SOUTH BOUND BROOK BOARD OF EDUCATION Regular Meeting August 23, 2017

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1 SOUTH BOUND BROOK BOARD OF EDUCATION Regular Meeting CALL TO ORDER The Regular meeting was called to order by board president Allison Lih-Thiessen at 7:45 PM with the Pledge of Allegiance, followed by this opening statement: STATEMENT RE: SUNSHINE LAW This meeting has been advertised in two newspapers, the Courier-News and the Star Ledger, at least 48 hours prior to the meeting and has been posted in conspicuous locations including the borough hall and school buildings. This complies with state law governing meetings of school boards and other organizations. PRESENT: Mr. Brown, Mrs. Lih-Thiessen, Mrs. Shallop and Mrs. Santora. Also present: Dr. Lorise Goeke, Superintendent/Principal and Mr. Vincent J. Caravello, Business Administrator/Board Secretary, Ms. Maria Parry, Mrs. Karen Menkens and Mrs. Carrie Cruise. APPROVAL OF AGENDA Motion to approve agenda as distributed to board members. MOTION: Mrs. Santora SECOND: Mr. Brown VOTE:4-0 APPROVAL OF MINUTES JUNE 14, 2017 AND JULY 25, 2017 a. Motion to approve minutes of June 14, 2017, Regular Meeting. b. Motion to approve first closed session minutes of June 14, 2017, Regular Meeting. c. Motion to approve second closed session minutes of June 14, 2017, Regular Meeting. d. Motion to approve minutes of July 25, 2017, Special Meeting. RECOGNITION OF PUBLIC MOTION: Mr. Brown SECOND: Mrs. Shallop VOTE: 4-0 SUPERINTENDENT S REPORT Dr. Goeke presented on the following: - Strategic Plan PARCC Scores Superintendent s Merit Goals for school year and results of Merit Goals.

2 Dr. Goeke also discussed the meet and greet event, which was held at the school for new students and parents. She let the board know what a successful turn-out we had and are looking forward to expanding in the future. 2 CORRESPONDENCE a. Letter of resignation from Helene Murray. b. Letter from New Jersey s Clean Energy Program. CONSENT ITEMS A G a. APPROVAL OF FINAL BILLS LIST JUNE 2017 Motion to approve bills listing for June 2017 in the amount of $ 765,102.59; includes June payrolls. b. TRANSFERS WITHIN THE SCHOOL BUDGET Motion to approve the following transfers, made to avoid over expenditure of accounts: From To Amount General Supplies Textbooks 2, DCRP Unemployment Compensation Co-Curr Purchase Services Co-Curr Salaries 3, Co-Curr Materials Co-Curr Salaries 2, Purch Prof Services Health Services 1, c. BOARD SECRETARY S REPORT Motion to approve Board Secretary s Reports dated June 30, 2017 indicating a cash balance of $ 3,921, d. TREASURER S (CONSULTANT) REPORT Motion to approve Treasurer s Report dated June 30, 2017 indicating a cash balance of $ 3,921, e. APPROVAL OF BILLS LIST JULY 30, 2017 Motion to approve bills listing for July 30, 2017, in the amount of $ 478,403.40; includes July 2017 payrolls. f. APPROVAL OF BILLS LIST AUGUST 2017 Motion to approve bills listing for August 2017 in the amount of $ 429,269.27; includes August 15, 2017 payroll. g. APPROVAL OF CAFETERIA BILLS Motion to approve bills for payment from the cafeteria account: PAYMENT TO DESCRIPTION AMOUNT Pomptonian Reimbursement $ 9, Pomptonian Reimbursement $ 2, PaySchools SDMS Software & PayForIt Annual $ 2, Agreement Pomptonian Request for Start-up Money $ Motion to approve the above consent items a - g. ROLL CALL

