GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION ORGANIZATIONAL MEETING BOARD OF EDUCATION BUILDING MONDAY, JANUARY 12, :30 P.M.

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1 GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION ORGANIZATIONAL MEETING BOARD OF EDUCATION BUILDING MONDAY, JANUARY 12, :30 P.M. MINUTES Superintendent Cheryl Wojtas called the Organizational Board Meeting to order at 6:31 p.m. Board members Jeff Wieber, Jackie Allsopp, Ron Skoglund, Mike Fessler, Rachelle Hough, Mike Sitz (6:35) and Terry Distel were present. There were approximately 15 guests in attendance. I. CALL TO ORDER - Superintendent A. Roll Call B. Pledge of Allegiance C. Moment of Silence for our Armed Services Personnel D. Administration of the Oath of Office for Board Members 1. Jackie Allsopp (1/12/ /31/2018) 2. Jeff Wieber (1/12/ /31/2018) 3. Ron Skoglund (1/12/ /31/2018) 4. Mike Fessler (1/12/ /31/2018) 5. Terry Distel (1/12/ /31/2018) "/ do solemnly swear that / will support the Constitution of the United States and the constitution of this state, and that / will faithfully discharge the duties of the office of member of the Board of Education of the Gay/ord Community Schools according to the best of my ability. " II. BOARD ORGANIZATION FOR 2015: A. Election of Officers - Superintendent I will first call for the nomination of candidates for the office of President. (A nomination for a slate of officers can be offered at this time.) Office of President: Jeff Wieber Motion by Ron Skoglund, supported by Jackie Allsopp to approve Jeff Wieber as President. Roll Call Vote: Ayes 6, Nays 0 - Motion Carried. (Mike Sitz not present for vote.) The newly elected President of the Board now conducts the remainder of the elections and remainder of the Organizational Board meeting: Office of Vice President: Rachelle Hough Motion by Mike Fessler, supported by Jackie Allsopp to approve Rachelle Hough as Vice President. Office of Secretary: Mike Fessler Motion by Terry Distel, supported by Ron Skoglund to approve Mike Fessler as Secretary. Office of Treasurer: Ron Skoglund Motion by Terry Distel, supported by Jeff Wieber to approve Ron Skoglund as Treasurer.

2 B. Set Meeting Dates, Time, and Place: It is recommended that the Board of Education establish the second Monday of each month at 7:00 p.m. as the regular meeting time and the Board Room at the Board of Education Building as the regular meeting place, as presented. Motion by Jackie Allsopp, supported by Mike Fessler to approve the regular meeting dates, time and place, as presented. C. Designation of Depositories: It is recommended that the Board of Education name the Fifth-Third Bank, Chemical Bank, Huntington National Bank, First Merit Bank and MILAF as the depositories for all Gaylord School Funds, as presented. Motion by Mike Fessler, supported by Ron Skoglund to approve the designation of depositories, as presented. D. Authorization for Signatures: It is recommended that the Board of Education approve the Superintendent's and Board Treasurer's signature as authorized paymaster signatures for the accounts listed on the attached page, as presented. Motion by Mike Fessler, supported by Ron Skoglund to approve the authorization for signatures, as presented. E. Appointment of Deputy Secretaries: It is recommended that the Board appoint the Superintendent and the Superintendent's Secretary, as deputy secretaries for the Board of Education. Their function is primarily to handle the election procedures and to record meeting minutes. Motion by Jackie Allsopp, supported by Mike Fessler to approve the appointment of deputy secretaries, as presented. F. Board Memberships: It is recommended that the Board continue membership for 2015 in the following associations. Michigan Association of School Boards Michigan Negotiators Association Subscription to ASBA Journal Michigan Institute of Educational Management Michigan High School Athletic Association Michigan Association of School Administrators Michigan School Business Officials Michigan Association of School Personnel Administrators Motion by Mike Fessler, supported by Jackie Allsopp to approve the board memberships, as presented. G. Board Committees: It is recommended that the Board establish standing committees for the following areas: Technology/Curriculum, Personnel/Finance/Negotiations, Policy/Student Discipline, and Transportation, Building and Grounds, as presented. Motion by Mike Fessler, supported by Ron Skoglund to approve the board committees, as presented. H. Appointment of School Legal Counsel: It is recommended that the Board approve Thrun Law Firm, PC; Clark Hill Law Firm; Bensinger, Cotant, Menkes, & Aardema; and Pollard & Albertson as Legal Counsel for Gaylord Community Schools for 2014, as presented. Motion by Mike Fessler, supported by Rachelle Hough to approve the appointment of school legal counsel, as presented.

