2019 MINNESOTA COUNTIES ELECTIONS CALENDAR WITH UNIFORM SPECIAL ELECTION DATES

Transcription

1 Updated 3/1/ MINNESOTA COUNTIES ELECTIONS CALENDAR WITH UNIFORM SPECIAL ELECTION DATES NOTES ON THE CALENDAR This calendar lists important election dates related to the 2019 Cycle. Date entries include citations to Minnesota Statutes or Minnesota s. Minnesota Statutes and s are available at In all matters, Minnesota Law is the final authority, not this calendar. Changes to Minnesota Law enacted by the Minnesota State Legislature in 2019 may alter dates or other information on this calendar. For the most current version of this document please check the Secretary of State's Calendars webpage at This calendar is not intended to provide legal advice and should not be used as a substitute for legal guidance. Readers should consult an attorney for advice concerning specific situations. Geographic Definitions Metro Towns (M.S , 4): Towns located in Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington, and Wright Counties. Metropolitan area (M.S , ): The area over which the Metropolitan Council has jurisdiction, including only the counties of Anoka, Carver, Dakota excluding the cities of Northfield and Cannon Falls; Hennepin excluding the cities of Hanover and Rockford; Ramsey; Scott excluding the city of New Prague; and Washington. Calculation of Dates Dates on the 2019 Minnesota Combined Calendar are calculated in the following manner, pursuant to M.S. 331A.08, subds. 1-2; ; &.151: When counting the number of days before an election or other event, the day before the event is the first day counted. When counting the number of days after an election or other event, the day after the event is the first day counted. When the last day falls on a weekend or legal holiday, that day is usually omitted from the computation. Note: When Minnesota Law requires that a jurisdiction's administrative action be taken on or before a date that falls on a weekend, this calendar usually uses the previous date to ensure timely action. Relevant law on the calculation of dates Time; publication for successive weeks. When the term "successive weeks" is used in any law providing for the publishing of notices, the word "weeks" shall be construed as calendar weeks. The publication upon any day of such weeks shall be sufficient publication for that week, but at least five days shall elapse between each publication. At least the number of weeks specified in "successive weeks" shall elapse between the first publication and the day for the happening of the event for which the publication is made. 1

2 Computation of time. Where the performance or doing of any act, duty, matter, payment, or thing is ordered or directed, and the period of time or duration for the performance or doing thereof is prescribed and fixed by law, the time, except as otherwise provided in sections and , shall be computed so as to exclude the first and include the last day of the prescribed or fixed period or duration of time. When the last day of the period falls on Saturday, Sunday or a legal holiday, that day shall be omitted from the computation Timely delivery or filing. When an application, payment, return, claim, statement or other document is to be delivered to or filed a department, agency or instrumentality of this state or of a political subdivision on or before a prescribed date and the prescribed date falls on a Saturday, Sunday or legal holiday, it is timely delivered or filed if it is delivered or filed on the next succeeding day which is not a Saturday, Sunday or legal holiday. 331A.08 Computation of time. Subd. 1. Time for publication. The time for publication of public notices shall be computed to exclude the first day of publication and include the day on which the act or event, of which notice is given, is to happen or which completes the full period required for publication. Subd. 2. Time for act or proceeding. The time in which an act is to be done or proceeding had or taken, as prescribed by the rules of procedure, shall be computed by excluding the first day and including the last. If the last day is Sunday or a legal holiday the party shall have the next secular day in which to do the act or take the proceeding. s Dates There are now only five uniform election dates on which counties, cities, towns & school districts may hold special elections. These dates fall in the months of, April, May, August and November. Towns March general elections may hold special elections for vacancies or questions on the March election date as well. Timelines for items such as candidate filing notices, candidate filing periods, canvass board meetings & contest/recount periods have been excluded from the, April & May uniform election dates because there are too many variables (type of jurisdiction holding the special election, the type of special election, & if the election is "standalone" or held "in conjunction" another jurisdiction). election timelines included in this calendar are universal to all types of jurisdictions holding any type of special election. 2

3 COUNTIES ELECTIONS CALENDAR WITH UNIFORM SPECIAL ELECTION DATES November 06, 2018 November 06, 2018 November 06, 2018 November 06, STATE GENERAL ELECTION DAY - : The 1st after the 1st in November. M.S. 123B.09, subd. 5b; 126C.17, subd.9; , subd. 1; , ; , subd. 3a; 205A.04; subd. 1 : Last day to designate location for Date voting. Assistive voting device required for all voting locations, except towns having a standalone special election that are not required to have an assistive voting device at the election day poll location - 14 weeks before election. M.S. 203B.081, 123B.09, subd. 5b; 126C.17, subd. 9; , subd. 1; , ; , subd. 3a; 205A.04, subd B.081, Notice 3

4 November 14, 2018 November 14, 2018 November 14, 2018 November 14, 2018 : M.S. 204B.16, subd. 3 & 205A.11, subd. 3 are still current & active statutes. Even though counties (unorganized territory), cities, towns & school districts have a deadline of December 31st each year to designate poll places for the next calendar year's elections, if an election is being held on the 2019 Date, this might be the last date to change a poll place for that election. Please consult the jurisdiction's legal advisor for a decision - a new poll place shall not become effective less than 90 days prior to the election. M.S. 204B.16, subds. 1 & 3; 205A.11, subds. 2(b) & 3 : Last day to notify OSS of a county, municipality or school district's use of electronic rosters (e-pollbooks) for the first time in the Date election. Precincts are to be identified. Valid for those precincts for subsequent elections until revoked. If precincts are added later, a new notification is required - at least 90 days before the first election. M.S , subd. 6(a) 204B.16, subds. 1 & 3; 205A.11, subds. 2(b) & , subd. 6(a) Polling Place Equipment 4

