The Council Committee Coordinator requests nominations for the position of

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1 MLM/ Windsor, Ontario, A meeting of the Seniors Advisory Committee is held this day commencing at 9:30 o clock a.m. in the Boardroom, Parks and Recreation, 2450 McDougall, there being present the following members: Councillor Bill Marra Lynne Adams, Chair Helen Biales Jill Cadarette (arrives at 9:36 o clock a.m.) Bruce Draper Larry Duffield Frank Duralia Ellen Hope Marilyn Morrison Natalie Taylor Also present are the following resource personnel: Terry Fisher, Special Needs Librarian James Kennedy, Citizen Mary Lou McCullough, Council Committee Coordinator Regrets: Amarjit Chahal Deana Johnson 1. CALL TO ORDER * Councillor Marra calls the meeting to order at 9:33 o clock a.m. and the Committee considers the Agenda being Schedule A attached, matters which are dealt with as follows: 2. ELECTION OF OFFICERS Chair. The Council Committee Coordinator requests nominations for the position of H. Biales nominates L. Adams. The Council Committee Coordinator asks for further nominations from the floor.

2 Seniors Advisory Committee 2 Seeing none, the Council Committee Coordinator asks L. Adams if he accepts the nomination. L. Adams accepts. Moved by H. Biales, seconded by F. Duralia, That Lynne Adams BE ELECTED Chair of the Seniors Advisory Committee for the term ending November 30, The Council Committee Coordinator requests nominations for the position of Vice-Chair. M. Morrison nominates H. Biales. The Council Committee Coordinator asks for further nominations from the floor. Seeing none, the Council Committee Coordinator asks H. Biales if she accepts the nomination. H. Biales accepts. Moved by M. Morrison, seconded by L. Duffield, That Helen Biales BE ELECTED Vice-Chair of the Seniors Advisory Committee for the term ending November 30, L. Adams assumes the Chair. 3. APPROVAL OF THE AGENDA Moved by H. Biales, seconded by M. Morrison, That the SAC Committee Agenda for BE ACCEPTED as presented. 4. DECLARATION OF CONFLICT OF INTEREST None declared. 5. ADOPTION OF THE MINUTES Moved by F. Duralia, seconded by E. Hope, That the minutes of the SAC meeting held December 17, 2008 BE ADOPTED as presented.

3 Seniors Advisory Committee 3 6. BUSINESS ARISING FROM THE MINUTES Moved by F. Duralia, seconded by L. Duffield, That the minutes of the SAC meeting held October 15, 2008 BE ADOPTED as presented. 7. MONTHLY SAC FINANCIAL UPDATE H. Biales reports that she has calculated a total of $ remaining in the SAC balance and that the Financial Report has not received invoicing for the Windsor Star ad, the banner stand, the rolling cart and the website. Moved by M. Morrison, seconded by F. Duralia That the Financial Report of December 31, 2008 BE RECEIVED as presented. 8. SUB-COMMITTEES 8.1 Councillor s Input Councillor Marra reports that Council s intent is to extend all Committee appointments until November 30, 2009 due to the review by the Service Delivery Review process. He notes that the Committees are to remain status quo unless a strong case can be made for additional members. The Chair adds that he and the Vice-Chair reviewed the vacancies on the Committee, noting that there is a need for a francophone representative and that there have been four (4) applications submitted from other citizens. 8.2 Resource Personnel Input * T. Fisher, Special Needs Librarian, distributes a Computer Orientation Session flyer, attached as Appendix A, noting that the Windsor Public Library is offering computer sessions at no charge in January and February 2009 in conjunction with Service Canada. 8.3 Sub-Committee Reports Advocacy * The Vice-Chair distributes:

4 Seniors Advisory Committee 4 1. The Seniors Advocacy Sub-committee report of January 7, 2009, attached as Appendix B ; 2. A copy of the advertisement in The Windsor Star January 16, 2009 reporting on the Town Hall meetings of the Fall of 2008, attached as Appendix C ; 3. A copy of the letter of January 14, 2009 sent to Town Hall Meeting attendees, attached as Appendix D. The Vice-Chair reports that the next Advocacy Sub-committee meeting will be held on February 6, Moved by M. Morrison, seconded by Councillor Marra, That Helen Biales BE APPOINTED Interim Chair of the Advocacy Subcommittee until March 18, Moved by H. Biales, seconded by B. Draper, That Helen Biales BE REIMBURSED $31.06 for the purchase of a mobile cart purchased from Costco Wholesale on August 25, Communications L. Duffield reports that the Communications Sub-Committee was successful in 2008 for: Implementation of the Website with the assistance of J. Kennedy and P. Kupnicki ( Creation of an inventory of promotional items for public outreach; Creation of pamphlets in seven (7) languages. L. Duffield reports that J. Kennedy is setting up a luncheon launch of the website for March 26, 2009 at the Centres for Seniors, 635 McEwan, and that he has booked a guest speaker for the luncheon, Denis Young from Humber College. The Chair questions J. Kennedy on what budget has been set aside for this launch and it is agreed that J. Kennedy will have the details for the February 18, 2009 meeting, including a completed invoice from the Windsor Public Library for the setup of the website. Discussion ensues over the $2500 website budget. Moved by H. Biales, seconded by L. Duffield, That a budget from the Communications Sub-committee BE PREPARED for the February 18, 2009 meeting.

