INDEPENDENT SCHOOL DISTRICT 152

Transcription

1 INDEPENDENT SCHOOL DISTRICT 152 School Board Organizational Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota January 9, :00 PM MISSION STATEMENT: To develop the maximum potential of every learner to thrive in a changing world. ATTENDANCE: Mark Altenburg Bill Tomhave Cassidy Bjorklund Matt Valan Melissa Burgard Vacant Scott Steffes Dr. Lynne A. Kovash 1. CALL TO ORDER A. Call to Order and Roll Call B. Pledge of Allegiance C. Oath of Office AGENDA D. Preview of Agenda - Dr. Lynne A. Kovash, Superintendent E. Approval of Meeting Agenda Moved by: Seconded by: Comments: F. Matters Presented by Citizens/Other Communications (Non-Agenda Items) (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) 2. ORGANIZATION OF THE SCHOOL BOARD 1

2 A. Election of Officers Suggested Resolution: Move to nominate the following slate of officers for the one-year term (2017) on the Moorhead School Board, and cast a unanimous ballot by acclamation: Chairperson - Vice-Chair - Clerk - Treasurer - Moved by: Seconded by: Comments: B Committee Assignments Suggested Resolution: Move to approve the committee assignments for the school year. Moved by: Seconded by: Comments: 3. CONSENT AGENDA All items on the Consent Agenda are considered to be routine, and have been made available to the School Board at least two (2) days prior to the meeting; the items will be enacted by one resolution. There will be no separate discussion of these items unless a School Board member or citizen so requests, in which event that item will be removed from this agenda and considered under separate resolution. To the extent possible, School Board member inquiries on consent agenda items are to be made directly to the district administration prior to the time of the meeting. A. SUPERINTENDENT - Dr. Lynne Kovash (1) December 12, 2016 Meeting Minutes (2) Clay County Collaborative Governance Agreement Amendments B. FINANCE AND OPERATIONS - Brandon Lunak (1) January Claims C. LEARNING AND ACCOUNTABILITY - Missy Eidsness D. HUMAN RESOURCES - Kristin Dehmer (1) Family/Medical Leaves (2) Change in Contract (3) Resignations (4) Termination 2

3 (5) New Employees Suggested Resolution: Move to approve the Consent Agenda as presented. Moved by: Seconded by: Comments: 4. MOORHEAD HIGH SCHOOL DESTINATION IMAGINATION TEAM PROJECT: Dr. Lynne Kovash 5. SCHOOL BOARD MEMBER VACANCY: Bill Tomhave 6. SUPERINTENDENT REPORT 7. COMMITTEE REPORTS 8. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD 9. ADJOURNMENT CALENDAR OF EVENTS Continuing Education Committee - January 3, 4 p.m., PCE Joint Powers Committee - January 5, 7 a.m., Clay County District Health Insurance Committee - January 5, 4 p.m., PCE Probstfield PTAC - January 5, 6:30 p.m., Media Center School Board - January 9, 7 p.m., PCE Indian Education Parent Committee - January 9, 6 p.m., PCE Moorhead Schools Legacy Foundation, January 10, 7 a.m., PCE Staff Development Committee: Elementary - January 10, 3:15 p.m., PCE Secondary - January 10, 7 a.m., MHS Ellen Hopkins PTAC - January 10, 6:30 p.m., Media Center Robert Asp PTAC - January 10, 6:30 p.m., Media Center S.G. Reinertsen PTAC - January 10, 6:30 p.m., Media Center MSBA Leadership Conference - January 11-13, Minneapolis 3

4 Horizon PTAC - January 17, 6:30 p.m., Media Center Instruction and Curriculum Advisory Committee - January 19, 7 a.m., PCE Early Childhood Family Education Advisory Committee - January 19, 6:30 p.m., PCE School Board - January 23, 7 p.m., PCE Activities Advisory Council - January 24, 7:15 a.m., MHS Superintendent's Advisory Council - January 26, 7 p.m., PCE Clay County Joint Powers Intergovernmental Retreat - January 27, 8:30 a.m., CCRI District Technology Committee - January 31, 3:45 p.m., PCE 4

5 Office of Superintendent Memo S TO: School Board FROM: Dr. Lynne A. Kovash, Superintendent DATE: 1/3/2017 RE: Oath of Office Chair Tomhave will lead the Oath of Office Ceremony for Cassidy Bjorklund, Melissa Burgard, Scott Steffes and Matt Valan. LAK:mde ATTACHMENTS: Description Oath Type Cover Memo 5

6 6

7 Office of Superintendent Memo S R TO: School Board FROM: Dr. Lynne A. Kovash, Superintendent DATE: 12/28/2016 RE: Committee Assignments Attached is a copy of the Committee Assignments approved at the July 18 organizational meeting. Additional revisions have been made to the roster. Please review this document prior to the board meeting to expedite desired assignments for Chair Bill Tomhave has requested that you be prepared to express your interests and volunteer for service on the various committees. Suggested Resolution: Move to approve the committee assignments for the school year. Moved by: Seconded by: Comments: LAK:mde ATTACHMENTS: Description Com Roster 2017 Type Cover Memo 7