5 November 14, 2018 November 14, 2018 November 22, 2018 Thursday November 23, 2018 November 14, 2018 November 14, 2018 November 22, 2018 Thursday November 23, 2018 : Last day for municipality to authorize mail balloting for local elections by resolution (revocation of resolution has same deadline) before Date special elections - no later than 90 days prior to the first election at which mail balloting will be used. M.S. 204B.45, subd. 1; M.R , subp. 2 : Last day for jurisdiction to call for a mail election for a Date "question-only" special election. Mail election expires at end of election - 90 days prior to mail election. M.S. 204B.46; M.R , subp. 2 Thanksgiving Holiday: No public business shall be transacted, except in cases of necessity. M.S , subd. 5 After Thanksgiving Holiday: Political subdivisions have the option of determining whether after Thanksgiving day shall be a holiday. Where it is determined that day after Thanksgiving is not a holiday, public business may be conducted. M.S , subd B.45, subd. 1; , subp B.46; , subp , subd , subd. 5 Holiday Holiday Mail Mail Holiday Holiday 5

6 November 26, 2018 November 30, 2018 November 30, 2018 November 26, 2018 November 30, 2018 November 30, 2018 : If a city is primary possible & if the city has odd-year general elections, last day to pass an ordinance at a regular meeting to move general elections to even-year - at least 180 calendar days before the first day to file for candidacy in the next municipal election. Last day falls on a holiday in 2018, so, moved to first business day after state holidays. M.S , subd. 1 : Last day to provide written notice of Date special and/or mail elections to auditor (if notice is not provided earlier than this date). Last day to provide notice of special election cancellation. Last day for auditor to notify OSS of special and/or mail elections by scheduling the election in SVRS at least 74 days before election. M.S. 204B.46; , subd. 6; , subds. 4 & 5; 205A.05, subd. 3; 205A.07, subds. 3 & 3b; , subd. 3 : Last day for school district to provide written notice to Commissioner of Education of certain types of financial-related ballot questions to be voted on at Date - at least 74 days before election. M.S. 205A.07, subd. 3a , subd B.46; , subd. 6; , subds. 4 & 5; 205A.05, subd. 3; 205A.07, subds. 3 & 3b; , subd A.07, subd. 3a Notice Notice 6

7 December 04, 2018 December 04, 2018 December 04, 2018 December 04, 2018 December 04, 2018 December 04, 2018 : Last day for city, town or county (unorganized territories) a Date special election being held in their boundaries to adopt election precinct boundary changes - at least 10 weeks before the date of the next election. M.S. 204B.14, subd. 4 : Last day to designate location for March Town elections voting. Towns required to have assistive voting device at the election day poll location must also have an assistive voting device available during their voting period at their voting location - 14 weeks before election. M.S. 203B.081, : If a municipality or county (unorganized territories) has chosen mail balloting for their elections, last day to provide notice (post) of mail balloting and the special mail procedure for Date special elections. If 1st mail ballot election, an additional notice must be given by a different method - at least 10 weeks prior to the election. M.S. 204B.45, ; M.R , subp B.14, subd B.081, 204B.45, ; , subp. 3 Boundaries Mail 7

8 December 12, 2018 December 12, 2018 December 12, 2018 December 12, 2018 December 12, 2018 December 12, 2018 : M.S. 204B.16, subd. 3 & 205A.11, subd. 3 are still current & active statutes. Even though counties (unorganized territory), cities, towns & school districts have a deadline of December 31st each year to designate poll places for the next calendar year's elections, if an election is being held on the 2019 March Town elections, this might be the last date to change a poll place for that election. Please consult the jurisdiction's legal advisor for a decision - a new poll place shall not become effective less than 90 days prior to the election. M.S. 204B.16, subds. 1 & 3; 205A.11, subds. 2(b) & 3 : Last day to notify OSS of a town's use of electronic rosters (e-pollbooks) for the first time in the March Town election. Precincts are to be identified. Valid for those precincts for subsequent elections until revoked. If precincts are added later, a new notification is required - at least 90 days before the first election. M.S , subd. 6(a) : Last day for Town March s to authorize mail balloting by resolution (revocation of resolution has same deadline) for March Town elections - no later than 90 days prior to the first election at which mail balloting will be used. M.S. 204B.45, subd. 1; M.R , subp B.16, subds. 1 & 3; 205A.11, subds. 2(b) & , subd. 6(a) 204B.45, subd. 1; , subp. 2 Polling Place Equipment Mail 8

9 December 14, 2018 December 14, 2018 December 14, 2018 December 14, 2018 December 14, 2018 December 14, 2018 : Last day for postsecondary institutions to submit to county a written agreement that they will certify for use accurate updated residential housing lists under M.S. 135A.17. Agreement is effective for all subsequent elections held in that calendar year - no later than 60 days prior to the Date election. M.S. 135A.17; , subd. 3(a)(3)(i); M.R , subp. 3 : Last day to send a Date application to each person on the list of eligible voters who have applied to automatically receive an application at least 60 days before the election. M.S. 203B.04, subd. 5; 203B.06, subd. 1; M.R , subp. 4 : Last day for jurisdictions Date special elections to disseminate information to the public about the use of a new voting system at least 60 days prior to the election. M.S , subd A.17; , subd. 3(a)(3)(i); , subp B.04, subd. 5; 203B.06, subd. 1; , subp , subd. 1 Voter Registration Equipment 9

