GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION ORGANIZATIONAL MEETING BOARD OF EDUCATION BUILDING MONDAY, JANUARY 9, :30 P.M.

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1 GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION ORGANIZATIONAL MEETING BOARD OF EDUCATION BUILDING MONDAY, JANUARY 9, :30 P.M. MINUTES Meeting was called to order at 6:31 p.m. by Superintendent Brian Pearson. Jeff Wieber, Rachelle Hough, Ron Skoglund, Mike Fessler, Mike Sitz, Terry Distel, and Jeff Gorno were in attendance. I. CALL TO ORDER Superintendent A. Roll Call B. Pledge of Allegiance C. Moment of Silence for our Armed Services Personnel D. Administration of the Oath of Office for Board Members 1. Rachelle Hough (1/9/ /31/2020) 2. Mike Sitz (1/9/ /31/2020) 3. Jeff Gorno (1/9/ /31/2020) II. BOARD ORGANIZATION FOR 2017: A. Election of Officers Superintendent I will first call for the nomination of candidates for the office of President. (A nomination for a slate of officers can be offered at this time.) Office of President: Jeff Wieber Motion by Mike Sitz, supported by Ron Skoglund to approve Jeff Wieber as President. The newly elected President of the Board now conducts the remainder of the elections and remainder of the Organizational Board meeting: Office of Vice President: Rachelle Hough Motion by Mike Fessler, supported by Ron Skoglund to approve Rachelle Hough as Vice President. Office of Secretary: Mike Fessler Motion by Mike Sitz, supported by Rachelle Hough to approve Mike Fessler as Secretary. Office of Treasurer: Ron Skoglund Motion by Rachelle Hough, supported by Jeff Gorno to approve Ron Skoglund as Treasurer. B. Set Meeting Dates, Time, and Place: It is recommended that the Board of Education establish the second Monday of each month at 7:00 p.m. as the regular meeting time and the Board Room at the Board of Education Building as the regular meeting place, as

2 Motion by Ron Skoglund, supported by Mike Sitz to approve the regular meeting dates, time and place, as C. Designation of Depositories: It is recommended that the Board of Education name the Fifth-Third Bank, Chemical Bank, Huntington National Bank, First Merit Bank and MILAF as the depositories for all Gaylord School Funds, as Motion by Mike Fessler, supported by Ron Skoglund to approve the designation of depositories, as D. Authorization for Signatures: It is recommended that the Board of Education approve the Superintendent's and Board Treasurer's signature as authorized paymaster signatures for the accounts listed on the attached page, as Motion by Mike Fessler, supported by Rachelle Hough to approve the authorization for signatures, as E. Appointment of Deputy Secretaries: It is recommended that the Board appoint the Superintendent and the Executive Administrative Assistant to the Superintendent, as deputy secretaries for the Board of Education. Their function is primarily to handle the election procedures and to record meeting minutes. Motion by Mike Sitz, supported by Rachelle Hough to approve the appointment of deputy secretaries, as F. Appointment of Designated Electronic Funds Officer: It is recommended that the Board appoint the Director of Business and Finance to serve as the designated electronic funds officer. Motion by Mike Fessler, supported by Ron Skoglund to approve the appointment of designated electronic funds officer, as G. Appointment of FOIA Coordinator: It is recommended that the Board appoint the Executive Administrative Assistant to the Superintendent to serve as the FOIA Coordinator: Motion by Mike Fessler, supported by Rachelle Hough to approve the appointment of the FOIA Coordinator, as H. Appointment of Title IX Officer: It is recommended that the Board appoint the Human Resources Director to serve as the Title IX Officer. Motion by Mike Fessler, supported by Jeff Wieber to approve the appointment of the Title IX Officer, as I. Board Memberships: It is recommended that the Board continue membership for 2017 in the following associations. Michigan Association of School Boards

3 Michigan Negotiators Association Subscription to ASBA Journal Michigan Institute of Educational Management Michigan High School Athletic Association Michigan Association of School Administrators Michigan School Business Officials Michigan Association of School Personnel Administrators Motion by Mike Fessler, supported by Rachelle Hough to approve the board memberships, as J. Board Committees: It is recommended that the Board establish standing committees for the following areas: Technology/Curriculum, Personnel/Finance/Negotiations, Policy/Student Discipline, and Building/Grounds/Transportation, as Motion by Mike Fessler, supported by Rachelle Hough to approve the board committees, as K. Appointment of School Legal Counsel: It is recommended that the Board approve Thrun Law Firm, PC; Clark Hill Law Firm; Bensinger, Cotant, Menkes, & Aardema; and Pollard & Albertson as Legal Counsel for Gaylord Community Schools for 2017, as Motion by Mike Fessler, supported by Rachelle Hough to approve the appointment of school legal counsel, as L. Board Member Stipend: It is recommended that the Board approve the continuation of board member stipends of $30 per Board meeting and $20 per Committee meeting, as Motion by Mike Fessler, supported by Ron Skoglund to approve the board member stipend, as III. ADJOURN ORGANIZATIONAL MEETING Motion by Mike Sitz, supported by Ron Skoglund to adjourn the January 9, 2017 Organizational Board meeting at 6:42 p.m. President 14AJALNII) Secre