3 ADJOURNMENT TO EXECUTIVE SESSION (TIME: 8:21 PM) RESOLVED by the South Bound Brook Board of Education as per Chapter 231, P.L. 1975: a. That it is hereby determined that it is necessary to meet in Executive Session on August 23, 2017 to discuss: -New Hires b. The matters discussed will be made public if and when confidentiality is no longer required and action pursuant to said discussion shall take place only at a public meeting. c. Length of meeting thought to be approximately 10 minutes. d. Action will be taken upon return to Open Session. ROLL CALL RETURN TO OPEN SESSION (TIME: 8:24 PM PM) Motion to return to Open Session. ACTION ITEMS A AI & AK - AM a. SECOND READING OF POLICIES AND REGULATIONS (NEW AND REVISED) Motion to adopt, for second reading, the following Policies and Regulations: P & R 1240 Evaluation of Superintendent (M) (Revised) P 1511 Board of Education Website Accessibility (New) P & R 3126 District Mentoring Program (Revised) P & R 3221 Evaluation of teachers (M) (Revised) P & R 3222 Evaluation of Teaching Staff members, Excluding Teachers and Administrators (M) (Revised) P & R 3223 Evaluation of Administrators, Excluding Principals, Vice Principals, and Assistant Principals (M) (Revised) P & R 3224 Evaluation of Principals, Vice Principals, and Assistant Principals (M) (Revised) P & R 3240 Professional Development for Teachers and School Leaders (M) (Revised) P & R 5610 Suspension (M) (Revised) P 5620 Expulsion (M) (Revised) P & R 7424 Bed Bugs (New) P 7461 P 8505 District Sustainability Policy (New) Local Wellness Policy/Nutrient Standards for Meals and Other Foods (M) (Revised) b. MOTION FOR APPROVAL TO ATTEND WORKSHOPS AND PROFESSIONAL DEVELOPMENT Motion to approve the attendance of the following to attend workshops and to receive reimbursement for incurred expenses: NAME DATE COST DESCRIPTION R. Cullinane 10/23/17 $ NJCSS: Teaching the Three R s Rights, Reforms & Regions L. Goeke 10/4/17 10/6/17 $ 0.00 District Administrator s Leadership Institute 3

4 4 L. Goeke 7/20/17 $ 0.00 Certification & Professional Development Training K. Kubala 8/1/17 $ Wilson Fundations Training Level 2 E. Quinlan 10/18/17 $ School Health Conference J. Speth 8/1/17 $ Wilson Fundations Training Level 2 L. Ventura 7/20/17 $ 0.00 Certification & Professional Development Training APPROPRIATION LINES , , c. EMPLOYMENT OF COLLEEN MCGRATH FOR SCHOOL YEAR Motion, as recommended by the Superintendent, to employ Colleen McGrath as Middle School Language Arts Teacher for the school year (September 1, 2017 through June 30, 2018) on Step 1 of the salary guide at $ 53, APPROPRIATION LINE d. EMPLOYMENT OF JOSEPH LAVECCHIA Motion, as recommended by the Superintendent, to employ Joseph LaVecchia as Part-time Music Teacher (.52) for the school year (September 1, 2017 through June 30, 2018) on Step 1 of the salary guide at $ 26, APPROPRIATION LINE e. EMPLOYMENT OF CHRISTINE CAPUTO FOR SCHOOL YEAR Motion, as recommended by the Superintendent, to employ Christine Caputo as Elementary School Teacher for the school year (September 1, 2017 through June 30, 2018) on Step 3 of the salary guide at $ 54, APPROPRIATION LINE f. EMPLOYMENT OF DOUGLAS PIERARD FOR SCHOOL YEAR Motion, as recommended by the Superintendent, to employ Douglas Pierard as Elementary Special Education Teacher for the school year (September 1, 2017 through June 30, 2018) on Step 5/MA of the salary guide at $ 57, APPROPRIATION LINE g. APPROVAL OF AGREEMENT WITH TAPPIT TECHNOLOGY Motion to approve agreement with TappIT Technology for Mobile AP software license for school year, not to exceed $ 1, APPROPRIATION LINE h. APPROVAL OF AGREEMENT FOR PROSFESSIONAL DEVELOPMENT FOR FOR Motion to approve agreement with Melissa Sadin to provide professional development on Introduction to Trauma-Informed Schools; not to exceed $ APPROPRIATION LINE