8 COMMITTEES OF MOORHEAD AREA PUBLIC SCHOOLS (including community involvement areas) (12/28/16) DISTRICT-WIDE STANDING COMMITTEES: The School Board has determined certain district-wide standing committees facilitate the operation of the School Board and the school district. These committees have a specific purpose established by law or by the School Board; most involve parents, students, and/or members of the community to comprise a cross section of various stakeholders within the district, include school staff and an administrative/supervisor; have defined terms; set meeting dates to be included in the school calendar; and give a presentation to the board or file a yearend report with the Superintendent COMMITTEE NAME/PURPOSE DEPT/NAME RESPONSIBLE MEETING-DATE/TIME/LOCATION BOARD LIAISON(S) Activities Advisory Council - reviews and Superintendent 4th Tuesday/mo. (except Sept. and Erickson/Valan recommends extra- and co-curricular Kovash March), five times a year: 9/20, activity/academic policies and procedures. Haugo 11/22, 1/24, 3/21 and 5/23; 7:15 a.m.; Is knowledgeable of Minnesota High MHS Main Office Conf. Room School League activities. Community Education Advisory Council - Assistant Superintendent 3rd Tuesday (except Sept.), five Erickson/Altenburg promotes the goals and objectives of Eidsness times a year: 9/13, 11/15, 2/21, 3/21 the community education program. Winterfeldt and 6/20; 7 p.m.; Com. Ed. Center Executive Finance Committee - focuses Assistant Superintendent Four times a year or as Tomhave/Johnson on school district financial planning. Lunak determined; PCE District Health Insurance Committee - evaluates Human Resources 1st Thursday/mo.: 9/8, 10/6, Fagerlie/Steffes and reviews current health insurance coverage Dehmer 11/3, 12/1, 1/5, 2/2, 3/2, 4/6 and costs related to self-funded insurance; and 5/4; 4 p.m., PCE makes recommendations based on trends in healthcare and district data. Instruction & Curriculum Advisory Committee Assistant Superintendent 2nd Thursday/mo. (except Sept., Altenburg/Fagerlie (ICAC) - reviews the assessment toward Eidsness Jan. and March): 9/15, 10/13, MN Academic Standards as well as program 11/10, 12/8, 1/19, 2/9, 3/16, 4/13 valuation in the instruction and curriculum and 5/1; 7-8:30 a.m.; PCE review process. Moorhead Schools Legacy Foundation - to Assistant Superintendent 2nd Tuesday/mo.; 7 a.m., PCE Valan create an endowment to address the needs Lunak of students currently in the school district and to support the schools in the future. Policy Review Committee - reviews current Superintendent 3rd Monday/mo., five times a year: Tomhave/Johnson policies and makes recommendation of new Kovash 10/17, 11/21, 2/6, 3/20, 4/17 and policies. 5/15; 7 p.m., PCE 8

9 COMMITTEE NAME/PURPOSE DEPT/NAME RESPONSIBLE MEETING-DATE/TIME/LOCATION BOARD LIAISON(S) Staff Development Committee - promotes Assistant Superintendent Five times a year: 10/11, 12/13, 1/10 Erickson/Valan professional and personal growth Eidsness and 3/14, Secondary, 7-8 a.m., MHS, opportunities for all staff of ISD 152. and Elementary, 3:15-4:15 p.m., and 11/11 Elementary and Secondary, 7 a.m., PCE ADMINISTRATIVE COMMITTEES: These are committees recognized by the School Board as serving in an advisory capacity to the Board and administration, serves a specific area, program or segment of the district, involve members of the staff and others as needed, may meet for a specific purpose until it is completed, may or may not include an appointed board member, designee or liaison, and completes a written report. Calendar Committee - develops and Superintendent December - February as needed. Not Required recommends fiscal-year district calendar. Kovash Citizen Finance Advisory Committee - Assistant Superintendent Four times a year: 9/20, 12/20, 3/21 Tomhave/Johnson reviews long-range financial planning Lunak and 7/11; 6 p.m.; PCE and required financial matters. Continuing Education Committee - Human Resources 1st Tuesday/mo.; 6:30 a.m. and Fagerlie/Erickson administers the process for certificate Dehmer 4 p.m.; Village Inn and Probstfield Steffes (Alt.) renewal of licensed staff. (Alternate) (October-May) VI: 10/4, 12/6, 2/7 and 4/4 PCE: 11/1, 1/3, 3/7 and 5/2 (Fagerlie will attend the 6:30 a.m. meetings and Erickson will attend the 4 p.m. meetings.) District Technology Committee - assists in Information Systems and 4th Tuesday/mo. (excluding December), Fagerlie developing the long-range goals of implement- Instructional Support (except Nov. and Jan.): 9/27, 10/25, Steffes, Alt. ing new technologies and maintaining current Markert 11/29, 1/31, 2/28, 3/28, 4/25 and 5/23; technologies throughout the district. 3:45 p.m.; PCE Early Childhood Family Educ. Adv. Committee - Learner Support Services 3rd Thursday/mo. (except March), Johnson advises and provides support in the operation Borgeson four times a year: 9/15, 11/17, 1/19 of the Early Childhood Family Education Winterfeldt and 3/23; 6:30-8 p.m.; PCE and School Readiness Programs. Health/Safety/Wellness Committee - identifies Human Resources and 2nd Thursday every 2 mos., four times Erickson/Steffes and addresses safety issues related to Transportation a year (excluding Oct.): 10/11; 11 a.m.; students, staff and visitors. and Safety PCE; 12/8, 2/9 and 4/13; 9:30 a.m.; Dehmer/Bacon PCE 9