10 December 17, 2018 December 18, 2018 December 18, 2018 December 18, 2018 December 24, 2018 December 18, 2018 December 18, 2018 January 15, 2019 : Last day for winning school district candidates (November 2018 elections) to file an acceptance and oath of office the clerk (Canvass is completed 3-10 days after election [if no recount]. Certificate is issued after contest period of in 7 days of canvass date) - in 30 days of issuance of certificate of election. M.S. 205A.10, subd. 3 : Last day for Auditor to meet or otherwise communicate March township officials to review election procedures for 2019 March Township s - at least 12 weeks before the March town general election. M.S. 204B.28, subd. 1 : Last day to publish notice of town offices to be elected at March Town election. Notice to include first and last dates to file for town office, and the closing time for filing (municipal clerk's office must be open for filing from1-5 p.m. on the last day of the filing period) at least 2 weeks before the first day to file an Affidavit of Candidacy. M.S , subds. 1a & 2 : Time period for county or municipal delegate AB election administrator to send notice of rejection if the voter has not otherwise voted in the November 2018 elections weeks after election. M.S. 203B.121, (d) 205A.10, subd B.28, subd , subds. 1a & 2 203B.121, (d) After the Notice 10

11 December 21, 2018 December 25, 2018 December 27, 2018 Thursday December 28, 2018 December 21, 2018 December 25, 2018 December 27, 2018 Thursday December 28, 2018 : Last day to post notice of town offices to be elected at March Town election. Notice to include first and last dates to file for town office, and the closing time for filing (municipal clerk's office must be open for filing from1-5 p.m. on the last day of the filing period) at least 10 days before the first day to file an Affidavit of Candidacy. M.S , subds. 1a & 2 Christmas Holiday. No public business shall be transacted, except in cases of necessity. M.S , subd.5 : Must appoint absentee, mail & UOCAVA (county auditor appoints UOCAVA board) ballot board members by the time they are to examine the voted ballot return envelopes and mark them "accepted" or "rejected" - before voted absentee, mail & UOCAVA ballots are returned. M.S. 203B.121, subd. 1; 203B.23, subd. 1; 204B.45, ; 204B.46 : The county auditor is to transmit Date UOCAVA ballots for jurisdiction residents UOCAVA applications on file for that calendar year. clerk to provide ballots to auditor's office for transmission - at least 46 days before the election. M.S. 203B , subds. 1a & , subd B.121, subd. 1; 203B.23, subd. 1; 204B.45, ; 204B B.22 Holiday Notice Holiday & Mail 11

12 December 28, 2018 December 28, 2018 December 28, 2018 December 28, 2018 December 28, 2018 January 29, 2019 : Counties make master lists available for Date voting. Suggestion: If SVRS is being used for voting, make sure to still have a paper copy of master list available in the event that internet access or power is not available. voting continues regardless of access to the SVRS database - at least 46 days before each election. M.S , : Last day for a Town March s (no other jurisdiction can hold any type of special election on this date) to provide written notice of March Town general or, special elections to auditor (if notice is not provided earlier than this date). Last day to provide notice of special election cancellation. Last day for auditor to notify OSS of election by making sure that the town's profile is correct and by adding any special election items to the election in SVRS at least 74 days before election. M.S , subd. 6; , subds. 4 & 5 s: Period of time for Date mail election (no candidates) ballots (question-only special elections) to be mailed to registered voters - not more than 46 nor later than 14 days prior to the special election. M.S. 204B , , subd. 6; , subds. 4 & 5 204B.46 Voter Registration Notice Mail 12

13 December 28, 2018 December 28, 2018 December 28, , , , 2019 : Period of time for Voting for Date. Assistive voting device required for all voting locations, except towns having a standalone special election that are not required to have an assistive voting device at the election day poll location - at least 46 days before election through day before election. M.S. 203B.04, subds. 1 & 2(a); 203B.081, ; 204B.35, subd. 4; M.R ; , subp. 1 : An agent returning another's or Mail must show ID name & signature. Date election administrators record agent's name/address, voter's name/address & has agent sign the log. An agent may deliver no more than three other voters' ballots in any election. packets returned by agents are to be reviewed for tampering. M.S. 203B.08, subd. 1; M.R , subp. 3 : All Date election administrators date, stamp or initial & record returned voted ballot envelopes (if SVRS being used, mark as received in SVRS) & place in secure location for ballot board review. M.S. 203B.08, subd. 3; M.R ; B.04, subds. 1 & 2(a); 203B.081, ; 204B.35, subd. 4; ; , subp B.08, subd. 1; , subp B.08, subd. 3; ; & Mail & Mail 13

14 December 28, 2018 December 29, 2018 Saturday December 31, , , 2019 December 31, 2018 : Date and Mail ballot boards review voted returned ballot envelopes for "acceptance" or "rejection." Within 5 days after receipt for voted ballots returned from beginning of voting period through the 15th day before the election. Beginning the 14th day before the election, voted ballots must be reviewed in 3 days - beginning of and Mail voting period (at least 46 days before election) until no later than 24 hours after the end of voting. M.S. 203B.08, subd. 3; 203B.121, subd. 5(c); 204B.46 : Municipality must not make a change to the number or name of a street address of an existing residence prior to Date elections in a jurisdiction which includes the affected residence - not during the 45 days prior to any election. M.S , : Counties need to run and store jurisdiction voter reg. numbers report for decision if city or town has fewer than 400 registered voters to be exempt from webpage display of candidate financial statements - As of January 1 of the year in which the election is to be held. M.S. 211A.02, subd. 6(c) 203B.08, subd. 3; 203B.121, subd. 5(c); 204B , subd A.02, subd. 6(c) Voter Registration Administrative 14