5 i. APPROVAL OF RESIGNATION OF HELENE MURRAY Motion to accept, with regret, the resignation due to retirement of Helene Murray, School Nurse, effective June 30, * j. APPROVAL OF SUBSTITUTE TEACHERS FOR THE SCHOOL YEAR Motion to approve the following substitute teachers for the school year (September 1, 2017 through June 30, 2018): Valerie Awender Carrie Cruise Maria Gonzales George Mojovich Cecilia Navas Ellen Rubin Patricia Tagariello Rates to be paid per Diem as needed teacher substitute $95.00 a day and classroom aide at $69.00 a day. APPROPRIATION LINE k. APPROVAL OF CONTRACT WITH GLOBAL COMPLIANCE NETWORK Motion to approve contract for GCN Training for unlimited tutorials for staff for the school year in the total amount of $1, APPROPRIATION LINE l. APPROVAL OF AGREEMENT WITH RED-E SET GROW, LLC Motion to approve agreement with Red-e Set Grow, LLC for access to Online PAR.net software for , not to exceed APPROPRIATION LINE m. RENEWAL OF MEMBERSHIP FOR NCTE Motion to approve renewal of National Council of Teachers of English membership for Lorise Goeke, not to exceed $ APPROPRIATION LINE n. RENEWAL OF MEMBERSHIP FOR ASCD Motion to approve renewal of ASCD membership for Lorise Goeke, not to exceed $ APPROPRIATION LINE o. RENEWAL OF MEMBERSHIP FOR NJ ASSOCIATION OF LEARNING CONSULTANTS Motion to approve renewal of NJ Association of Learning Consultants for Dr. Elizabeth Calamito, not to exceed $ APPROPRIATION LINE

6 p. RENEWAL OF CERTIFICATION FOR CPI Motion to approve recertification of CPI Trainer, Nonviolent Crisis Intervention Program for Anthony Lorenzi, not to exceed $ APPROPRIATION LINE q. SERVICES FOR STUDENTS WITH VISUAL IMPAIRMENT Motion that the board of education provide Level I services for (2) student through the Department of Human Services NJ Commission for the Blind and Visually Impaired. This agreement is in effect from September 1, 2017 through June 30, These services are provided by a certified teacher of blind or partially sighted. The cost is not to exceed $ 1, and will be deducted from the district s state aid payments. APPROPRIATION LINE r. ACCEPTANCE OF CHROMBOOK PURCHASE QUOTE Motion to accept the quote from CDI Computers for the purchase of new Chromebooks for students. Amount not to exceed 12, APPROPRIATION LINE s. APPROVAL OF MAINTENANCE AGREEMENT FOR HVAC EQUIPMENT Motion to approve maintenance agreement with In-Line Air Conditioning Company Inc. for HVAC Spring/Summer Start Up Service for school year, amount not to exceed $ 7, APPROPRIATION LINE t. PROGRAMMING AND STAFFING PLANS FOR THE SCHOOL YEAR Motion, as recommended by the superintendent, that the attached programming and staffing plans for the school year be included in the minutes. u. APPROVAL OF AGREEMENT WITH PAYSCHOOLS FOR THE SCHOOL YEAR Approval of agreement with PaySchools for SDMS Software, PayForIt.net for the school year, not to exceed $2,495.00, using cafeteria funds. v. APPROVAL OF AGREEMENT WITH INTEGRATED SPEECH PATHOLOGY FOR Motion to approve agreement with Integrated Speech Pathology for school year for a student to receive an evaluation for Augmentative and Alternative Communication, not to exceed $1, APPROPRIATION LINE w. APPROVAL OF EXTRACURRICULAR APPOINTMENTS FOR Motion to approve the following extracurricular appointments for the school year: EXTRA CURRICULAR ACTIVITIES Name of Activity Description Stipend Staff Member Morning Duty Supervise students at $826 S. Romano (PK-K) 8:16 a.m. S. Jasiak (1 st & 2 nd )