10 COMMITTEE NAME/PURPOSE DEPT/NAME RESPONSIBLE MEETING-DATE/TIME/LOCATION BOARD LIAISON(S) Indian Education Parent Committee - Learner Support Services 1st Monday/mo., five times a year Fagerlie reviews grants obtained, provides input Borgeson (except Sept., Jan. and March): on how monies are disbursed, yearly Norquay 9/12, 11/7, 1/9, 3/13 and 5/1; financial report, and HSC report. 6-7 p.m.; PCE Legislative Committee - develops recom- Superintendent Year around, as needed Valan/Tomhave mendations for district s legislative program. Kovash MN State High School League - supervision Superintendent Valan and regulation of League sponsored athletic Kovash and fine arts activities. Negotiations and Grievance Committee - Superintendent Year around, as needed Fagerlie/ serves as liaison to other Board members Kovash PCE Johnson during the negotiation process and also Steffes, Alt serves on the committee for a grievance. Sabbatical Leave Committee - receives, Human Resources February - April as needed. Steffes reviews and recommends sabbatical leaves Dehmer PCE for certified staff. Safe and Healthy Learners Committee - Learner Support Services Four times a year: 9/20, 11/15, 2/21 Valan/Altenburg reviews and recommends policies and Borgeson and 4/8; 3-4 p.m., PCE activities related to student and staff prevention, intervention, postvention and crisis issues. Special Educ. Parent Advisory Committee - Learner Support Services Five times a year: 9/21, 12/14 and Valan provides a communications network between Borgeson 4/19; 12-1 p.m.; PCE and two parents and the special education department evening meetings to be scheduled of the school district. Superintendent's Advisory Council (SAC) - Superintendent Kovash Three times a year: 9/29, 1/26 and Members Rotate provides opportunity for building 3/30; 7-8:30 p.m.; PCE PTACs to communicate and share ideas between themselves and the superintendent. Teacher Evaluation Committee - establishes Assistant Superintendent Year around, as needed Johnson specific procedures which comply and are Human Resources consistent with MN laws and State Board of Eidsness/Dehmer Teaching requirements. 10

11 COMMITTEE NAME/PURPOSE DEPT/NAME RESPONSIBLE MEETING-DATE/TIME/LOCATION BOARD LIAISON(S) Title I District Parent Advisory Committee - Learner Support Services Three times a year: 10/11, 6:30 p.m. Altenburg assists in reviewing Title I and other federal Assistant Superintendent with Asp PTAC, Asp; 10/4, 6:30 p.m. programs. Borgeson/Eidsness with Hopkins PTAC, Hopkins; and 4/13; Noon-1 p.m., PCE COMMUNITY COMMITTEES: These are committees that are not under the full jurisdiction of the school district and/or are shared with other entities and organizations. Representatives are appointed by the School Board, administration or both as appropriate. Clay County Joint Powers Collaborative Clay County Meets twice annually (Fall and Spring) Tomhave Governance Board - works in partnership Carolyn Strnad and 4 times a year TBD Alt. Steffes with families and communities to enhance opportunities to improve child health and development, reduce barriers to adequate school performance, improve family functioning, enhance self esteem, and develop general employment skills. Joint Powers Committee - share resources (Rotates between school 1st Thursday/mo.: 9/1, 10/6, 11/3, Tomhave/Steffes for special projects and cooperatively districts & cities of 12/1, 1/5, 2/2, 3/2, 4/6 and 5/4; make recommendations to local boards Mhd. & Dilworth, Clay 7 a.m.; Clay County; (Sept.-May) and councils. County & Mhd. Township) (through January 2017) ADOPT-A-SCHOOL AND SCHOOL BUILDING INFORMATION: The following is Adopt-a-School representative information and Parent-Teacher Advisory Council meeting information SCHOOL BUILDING PTAC PRESIDENT(S)/PHONE # MEETING-DATE/TIME/LOCATION BOARD LIAISON Probstfield (PreK-K) David Hoium 1st Thursday/mo (except March): 9/1, Tomhave th St S 10/6, 11/3, 12/1, 1/5, 2/2, 3/16, 4/6 and 218/ /4; 6:30 p.m., PCE cubdave2@aol.com Ellen Hopkins School Heather Nesemeier - Vice Pres. 1st Tuesday/mo (except Sept. and Jan.): Valan th St S 9/13, 10/4, 11/1, 12/6, 1/10, 2/7, 3/7, 701/ /4 and 5/2; 6:30 p.m.; Media Center nesemeier@mnstate.edu Robert Asp School Jess Kanuch 2nd Tuesday/mo.(except Nov. and March): Fagerlie th St Cir S 9/13, 10/11, 11/15, 12/13, 1/10, 2/14, 3/21, 701/ /11 and 5/9; 6:30 p.m.; Media Center jesskanuch@msn.com 11

