4308 RIVERSHORE DR S ST AVE S ND ST SW RD ST S TH ST S TH ST S 1591 JOHNSON DR 822 RENSVOLD BLVD TH AVE S TH AVE S TH ST S TH ST S RD ST N RD ST S ST ST N TH AVE S 3106 VILLAGE GREEN DR 1540 JOHNSON DR 1548 JOHNSON DR 66

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70 Office of Superintendent Memo S R TO: School Board FROM: Brandon M. Lunak, Superintendent DATE: 12/4/2018 RE: Resolution Establishing Combined Polling Places School districts have authority to establish combined polling places for those elections in which no other election is being held within the school district. Amendments to Minnesota Statutes Section 205A.11 require school boards to annually designate, by resolution, combined polling places for stand-alone school district elections held in the following calendar year. The locations of combined polling places have been limited to those locations designated for use as a polling place by a county or municipality. When determining the locations of one or more combined polling places throughout the school district, both geographical distribution and population distribution must be considered. Attached please find the Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places Will Remain Open for Voting for School District Elections Not Held on the Day of a Statewide Election. Suggested Resolution: Move to approve the Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places Will Remain Open for Voting for School District Elections Not Held on the Day of a Statewide Election as presented. Moved by: Seconded by: Comments: BML:mde ATTACHMENTS: Description Resolution Type Cover Memo 70

71 RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION BE IT RESOLVED by the School Board of Independent School District No. 152, State of Minnesota, as follows: 1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities. 2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election: COMBINED POLLING PLACE 1: Moorhead City Hall 500 Center Avenue Moorhead, MN This combined polling place serves all territory in Independent School District No. 152 located in Moorhead City Ward 1 (Precincts 1a, 1b and 2) and Georgetown City, Georgetown Township, Kragnes Township, Moland Township, Morken Township, and Oakport Township; Clay County, Minnesota. COMBINED POLLING PLACE 2: Grace United Methodist th Street South Moorhead, MN This combined polling place serves all territory in Independent School District No. 152 located in Moorhead City Ward 2 (Precincts 3, 4, 5a and 5b) and Glyndon Township; Clay County, Minnesota. 71

72 COMBINED POLLING PLACE 3: Bethesda Lutheran Church th Avenue SW Moorhead, MN This combined polling place serves all territory in Independent School District No. 152 located in Moorhead City Ward 3 (Precincts 6a, 6b, 7 and 8) and Holy Cross Township, Kurtz Township and Moorhead Townships 1 and 2; Clay County, Minnesota. COMBINED POLLING PLACE 4: Lutheran Church of the Good Shepherd th Street South Moorhead, MN This combined polling place serves all territory in Independent School District No. 152 located in Moorhead City Ward 4 (Precincts 9, 10, 11 and 12), Elmwood Township, Sabin City and Alliance Township; Clay County, Minnesota. COMBINED POLLING PLACE 5: Dilworth Community Center 709 1st Avenue NW Dilworth, MN This combined polling place serves all territory in Independent School District No. 152 located in Dilworth City; Clay County Minnesota. 3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7:00 o clock a.m. and 8:00 o'clock p.m. 4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption. 5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant s status to challenged in the statewide registration system. 72

73 Office of Superintendent Memo S R TO: School Board FROM: Brandon M. Lunak, Superintendent DATE: 12/4/2018 RE: Second Reading of Policies Attached please find the following policies for your review: Instruction and Curriculum Advisory Committee 231; Community Education Advisory Council 237; Part-Time and Substitute Staff Salaries 415; Health Examination 423; Employee Assistance 426; Employee Use of Facilities for Private Gain 441; Subpoena of a School District Employee 443; Employee-Student Relationships 450; Master Agreements with Employee Groups 480; School District Automated External Defibrillator (AED) 713 and administrative procedure School District Automated External Defibrillator (AED) Procedure 713.1; Wellness 536 and administrative procedures Wellness 536.1, Smart Snacks in School 536.2, Healthy Fundraising 536.3, Healthy Snacks 536.4, Healthy Celebrations 536.5, Discretionary Calories 536.6, Alternatives to Food as Rewards 536.7, and Integrating Physical Activity throughout the School Day 536.8; Prohibition of Harassment and Violence 570 and administrative procedure Harassment and Violence Report Form 570.1; Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees 506; and Policies Incorporated by Reference for Employees/Personnel 499. No changes have been made since the first reading on November 26. Suggested Resolution: Move to approve the following policies: Instruction and Curriculum Advisory Committee 231, Community Education Advisory Council 237, Part-Time and Substitute Staff Salaries 415, Health Examination 423, Employee Assistance 426, Employee Use of Facilities for Private Gain 441, Subpoena of a School District Employee 443, Employee-Student Relationships 450, Master Agreements with Employee Groups 480, School District Automated External Defibrillator (AED) 713, Wellness 536, Prohibition of Harassment and Violence 570, Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees 506, and Policies Incorporated by Reference for Employees/Personnel 499, as presented. Moved by: Seconded by: Comments: BML:mde ATTACHMENTS: 73

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143 Office of Superintendent Memo S R TO: School Board FROM: Brandon M. Lunak, Superintendent DATE: 12/4/2018 RE: Second Reading of Policy 422 Family and Medical Attached please find policy 422 Family and Medical Leave for your review. Revisions have been made since the first reading at the November 26 board meeting. Suggested Resolution: Move to approve the policy 422 Family and MedicalLeave as presented. Moved by: Seconded by: Comments: BML:mde ATTACHMENTS: Description Type 422 Cover Memo 143

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152 Office of Superintendent Memo S R TO: School Board FROM: Brandon M. Lunak, Superintendent DATE: 12/4/2018 RE: Second Reading of Policy 723 Public Data Requests Attached please find policy 723 Public Data Requests and administrative procedure, Public Data Request Form 723.1, for your review. Revisions have been made since the first reading at the November 26 board meeting. Suggested Resolution: Move to approve the policy 723 Public Data Requests as presented. Moved by: Seconded by: Comments: BML:mde ATTACHMENTS: Description Type 723 Cover Memo 152

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