3 CHECKING ACCOUNTS Bank Account Authorized signatures for the following accounts=superintendent and the Treasurer FIFTH THIRD BANK GENERAL FUND - CHECKING HUNTINGTON NATIONAL BANK GENERAL FUND CHEMICAL BANK GENERAL CHEMICAL BANK GENERAL NGS VISION CHEMICAL BANK INTERNAL SERVICE FUND CHEMICAL BANK ASSOCIATED FUND CHEMICAL BANK CAFETERIA FUND CHEMICAL BANK CAPITAL PROJECTS TAX PROCEEDS CHEMICAL BANK INTERNAL SERVICE FUND INVESTMENT CHEMICAL BANK GENERAL FUND INVESTMENT CHEMICAL BANK ASSOCIATED FUND INVESTMENT MILAF (Mi Liquid Asset Fund) GENERAL FUND /CAFETERIA FUND

4 Gaylord Community Schools Board of Education Name & Address Year Elected/Appointed Term Expires Jeff Wieber (President) 2006 December 31, Crestwood Dr. (989) (H), (989) (W) (989) (e) jeff Rachelle Hough (Vice President) Decem ber 31, Lake Manuka Road (989) (H), (989) (e) rho Michael Fessler (Secretary) 2010 Decem ber 31, Old Alba Rd (989) (H), (989) (e) (231) (e) (989) (e) mfessle M Ron Skoglu nd (Treasu rer) 2009 Dece m ber 31, Cardinal Ct. (989) (W) (989) (e) ronskog@heritagetelecom.net Jackie Allsopp (Trustee) 2009 Decem be r 31, Highland Ave. (989) (H) allsoppj@hotmail.com Mike Sitz (Trustee) December 31, Wildflower Trail (989) (W), (989) (H), (989) (e) mike@sitzcpa.com Terry Distel (Trustee) Decem be r 31, 2018 P.O. Box 424 Gaylord, MI (989) (H), (989) (W) tj distel@millerandcook.com Cheryl Wojtas, Superintendent PO Box 433, Bellaire (231) (H), (989) (W), (989) (District Cell), (810) (Personal Cell)

5 GAYLORD COMMUNITY SCHOOLS TENTATIVE MEETING DATES 2015 BOARD WORKSHOPS BOARD MEETINGS January 7, 2015 January 12, 2015 Organizational Meeting & Reqular BOE Meeting February 4, 2015 February 9, 2015 March 4, 2015 March 9, 2015 April 1, 2015 April 13, 2015 May 6,2015 May 11, 2015 June 3,2015 June 8,2015 July 8,2015 July 13, 2015 August 5, 2015 August 10, 2015 September 9, 2015 September 14, 2015 October 7, 2015 October 12, 2015 November 4, 2015 November 9, 2015 December 9, 2015 December 14, 2015 January 6, 2016 January 11, 2016 Organizational Meeting & Reqular BOE Meeting All meetings will be held at 7:00 p.m. and workshops at 12:00 p.m. in the Board Room of the Board of Education Building, 615. S. Elm Ave,, unless otherwise noted. Questions can be directed to

6 GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION COMMITTEES 2015 TRANSPORTATION/ BUILDINGS & GROUNDS PERSONNEL/FINANCE/NEGOTIATIONS 1. Rachelle Hough - Chairperson 1. Ron Skoglund - Chairperson 2. Ron Skoglund 2. Jeff Wieber 3. Mike Sitz 3. Terry Distel TECHNOLOGY/CURRICULUM POLICY/STUDENT DISCIPLINE 1. Mike Fessler - Chairperson 1. Jackie Allsopp - Chairperson 2. Mike Sitz 2. Mike Fessler 3. Jackie Allsopp 3. Rachelle Hough 4. Jeff Wieber - Alternate COMMITTEE GUIDELINES All committee meetings must be posted and no more than three Board members may be present at a committee meeting in accordance with the Open Meetings Act. If a meeting is arranged and a committee member is unable to attend, the Chairperson may ask an Alternate Board member to participate. When there is a committee meeting, the Superintendent's Secretary or other designated attendee will take notes from the meeting. Committee minutes will be developed and sent to all board members STANDING COMMITTEE MEETING SCHEDULE (TENTATIVE) Personnel/Finance/Ne otiations Tech/Curriculum Bid /Grounds/Transportation Polic /Disci line Tues 12:00 Tues 12:00 Tues 12:00 Tues 12:00 Feb. 17 Feb. 24 Jan. 20 Jan. 27 A ril21 A ril28 March 24 March 31 Se t. 15 Se t. 22 Ma 19 Ma 26 Nov. 17 Nov. 24 Oct. 20 Oct WORKSHOPS Jan. 7 May 6 Sept. 9 Jan. 6, 2016 Feb. 4 June 3 Oct. 7 March 4 July 8 NovA April 1 Aug. 5 Dec. 9 In addition to the regularly scheduled committee meetings, the Superintendent's Office will initiate the scheduling of any other committee meetings as needed. The Superintendent's Office will also notify District Administrators, District employees and/or any other persons whose attendance is required at a committee meeting. In turn, representatives shall contact the Superintendent's Office directly when any issues requiring Board review arise. Any additional questions can be directed to the Superintendent's Secretary at

7 I. Board Member Stipend: It is recommended that the Board approve the continuation of board member stipends of $20 per Board meeting and $10 per Committee meeting, as presented. Motion by Mike Fessler, supported by Rachelle Hough to approve the board member stipend, as presented. III. ADJOURN ORGANIZATIONAL MEETING Motion by Jackie Allsopp, supported by Rachelle Hough to adjourn the January 12, 2015 Organizational Board meeting at 6:42 p.m.