12 SCHOOL BUILDING PTAC PRESIDENT(S)/PHONE # MEETING-DATE/TIME/LOCATION BOARD LIAISON S.G. Reinertsen School Trent Gerads 2nd Tuesday/mo. (except Nov., Feb. and Steffes th St S March): 9/13, 10/11, 11/1, 12/13, 1/10, 701/ /7, 3/7, 4/11 and 5/9; 6:30 p.m.; trenton.gerads@annecenter.org Media Center Horizon Middle School Christol Kendall Machart 3rd Tuesday/mo.(except Oct.): 9/20, 10/11, Johnson 312 Dudrey Court 11/15, 12/20, 1/17, 2/21, 3/21, 4/18 and 5/16; 218/ :30 p.m.; Media Center christolmachart8@gmail.com Moorhead High School Vacant 1st Monday/mo., four times a year: 10/3, 12/5, Erickson 2/6 and 4/3; 6:30 p.m.; Main Office Conf. Room Red River Area Learning N/A Family Nights: 10/13, 11/10, 12/15, 2/9, Altenburg Center 4/6 and 5/11; 5:30-7:30 p.m.; RRALC 12

13 Office of Superintendent Memo S C TO: School Board FROM: Dr. Lynne A. Kovash, Superintendent DATE: 12/28/2016 RE: December 12, 2016 Meeting Minutes Attached please find the December 12, 2016 meeting minutes for your review. Suggested Resolution: Move to approve the December 12, 2016 meeting minutes as presented. LAK:mde ATTACHMENTS: Description Type Cover Memo 13

14 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Tomhave called the meeting to order at 7:01 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance. Members Present: Mark Altenburg, Lisa Erickson, Cindy Fagerlie, Laurie Johnson, Bill Tomhave, Matt Valan and Dr. Lynne A. Kovash. Member Absent: Scott Steffes. PREVIEW OF AGENDA: Superintendent Kovash recommended approval of the agenda to proceed as presented. APPROVAL OF AGENDA: Erickson moved, seconded by Johnson, to approve the agenda as presented. Motion carried 6-0. WE ARE PROUD: We Are Proud of the Moorhead High boys soccer team for winning the Class 2A Section 8 championship and advancing to the state tournament. Moorhead lost to Andover in the state quarterfinals. Team members are Carson Kosobud, Caden Triggs, Kyler Kleven, Luke Gramer, Noah Yak, Thomas Swenson, Imani Silas, Zach Olson, Alhasan Alomar, Ryan Friesen, Joey Grundstrom, Abdifatah Ibrahim, Abdirahman Hassan, Suleiman Ali, Carter Johnson, Jake Holtgrewe, Emmanuel Danquah, Jacob McCarthy, Clay Riveland, Parker Delorme, Saif Allawi and Devon Thompson. Lance Hansen is the head coach, and Ben Herbst, Mark Hutt and Osi Osman are the assistant coaches. Student managers are Evyn Judisch and Owen Cullen. We Are Proud of the Moorhead High School volleyball team for advancing to the state tournament after winning the section title. The Spuds beat Wilmer in three sets to win the Minnesota Class 3A, Section 8 championship on Nov. 5. The volleyball team placed sixth at the state tournament Nov at Xcel Energy Center in St. Paul. Team members are Callie Ahlgren, Maci Hart, Madison Dierling, Brooke Gronwold, Andie Kassenborg, Alyssa Knain, Brooke Tonsfeldt, Brook Carney, Lexi Gilbertson, Claire Howell, Kortney Carney, Brooke Walthall, Megan Haugo, Ayana Blythe and Jalen Ennen. Head coach is Char Lien, assistant coaches are Amy Bjerke, Anna Curley, Amber Gunkel, Britta Holland and Alison Reinke, and student manager is Mallory Lee. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and 14