15 December 31, 2018 December 31, 2018 December 31, 2018 December 31, 2018 December 31, 2018 December 31, 2018 : Last day for cities/towns & counties (unorganized territory) to designate by ordinance or resolution a poll place for each election precinct for the following calendar year. Suggestion: To include designated mail ballot precincts' election day poll place - by December 31 of each year. M.S. 204B.16, subd. 1 : Last day for school districts to designate, by resolution, combined poll places for the following calendar year. Poll place must be designated for use as a poll place by a county (unorganized territory) or city/town for next calendar year - by December 31 of each year. M.S. 204B.16, subd. 1; 205A.11, : If a town has chosen mail balloting for their March Town elections, last day to provide notice (post) of mail balloting and the special mail procedure. If 1st mail ballot election, an additional notice must be given by a different method - at least 10 weeks prior to the election (Jan 1st is a holiday in 2019). M.S. 204B.45, ; M.R , subp B.16, subd B.16, subd. 1; 205A.11, 204B.45, ; , subp. 3 Polling Place Polling Place Mail 15

16 December 31, 2018 January 01, 2019 January 01, 2019 January 01, 2019 December 31, 2018 January 01, 2019 January 15, , 2019 April : Last day to designate location for April Date voting. Assistive voting device required for all voting locations, except towns having a standalone special election that are not required to have an assistive voting device at the election day poll location - 14 weeks before election (Jan 1st is holiday in 2019). M.S. 203B.081, New Year's Holiday. No public business shall be transacted, except in cases of necessity. M.S , subd. 5 : Time period for Town March s candidate filings. Filing offices must be open for filing from 1:00-5:00 p.m. on the last day of filing. Filing offices will be closed on New Year's Holiday days before the election. M.S , subd. 1a : s provide for instruction of voters a demonstration voting system in a public place for the 6 weeks immediately prior to the 1st election at which the new voting system will be used ( Date). M.S , subd B.081, , subd , subd. 1a , subd. 1 April Holiday Holiday Filing Equipment 16

17 January 01, 2019 January 01, 2019 January 02, 2019 January 07, 2019 December 31, 2019 December 31, 2019 January 02, 2019 January 07, 2019 : Candidate or committee Initial Campaign Financial Report due 14 days of raising or spending more than $750 for a new candidate or ballot question campaign anytime in the calendar year. M.S. 211A.02 identified financial reports are required to be submitted until the Final Report is filed for that candidate or ballot question campaign. M.S. 211A.02, subd. 1(a) : Filing officers who receive financial reports as per M.S. 211A.02 must post them on their public websites (if one is maintained) in 30 days of receipt of report. Officer must provide link to that webpage to CFPDB. Does not apply to cities or towns fewer than 400 registered voters as of January 1 of the year of the election. Reports are kept on website for 4 years. M.S. 211A.02, subd. 6 : Last day for town March Town s to adopt election precinct boundary changes - at least 10 weeks before the date of the next election. M.S. 204B.14, subd. 4 : OSS shall notify each major & minor political party of the conditions necessary for the party to participate in income tax form & property tax refund return programs - by the 1st in January of each odd-numbered year. M.S. 10A.31, subd. 3a(c) 211A.02, subd. 1(a) 211A.02, subd B.14, subd. 4 10A.31, subd. 3a(c) Filing Filing Boundaries Filing 17

18 January 07, 2019 January 07, 2019 : Terms begin for those elected at the November 2018 general elections - first in January following the election. MN Const. Art. VII, Sec. 7; M.S. 103C.315, ; 123B.09, subd. 1; 204D.02, ; , subd. 1a; 205A.046; , subd. 4; , ; , subd. 1 MN Const. Art. VII, Sec. 7; 103C.315; subd. 2; 123B.09, subd. 1; 204D.02, subd. 2; , subd. 1a; 205A.046; , subd. 4; , ; , subd. 1 After the January 07, 2019 January 07, 2019 January 07, 2019 January 31, 2018 : Newly elected or appointed municipal & school district election clerks must successfully complete an initial election administration training course & must remain certified to administer any municipal or school district election. Certification of local election clerks is managed by & documented the county auditor. M.S. 204B.25, subd. 4; 204B.27, subd. 10; M.R , subps. 2 & 3; , subp. 1; , subp. 1 : shall notify postsecondary educational institutions in their county of requirements & deadlines regarding student residential housing lists as per M.S. 135A.17, , 3(a)(3)(i) & M.R , subp. 3 for elections being held this calendar year & of the following calendar year. M.R , subp B.25, subd. 4; 204B.27, subd. 10; , subps. 2 & 3; , subp. 1; , subp , subp. 3 Administrative Voter Registration 18

