SPRING OAKS HOMEOWNER S ASSOCIATION BY-LAWS

Transcription

1 SPRING OAKS HOMEOWNER S ASSOCIATION BY-LAWS ARTICLE I-NAME AND ADDRESS The name of this organization is Spring Oaks Homeowner s Association (hereinafter referred to as SOHA), and its principal address will be established by the Board of Directors. ARTICLE II- GOALS Spring Oaks Homeowner s Association represents its members to the community and governing bodies. It shall strive to protect and enhance the quality of life in Spring Oaks for the residents and to encourage neighbors to interact with one another. ARTICLE III-PURPOSE The purpose of SOHA is to provide a forum within which Spring Oaks residents can: 1. Identify, discuss, and provide input on issues that affect our community. 2. Find ways to enhance the quality of life and opportunities offered to all who live within our community. 3. Strengthen and preserve good relations amongst those living in our subdivision. 4. Communicate with elected officials, governmental bodies, and others to share the interests and concerns of our members and our community in general. ARTICLE IV- MEMBERSHIP A. Membership shall be limited to adult residents, 18 years of age and over, of Spring Oaks Subdivision, Seminole County, Florida. It shall be open to all legal residents; legal residents being those persons who occupy the household for thirty days or more. For voting purposes, each household shall be considered as having no more than one vote. B. Payment of annual dues by an adult residing in the Spring Oaks Subdivision shall entitle all members of the household to participate in any planned events. 1. Payments of dues: The fiscal year of this association shall be from January 1 through December 31 st. Payment of dues per household, per year, shall be made by January 31 st of that year. Senior citizen residents, over the age of 65, may enjoy a 5.00 discount from yearly membership fees. 2. Non-Payment of dues: If any member shall fail to pay by January 31 st, a written notice of delinquency shall be mailed to the household by the secretary. The member shall lose all rights until such payment is made. 3. New members joining the association after October 1 st will be given membership for the succeeding year.

2 ARTICLE V-MEETING OF MEMBERS A. Annual General Membership Meeting: The Annual Meeting of the general membership of this Association shall be held during the month of November of each year at such time and place as may be specified in the notice of said meeting. This meeting shall be held for the purpose of election of officers and trustees, presentation of the annual report and such other business as may properly arise. The membership has the right to raise any issues or questions not handled during the regular business. B. Special Meetings: Special meetings of the membership shall be held when directed by the President of the Board or when requested in writing by not less than twenty voting members. A meeting requested by the membership shall not be held less than ten nor more than thirty days from the date of the request. C. Notice: Written or posted notice of all meetings of the General Membership shall be given by the Board not less than six nor more than fourteen days prior to the date of said meeting. For annual meetings, the written notice shall include the nominating committee s list of candidates for office for the coming year. D. Absentee Vote: Application may be made to the Secretary for an absentee ballot for legitimate cause not less than five days before an election. E. The procedure used in the General Membership Meeting shall be in accordance with Robert s Rule of Order. ARTICLE VI- BOARD MEETING A. Executive Board 1. The PRESIDENT shall preside at all meetings of the Association. He/She shall also perform all duties incident to the Office of the President and he/she shall be an ex-officio member of the succeeding board should he/she choose not to run for re-election or if he/she is replaced by the electorate, for a period of one year. 2. The VICE-PRESIDENT shall assume the Office of President when necessary and/or assist the President with the duties of that office. The Vice-President shall at no time have more than one vote. 3. The SECRETARY shall be custodian of all records of the Association and shall record the minutes of all meetings. He/she shall keep a register of the members, addresses and telephone numbers. He/she shall be able

3 to produce a copy of the Articles of Incorporation and By-Laws at all times. He/she shall notify the Executive Board of all meetings and shall handle all correspondence of the Association and shall assist the President with all correspondence. 4. The TREASURER shall receive all funds belonging to the Association and shall keep an account of all dues, receipts and expenditures. He/she shall report the state of the treasury at each meeting. Accounts shall be balanced monthly and shall be audited by December 31 st each year by the trustees of the association appointed by the Board and the incoming treasurer if one exists. Such expenses as stationary, postage, etc. up to $50.00 shall be paid from petty cash fund. Other funds belonging to the Association shall be deposited in the bank, or banks designated by the Board. The Treasurer shall give bond in such amount as the Board may require. The Association shall pay premium of such bond. 5. Five TRUSTEES shall represent those members and homeowners in his/her association in matters to the functions of the Association. 6. The Membership Committee Chairperson shall be a member of the Board or Trustee and be charged to maintain a current membership list. He/she shall oversee the welcoming committee, and promote membership in the association. 7. The By-Laws Committee Chairperson shall be a member of the Board or Trustee. He/she shall accept and review any By-Law changes submitted and make recommendations to the general membership. 8. The Social Activities Chairperson shall be a member of the Board or Trustee and will plan and execute events of a social nature for members of the Association and its youth. 9. The Neighborhood Watch Coordinator shall be a member the Association and may sit in position of either Board or Trustee. B. Election: The Board Members of the Association shall be elected by secret ballot at the Annual Meeting of the General Membership. Elected officers must receive over 50% of the ballots cast. Officers will serve until the end of their term. The President will be charged with insuring the propriety and fairness of such elections. The slate of officers will be derived from the

4 recommendations of a nominating committee as well as the nominations from the floor. C. Qualifications: Each member of the Board shall be at least 18 years of age and a member in good standing of the Association. D. Duties: The Board shall manage the business, property, and affairs of this Association. E. Vacancies: Vacancies of the Board shall be filled by recommendation of the officers subject to approval of 2/3 of the Board members present at a duly called meeting. F. Board Meetings: The Board shall hold a meeting within thirty days following the Annual General Membership meeting and shall hold such other meetings as they deem necessary to efficiently carry on business and affairs of the Association. Members of the preceding Board shall be invited to the first Board Meeting following the Annual General Election. G. Quorum: A quorum will be deemed to exist when 51% of the Board are present, at least one being a trustee. A quorum will be necessary in order to conduct a Board Meeting. H. Impeachment of Board Members: When deemed desirable by consent of two-thirds of the Board Members, or two-thirds of the General Members at a special meeting, a Board member may be removed from office for just cause; cause being absent from two consecutive Board Meetings or conduct unbecoming a board member. ARTICLE-VII COMMITTEE A. Standing Committee: The Nominating Committee shall consist of 3 members, not running for office, appointed by the Board for the purpose of selecting a candidate for each office. The committee shall meet not less than thirty days prior to the Annual General Membership Meeting. Nominees shall be informed of the Committee s action at least seven days prior to the Annual Meeting. The Committee shall provide the ballots for the General Election. B. Special Committees: It shall be the duty of the Board to appoint such regular and special committees as may be necessary from time to time.

5 ARCTICLE VIII-ORDER OF BUSINESS 1. The minutes of the prior meeting will be read. 2. The Treasurer s report will be given. 3. There will be a report from the Board and standing committees 4. There will be a report from Special (Select) committees 5. Special Orders 6. Unfinished Business and General Orders 7. New Business 8. Business for the good of the Association.