15 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 2 submit it to the School Board secretary.) None. CONSENT AGENDA: Valan moved, seconded by Fagerlie, to approve the following items on the Consent Agenda: Minutes - Approve the November 28, 2016 Meeting Minutes as presented. Goetz Mental Wellness Initiative Memorandum of Understanding (Grant) - Move to approve the Imagine Thriving - Goetz Mental Wellness Initiative Memorandum of Understanding as presented. The goal of this program is to facilitate continued employment of one student wellness facilitator within the school district. Claims - Approve the December Claims, subject to audit, in the amount of $5,805, General Fund: $1,968, Food Service Fund: $165, Community Service Fund: $19, Post Employment Irrevocable Trust Fund: $2, Construction Fund: $3,648, TOTAL: $5,805, Approve the November Wire Payments, subject to audit, in the amount of $2,112, General Fund: $2,109, Post Employment Irrevocable Trust Fund: $3, TOTAL: $2,112, Revised Donor - Accept the revised donor of a Bluetooth speaker and direct administration to send a thank you. Resignations Boe Sheeley - Teacher on Leave of Absence, effective November 28, Jena Dye - Lunchroom Supervisor, Ellen Hopkins Elementary, effective December Cheryl Wright - Food and Nutrition Server, Robert Asp Elementary, effective December 6, Ryan Larsen - Paraprofessional, Horizon Middle School, effective December 9, Joan Fjeldseth - Paraprofessional, Horizon Middle School, effective December 21, Blanche Olson - Food and Nutrition Server, Probstfield Elementary, effective December 22, Change in Contract Max Israel - Night Custodian, Vista Education Center,.75 FTE to Night Custodian, Probstfield Center for Education and S. G. Reinertsen Elementary, 1.0 FTE, effective December 1, 2016 (replaces Bradley Cahill). 15

16 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 3 Family/Medical Leaves Shari Gustafson - Counselor, Horizon Middle School, Family/Medical Leave (non-fmla) beginning November 28, 2016 through December 29, Scott Schulz - Custodian, Probstfield Center for Education, Family/Medical Leave (FMLA) beginning December 6, 2016 through December 9, Linda Pederson - Paraprofessional, Moorhead High School, Family/Medical Leave (non-fmla) beginning December 9, 2016 through December 16, Marisa Bengston-Loerzel - Paraprofessional, S.G. Reinertsen, Family/Medical Leave (non- FMLA) beginning December 12, 2016 through January 16, Stacey Swanson - Food Service, Moorhead High School, Family/Medical Leave (non-fmla) beginning December 19, 2016 through January 31, New Employees Kristen Fish - Paraprofessional, Horizon Middle School, B21 (0-2) $16.09 per hour, 6.75 hours per day, 5 days per week, effective November 30, 2016 (new position due to increased enrollment). Alyssa LaFlamme - Lunchroom Supervisor, Ellen Hopkins Elementary, $10.25 per hour, 2.5 hours per day, 5 days per week, effective December 1, 2016 (replaces Cindy Bohnsack). Risalo Hassan - Food and Nutrition Server, Robert Asp Elementary, $10.25 per hour, 2.75 hours per day, effective December 2, JaNae Boswell - Paraprofessional, Ellen Hopkins Elementary, B21 (0-2) $16.09 per hour, 6.75 hours per day, 5 days per week, effective December 5, 2016 (new position due to increased enrollment). Jennifer Autumnstar - Teacher, West Central Regional Juvenile Center, 1.0 FTE, BA (10) $30,831.18, effective December 6, 2016 (replaces Randy Stotesberry). Samira Hussein - Lunchroom Supervisor, Ellen Hopkins Elementary, $10.25 per hour, 2.5 hours per day, 5 days per week, effective December 12, (replaces Ashley Kemp). Vance Christianson - Administrative Assistant, Ellen Hopkins Elementary, B23 (4) $18.56 per hour, 8 hours per day, 5 days per week, effective December 19, 2016 (replaces Paige Heldt). Motion carried 6-0. MIDDLE SCHOOL TASK FORCE REPORT: Missy Eidsness, assistant superintendent for learning and accountability; Carla Smith, S.G. Reinertsen Elementary principal; Diana Johnson, Ellen Hopkins Elementary assistant principal; Jessica Rieniets, teacher; Barb Stack, teacher; Jaime York, teacher; and Ashley Atteberry, parent, summarized the fall 2016 task force meetings and the committee recommendations. During the fall of 2016, the task force and subcommittees met. The groups refined, developed and recommended programming, communication timelines for stakeholders, transition guidelines, and 21st century goals. Each recommendation was reviewed against the committee s 16

17 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 4 vision statement and seven guiding principles based on research from the Minnesota Department of Education and the Association of Middle Level Education. Erickson moved, seconded by Fagerlie, to receive the Middle School Task Force Report to provide administration with the priorities and guidelines to follow for the new grades 5-6 school building. Motion carried. CERTIFICATION OF FINAL 2016 PAYABLE 2017 PROPERTY TAX LEVY: Brandon Lunak, assistant superintendent for finance and operations, presented information related to certifying the 2017 property tax levy. The total levy amount is $17,661,669.96, which is an increase of $195,254 or 1.1 percent from the 2016 tax levy. Factors causing changes from 2016 to 2017 include changes in the value of individual properties, changes in the total value of all property in the district, and increases or decreases in levy amounts caused by changes in state funding formulas, local needs and costs, voter-approved referendums, and other factors. All districts are now authorized to have up to $724 per pupil unit in referendum revenue without requiring voter approval ($424 from local optional revenue, $300 from board approved levy). Voter approval is required to exceed $724 per pupil unit. Of 331 Minnesota schools districts, 208 have voter referendum authority in excess of $724 per pupil. Referendum revenue grew by $360,955 due to an increase of 190 pupil units and a state adjustment to the district s per pupil allowance, which was renewed this year by voters. A reduction in state referendum aid of $39,627, in combination with the referendum revenue increase, resulted in a referendum levy increase of $400,582. Local Option Revenue (LOR) grew by $80,730 due to an increase in pupil units and a reduction in state LOR aid of $135,427, in combination with the LOR revenue increase, resulted in an LOR levy increase of $216,157. Schools districts are required to discuss the levy and the current year s budget at a regularly scheduled board meeting and allow the public to speak. The School Board approved the preliminary tax levy on September 26, The next step in the levy certification process requires the School Board to certify the district's final 2016 Payable 2017 Property Tax Levy by December 31, A revised budget for fiscal year 2017 will be brought to the board in January. Next year s budget will be adopted in June Chair Tomhave requested comments and questions from the public. 17

