GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION ORGANIZATIONAL MEETING BOARD OF EDUCATION BUILDING MONDAY, JANUARY 11, :30 P.M.

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1 GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION ORGANIZATIONAL MEETING BOARD OF EDUCATION BUILDING MONDAY, JANUARY 11, :30 P.M. PROPOSED MINUTES Superintendent Cheryl Wojtas called the Organizational Board Meeting to order at 6:45 p.m. Jeff Wieber, Rachelle Hough, Ron Skoglund, Mike Fessler, Terry Distel, Jeff Gorno, and Mike Sitz (6:56 p.m.) were in attendance. There were 10 guests. I. CALL TO ORDER Superintendent A. Roll Call B. Pledge of Allegiance C. Moment of Silence for our Armed Services Personnel II. BOARD ORGANIZATION FOR 2016: A. Election of Officers Superintendent I will first call for the nomination of candidates for the office of President. (A nomination for a slate of officers can be offered at this time.) Office of President: Jeff Wieber Motion by Ron Skoglund, supported by Jeff Gorno to approve Jeff Wieber as President. Roll Call Vote: Ayes 5, Nays 1 Motion Carried. The newly elected President of the Board now conducts the remainder of the elections and remainder of the Organizational Board meeting: Office of Vice President: Rachelle Hough Motion by Ron Skoglund, supported by Jeff Wieber to approve Rachelle Hough as Vice President. Office of Secretary: Mike Fessler Motion by Ron Skoglund, supported by Rachelle Hough to approve Mike Fessler as Secretary. Office of Treasurer: Ron Skoglund Motion by Mike Fessler, supported by Rachelle Hough to approve Ron Skoglund as Treasurer. B. Set Meeting Dates, Time, and Place: It is recommended that the Board of Education establish the second Monday of each month at 7:00 p.m. as the regular meeting time and the Board Room at the Board of Education Building as the regular meeting place, as

2 Motion by Mike Fessler, supported by Ron Skoglund to approve the regular meeting dates, time and place, as C. Designation of Depositories: It is recommended that the Board of Education name the Fifth-Third Bank, Chemical Bank, Huntington National Bank, First Merit Bank and MILAF as the depositories for all Gaylord School Funds, as Motion by Mike Fessler, supported by Ron Skoglund to approve the designation of depositories, as D. Authorization for Signatures: It is recommended that the Board of Education approve the Superintendent s and Board Treasurer s signature as authorized paymaster signatures for the accounts listed on the attached page, as Motion by Mike Fessler, supported by Rachelle Hough to approve the authorization for signatures, as E. Appointment of Deputy Secretaries: It is recommended that the Board appoint the Superintendent and the Superintendent s Secretary, as deputy secretaries for the Board of Education. Their function is primarily to handle the election procedures and to record meeting minutes. Motion by Mike Fessler, supported by Rachelle Hough to approve the appointment of deputy secretaries, as F. Appointment of Designated Electronic Funds Officer: It is recommended that the Board appoint the Director of Business and Finance to serve as the designated electronic funds officer. Motion by Mike Fessler, supported by Ron Skoglund to approve the appointment of designated electronic funds officer, as G. Appointment of FOIA Coordinator: It is recommended that the Board appoint the Superintendent s Secretary to serve as the FOIA Coordinator: Motion by Mike Fessler, supported by Rachelle Hough to approve the appointment of the FOIA Coordinator, as H. Appointment of Title IX Officer: It is recommended that the Board appoint the Athletic Director to serve as the Title IX Officer. Motion by Mike Fessler, supported by Jeff Gorno to approve the appointment of the Title IX Officer, as I. Board Memberships: It is recommended that the Board continue membership for 2016 in the following associations. Michigan Association of School Boards

3 Michigan Negotiators Association Subscription to ASBA Journal Michigan Institute of Educational Management Michigan High School Athletic Association Michigan Association of School Administrators Michigan School Business Officials Michigan Association of School Personnel Administrators Motion by Ron Skoglund, supported by Mike Sitz to approve the board memberships, as J. Board Committees: It is recommended that the Board establish standing committees for the following areas: Technology/Curriculum, Personnel/Finance/Negotiations, Policy/Student Discipline, and Building/Grounds/Transportation, as Motion by Mike Fessler, supported by Ron Skoglund to approve the board committees, as K. Appointment of School Legal Counsel: It is recommended that the Board approve Thrun Law Firm, PC; Clark Hill Law Firm; Bensinger, Cotant, Menkes, & Aardema; and Pollard & Albertson as Legal Counsel for Gaylord Community Schools for 2016, as Motion by Mike Fessler, supported by Ron Skoglund to approve the appointment of school legal counsel, as L. Board Member Stipend: It is recommended that the Board approve the continuation of board member stipends of $20 per Board meeting and $10 per Committee meeting, as Motion by Mike Fessler, supported by Ron Skoglund to approve the board member stipend, as III. ADJOURN ORGANIZATIONAL MEETING Motion by Ron Skoglund, supported by Mike Fessler to adjourn the January 11, 2016 Organizational Board meeting at 7:00 p.m. President Secretary