7 7 A. Gonzalez (3 rd & 4 th ) D. Conte (5 th & 6 th ) R. Cullinane (7 th & 8 th ) APPROPRIATION LINE & x. APPROVAL EXTENDED DAY STIPEND FOR Motion to approve the following extended day appointments for the school year: STAFF MEMBER STIPEND S. Romano $ 1, A. Stephens $ 1, T. Ronkowitz $ APPROPRIATION LINE _ y. APPROVAL OF PAYMENT TO MENTOR Motion to approve payment of $ 2, to Alex Blinder, CETL, mentor for Ryan Phillips for school year. APPROPRIATION LINE z. IMPLEMENTATION OF ESEA GRANT FUNDING FY2018 RESOLVED to implement the ESEA (formerly known as NCLB) FY2018 proposed budget using the following: Title I Part A $ 112, Title II Part A 11, Title III (subject to change per consortium) 4, Title IV 10, aa. APPROVAL OF STIPEND FOR ELEMENTARY TEACHER SCIENCE DIMENSIONS TRAINING Motion, per the recommendation of the superintendent, to approve the following staff member for a stipend of $ each for 6 hours, per the negotiated contract, to attend the Science Dimensions Training at the Robert Morris School for a total cost not to exceed $2, Christine Caputo ab. APPROVAL OF AGREEMENT WITH BRETT & DINOVI ASSOCIATES FOR Motion to approve agreement with Brett & DiNovi Associates for school year for a student to receive a functional behavior assessment, not to exceed $1, APPROPRIATION LINE ac. MOTION TO APPROVE INCREASE IN SCHOOL BUDGET Motion to approve the increase of the original budget through appropriation (Infrastructure) in the amount of the additional State Aid in the amount of $ 85,

8 ad. FIRST READING OF POLICIES AND REGULATIONS (NEW, REVISED AND ABOLISHED) Motion to adopt, for first reading, the following Policies and Regulations: P 2700 Services to Nonpublic School Students (M) (Revised) P&R 7100 Long-Range Facilities Planning (M) (Revised) P&R 7101 Educational Adequacy of Capital Projects (Revised) P 7102 Site Selection and Acquisition (Revised) R 7102 Site selections And Acquisition (New) P 7130 School Closing (Revised) P7300 Disposition of Property (Revised) R Disposal of instructional Property (Abolished) R Disposal of land (Revised) R Disposition of Personal Property (Revised) R Disposition of Federal Property (Revised) 8 ae. APPROVAL OF SCHOOL PSYCHOLOGIST SUMMER HOURS FOR SAMANTHA SUARINO Motion, as recommended by the superintendent, to approve School Psychologist summer hours to complete mandatory student evaluations and reports from July 1, 2017 through August 30, 2017, not to exceed $ APPROPRIATION LINE af. APPROVAL OF SUMMER HOURS FOR CHRISTINE FLACCAVENTO Motion, as recommended by the superintendent, to approve summer hours for Christine Flaccavento from July 1, 2017 through August 30, 2017, not to exceed $ APPROPRIATION LINE ag. APPROVAL OF MEMBERSHIP FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION Motion to approve membership to Government Finance Officers Association for Vincent Caravello, not to exceed $ APPROPRIATION LINE ah. APPROVAL OF PAYMENT TO MENTOR Motion to approve payment of $1, to Bill Lyons, NJ Leaders to Leaders program, mentor for Elizabeth Calamito. APPROPRIATION LINE ai. MOTION TO APPROVE AGREEMENT FOR SUBSTITUTE NURSING SERVICES FOR Motion to approve agreement with Bayada for substitute nursing services for the school year, no to exceed $50, APPROPRIATION LINE ak. DISPOSAL OF OBSOLETE MATERIALS Motion that the board declares the items below as obsolete and authorize disposal by the Business Administrator in accordance with Policy #7300. The items listed are