18 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 5 Jeff Schneider, Moorhead High School teacher, asked whether the district had considered building age and state funding tied to building age prior to building new schools. Lunak noted it was the first phase and the space was needed. Altenburg moved, seconded by Valan, to approve the certification of the final 2016 Payable 2017 Property Tax Levy in the amount of $17,661, Motion carried 6-0. RESOLUTION APPROVING AND AUTHORIZING THE LEASE PURCHASE AGREEMENT FOR THE VISTA BUILDING: Lunak reported the district received a proposal from Bell State Bank to provide tax-exempt lease-purchase financing for the acquisition of the Vista building (formally Globe University) located at th Street South, Moorhead, Minnesota. The building is approximately 31,200 sq. ft. and will be used for educational space for the school district. Fagerlie moved, seconded by Johnson, to approve and authorize the execution of a lease agreement, a ground lease agreement and related documents and certificates. Motion carried 6-0. POLICY 510 ATTENDANCE AREAS: Fagerlie moved, seconded by Erickson, to approve the policy, Attendance Areas 510, as presented. Motion carried 6-0. POLICY 512 TUITION FEES: Altenburg moved, seconded by Valan, to approve the policy, Tuition Fees 512, as presented. Motion carried 6-0. POLICY 905 VISITORS TO MOORHEAD AREA PUBLIC SCHOOL BUILDINGS AND SITES: Fagerlie moved, seconded by Johnson, to approve the policy, Visitors to Moorhead Area Public School Buildings and Sites 905, as presented. Motion carried 6-0. POLICY 444 RECORDING OR AUDIO/VIDEOTAPING A PARENT-GUARDIAN/ TEACHER CONFERENCE: Altenburg moved, seconded by Johnson, to approve the policy, Recording or Audio/Videotaping a Parent-Guardian/Teacher Conference 444, as presented. Motion carried 6-0. POLICY 530 STUDENT IMMUNIZATION REQUIREMENTS: Fagerlie moved, seconded by Erickson, to approve the policy, Student Immunization Requirements 530, as presented. Motion carried 6-0. POLICY 531 COMMUNICABLE DISEASE CONTROL AND INFECTIOUS CONDITIONS: Valan moved, seconded by Johnson, to approve the policy, Communicable Disease Control and Infectious Conditions 531, as presented. Motion carried

19 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 6 POLICY 532 MEDICATION: Erickson moved, seconded by Johnson, to approve the policy, Medication 532, as presented. Motion carried 6-0. POLICY 534 MANDATED REPORTING OF CHILD NEGLECT OR PHYSICAL OR SEXUAL ABUSE: Altenburg moved, seconded by Johnson, to approve the policy, Mandated Reporting of Child Neglect or Physical or Sexual Abuse 534, as presented. Motion carried 6-0. POLICY 535 MALTREATMENT OF VULNERABLE ADULTS: Fagerlie moved, seconded by Erickson, to approve the policy, Maltreatment of Vulnerable Adults 535, as presented. Motion carried 6-0. POLICY 554 USE OF PEACE OFFICERS AND CRISIS TEAMS TO REMOVE STUDENTS WITH IEPs FROM SCHOOL: Valan moved, seconded by Fagerlie, to approve the policy, Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds 554, as presented. Motion carried 6-0. POLICY 604 EXTENDED SCHOOL YEAR FOR STUDENTS WITH INDIVIDUALIZED EDUCATION PROGRAMS: Altenburg moved, seconded by Johnson, to approve the policy, Extended School Year for Students with Individualized Education Programs 604, as presented. Motion carried 6-0. SUPERINTENDENT REPORT: Dr. Kovash indicated a special election will be needed in November 2017 to fill the School Board vacancy for one year. Special elections cost an estimated $10,000 to $15,000. The board appointment must be done at a regular or special meeting. The appointment is made by a resolution and must be in effect for 30 days prior to seating the appointee. Dr. Kovash noted information from an MSBA article by Cathy Miller about review and approval of board policies. Kovash assisted board members with the 2017 MREA Board of Directors election. Board members were reminded to give Michelle the Region 1 Joint Powers election ballots. The MSBA Negotiations Seminar is scheduled for January 31 in Fergus Falls from 8:30 a.m. to 2:30 p.m., the board will need to select a new negotiations team in January. COMMITTEE REPORTS: Brief reports were heard related to the District Technology Committee, Instruction and Curriculum Advisory Committee, Health/Safety/Wellness Committee, MHS PTAC, Probstfield PTAC, and Joint Powers Committee meetings and board clerk Matt Valan spoke at a recent Moorhead Retired Teachers meeting. 19