4 CHECKING ACCOUNTS Bank Account Authorized signatures for the following accounts=superintendent and the Treasurer FIFTH THIRD BANK GENERAL FUND - CHECKING HUNTINGTON NATIONAL BANK GENERAL FUND GENERAL GENERAL NGS VISION INTERNAL SERVICE FUND ASSOCIATED FUND CAFETERIA FUND CAPITAL PROJECTS TAX PROCEEDS INTERNAL SERVICE FUND INVESTMENT GENERAL FUND INVESTMENT ASSOCIATED FUND INVESTMENT MILAF (Mi Liquid Asset Fund) GENERAL FUND /CAFETERIA FUND

5 Gaylord Community Schools Board of Education Name & Address Year Elected/Appointed Term Expires Jeff Wieber (President) December 31, Crestwood Dr. (989) (H), (989) (W) (989) (C) Rachelle Hough (Vice President) December 31, Lake Manuka Road (989) (H), (989) (C) Michael Fessler (Secretary) December 31, Old Alba Rd (989) (H), (989) (C) (231) (C) (989) (C) Ron Skoglund (Treasurer) December 31, Cardinal Ct. (989) (W), (989) (C) Mike Sitz (Trustee) December 31, Wildflower Trail (989) (W), (989) (H), (989) (C) Terry Distel (Trustee) December 31, 2018 P.O. Box 424 Gaylord, MI (989) (H), (989) (W) Jeff Gorno (Trustee) December 31, Crestwood Drive (C) Cheryl Wojtas, Superintendent PO Box 433, Bellaire (231) (H), (989) (W), (989) (District Cell), (810) (Personal Cell)

6 GAYLORD COMMUNITY SCHOOLS MEETING DATES 2016 BOARD WORKSHOPS BOARD MEETINGS January 6, 2016 January 11, 2016 Organizational Meeting & Regular BOE Meeting February 4, 2016 February 8, 2016 March 10, 2016 March 14, 2016 March 31, 2016 April 11, 2016 May 5, 2016 May 9, 2016 June 9, 2016 June 13, 2016 July 7, 2016 July 11, 2016 August 4, 2016 August 8, 2016 September 8, 2016 September 12, 2016 October 6, 2016 October 10, 2016 November 3, 2016 (First Monday) **November 7, 2016 December 8, 2016 December 12, 2016 January 5, 2017 January 9, 2017 Organizational Meeting & Regular BOE Meeting All meetings will be held at 7:00 p.m. and workshops at 12:00 p.m. in the Board Room of the Board of Education Building, 615. S. Elm Ave,, unless otherwise noted. Questions can be directed to

7 GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION COMMITTEES 2016 BUILDINGS/GROUNDS/TRANSPORTATION PERSONNEL/FINANCE/NEGOTIATIONS 1. Mike Fessler Chair 1. Ron Skoglund Chair 2. Ron Skoglund 2. Jeff Wieber 3. Mike Sitz 3. Terry Distel TECHNOLOGY/CURRICULUM POLICY/STUDENT DISCIPLINE 1. Mike Sitz Chair 1. Rachelle Hough Chair 2. Mike Fessler 2. Jeff Gorno 3. Jeff Gorno 3. Terry Distel Alternate: Jeff Wieber COMMITTEE GUIDELINES All committee meetings must be posted and no more than three Board members may be present at a committee meeting in accordance with the Open Meetings Act. If a meeting is arranged and a committee member is unable to attend, the Chairperson may ask an Alternate Board member to participate. When there is a committee meeting, the Superintendent s Secretary or other designated attendee will take notes from the meeting. Committee minutes will be developed and sent to all board members STANDING COMMITTEE MEETING SCHEDULE Personnel/Finance/Negotiation Tech/Curriculum Bldg/Grounds/Transportation Policy/Discipline 12:00 12:00 12:00 12:00 Feb. 16 Feb. 23 Jan. 21 (Thursday) Jan. 26 April 19 April 26 March 15 March 22 Sept. 20 Sept. 27 May 17 May 24 Nov. 15 Nov. 22 Oct. 18 Oct WORKSHOPS Jan. 6 May 5 Sept. 8 Jan. 5, 2017 Feb. 4 June 9 Oct. 6 March 10 July 7 Nov. 3 March 31 Aug. 4 Dec. 8 In addition to the regularly scheduled committee meetings, the Superintendent s Office will initiate the scheduling of any other committee meetings as needed. The Superintendent s Office will also notify District Administrators, District employees and/or any other persons whose attendance is required at a committee meeting. In turn, representatives shall contact the Superintendent s Office directly when any issues requiring Board review arise. Any additional questions can be directed to the Superintendent s Secretary at