Iowa State University Extension & Outreach Iowa City, Iowa

Transcription

1 Iowa State University Extension & Outreach Iowa City, Iowa MINUTES OF THE ORGANIZATIONAL MEETING OF JOHNSON COUNTY AGRICULTURAL EXTENSION COUNCIL The first meeting of 2016 of the Johnson County Agricultural Extension Council was held on the 19th day of January 2016 at the Extension Office in Iowa City, Iowa. Lori Donahoe, chairperson, called the meeting to order at 6:00 p.m. with the following council members present: Lori Donahoe, John Schneider, Scott Stutsman, Scott Ritter and Larry Culver. Absent: Connie Brinton, Chris Cole, Denise Maier, Donna Ruth Others: Gene Mohling, Camie Marshek Extension Council Members for the Year 2016 (Terms beginning January 1, 2013 and expiring December 31, 2016) Name Telephone (including Address (including zip code) area code) John Schneider th St., Lone Tree / Donna Ruth th St. SE, Iowa City / Chris Cole th St. SW, Riverside / Larry Culver P.O. Box 261, Hills, IA / (Terms beginning January 1, 2015 and expiring December 31, 2018) Name Telephone (including Address (including zip code) area code) Lori Donahoe 295 Auburn Hills Dr., Coralville / Scott Ritter 5060 James Ave., SW, Kalona / Scott Stutsman 4789 Lackender Ave., SW, Iowa City / Denise Maier 4571 Maier Avenue SW, Iowa City / Connie Brinton 45 Norwood Circle, Iowa City / Page 1 ECO-2

2 ELECTION OF COUNCIL OFFICERS: John Schneider moved to elect the following slate of officers for nd by Scott Ritter. Lori Donahoe for chairperson; Scott Stutsman for vice-chairperson; Scott Ritter for secretary; Larry Culver for treasurer. Motion carried unanimously. Camie Marshek reported on the beef weigh-in, summer Clover U STEM camps being coordinated with Iowa and Washington County, and the Intermediate Trip to St. Louis on March 11-12, project extravaganza is Feb. 20. Lock-in is Feb. 27, fruit sales is underway with delivery March 7. The YDC has vacancies and we are looking for volunteers. Lori Donahoe moved to approve Camie, Jacky and Shannon to attend Annual Conference in Ames on March 9; approve the hiring of a summer 4-H intern and an intern for the week of spring break and for Amey Kollar to attend Intermediate Trip 2 nd by Scott Ritter. Carried unanimously Staff activity report by Jacky, Shannon and Amey was shared along with facility usage report Letter from Polk County Extension Council member Harold Hommes was shared concerning the ability to lobby legislators. REVIEW AND APPROVAL OF FISCAL POLICIES: Motion by Scott Stutsman that the Johnson County Agricultural Extension District s Fiscal policy has been reviewed and approved. Seconded by Scott Ritter. Carried unanimously. Council may revise the policies at any time. Motion by Larry Culver that Hills Bank & Trust in Hills, Johnson County, Iowa is approved as the depository for the Johnson County Agricultural Extension operating fund for 2016; and that all receipts be deposited in said bank; and that the maximum amount to be on deposit is $800,000. Seconded by John Schneider. Carried unanimously. Motion by John Schneider that the regional extension education director be directed to secure an appropriate treasurer's bond for Larry Culver, duly elected as treasurer, volunteers, staff and the remaining 8 Council members in the amount of $20,000 plus the employee dishonestly policy. Seconded by Scott Ritter Carried unanimously. Any two of the nine Council members can be directed to sign operating fund checks as needed to pay for budgeted expenses between regularly scheduled Council meetings, as authorized under Johnson County Fiscal Policy Section 3.2 B. 4. SELECTION OF A DATE AND TIME FOR MEETINGS OF THE COUNCIL: Motion by Scott Ritter that the regular meeting of the council be held at 6:00 p.m. unless otherwise stated on the 3 rd Tuesday of each month at the Extension Office. Motion seconded by Larry Culver. Motion carried unanimously. Roberts Rules of Order will followed, Quorum is defined at 5 of the 9 members, Monthly Financial Reports will be provided, attendance is expected.