5 Seniors Advisory Committee Policies and Procedures M. Morrison reports that the Policies and Procedures Sub-committee is working on creating a policy on when it would be appropriate to wear the SAC golf shirts that Committee members were given. E. Hope notes that the Policies and Procedures Sub-committee will be reviewing the policy on reimbursement of expenses for Committee members. 8.5 Focus Items The Chair states that the Centres for Seniors, at 635 McEwan, has agreed to store the SAC promotional items and other Committee items at the Centre. He notes that the Centre is open Monday to Friday, 8:00 o clock a.m. to 4:00 o clock p.m., and that 24 hours notice is required to pick up any items. J. Cadarette reports that the Advocacy Committee will be contacting Transit Windsor concerning the number of complaints received concerning lack of proper snow removal at bus stops in Windsor. The Chair informs the Committee that a directive was received from the Chief Administrative Officer for the Corporation of the City of Windsor that no Committees are to budget for refreshments at meetings. The Chair notes that he received a telephone call from a Mr. Bill Gregg in Chatham, Ontario, and that Mr. Gregg was seeking advice on how to form a Seniors Advisory Committee in Chatham. The Chair adds that he has invited Mr. Gregg to the February 18, 2009 SAC meeting. The Chair updates the Committee on a Housing Advisory Committee meeting that he attended on January 15, 2009 to report on senior housing issues in Windsor. Moved by H. Biales, seconded by M. Morrison, That all the Sub-Committee reports BE RECEIVED as presented. 9. NEW BUSINESS 9.1 Map plans for Annual Report and Budget Request 9.2 Future Goals 2009 The Committee discusses the Map Plans for the Annual Report and Budget Request, and Future Goals for 2009, and the following is noted:

6 Seniors Advisory Committee 6 June is Seniors Month and Transit Windsor should be contacted regarding this and the Ride for a Toonie program; An annual report should be drafted and presented to City Council in late June as the 2008 report was presented in June 2008; Expectations are that the Committee budgets will be decreased by at least 7%; No conferences or conventions are on the horizon; The Committee cannot fundraise; When creating pamphlets in multi-languages, translation costs should be considered; The Sub-committee will research if there are ongoing expenses for maintenance of the website; Golf shirts were distributed to members to wear as SAC representatives at various functions; Sub-committees will work off the list of organizations in the City of Windsor that interact with Seniors and contact these various groups to introduce SAC and promote Windsor as a Seniors Destination of Choice. Moved by E. Hope, seconded by J. Cadarette, That the recommendations that came out of the Town Hall Meetings of September 22, September 29, and October 6, 2008 BE FORWARDED to City Council for endorsement: 1. Public Transportation needs to focus on cost of service, lack of bus shelters, accommodating seniors with physical impairments and disabilities; 2. A Senior Friendly Downtown is desired, with accessible public washrooms; 3. Parks need improved accessible walking paths; 4. Windsor Taxi services should include more accessible and senior-friendly taxis; 5. Cleanup of Windsor Streets, alleys and apartment building lots as many seniors have complained about garbage in alleyways and infestations in apartment buildings. 9.4 Richmond Study * The Chair distributes: A copy of the Richmond, British Columbia, Parks, Recreation & Cultural Services Older Adults Service Plan , attached as Appendix E; The County of Orange, North Carolina, Orange County Master Aging Plan, , attached as Appendix F ; A draft of Windsor Master Aging Plan, attached as Appendix G, for the period January 2010 to December 2015.

7 Seniors Advisory Committee 7 The Committee discusses the Windsor Master Aging Plan, agreeing to rename it the Windsor Adult Service Plan, and notes that further discussion is warranted on this Plan. 10. COMMUNITY ANNOUNCEMENTS * H. Biales distributes: The Alzheimer Society Open House pamphlet, 2135 Richmond Street, January 22, 2009, attached as Appendix H; The Ontario Gerontology Association Age Friendly Communities flyer, attached as Appendix I, the 28 th Annual Conference in Toronto on April 20 May 1, DATE OF NEXT MEETING The next meeting is to be held on Wednesday, February 18, 2009 at 9:30 o clock a.m., Parks and Recreation Boardroom, 2450 McDougall Avenue. 12. ADJOURNMENT There being no further business, the meeting is adjourned at 11:45 o clock a.m. CHAIR COUNCIL COMMITTEE COORDINATOR