20 REGULAR MEETING BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION DECEMBER 12, 2016 PAGE 7 OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD: Chair Tomhave thanked the three departing board members Lisa Erickson, Cindy Fagerlie and Laurie Johnson. He said he will miss their hard work on behalf of the students and school district. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 8:58 p.m. Matt Valan, Clerk 20

21 Office of Superintendent Memo S C TO: School Board FROM: Dr Lynne A. Kovash, Superintendent DATE: 1/3/2017 RE: Clay County Collaborative Governance Agreement Amendments Attached please find a letter and amended Clay County Collaborative Governance Agreement. The Minnesota Department of Human Services and Collaborative bylaws require approval by its partners' governing board. Suggested Resolution: Move to approve the amendments to the Clay County Collaborative Governance Agreement as presented. LAK:mde ATTACHMENTS: Description Amended Collaborative Agreement Type Cover Memo 21

22 22

23 23

24 24

25 25

26 26

27 27

28 28

29 29

30 Assistant Superintendent of Finance and Operations Memo OASFO C TO: Dr. Lynne A. Kovash, Superintendent FROM: Brandon M. Lunak, Assistant Superintendent of Finance and Operations DATE: 12/27/2016 RE: January Claims The January claims are as follows: General Fund $1,373, Food Service Fund $162, Community Service Fund $14, Post employment Irrevocable Fund $5, Construction Fund $3,147, TOTAL $4,703, January wire payments are as follows: General Fund $1,806, TOTAL $1,806, Suggested Resolution: Move to approve the January claims, subject to audit, in the amount of $4,703, and the January wires, subject to audit, in the amount of $1,806, BML:dmb 30

31 Human Resources Memo HR C TO: Dr. Lynne Kovash, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 1/3/2017 RE: Family/Medical Leaves The administration requests approval of the Family/Medical Leave for the following people: Julie Morlock Teacher, S.G. Reinertsen, Family/Medical Leave (FMLA) beginning December 6, 2016 through December 16, Kathy Sayler Paraprofessional, High School, Family/Medical Leave (non-fmla) beginning December 9, 2016 through December 21, Max Israel Custodian, Probstfield Center for Education, Family/Medical Leave (non-fmla) beginning December 12, 2016 through April 9, Rosalinda Vargas Paraprofessional, Horizon Middle School, Family/Medical Leave (non-fmla) beginning December 15, 2016 through December 20, Mario Valdez Paraprofessional, High School, Family/Medical Leave (non-fmla), beginning December 30, 2016 for six to eight weeks. Toni Kleber Paraprofessional, High School, Family/Medical Leave (non-fmla), intermittently beginning January 3, 2017 through January 18, Nicole Boersma Paraprofessional, Robert Asp, Family/Medical Leave (non-fmla), beginning January 23, 2017 through March 23, Suggested Resolution: Move to approve the family medical leave for Julie Morlock, Kathy Sayler, Max Israel, Rosalinda Vargas, Mario Valdez, Toni Kleber and Nicole Boersma as presented. 31

32 32

33 Human Resources Memo HR C TO: Dr. Lynne A. Kovash FROM: Kristin Dehmer DATE: 1/3/2017 RE: Change in Contract The administration requests approval of the Change in Contract for the following people: Kjersten Skatvold LSS Teacher, Robert Asp Elementary, 1.0 FTE, BA+30 (3) $26,635.85, effective December 19, (New position approved per the December 12, 2016 School Board meeting) Carolyn Edwards Food and Nutrition Server, High School, 2.75 hours per day to Food and Nutrition Server, High School, A11 (2) $15.51 per hour, 6.25 hours per day, effective December 20, (Replaces Rhonda Barrows) Suggested Resolution: Move to approve the change in contract of Kjersten Skatvold and Carolyn Edwards as presented. KLD:smw 33

34 Human Resources Memo HR C TO: Dr. Lynne A. Kovash, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 1/3/2017 RE: Resignations The administration requests approval of the resignation of the following people: Savine Lapjani Crossing Guard/Lunchroom Supervisor, S.G. Reinertsen Elementary, effective December 9, Janae Boswell Paraprofessional, Ellen Hopkins Elementary, effective December 9, Mary Jaszkowiak Lunchroom Supervisor, Probstfield Elementary, effective December 15, Shelan Mohammed Lunchroom Supervisor, Ellen Hopkins Elementary, effective December 16, Rachael Wessman Paraprofessional, Horizon Middle School, effective January 13, Suggested Resolution: Move to approve the resignation of Savine Lapjani, Janae Boswell, Mary Jaszkowiak, Shelan Mohammed and Rachael Wessman as presented. KLD:smw 34

35 Human Resources Memo HR C TO: Dr. Lynne A. Kovash FROM: Kristin Dehmer DATE: 1/3/2017 RE: Termination The administration requests approval of the termination of the following person: Bridget Graffis Paraprofessional, Probstfield Elementary, effective January 3, Suggested Resolution: Move to approve to the termination of Bridget Graffis as presented. KLD:smw 35