4 CHECKING ACCOUNTS Bank Account Authorized signatures for the following accounts=superintendent and the Treasurer FIFTH THIRD BANK GENERAL FUND - CHECKING HUNTINGTON NATIONAL BANK GENERAL FUND GENERAL GENERAL NGS VISION INTERNAL SERVICE FUND ASSOCIATED FUND CAFETERIA FUND CAPITAL PROJECTS TAX PROCEEDS INTERNAL SERVICE FUND INVESTMENT GENERAL FUND INVESTMENT Closed; using Milaf ASSOCIATED FUND INVESTMENT MILAF (Mi Liquid Asset Fund) GENERAL FUND /CAFETERIA FUND

5 Gaylord Community Schools Board of Education Name & Address Year Elected/Appointed Term Expires Jeff Wieber (President) 2006 December 31, Crestwood Dr. (989) (H), (989) (W) (989) (C) ieff Rachelle Hough (Vice President) 2013 December 31, Lake Manuka Road (989) (H), (989) (C) Michael Fessler (Secretary) 2010 December 31, Old Alba Rd (989) (H), (989) (C) (231) (C) (989) (C) Ron Skoglund (Treasurer) 2009 December 31, Cardinal Ct. (989) (W), (989) (C) Mike Sitz (Trustee) December 31, Wildflower Trail (989) (W), (989) (H), (989) (C) Terry Distel (Trustee) December 31, 2018 P.O. Box 424 Gaylord, MI (989) (H), (989) (W) Jeff Gorno (Trustee) 2015 December 31, Crestwood Drive (C) Brian Pearson, Superintendent 1824 Valais Strasse

6 GAYLORD COMMUNITY SCHOOLS TENTATIVE MEETING DATES 2017 BOARD WORKSHOPS BOARD MEETINGS January 5, 2017 January 9, 2017 Organizational Meeting 6:30 p.m. Regular BOE Meeting 7:00 p.m. February 2, 2017 ** February 6, 2017 March 9, 2017 March 13, 2017 April 6, 2017 April 10, 2017 May 4, 2017 May 8, 2017 June 8, 2017 June 12, 2017 July 6, 2017 July 10, 2017 August 10, 2017 August 14, 2017 September 7, 2017 September 11,2017 October 5, 2017 October 9, 2017 November 9, 2017 November 13, 2017 December 7, 2017 December 11, 2017 January 4, 2018 January 8, 2018 Organizational Meeting 6:30 p.m. Regular BOE Meeting 7:00 p.m. All meetings will be held at 7:00 p.m. and workshops at 12:00 p.m. in the Board Room of the Board of Education Building, 615. S. Elm Ave,, unless otherwise noted**. Questions can be directed to

7 GAYLORD COMMUNITY SCHOOLS BOARD OF EDUCATION COMMITTEES 2017 BUILDINGS/GROUNDS/TRANSPORTATION PERSONNEL/FINANCE/NEGOTIATIONS 1. Mike Fessler Chair 1. Ron Skoglund Chair 2. Ron Skoglund 2. Jeff Wieber 3. Mike Sitz 3. Terry Distel TECHNOLOGY/CURRICULUM POLICY/STUDENT DISCIPLINE 1. Mike Sitz Chair 1. Rachelle Hough Chair 2. Mike Fessler 2. Jeff Comb 3. Jeff Gorno 3. Terry Distel Alternate: Jeff Wieber COMMITTEE GUIDELINES All committee meetings must be posted and no more than three Board members may be present at a committee meeting in accordance with the Open Meetings Act. If a meeting is arranged and a committee member is unable to attend, the Chairperson may ask an Alternate Board member to participate. When there is a committee meeting, the Superintendent's Secretary or other designated attendee will take notes from the meeting. Committee minutes will be developed and sent to all board members STANDING COMMITTEE MEETING SCHEDULE (TENTATIVE) Personnel/Finance/Negotiation Tech/Curriculum Bldg/Grounds/Transportation Policy/Discipline 12:00 12:00 Feb. 21 Feb. 28 Jan. 17 Jan. 24 April 18 April 25 March 14 March 21 Sept. 19 Sept. 26 May 16 May 23 Nov. 21 Nov. 28 Oct. 17 Oct WORKSHOPS Jan. 5 May 4 Sept. 7 Jan. 4,2018 Feb. 2 June 8 Oct. 5 March 9 July 6 Nov. 9 April 6 Aug. 10 Dec. 7 In addition to the regularly scheduled committee meetings, the Superintendent's Office will initiate the scheduling of any other committee meetings as needed. The Superintendent's Office will also notify District Administrators, District employees and/or any other persons whose attendance is required at a committee meeting. In turn, representatives shall contact the Superintendent's Office directly when any issues requiring Board review arise. Any additional questions can be directed to the Executive Administrative Assistant to the Superintendent at