19 January 07, 2019 January 08, 2019 January 09, 2019 January 09, 2019 March 08, 2019 January 08, 2019 January 09, 2019 January 09, 2019 : Local officials (holds elective office) elected in a metropolitan government unit (city pop. over 50,000 in 7-county metro area) at November 2018 general elections file statement of economic interest CF&PD Board - in 60 days of taking office. M.S. 10A.01, subds. 22 & 24; 10A.09, subd. 1(1); , Legislature: Legislative Session Reconvenes. Minn. Const. Article IV; M.S April : Last day to notify OSS of a county, municipality or school district's use of electronic rosters (e-pollbooks) for the first time in the April Date election. Precincts are to be identified. Valid for those precincts for subsequent elections until revoked. If precincts are added later, a new notification is required - at least 90 days before the first election. M.S , subd. 6(a) April : Last day for municipality to authorize mail balloting for local elections by resolution (revocation of resolution has same deadline) before April Date special elections - no later than 90 days prior to the first election at which mail balloting will be used. M.S. 204B.45, subd. 1; M.R , subp. 2 10A.02, subds. 22 & 24; 10A.09, subd. 1(1); , Minn. Const. Article IV; , subd. 6(a) 204B.45, subd. 1; , subp. 2 Legislature April April After the Legislature Equipment Mail 19

20 January 09, 2019 January 11, 2019 January 11, 2019 January 11, 2019 January 11, 2019 January 09, 2019 January 11, 2019 January 11, 2019 January 11, 2019 January 11, 2019 April : Last day for jurisdiction to call for a mail election for an April Date "question-only" special election. Mail election expires at end of election - 90 days prior to mail election. M.S. 204B.46; M.R , subp. 2 : Last day for postsecondary institutions to submit to county a written agreement that they will certify for use accurate updated residential housing lists under M.S. 135A.17. Agreement is effective for all subsequent elections held in that calendar year - no later than 60 days prior to the March Town election. M.S. 135A.17; , subd. 3(a)(3)(i); M.R , subp. 3 : OSS must send Example to March Township clerks (usually sent in December) - 30 days before absentee ballots must be made available. M.S , subd. 7 : Last day for towns March Town elections to disseminate information to the public about the use of a new voting system at least 60 days prior to the election. M.S , subd. 1 : Last day to send a March Town application to each person on the list of eligible voters who have applied to automatically receive an application at least 60 days before the election. M.S. 203B.04, subd. 5; 203B.06, subd. 1; M.R , subp B.46; , subp A.17; , subd. 3(a)(3)(i); , subp , subd , subd B.04, subd. 5; 203B.06, subd. 1; , subp. 4 April Mail Voter Registration s Equipment 20

21 January 11, 2019 January 13, 2019 Sunday January 13, 2019 Sunday January 11, 2019 January 28, 2019 January 29, 2019 : Last day to certify to OSS that the electronic rosters (e-pollbooks) being used at Date election meet all of the requirements of M.S at least 30 days before each election. M.S , subd. 6(b) : Time period for school districts to send M.S. 126C.17, subd. 9(b) required taxpayer notices of Date referendum vote. Mailed to "taxpayers" (list is often obtained through county GIS or tax office) - at least 15 days but no more than 30 days before the day of the referendum election. M.S. 126C.17, subd. 9(b) : Period of time to send Date mail ballots to registered voters in mail ballot precincts by nonforwardable mail. Send NRMail notice to Challenged/See ID identified voters - not more than 30 days (not regularly scheduled election) nor later than 14 days. M.S. 204B.45, , subd. 6(b) 126C.17, subd. 9(b) 204B.45, Equipment Notice Mail 21

22 January 13, 2019 Sunday January 15, 2019 January 15, , 2019 January 15, 2019 January 15, 2019 : Date Mail ballot boards review voted returned ballot envelopes for "acceptance" or "rejection." Within 5 days after receipt for voted ballots returned from beginning of Mail voting period through the 15th day before the election. Beginning the 14th day before the election, voted ballots must be reviewed in 3 days - beginning of Mail voting period (at least 30 days before "not regularly scheduled" election) until no later than 24 hours after the end of voting. M.S. 203B.08, subd. 3; 204B.45, ; 203B.121, subd. 5(c) : Candidate filing closes for March Town elections - 56 days before the election. The municipal clerk's office must be open for filing from 1:00 p.m. to 5:00 p.m. on the last day of the filing period. M.S , subd. 1a Legislature: OSS provides to the chair and ranking minority members of the legislative committees jurisdiction over elections a statistical report related to voting in the most recent State s Cycle - by January 15 of every odd-numbered year. M.S. 203B B.08, subd. 3; 204B.45, ; 203B.121, subd. 5(c) , subd. 1a 203B.28 Legislature Mail Filing 22

23 January 15, 2019 January 17, 2019 Thursday January 17, 2019 Thursday January 18, 2019 January 15, 2019 January 17, 2019 Thursday January 17, 2019 Thursday January 18, 2019 : OSS provides to the chair and ranking minority members of the legislative committees jurisdiction over elections a statistical report related to voting in the most recent State s Cycle - by January 15 of every odd-numbered year. M.S. 203B.28 : Annual List Maintenance (ALM). After the close of the calendar year, the OSS shall determine if any registrants have not voted during the preceding four years. Those records will be changed to the status of "inactive." The OSS prepares a report to the county auditor containing the names of all registrants whose status was changed to "inactive." M.S : Candidates may draw from March Town elections until 5:00 p.m. in two days after filing closes. M.S , subd. 6 : Because of the Annual List Maintenance (ALM), if a town has sent any s for the March Town elections to registered voters before this date, they should contact the county elections office and verify that those names are not on the "inactivation" list. If so, the county will need to re-activate the voter's record because they have applied for an (completed an election activity that includes signing a certification statement) before the ALM process and, therefore, their record should remain active. M.S B , subd Voter Registration Filing 23