3 OTHER EXTENSION COUNCIL BUSINESS: Motion by Scott Ritter that the December 15 minutes be approved. Motion seconded by Lori Donahoe. Carried unanimously. The checks and vouchers were reviewed by Lori Donahoe, Scott Ritter, John Schneider. Larry Culver moved to approve the BBBS Extension Operating vouchers, numbered plus EFTP s. 2 nd by Scott Ritter. Carried unanimously. Larry Culver moved to approve the Extension Operating vouchers plus EFTP s. 2 nd by Scott Ritter. Carried unanimously. Motion by Larry Culver to accept the BBBS checking account balance of $ , BBBS money market account balance of $48,625.92, $5 BBBS savings at UICCU, $100 cash box, $16, and $21, CD s UICCU, Extension checking account balance of $ , Extension money market account balance of $567, Seconded by Scott Stutsman. Carried unanimously. Motion by John Schneider to accept the volunteers list & BBBS Advisory Board, 4-H club leaders, YDC, Youth Council, BBBS volunteers, Fair Board, Master Gardeners and Project Leaders. Seconded by Larry Culver. Carried unanimously. BBBS liaisons will be Scott Ritter. Lori Donahoe will be the IACEC liaison. John Schneider will assist with JCAA. The discussion on wage and salary. Scott Ritter moved to approve a 5% raise for Amey, Jacky, Shannon, and Camie plus $1 per hour adjustment for Jacky Mills effective July 1, nd by Lori Donahoe. Carried unanimously. JCAA passed a motion at its January 2012 meeting stating they will pay Extension $1500 for Extension s use if Extension places the book on line and refrains from printing copies as was done in the past. JCAA will receive copies of the fair book. Extension may opt to return to printing the fair book if needed. The mileage rate reimbursement is $.54 per mile which is the federal rate enacted January 1, Motion by Lori Donahoe that the FY2017 Budget estimate be published with total expenditure of $1,850,963 with $540,000 in property taxes and $8000 in tort liability with a mil rate of $ Motion seconded by Scott Stutsman. Motion carried unanimously. Motion by John Schneider to set the FY2017 budget hearing for Tuesday, Feb. 16 at 6:30 p.m. at the Extension Office. 2 nd by Scott Ritter. Motion carried unanimously. Motion by Lori Donahoe that the official newspapers for 2016 will be the Iowa City Press Citizen and the North Liberty Leader for publishing the public hearing notice and financial reports. Motion seconded by Scott Ritter Motion carried unanimously.

4 Three Council Committees: Legal/Financial, Policy/Personnel and Program, be appointed as needed. Motion by John Schneider to appoint committees as needed. 2 nd by Scott Ritter. Motion carried unanimously. Gene Mohling discussed ADA, EEO, Title IX & VI, and Open Meetings Law with the Council members. HR policies were approved in August Motion by Scott Ritter that meeting adjourn at 7:27 p.m. Motion seconded by John Schneider. Motion carried unanimously. Scott Ritter, Secretary I, Lori Donahoe, Chairperson, and I, Scott Ritter, Secretary, to the best of our knowledge and belief, certify that the above is a correct record of actions taken at said meeting. Signed this 19th day of January, 2016, Scott Ritter, Secretary Signed this 19th day of January, 2016, Lori Donahoe, Chairperson One copy to be filed in the County Extension Office and typed in the County Agricultural Extension Council Minute book. Iowa State University Extension & Outreach Iowa City, Iowa

5 CERTIFICATE OF ORGANIZATION* Johnson County Agricultural Extension Council I, Lori Donahoe, Chairperson, and I, Scott Ritter, Secretary of the Johnson County Agricultural Extension Council do hereby certify that the first meeting of 2016 of the elected council members of the Johnson County Agricultural Extension Council was held on the 19th day of January 2016 at 6:00 p.m. at Extension Office, in Iowa City, Iowa, and elected the following as chairperson, vice-chairperson, secretary and treasurer of the Johnson County Agricultural Extension Council for one-year terms starting January Chairperson Name Lori Donahoe Vice-chairperson Scott Stutsman Address (including zip code) 295 Auburn Hills Dr., Coralville, IA Lackender Ave., SW, Iowa City Telephone (including area code) 319/ Treasurer Larry Culver P.O. Box 261, Hills, IA / Secretary Scott Ritter 5060 James Ave., SW, Kalona, IA / The following is a complete list of members of the Johnson County Agricultural Extension Council: (List all members including officers listed above.) Name (Terms beginning January 2015 and expiring December 2018) Address (including zip code) Telephone (including area code) Scott Ritter 5060 James Ave., SW, Kalona, IA / Lori Donahoe 295 Auburn Hills Dr., Coralville, IA / Scott Stutsman 4789 Lackender Ave., SW, Iowa City Denise Maier 4571 Maier Avenue SW, Iowa City Connie Brinton 45 Norwood Circle, Iowa City /

6 Name (Terms beginning January 2013 and expiring December 2016) Address (including zip code) Telephone (including area code) John Schneider th St., Lone Tree / Donna Ruth th St. SE, Iowa City / Chris Cole th St. SW, Riverside Larry Culver P.O. Box 261, Hills, IA / The following are bona fide signatures of duly elected officers of the Johnson County Agricultural Extension Council: Signature of Chairperson: Signature of Vice-Chairperson: Signature of Secretary: Signature of Treasurer: Date January 19, 2016 Lori Donahoe Scott Stutsman Scott Ritter Larry Culver Signed Lori Donahoe, Chairperson Date January 19, 2016 Signed Scott Ritter, Secretary Original copy to be filed in office of the Board of Supervisors (County Auditor) One copy to be filed with the County Treasurer Two copies to be sent to your Regional Extension Director One copy to be filed in the County Extension Office

7 Iowa State University Extension & Outreach Iowa City, Iowa NOTICE THAT BOND OF JOHNSON COUNTY AGRICULTURAL EXTENSION DISTRICT TREASURER HAS BEEN FILED I,, County Auditor of Johnson County, Iowa, do hereby notify Lori Donahoe, Chairperson of the Johnson County Agricultural Extension District, that Larry Culver, Treasurer, Extension employees, volunteers and Council members of the Johnson County Agricultural Extension District has filed in this office on this day of, 2016, a surety bond in the amount of $20,000 dollars for the Treasurer and an employee dishonesty policy covering staff, volunteers and other Council members. Dated this day of Johnson County Auditor File original copy in the County Extension Office Send one copy to your Regional Extension Director Page 1 ECO-4

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