9 being deemed non-functional or antiquated for current educational use and will be picked up by Upcycle for a cost not to exceed $ Item Description Quantity Inventory # CRT Monitors , 511, 507, 514, 523, 662, 376, 372, 371, 400, 415, 650, 521, 370, 533, 658, 383, 417, 515, 434, and LCDs & 433 Laptop APPROPRIATION LINE al. TUITION FOR OUT-OF-DISTRICT PLACEMENTS FOR A motion is necessary for inclusion in the minutes to accept the following tuition costs for out-of-district placements for the school year (September 1, 2017 through June 30, 2018). The tuition is for six eighth grade students to attend Community Middle School in Bound Brook for Algebra1: DESTINATION COST Bound Brook BOE $ 9, APPROPRIATION LINE am. ACCEPTANCE OF ENROLLMENT AGREEMENT WITH NEOPOST FOR SCHOOL YEAR Motion to accept enrollment agreement with Neopost for NeoFunds service which will ensure proper postage is available throughout the school year. There is no cost associated with this service. Approval of above action items a i, k - ai & ak - am. * Mrs. Lih-Thiessen abstained from the above action item j. The action item will be on the September 13, 2017 board meeting agenda. ROLL CALL COMMITTEE REPORTS Mrs. Santora gave an update on what is going on this summer at the Bound Brook School District. OLD BUSINESS Mr. Caravello state that the lighting project has been completed in the MPR and the McLaughlin Gym. NEW BUSINESS There discussion on the Phone system, the MPR Rockwall and the Queens Bridge construction status. RECOGNITION OF PUBLIC

10 ADJOURNMENT TO EXECUTIVE SESSION (TIME: 8:37 PM) RESOLVED by the South Bound Brook Board of Education as per Chapter 231, P.L. 1975: a. That it is hereby determined that it is necessary to meet in Executive Session on August 23, 2017 to discuss: -Superintendent s Merit Goals for Attainment/Payment of Goals b. The matters discussed will be made public if and when confidentiality is no longer required and action pursuant to said discussion shall take place only at a public meeting. c. Length of meeting thought to be approximately 30 minutes. d. Action will be taken upon return to Open Session. ROLL CALL MOTION: Mrs. Santora SECOND: Mr. Brown VOTE: 4-0 RETURN TO OPEN SESSION (TIME: 9:00 PM ) Motion to return to Open Session. ACTION ITEM AJ & AN - AO aj. APPROVAL OF ATTAINMENT OF SUPERINTENDENT S MERIT GOALS AND PAYMENT FOR Motion to approve the attainment of Superintendent s merit goals and payment of $ 13,432.50, upon approval of the Executive County Superintendent, to Superintendent/Principal Dr. Lorise Goeke as merit pay for the school year. 1. Development of a Basic Skills Program for Math The master schedule reflects dedicated time slots for math intervention. Targeted intervention based on review of LinkIt benchmark testing results has been chosen which focuses on math fact fluency, solving of word problems, and fractions. Research based materials have been ordered and received from Vanderbilt University. (2.5 % = $3,375.00) 2. Develop the district strategic plan The strategic plan for has been developed and presented in draft (June 2017) and final formats (August 2017) to the Board of Education and approved by the Board of Education at the meeting. (2.5 % = $3,375.00) 3. Improve student achievement in mathematics in grade 4 by 20% as measured by NJ PARCC (739 or higher). Students in Grades 4 achieved a 755 in Mathematics. (3.3%= $4,455.00) 4. Improve student achievement in english language arts in grades 3 and 4 to the meeting target score of 750 as measured by NJ PARCC. Students in Grade 3 did not achieve the stated goal. Students in Grade 4 achieved a 754 in English Language Arts. (1.65% = $2,227.50) 10

11 an. APPROVAL OF SUPERINTENDENT S MERIT GOALS FOR Motion to approve the Superintendent s merit goals for the school year. 11 ao. APPROVAL OF THE SOUTH BOUND BROOK SCHOOL DISTRICT STRATEGIC PLAN FOR Motion to approve the South Bound Brook School District Strategic plan for Motion to approve the above action item aj & an - ao. ROLL CALL MOTION: Mr. Brown SECOND: Mrs. Santora VOTE: 4-0 ADJOURNMENT (TIME: 9:02 PM) MOTION: Mr. Brown SECOND: Mrs. Santora VOTE: 4-0 Respectfully submitted, Vincent J. Caravello School Business Administrator/Board Secretary