24 January 18, 2019 January 18, 2019 January 18, 2019 January 18, 2019 January 18, 2019 January 18, 2019 : Because of the Annual List Maintenance (ALM) being conducted in an voting period, if a jurisdiction a Date special election has sent any s to registered voters before this date, they should verify that those names are not on the "inactivation" list (auditor has list). If so, the county will need to re-activate the voter's record because they have applied for an (completed an election activity that includes signing a certification statement) before the ALM process and, therefore, their record maybe "should have" remained active as there was an absentee ballot administered while "active" and is in the process of being voted. Consult legal advisor for guidance. M.S : Last day to appoint election judges for Date elections at least 25 days before election. M.S. 204B.21, : Last day to notify affected voters of a Date election polling place change at least 25 days before election. M.S. 204B.16, subd. 1a B.21, 204B.16, subd. 1a Judges Polling Place 24

25 January 21, 2019 January 22, 2019 January 23, 2019 January 23, 2019 January 21, 2019 January 22, 2019 January 23, 2019 January 23, 2019 Martin Luther King Jr. Holiday - No public business shall be transacted, except in cases of necessity. M.S , subd. 5 : Last day to pre-register for Date elections. Paper apps received in person or by mail have a 5:00 p.m. deadline. Online voter registrations received through OSS secure website have an 11:59 p.m. deadline closes 21 days before election. M.S , subd. 1 : Last day for the operator of a residential facility to provide a certified list of employees eligible to vouch for residents of the facility to county auditor no less than 20 days before the Date elections. M.S , subd. 3(b); M.R , subp. 1E(1) : Last day for appointed election judges to provide written notice to employers w/certification (appt., hourly wage, hours of work) to be absent from work for serving on election day at least 20 days before Date elections. M.S. 204B , subd , subd , subd. 3(b); , subp. 1E(1) 204B.195 Holiday Holiday Voter Registration Voter Registration Judges 25

26 January 23, 2019 January 23, , , 2019 s: Counties produce polling place rosters for Date elections after completing all registrationrelated tasks. Paper VRAs received by OSS by 5:00 p.m. on the 21st day before will be forwarded to appropriate counties as soon as possible. Also all "online" VRAs received up until 11:59 p.m. on the 21st day must be processed. Counties might not receive queued records until a couple days later (security checks). If the OSS is printing rosters, there are deadlines for "locking" the rosters. M.S. 204B.28, ; 204C.10; M.R : Period of time during which Judges shall deliver Date absentee ballots only to an eligible voter who is a temporary or permanent resident in a health care facility or hospital located in the municipality in which the voter maintains residence who has applied for s to the county auditor or municipal clerk 20 days preceding an election (Health Care Facility Outreach). M.S. 203B.11, 204B.28, ; 204C.10; B.11, Voter Registration 26

27 January 23, 2019 January 24, 2019 Thursday January 25, , 2019 January 24, 2019 Thursday January 25, 2019 : Auditor mails late registration letters to those w/ Date elections who did not meet the pre-reg. deadline. Some types of returned "mail ballots" have late reg. notice requirements too - begins 20 days before election. M.R ; , subp. 1C; ; subps. 7 & 7a : Must appoint March Town election mail and UOCAVA (county appoints) ballot board members by the time they are to examine the voted ballot return envelopes and mark them "accepted" or "rejected" - before voted mail and UOCAVA ballots are returned. M.S. 203B.23, subd. 1; 204B.45, ; 204B.46 : An updated master list for each precinct must be available for March Town elections voting. voting for a town general election held in March may begin 30 days before that election, as opposed to 46 days for all other elections. Even though voting starts at 30 days before March town elections, the master list is still required to be available at the 46 day mark - at least 46 days before each election. M.S , ; 204B.35, subd ; , subp. 1C; ; subps. 7 & 7a 203B.23, subd 1; 204B.45, ; 204B , ; 204B.35, subd. 4 Voter Registration & Mail Voter Registration 27

28 January 25, 2019 January 25, 2019 January 25, 2019 January 25, 2019 April : Last day to provide written notice of April Date special and/or mail elections to auditor (if notice is not provided earlier than this date). Last day to provide notice of special election cancellation. Last day for auditor to notify OSS of special and/or mail elections by scheduling the election in SVRS at least 74 days before election. M.S. 204B.46; , subd. 6; , subds. 4 & 5; 205A.05, subd. 3; 205A.07, subds. 3 & 3b; , subd. 3 April : Last day for school district to provide written notice to Commissioner of Education of certain types of financial-related ballot questions to be voted on at April Date - at least 74 days before election. M.S. 205A.07, subd. 3a 204B.46; , subd. 6; , subds. 4 & 5; 205A.05, subd. 3; 205A.07, subds. 3 & 3b; , subd A.07, subd. 3a April April Notice Notice 28