36 Human Resources Memo HR C TO: Dr. Lynne A. Kovash, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 1/3/2017 RE: New Employees The administration requests the approval of the following employees subject to satisfactory completion of federal, state and schol statute and requirements: Jade Richards ABE Teacher, Vista Education Center, $30.16 per hour, 6 hours per week, effective December 8, (Replaces Dianne Lapka) Kari Plienis Food & Nutrition Server, Ellen Hopkins Elementary, $10.25 per hour, 2.75 hours per day, effective December 12, (Replaces Hattie Henkelman) Dana Putz Food and Nutrition Server, Robert Asp Elementary, $10.25 per hour, 2.75 hours per day, effective December 12, (Replaces Tonya Fees) Emily Bitz Early Riser Family Advocate, Ellen Hopkins Elementary, 1.0 FTE, C44 (0-3) $29.52 per hour 7.25 hours per day, effective December 20, (New Position approved per the November 21, 2016 School Board meeting) Matthew Peterson Physical Education Teacher, Ellen Hopkins Elementary, 1.0 FTE, BA (3) $23,691.78, effective December 20, (Replaces Kaylee Jaeger) Natalie Hest Paraprofessional, Probstfield Elementary, B21 (0-2) $16.09 per hour, 6.75 hours per day, 5 days per week, effective January 3, (New Position approved per the November 21, 2016 School Board meeting) Mackenzie Randklev Elementary Teacher, Ellen Hopkins Elementary, 1.0 FTE, BA (0) $21,286.52, effective January 3, (Replaces Tracey Johnson) 36

37 Pamela Krier Paraprofessional, Robert Asp Elementary, B21 (0-2) $16.09 per hour, 6.75 hours per day, 5 days per week, effective January 3, (Replaces Kjersten Skatvold) Jill Roaldson Assistant Coach Girls Golf, High School,.08 (2) $3,432.00, effective with the season. (Replaces Karin Schumacher) Suggested Resolution: Move to approve the employment of Jade Richards, Kari Plienis, Dana Putz, Emily Bitz, Matthew Peterson, Natalie Hest, Mackenzie Randklev, Pamela Krier and Jill Roaldson as presented. KLD:smw 37

38 Office of Superintendent Memo S R TO: School Board FROM: Dr. Lynne A. Kovash, Superintendent DATE: 1/3/2017 RE: Moorhead High School Destination Imagination (DI) Team Project Moorhead High School students Rachel Craig, Emma Craig, Lydia Flaspohler and Maren Twedt chose the Destination Imagination service learning challenge Project Outreach. Their team manager is Heidi Twedt. The Project Outreach challenge is called Ready, Willing and Fable. Points of interest for the challenge are: Identify, design, plan and carryout a project that addresses a real community need. Create a live presentation of a team-created fable that integrates information about the project. Include an impact prop and character that changes appearance. Create and present two team choice elements that show off the team's interests, skills, areas of strength and talents. Team members worked with a child psychiatrist from Sanford to develop a presentation aimed at sixthgrade students to help them learn about depression and anxiety, and how to act around children with mental illness. The grade 6 counselor at Horizon Middle School has helped them arrange to give their presentation to each grade 6 house at Horizon. They also are fielding requests to go to some Fargo middle schools. An additional part of the challenge is to present what they have accomplished to a group that would be interested in hearing about their topics of mental health and anxiety. The MHS DI team members will present their information to the School Board on January 9, LAK:mde 38

39 Office of Superintendent Memo S R TO: School Board FROM: Bill Tomhave, School Board Chair DATE: 1/3/2017 RE: School Board Member Vacancy Discussion will be held regarding the board member vacancy process to appoint a replacement for board member Laurie Johnson. The person appointed to the position will become a seated board member 30 days after passage of a board resolution. At this time, the person will remain on the board until a special election is held on November 7. Minnesota Statute 123B.09, Subd. 5b as well as the resolution are attached for your review. LAK:mde ATTACHMENTS: Description MN Statute Vacancy Resolution Type Cover Memo Cover Memo 39

40 40

41 RESOLUTION FILLING SCHOOL BOARD VACANCY BY APPOINTMENT WHEREAS, a vacancy exists in the office of school board member with a term expiring the first Monday in January, 2019; and WHEREAS, the vacancy occurred more than ninety (90) days prior to the first Tuesday after the first Monday in November in the year the vacancy occurred and prior to the fourth year of the vacant term. NOW THEREFORE BE IT RESOLVED by the School Board of Independent School District No. 152, State of Minnesota, as follows: Pursuant to Minnesota Statutes, Section 123B.09, Subd. 5b, is hereby appointed to fill the vacancy and to serve until a successor is elected and qualified. The appointment shall be effective thirty (30) days after the adoption of this resolution unless a valid petition to reject the appointee is filed with the school district clerk pursuant to Minnesota Statutes, Section 123B.09, Subd. 5b within that thirty (30) day time period. 41