29 January 25, 2019 January 25, 2019 January 25, , 2019 March 11, 2019 March 12, 2019 : March Town mail ballot shall be mailed by nonforwardable mail to all registered voters in mail ballot precincts identified for local elections. If a mail ballot envelope is rejected at least 5 days before the election, the ballot in the envelope must be considered spoiled and the auditor or clerk shall provide the voter a replacement ballot. Send NRMail notice to Challenged/See ID identified voters - Not more than 46 days nor later than 14 days before a regularly scheduled election [March Town elections' absentee ballots might not be available until 30 days before]. M.S. 204B.45, : The county auditor is to transmit March Town UOCAVA ballots for town residents UOCAVA applications on file for that calendar year. Town clerk to provide ballots to auditor's office for transmission - at least 46 days before the election. M.S. 203B.22 : An agent returning another's or Mail must show ID name & signature. March Town election administrators record agent's name/address, voter's name/address & has agent sign the log. An agent may deliver no more than three other voters' ballots in any election. packets returned by agents are to be reviewed for tampering. M.S. 203B.08, subd. 1; M.R , subp B.45, 203B B.08, subd. 1; , subp. 3 Mail & Mail 29

30 January 25, 2019 January 25, 2019 January 26, 2019 Saturday March 12, 2019 March 13, 2019 March 12, 2019 : All March Town election administrators date, stamp or initial & record returned voted ballot envelopes (if SVRS being used, mark as received in SVRS) & place in secure location for ballot board review. M.S. 203B.08, subd. 3; M.R ; : March Town Mail ballot boards review voted returned ballot envelopes for "acceptance" or "rejection." Within 5 days after receipt for voted ballots returned from beginning of Mail voting period through the 15th day before the election. Beginning the 14th day before the election, voted ballots must be reviewed in 3 days - beginning of Mail voting period (at least 46 days before election) until no later than 24 hours after the end of voting. M.S. 203B.08, subd. 3; 203B.121, subd. 5(c); 204B.45, : Municipality must not make a change to the number or name of a street address of an existing residence prior to March Town elections in a jurisdiction which includes the affected residence - not during the 45 days prior to any election. M.S , 203B.08, subd. 3; ; B.08, subd. 3; 203B.121, subd. 5(c); 204B.45, , subd. 2 & Mail Mail Voter Registration 30

31 January 28, 2019 January 28, 2019 January 29, 2019 January 28, 2019 January 28, 2019 January 29, 2019 : Local Officials (holds elective office in cities of 50,000+ in metro area) and Public Officials (all county commissioners) as per 10A.01, subds. 22 & 35(27) file an annual statement of economic interest CF&PDB - by the last in January of each year that the individual remains in office. M.S. 10A.01, subds. 22, 24 & 35(27); 10A.09, subd. 6; , : School district referendum votes on Date submit a copy of the M.S. 126C.17, subd. 9(b) required taxpayer notice to Commissioner of Education & counties that fall in school district's boundaries. [School district required to notify Commissioner of Education of results in 15 days after certification of results (canvass board)] - at least 15 days before the day of the referendum election. M.S. 126C.17, subd. 9(e) April : Last day for city, town or county (unorganized territories) an April Date special election being held in their boundaries to adopt election precinct boundary changes - at least 10 weeks before the date of the next election. M.S. 204B.14, subd. 4 10A.01, subds. 22, 24 & 35(27); 10A.09, subd. 6; , 126C.17, subd. 9(e) 204B.14, subd. 4 April After the Notice Boundaries 31

32 January 29, 2019 January 29, 2019 January 29, 2019 January 29, 2019 January 29, 2019 January 29, 2019 January 29, 2019 January 29, 2019 April : If a municipality or county (unorganized territories) has chosen mail balloting for their elections, last day to provide notice (post) of mail balloting and the special mail procedure for April Date special elections. If 1st mail ballot election, an additional notice must be given by a different method - at least 10 weeks prior to the election. M.S. 204B.45, ; M.R , subp. 3 : Last day for municipalities & school districts to publish 1st of 2 notices of special elections being held on the Date. Optional for 4th class cities & *non-metro towns 2 weeks' published notice. M.S , subd. 1; 205A.07, subd. 1 : Last day to send an initial or subsequent mailing of Mail or Mail ballots to those voters in a Date mail ballot precinct who registered to vote before the 20th day before the election - no later than 14 days before the election. M.S. 204B.45, ; 204B.46 : Last day to publish municipal Date special election sample ballot (Optional for 4th class cities & *non-metro towns) at least 2 weeks before election. M.S , 204B.45, ; , subp , subd. 1; 205A.07, subd B.45, ; 204B , subd. 2 April Mail Notice Mail Notice 32

33 January 29, 2019 January 29, 2019 January 29, 2019 January 31, 2019 Thursday January 31, 2019 Thursday January 29, , 2019 March 11, 2019 January 31, 2019 Thursday January 31, 2019 Thursday : A municipal Date special election sample ballot shall be posted and made available for public inspection in the clerk's office (and posted in each polling place on election day) - at least 2 weeks before the election. M.S , subd. 3 : Period of time to do public accuracy test of Date voting equipment to include tabulator and/or assistive voting devices in 14 days of election. Publish notice at least two days before test. M.S : Provide for instruction of voters a demonstration voting system in a public place for the 6 weeks immediately prior to the 1st election at which the new voting system will be used (March Town). M.S , subd. 1 : Annual Campaign Finance Reports due if a final report has not been submitted - by January 31 of each year. M.S. 211A.02, subd. 1 : If a city is NOT primary possible & if the city has odd-year general elections, last day to pass an ordinance at a regular meeting to move general elections to even-year - at least 180 calendar days before the first day to file for candidacy in the next municipal election. M.S , subd , subd , subd A.02, subd , subd. 1 Notice Equipment Equipment Filing 33

34 January 31, 2019 Thursday 01, , 2019 Saturday 02, 2019 Saturday January 31, 2019 Thursday 01, , 2019 Saturday 02, 2019 Saturday : If a city is not primary possible & if the city has odd-year general elections, last day to pass an ordinance at a regular meeting to move general elections to even-year - at least 180 calendar days before the first day to file for candidacy in the next municipal election. M.S , subd. 1 s: Last day to post notice of Date municipal & school district special elections at least 10 days before election. (Optional for 1st, 2nd & 3rd class cities & *metro towns; mandatory for 4th class cities & *non-metro towns that dispensed published notices) M.S , subd. 1; 205A.07, subd. 1 s: Last day for a Date election judge to submit written notice to clerk of serving voluntarily out pay no later than 10 days before the election. M.S. 204B.31, s: Campaign finance reports due (If more than $750 raised or spent and an initial report has been filed) - 10 days before the Date special election or special primary. M.S. 211A.02, subd , subd , subd. 1; 205A.07, subd B.31, 211A.02, subd. 1 Notice Judges Filing 34

35 05, , , , , , 2019 May : Last day to designate location for May Date voting. Assistive voting device required for all voting locations, except towns having a standalone special election that are not required to have an assistive voting device at the election day poll location - 14 weeks before election. M.S. 203B.081, s: Final corrected master list available for Date elections - 7 days before election. M.S , : Last day for 1st, 2nd & 3rd class city, *metro-town & school district clerk to publish 2nd of 2 Date elections Notice of - 1 week before election. (Optional for 4th class cities & *non-metro towns) M.S , subd. 1; 205A.07, subd B.081, , , subd. 1; 205A.07, subd. 1 May Voter Registration Notice 35

36 05, , , , 2019 : After the close of business on the 7th day before the Date elections, & Mail return envelopes marked as "accepted" may be opened, duplicated as needed, initialed & deposited in ballot box (counted) - begins the 7th day before election. M.S. 203B.121, subds. 2(b)(6), 3(a) & 4; 204B.45, ; 204B.46; M.R , subp. 6 : Period of time when counties or municipalities can choose to make available a ballot counter & ballot box for the use of Date elections "in person" voters (direct balloting). If alternate procedure is made available, voter must be given choice to use envelopes as per M.S. 203B.08, subd. 1 or place a voted ballot directly into a ballot counter. application & signature of a certification statement are still required. The "accepted" must be immediately recorded in SVRS. This alternative procedure is not available for mail ballots - during the 7 days before the election. M.S. 203B.081, subd B.121, subds. 2(b)(6), 3(a) & 4; 204B.45, ; 204B.46; , subp B.081, subd. 3 & Mail 36

37 05, , 2019 Thursday 07, 2019 Thursday 12, , 2019 Thursday 07, 2019 Thursday : Period of time for agent delivery of Date s to a voter who would have difficulty getting to the polls because: 1) of incapacitating health reasons, 2) of disability, 3) is a patient of a health care facility, 4) is a resident of a facility providing assisted living services, 5) is a participant in a residential program for adults or, 6) is a resident of a shelter for battered women. The agent must have a preexisting relationship the voter - during the 7 days preceding an election & until 2:00 p.m. on. M.S. 203B.11, subd. 4 : Must appoint March Town elections absentee ballot board members by the time they are to examine the voted ballots return envelopes and mark them "accepted" or "rejected" - before voted absentee (30 days for March town election) ballots are returned. M.S. 203B.121, subd. 1 : If an or Mail returned ballot envelope is rejected in 5 days of the Date elections, the envelopes must remain sealed & the administrator must attempt to contact the voter by telephone or to notify them of the rejection. Attempts to contact must be documented. M.S. 203B.121, (c)(3); 204B.45, ; 204B B.11, subd B.121, subd B.121, (c)(3); 204B.45, ; 204B.46 & Mail 37

38 08, , , , , , 2019 April : Last day for postsecondary institutions to submit to county a written agreement that they will certify for use accurate updated residential housing lists under M.S. 135A.17. Agreement is effective for all subsequent elections held in that calendar year - no later than 60 days prior to the April Date election. M.S. 135A.17; , subd. 3(a)(3)(i); M.R , subp. 3 April : Last day to send an April Date application to each person on the list of eligible voters who have applied to automatically receive an application at least 60 days before the election. M.S. 203B.04, subd. 5; 203B.06, subd. 1; M.R , subp. 4 April : Last day for jurisdictions April Date special elections to disseminate information to the public about the use of a new voting system at least 60 days prior to the election. M.S , subd A.17; , subd. 3(a)(3)(i); , subp B.04, subd. 5; 203B.06, subd. 1; , subp , subd. 1 April April April Voter Registration Equipment 38

39 08, , , , , , , 2019 March 11, 2019 : Last day for school district to post Date special election sample ballot in administrative offices. Post in each polling place on election day too - at least 4 days before election. M.S. 205A.07, : Last day for clerk to secure Date election materials from auditor 4 days before election. M.S. 204B.28, : Last day to certify to OSS that the electronic rosters (e-pollbooks) being used at March Town election meet all of the requirements of M.S at least 30 days before each election. M.S , subd. 6(b) : Period of time for Voting for March Town elections. Towns required to have assistive voting device at the election day poll location must also have an assist voting device available during their voting period at the voting location - at least 30 days before election. M.S. 203B.081, ; 204B.35, subd A.07, 204B.28, , subd. 6(b) 203B.081, ; 204B.35, subd. 4 Notice Equipment 39